HomeMy WebLinkAboutAgenda Item Summary Formy� AGENDA ITEM SUMMARY FORM
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Date: 04/17/2018 Requesting Department: Office of
Manaaement and Budaet
Commission Meeting Date: 04/26/2018 Sponsored By:
District Impacted: Various
Type: Resolution
Subject: Mid -Year Budget Amendment FY 2017-18
Purpose of Item:
To propose amendments to the FY 2017-18 budget resolution for the General Fund,
Special Revenue Funds, and Debt Service Funds.
Background of Item:
See the attached memorandum following the proposed legislation.
Budqet Impact Analvsis
Item is Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
General Account No: Various
Special Revenue Account No: Various
Reviewed By
Office of Management and Budget Christopher M Rose
City Manager's Office
Fernando Casamayor
City Manager's Office
Joseph Napoli
City Commission
Maricarmen Lopez
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Legislative Division
Valentin J Alvarez
Office of Management and Budget
Christopher M Rose
Office of the City Attorney
Xavier Alban
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
Office of the City Clerk
City Clerk's Office
Department Head Review
Completed
Assistant City Manager Review
Completed
City Manager Review
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk Completed
Legislative Division Review
Completed
Budget Review
Completed
ACA Review
Completed
Deputy City Attorney Review
Completed
Approved Form and Correctness with Modification(s)
Rendered
Completed
04/17/2018 6:46 PM
04/17/2018 6:51 PM
04/17/2018 6:58 PM
04/26/2018 9:00 AM
05/01/2018 5:04 PM
05/01/2018 5:09 PM
01/23/2020 4:22 PM
01/23/2020 5:03 PM
01/24/2020 10:52 AM
01/24/2020 11:28 AM
Completed
01/28/2020 11:19 AM
City of Miami
City Hall
Legislation 3500 Pan American Drive
Miami, FL 33133
is
Resolution www.miamigov.com
Enactment Number: R-18-0175
File Number: 3823 Final Action Date:4/26/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AMENDING APPROPRIATIONS RELATING TO THE GENERAL FUND, DEBT
SERVICE FUND, SPECIAL REVENUE FUND, AND INTERNAL SERVICE FUND FOR
THE FISCAL YEAR 2017-2018 PURSUANT TO RESOLUTION NO. 17-0475 ADOPTED
SEPTEMBER 28, 2017 FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2018;
RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF
THE CITY MANAGER AND DESIGNATED DEPARTMENTS TO UPDATE THE
RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING
ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR
GRANTS IN PROGRESS; AND PROVIDING FOR APPLICABLE EFFECTIVE DATES.
WHEREAS, on September 28, 2017, the Miami City Commission, pursuant to
Resolution No. 17-0475, adopted a General Fund Budget for the City of Miami ("City") for the
Fiscal Year beginning October 1, 2017 and ending September 30, 2018 ("Fiscal Year 2017-18")
in the amount of $726,828,000 and the total Budget for all non -capital funds in the amount of
$1,060,940,000 ("Adopted Budget"); and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $325,976,000; and
WHEREAS, the General Fund appropriation of $726,828,000 remains unchanged
except a floor amendment on April 26, 2018 to reduce Building Reserve from $4,398,000 and
increase "Transfer out" to Capital Project Fund "Electronic Pan Review 40-B74614A" for the
same amount; and
WHEREAS, the Debt Service Fund appropriation remains $79,962,000; and
WHEREAS, the Special Revenue Fund appropriation of $164,111,000 remains
unchanged;and
WHEREAS, the Internal Service Fund appropriation remains $90,039,000; and
WHEREAS, the total Adopted Budget of $1,060,940,000 remains unchanged; and
WHEREAS, it is in the best interest of the City to authorize the City Manager to make
any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -
Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan for the purposes set forth in this
Resolution; and
WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain
necessary actions of the City Manager and designated City departments to update the relevant
financial controls, project close-outs, accounting entries, and computer systems in connection
herewith and for grants in progress;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The following appropriations are made for the municipal operations of the
General Fund for Fiscal Year 2017-18:
Reserves Based on Financial Integrity Principles:
(Included in General Fund - NDA)
ADOPTED
FLOOR
AMENDED
GENERAL FUND
BUDGET
AMENDMENT
BUDGET
Departments, Boards and Offices:
Mayor
$ 1,333,000
$ 1,333,000
Commissioners
3,602,000
3,602,000
City Manager
3,916,000
3,916,000
Office of Agenda Coordination
397,000
397,000
Auditor General
1,126,000
1,126,000
City Attorney
8,418,000
8,418,000
City Clerk
1,753,000
1,753,000
Civil Services
428,000
428,000
Code Compliance
6,728,000
6,728,000
Office of Communications
1,592,000
1,592,000
Equal Opportunity and Diversity Programs
438,000
438,000
Office of Film and Entertainment
424,000
424,000
Fi na nce
8,873,000
8,873,000
Grants Administration
1,741,000
1,741,000
Human Resources
4,603,000
4,603,000
Information Technology
10,956,000
10,956,000
Management and Budget
2,843,000
2,843,000
Neighborhood Enhancement Teams (NET)
6,514,000
6,514,000
Procurement
2,701,000
2,701,000
Office of Resilience and Sustainability
785,000
785,000
Veterans Affairs and Homeless Services
1,722,000
1,722,000
Building Department
12,533,000
12,533,000
Planning Department
4,763,000
4,763,000
Office of Zoning
2,305,000
2,305,000
Community and Economic Development
2,411,000
2,411,000
General Services Administration
23,067,000
23,067,000
Public Works Department
21,111,000
21,111,000
Solid Waste
33,291,000
33,291,000
Office of Capital Improvements
3,252,000
3,252,000
Fire -Rescue
130,864,000
130,864,000
Police
235,486,000
235,486,000
Real Estate and Asset Management
12,052,000
12,052,000
Parks and Recreation
44,752,000
44,752,000
Risk Management
2,920,000
2,920,000
Non -Departmental
55,051,000
-4,398,000
50,653,000
Transfers -OUT
72,077,000
4,398,000
76,475,000
TOTAL GENERAL FUND
$ 726,828,000
0
$ 726,828,000
Reserves Based on Financial Integrity Principles:
(Included in General Fund - NDA)
Contingency Reserves $ 5,000,000
Undesignated Reserves -
TOTAL RESERVES $ 5,000,000
Section 3. The above appropriations for the General Fund are made based on the
following sources of revenue for Fiscal Year 2017-18:
GENERAL FUND
REVENUES
Property Taxes
$ 325,976,000
Franchise Fees and Other Taxes
110,344,000
Interest
2,500,000
Transfers -IN
6,464,000
Fines and Forfeitures
15,743,000
Intergovernmental Revenues
67,662,000
Licenses and Permits
65,738,000
Other Revenues (Inflows)
22,728,000
Charges for Services
109,673,000
TOTAL GENERAL FUND
$ 726,828,000
Section 4. The following appropriations are made for the municipal operations of the
Debt Service Fund for Fiscal Year 2017-18:
DEBT SERVICE FUNDS APPROPRIATONS
General Obligation Bonds $ 27,978,000
Special Obligation Bonds 51,984,000
TOTAL DEBT SERVICE FUNDS $ 79,962,000
Section 5. The above appropriations for the Debt Service Fund are made based on the
following sources of revenue for Fiscal Year 2017-18:
DEBT SERVICE FUNDS REVENUES
Property Taxes 27,978,000
Transfers -IN and Other Revenues $ 51,984,000
TOTAL DEBT SERVICE FUNDS $ 79,962,000
Section 6. The following appropriations are made for the municipal operations of the
Special Revenue Fund for Fiscal Year 2017-18:
SPECIAL REVENUE FUNDS
Bayfront/Riverfront Land Acquisition Rouse Trust
City Clerk Services
Community Development
Real Estate and Asset Management Services
Departmental Improvement Initiative
Emergency Funds
Fire -Rescue Services
General Special Revenue
Homeless Program
Law Enforcement Trust Fund
Miami Ballpark Parking Facilities
Parks and Recreation Services
Planning Services
Police Services
Public Works Services
Solid Waste Recycling Educational Trust Fund
Transportation and Transit
Tree Trust Fund
UASI-Fire-Rescue
TOTAL SPECIAL REVENUE FUNDS
ADOPTED BUDGET
$ 1,420,000
749,000
50,231,000
1,119,000
11,343,000
100,000
3,087,000
875,000
2,535,000
2,442,000
5,127,000
2,176,000
13,320,000
13,169,000
17,027,000
151,000
20,631,000
3,980,000
14,629,000
$ 164,111,000
Section 7. The above appropriations for the Special Revenue Fund are made based on
the following sources of revenue for Fiscal Year 2017-18:
SPECIAL REVENUE FUNDS REVENUES
All Sources $ 164,111,000
TOTAL SPECIAL REVENUE FUNDS $ 164,111,000
Section 8. The following appropriations are made for the municipal operations of the
Internal Service Fund for Fiscal Year 2017-18:
INTERNAL SERVICE FUND
Life and Health Insurance
Workers' Compensation
Others
TOTAL INTERNAL SERVICE FUND
APPROPRIATIONS
53,655,000
18,150,000
18,224,000
$ 90,039,000
Section 9. The above appropriations for the Internal Service Fund are made based on
the following sources of revenue for Fiscal Year 2017-18:
INTERNAL SERVICE FUND
All Sources
TOTAL INTERNAL SERVICE FUND
REVENUES
$ 90,039,000
$ 90,039,000
Section 10. This Resolution is a resolution of precedent and all other resolutions in
conflict with it are held null and void insofar as they pertain to these appropriations; however, no
provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act as set
forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended
("City Code"). The appropriations are the anticipated expenditure requirements for the City but
are not mandatory should efficient administration of City departments and Boards or altered
economic conditions indicate that a curtailment in certain expenditures is necessary or desirable
for the general welfare of the City. The City Manager is specifically authorized to create awards
and transfer funds between accounts and awards and withhold any of these appropriated funds
from encumbrance or expenditure should such action appear advantageous to the economic
and efficient operation of the City. The City Manager is also authorized to transfer any excess
unrestricted moneys from other funds to the General Fund provided that those are appropriated
monies which are no longer needed to implement the original purpose of the appropriation,
which are legally available at the time of such transfer, and whose expenditure is not limited to
use for any other specified purpose.
Section 11. The City Manager is authorized to make any changes to adjust, amend, and
appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -
Year Capital Plan with the transfers in and/or out, as necessary and applicable, of legally
available funds and to designate projects, services, components, values, amounts, and uses, as
necessary and applicable, for the purposes set forth in this Resolution and Resolution No. 17-
0475.
Section 12. All departments and the number of employees designated therein provided
for in this budget either by position summary or by the organizational chart are deemed
approved by the City Commission. Any permanent change regarding same shall require City
Commission approval.
Section 13. The City Manager is authorized to administer the executive pay plan and
benefit package and to disburse the funds appropriated herein for said purpose in a manner he
deems appropriate. The City Manager is also authorized to administer and disburse the City
Commission benefit package. Except for those positions in which the salary is established by
City Commission action, the City Manager is further authorized to establish the salaries of those
employees in executive and staff positions in accordance with the executive and staff pay plan.
These employees may receive any salary increases given in this Resolution.
Section 14. The City Manager is authorized to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil Service,
executive, and staff employees, as may be approved by the City Manager.
Section 15. Nothing contained in this Resolution shall be construed as to prohibit or
prevent the City Manager, the administrative head of the City, who is responsible for the efficient
administration of all departments, from exercising the power granted to and imposed upon him
in the Charter of the City of Miami, Florida, as amended ("City Charter'), to fix, adjust, raise, or
lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions
whenever it has been determined by the City Manager to be in the best interest of efficient and
economical administration of the City and all its departments. The authority contained in this
Section shall also be applicable whenever the City Manager shall cause a department to
reorganize itself to perform its services more efficiently. Such reorganization may include
reduction of budgeted positions, reclassification of positions, and/or alteration of the number of
budgeted positions in any given classification.
Section 16. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above sections hereof is approved and authorized when
such transfer shall have been made at the request of the City Manager and when such transfer
shall have been made of any part of an unencumbered balance of an appropriation to or for a
purpose or object for which the appropriation for the herein Fiscal Year has proved insufficient.
Section 17. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above Sections hereof is approved and authorized when
such transfer of funds is made at the request of the City Manager and when such transfer is to
be made between the detailed accounts appropriated to the same office, department, or
division.
Section 18. To effect salary adjustments, the City Manager is further authorized to make
departmental and other transfers from any reserve accounts established in the General Fund
and is authorized to approve transfers for any unforeseen requirements of all appropriated funds
as may be required so long as such transfer is consistent with the provisions contained in
Chapter 18, Article IX of the City Code.
Section 19. To facilitate effective budgetary control and sound fiscal management, the
City Manager is further authorized to transfer funds from departmental budget reserve accounts
to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental
budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other
Funds.
Section 20. The Emergency Account is declared to be appropriated to meet emergency
expenses and is subject to expenditure by the City Manager for any emergency purpose.
Section 21. Except as herein provided, transfers between items appropriated shall be
authorized by resolution amendatory hereto except that transfers from the Non -Departmental
Accounts may be made by resolution.
Section 22. The City Manager is authorized to invite or advertise for bids for the
purchase of any material, equipment, physical improvement, or service provided by the
aforementioned appropriations, or which may be provided for in accordance with Chapter 18 of
the City Code, for which formal bidding is required. Such bids to be returnable to the City
Commission or City Manager in accordance with City Charter or City Code provisions.
Section 23. Further, expenditure of the herein appropriated funds is authorized in the
procurement of goods and services by award or contract for the same by the City Commission
following the use, if applicable, of competitive negotiations unless the award of such contract by
the City Manager is expressly allowed under City Code provisions.
Section 24. Certain necessary actions by the City Manager and the designated City
departments to update the relevant financial controls, project close-outs, accounting entries, and
computer systems in connection herewith and for grants in progress are hereby ratified,
approved, and confirmed.
Section 25. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
' If the Mayor does not sign this Resolution, it shall become effective at the end of the ten (10)
calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS: