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HomeMy WebLinkAboutAgenda Item Summary FormY OF �+r *�1111 r „A,,,* AGENDA ITEM SUMMARY FORM ,e„ Q File ID: #4109 O R Date: 05/01/2018 Requesting Department: Office of Management and Budget Commission Meeting Date: 05/10/2018 Sponsored By: District Impacted: Various Type: Resolution Subject: Mid -Year Budget Amendment FY 2017-18 Purpose of Item: To propose amendments to the FY 2017-18 budget resolution for the General Fund, Special Revenue Funds, and Debt Service Funds. Background of Item: See the attached memorandum following the proposed legislation. Budget Impact Analvsis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: N/A Reviewed By Office of Management and Budget Christopher M Rose City Manager's Office Fernando Casamayor City Manager's Office Joseph Napoli City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Legislative Division Valentin J Alvarez Office of Management and Budget Christopher M Rose Office of the City Attorney Xavier Alban Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez Office of the City Clerk City Clerk's Office Department Head Review Completed Assistant City Manager Review Completed City Manager Review Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review Completed Budet Review Completed ACA Review Completed Deputy City Attorney Review Completed Approved Form and Correctness with Modification(s) Rendered Completed 05/01/2018 5:44 PM 05/01/2018 5:50 PM 05/01/2018 6:07 PM 05/10/2018 9:00 AM 05/18/2018 3:14 PM 05/18/2018 3:48 PM 01/23/2020 4:11 PM 01/23/2020 5:04 PM 01/24/2020 10:51 AM 01/24/2020 5:34 PM Completed 01/29/2020 2:05 PM File Number: 4109 City of Miami Legislation Resolution Enactment Number: R-18-0193 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date:5/10/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING APPROPRIATIONS RELATING TO THE GENERAL FUND, DEBT SERVICE FUND, SPECIAL REVENUE FUND, AND INTERNAL SERVICE FUND FOR FISCAL YEAR 2017-2018 PURSUANT TO RESOLUTION NO. 17-0475 ADOPTED SEPTEMBER 28,2017; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; AND PROVIDING FOR APPLICABLE EFFECTIVE DATES. WHEREAS, on September 28, 2017, the Miami City Commission, pursuant to Resolution No. 17-0475, adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2017 and ending September 30, 2018 ("Fiscal Year 2017-18") in the amount of $726,828,000 and the total Budget for all non -capital funds in the amount of $1,060,940,000 ("Adopted Budget"); and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $325,976,000; and WHEREAS, the General Fund appropriation is being changed from the Adopted Budget of $726,828,000 to $735,695,000; and WHEREAS, the Debt Service Fund appropriation remains $79,962,000; and WHEREAS, the Special Revenue Fund appropriation is being changed from the Adopted Budget of $164,111,000 to $176,175,000; and WHEREAS, the Internal Service Fund appropriation remains $90,039,000; and WHEREAS, the total Adopted Budget for all funds is being changed from $1,060,940,000 to $1,081,871,000; and WHEREAS, the Information Technology Department is proposed to be renamed the Innovation and Technology Department; and WHEREAS, the Public Works Department is proposed to be renamed the Resilience and Public Works Department; and WHEREAS, the Office of Transportation Management will no longer be on the City's Table of Organization; and WHEREAS, it is in the best interest of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five - Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan for the purposes set forth in this Resolution; and WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2017-18: ROPOSED AMENDMEN AMENDED GENERALFUND AMENDED BUDGET T BUDGET Departments, Boards & Offices: Mayor $ 1,415,000 $ 1,415,000 Commissioners 3,602,000 3,602,000 City Manager 3,916,000 3,916,000 Office of Agenda Coordination 397,000 397,000 Auditor General 1,126,000 1,126,000 Capital Improvements and Transportation 3,361,000 3,361,000 City Attorney 8,678,000 8,678,000 City Clerk 1,753,000 1,753,000 Civil Service 428,000 428,000 Code Compliance 6,892,000 6,892,000 Office of Communications 1,701,000 1,701,000 Equal Opportunity and Diversity Programs 438,000 438,000 Office of Film and Entertainment 424,000 424,000 Finance 8,873,000 8,873,000 Grants Administration 1,741,000 1,741,000 Human Resources 4,753,000 4,753,000 Innovation and Technology Department 11,024,000 11,024,000 Management & Budget 2,843,000 2,843,000 Neighborhood Enhancement Team (NET) 6,542,000 6,542,000 Procurement 2,701,000 2,701,000 Building Department 13,013,000 13,013,000 Planning 4,929,000 4,929,000 Zoning 2,526,000 2,526,000 General Services Administration 23,067,000 23,067,000 Resilience and Public Works 21,540,000 (352,000) 21,188,000 Solid Waste 33,301,000 33,301,000 Fire -Rescue 133, 011, 000 133,011,000 Police 236, 385, 000 236,385,000 Dept. of Real Estate and Asset 12,344,000 12,344,000 Parks & Recreation 45,947,000 45,947,000 Risk Management 2,920,000 2,920,000 Community and Economic Development 1,668,000 1,668,000 Office of Resilience and Sustainability 433,000 352,000 785,000 Veterans Affairs and Homeless Services 1,722,000 1,722,000 Non -Departmental Accounts (NDA) 47,841,000 47,841,000 (Transfers -Out) 82, 440, 000 82,440,000 Total Expenditures $ 735,695,000 $ 735,695,000 Reserves Based on Financial Integrity Principles: (Included in General Fund - NDA) Contingency Reserves $ 5,000,000 Undesignated Reserves TOTAL RESERVES $ 5,000,000 Section 3. The above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2017-18: GENERALFUND REVENUES Property Taxes $ 325,976,000 Franchise Fees and Other Taxes 110,344,000 Interest 2,500,000 Transfers -In 7,022,000 Fines and Forfeitures 15,743,000 Intergovernmental Revenues 67,662,000 Licenses and Permits 65,738,000 Other Revenues 6,540,000 Other Revenues /Carryover 24,497,000 Charges for Services 109,673,000 Total Revenues $ 735,695,000 Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2017-18: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 27,978,000 Special Obligation Bonds 51,984,000 TOTAL DEBT SERVICE FUNDS $ 79,962,000 Section 5. The above appropriations for the Debt Service Fund are made based on the following sources of revenue for Fiscal Year 2017-18: DEBT SERVICE FUNDS REVENUES Property Taxes 27,978,000 Transfers -IN and Other Revenues $ 51,984,000 TOTAL DEBT SERVICE FUNDS $ 79,962,000 Section 6. The following appropriations are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2017-18: SPECIAL REVENUE FUNDS Bayfront/Riverfront Land Acquisition Rouse Trust City Clerk Services Community Development Real Estate and Asset Management Services Departmental Improvement Initiative Emergency Funds Fire -Rescue Services General Special Revenue Homeless Program Law Enforcement Trust Fund Miami Ballpark Parking Facilities Parks and Recreation Services Planning Services Police Services Public Works Services Solid Waste Recycling Educational Trust Fund Transportation and Transit Tree Trust Fund UASI-Fire-Rescue TOTAL SPECIAL REVENUE FUNDS AMENDED BUDGET $ 1,420,000 1,140,000 51,125,000 1,119,000 14,658,000 100,000 3,087,000 1,121,000 3,227,000 2,442,000 4,679,000 2,176,000 13,362,000 15,580,000 17,863,000 1,820,000 20,623,000 5,787,000 14,846,000 $ 176,175,000 Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2017-18: SPECIAL REVENUE FUNDS REVENUES All Sources $ 176,175,000 TOTAL SPECIAL REVENUE FUNDS $ 176,175.000 Section 8. The following appropriations are made for the municipal operations of the Internal Service Fund for Fiscal Year 2017-18: INTERNAL SERVICE FUND Life and Health Insurance Workers' Compensation Others TOTAL INTERNAL SERVICE FUND APPROPRIATIONS 53,655,000 18,150,000 18,224,000 $ 90,039,000 Section 9. The above appropriations for the Internal Service Fund are made based on the following sources of revenue for Fiscal Year 2017-18: INTERNAL SERVICE FUND REVENUES All Sources $ 90,039,000 TOTAL INTERNAL SERVICE FUND $ 90,039,000 Section 10. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act as set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City and are not mandatory should efficient administration of City departments and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized' to create awards and transfer funds between accounts and awards and to withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer and whose expenditure is not limited to use for any other specified purpose. Section 11. The City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan with the transfers in and/or out, as necessary and applicable, of legally available funds and to designate projects, services, components, values, amounts, and uses, as necessary and applicable, for the purposes set forth in this Resolution and Resolution No. 17- 0475. Section 12. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 13. The City Manager is authorized' to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized' to administer and disburse the City Commission benefit package. Except for those positions in which the salary is established by City Commission action, the City Manager is further authorized' to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in this Resolution. Section 14. The City Manager is authorized' to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 15. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City who is responsible for the efficient administration of all departments, from exercising the power granted to and imposed upon him by the Charter of the City of Miami, Florida, as amended ("City Charter'), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a department to reorganize itself to perform its services more efficiently. Such reorganization may include ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. reduction of budgeted positions, reclassification of positions, and/or alteration of the number of budgeted positions in any given classification. Section 16. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized' when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for Fiscal Year 2017-18 has proved insufficient. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 18. To effect salary adjustments, the City Manager is further authorized' to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 19. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 20. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 21. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto, except that transfers from the Non -Departmental Accounts may be made by resolution. Section 22. The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with Chapter 18 of the City Code, for which formal bidding is required. Such bids to be returnable to the City Commission or City Manager in accordance with City Charter and City Code provisions. Section 23. Expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 24. Certain necessary actions by the City Manager and the designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress are hereby ratified, approved, and confirmed. Section 25. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.z APPROVED AS TO FORM AND CORRECTNESS: 2 If the Mayor does not sign this Resolution, it shall become effective at the end of the ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.