HomeMy WebLinkAboutBack-Up DocumentsCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Emilio T. Gonzalez, Ph.D. DATE: October 15, 2019 FILE:
City Manager
i l �
F
ON Annie Perez, CPPD, Director \� SUBJECT: Recommendation for Award of
Department of Procurement Riverview Storm Sewer Pump Station,
Emergency Generator, CO2 Fire Suppressant
System, and Main Switch Disconnect, Project
No. M -0127C
REFERENCES: Invitation to Bid ("ITB") No. 18-
19-010-R
ENCLOSURES: Bid Security List, Contractor's
Price Proposal
RECOMMENDATION:
Based on the findings below, the Department of Procurement ("Procurement") hereby recommends that
the referenced Project be awarded to EDFM Corporation ("EDFM"), who has been determined to be the
lowest responsive and responsible Bidder for ITB No. 18-19-010-R, Riverview Storm Sewer Pump Station,
Emergency Generator, CO2 Fire Suppressant System and Main Switch Disconnect, Project No. M -0127C
(the "Project").
BACKGROUND:
On May 31, 2019, Procurement issued a solicitation under full and open competition to obtain bids from
qualified firms on behalf of the City's Resilience and Public Works (RPW) Department. On July 18, 2019,
Procurement received two (2) bids in response to the solicitation (see attached Bid Security List).
Pursuant to the solicitation, Bidders were required to have a) a current Certified General Contractor
License issued by the State of Florida, or a Miami -Dade County Certificate of Competency as a General
Engineering Contractor and b) a minimum of five (5) years' experience under its current business name,
in the field of construction and/or repair of municipal, county, state or federal storm water or sewer pump
or lift stations, supported by references for three (3) projects completed within the past five (5) years.
The submitted reference projects must reflect Bidders' experience in (i) the installation and/or repair of
vertical or submersible pumps of at least 10,000-gpm capacity and/or the corresponding mechanical and
electrical pump equipment (80 HP motor - minimum); and/or (ii) the installation and/or removal of diesel
generators; and/or (iii) the installation of a new CO2 fire suppression system.
Submitted referenced projects had to demonstrate that the Bidder (i) served as the Prime Contractor for
the referenced project provided; and (ii) self -performed at least twenty-five percent (25%) of the physical
labor construction work for the referenced project. The selected Bidder shall be required to self -perform at
least twenty-five percent (25%) of the physical labor construction work for the Project.
FINDINGS:
Procurement staff has completed the review of the bid received from EDFM following the guidelines
published in the solicitation and determined that EDFM's bid meets the minimum qualification requirements
and is responsive to the ITB. Based on its prior work for the City, Procurement staff has determined that
EDFM is a responsible contractor. As reflected on the attached Bid Security List, EDFM is the lowest
responsive and responsible Bidder for ITB No.18-19-010-R, and Procurement recommends that the
Project be awarded to EDFM.
PR19256
Page 2 — Recommendation of Award of Riverview Storm Sewer Pump Station, ITB No. 18-19-010-R
Emilio T. Gonzalez, Ph.D., City Manager
CONTRACT EXECUTION:
Accordingly, Procurement hereby requests authorization to prepare for execution a contract with EDFM.
The total Bid amount is $1,412,000.00 for the Scope of Work, plus an Owner's Contingency Allowance in
the amount of $141,200.00, for a total contract amount not -to -exceed award value of $1,553,200.00. Your
signature below indicates your approval of Procurement's recommendation.
r
Approved: L ' Date:
E i to T.Inzalez, Ph.D., City Manager
c: Joseph F. Napoli, Deputy City Manager
Nzeribe Ihekwaba, P.E., Ph.D., Assistant City Manager
Sandra Bridgeman, Assistant City Manager/Chief Financial Officer
Alan M. Dodd, Director, RPW
Juvenal Santana, Deputy Director, RPW
Christopher R. Bennett, Assistant Director, RPW
Fernando V. Ponassi, MA Arch., MA PPA, LEEDOAP, Assistant Director, Procurement
9:41ROMM.
CITY Or MIAMI OFFICE Or THE CITY CLERK
BID SECURITY LIST
BID ITEM: Riverview Storin Sewer Pump Station
Bill NUMBER: ITB No. 18-19-010-R
DATE BID OPENED: July 18, 2019
BIDDER
ED)'M Corporation, General Contractors
Intereounty Engineering, Inc,
Person
TIME: 2:00 p.m.
BID TOTAL,
AMOUNT
$1,412,000.00
$1,845,437.00
BID BOND (ER)
CASHIER'S
CHECK
= 5%=-
5%
Today's
Received (2 bid(s) o behalf- //Pioctue • en
C tVDe •t�,,,-tlPREPARED BYputy Cty Cler
ScC . ION 4
BIC FORMS
Submix ed= July 2, 2019
City of Miami,. Florida
Orrice of the- City Clerk
City Hall, 15� Floor
3500 Pan American Drive
Miami, Florida 33133.5504.
The undersigned; as Bidder, hereby declares that the only persons interested in this bid as principal are
named- herein and that no person ather than herein mentioned has any interest in this bid or in the Contract
to be entered into; that this bid is made without connection vAth any other person, fun, or parties making
a bid; and that:I is, in ali respects, made fairly arid- in good faith without collusion or fraud.
The Bidder further declares that it has examined the site of the Work and informed itself fully of all
conditions. pertaining to .the place where the Work is to bid done; that: it has examined the Contract
Documents and all addendathereto furnished before the opening of the bids as acknowledged below, and,
that r< has satisfied itself about the Work to be performed; and the it has submitted the required bid
Guaranty; and all other required information with the bid; and that this bid is submitted voluntarily and
willingly.
The Bidder agrees; if this bid is. accepted, to Contract with the City, a poliliical subdivision of the State of
Florida, pursuant to the. terms. and conditions of the: Contract Documents and to furnish all necessary
materals, equipment, machinery, tools, apparatus, means of trmisportation, and all tabor necessary to
construct and.complete within the time limits, the specified Work covered by the Contract Documents for
the Project entitled -
Bid No: 18-19-010-R
Title. RIVEWVIEW STORM SEVVER PUMP STATION - EMERGENCY
GENERATOR, CO2 FIRE SUPPRESSANT SYSTEM AND MAIN
SWITCH DISCONNECT - M-01270
The Bidder also agrees to fumish .the required. Performance Bond and Payment Bond or alternative form
of security, if permitted by the City, -each for not less than the total bid price plus altemems, if .any, and to
furnish the required Ceru-:icate(s) of Insurance,.
The undersigned further agrees that the Bid Guaranty accompanying the bid shall be forfeited if Bidder
fails to execute said Contract and failsto fumish the required Performance Bond and Payment Bond as
well as the required-Certincate(s) of Insurance within fifteen (15) calendar days atter being notified of the
award of the Contract.
In the 0 gent of arithmetical errors, the Bidder agrees that these errors are errors that may be corrected by-
the
ythe City. in the event of a discrepancy between the price laid inJiigures and the price bid in words, the price
in words shall govern. Bidder agrees that any unit price listed in the bid is to be multiplied by. the stated
quantity requirements in order to arrive at the. total.
Note_ Bidders are bidding -on estirnated quantities for the purpo$a of determining the lowestresponsive
and responsible Bidder. Payments will be made based on unit prices of actual quantities installed. Where
a discrepancy exists between the unit price and tare extended price the unit price will prevail. Where there
is a discrepancy between the numerical and written bid amount, the written bid amount will prevail.
RIVERVIEW STOW SEWER E9 rFB Na. 48 -13 -ora-:?
PUMP STATION 11tI-J22ZC
Form SU must be submitted with Bidder's Bid. The SU Form can be found posted on the webpage
with the bid documents.
SCOPE OF WORK: The Work consists of furnishing all materials, labor, services, supplies, goods, and
equipment necessary for removing the existing diesel generator and disconnection from pump #3; followed
by (i) installation of a new diesel generator with connection to pump 4#2; (ii) installation of a new CO2 fire
suppression system; and (iii) installation of an electrical main switch disconnect at the Riverview Pump
Station. The Riverview Pump Station is located at 1301 NW 6 Street, Miami, Florida 33125. The Bidder
shall self -perform at least twenty five percent (25%) of the physical labor construction work for the Project.
The selected Bidder or one of their approved sub -contractors shall provide a crane to lift the heavy
generator and equipment. Additive Item 1 is for price comparison only. The City of Miami, in its sole and
absolute discretion, shall decide whether to proceed with the work involving Additive Item 1. The full
Scope of Work is detailed in the attached Exhibit 1 AT PAGE #103.
ITB ihla,: 13-19-010-R - RIVERVIEVII STORM SEtVER PUMP STAT50M - EMERGENCY
GEMERATOR, CO2 FIRE Si-PPRESSAIa3T SYSTEM AND MAIN SY11ITCH DISCONNECT. M-
n -11 77r.
TOTAL. iE-,ASE B'D CONS` F.U4:::' N COST y
(Ei.��'.ludinci Additive Item 1`-/Cu
7c,u"7 # _'N TO %,.n... E.+'n...SE C 7-,,';5T:€a., CT1!0.X! C10378
4 -C ,)
�R-� AL 01AFc,,i( L 1-0`1 0 sIJ U 4J 0 -
(Total Bid Construction Cost (Excluding Additive Item 1)
" 0TH: ' ISAD C0NS111-P, r:.IC € I0� v0S T F0I ?c.DDITIV, I T E IIi 1: � G� .3L
A
i 7 .;; F ;TA,L SI D E~,.E0,a3'eUCTlOi C0S6 FGR?4DZD011T'e E _.1EM1 ::
(Total Bid Construction Cost for Additive Itam 1)
RIVEi2VIEW STORM SEWER. 70 1 TB No. 18-19-010-R,
PUMP STAT1 ION - M -0127C
ITB No. 18-19-010-R - RIVERVIEW STORM SEWER PUMP STATION EMERGENCY GENERATOR, CO2 FIRE SUPPRESSANT SYSTEM
AND MAIN SWITCH DISCONNECT, M -0127C
EXHIBIT 1: REVISE® Price Sheet - Bid Tabulation
ITEM #
DESCRIPTION
Original Quantity UNIT
UNIT PRICE
TOTAL ITEM COST
Furnish all labor, material and equipment for the
complete removal of the existing diesel generator,
1
including the generator pad and all pipes, mechanical
and electrical fixtures and appurtenances, as described
1 LS
L, _j J
0.00
U J
in the approved plans and General Conditions.
Furnish all labor, material and equipment to install a
new concrete generator pad, 30'-2" x 9'-O' x V-6" and
2
provide 10 -mil polyethylene vapor barrier with
1 LS
U J
r f 0100
minimum 6" wide Z-locl( type lapping Visqueen (or
`l
approved equal) per Sheet C-4 #6, as described in the
approved plans and General Conditions.
Furnish all labor, material and equipment for the
3
proposed Electrical Work, as described in the approved
2 LS
G c
c S0,00
plans and General Conditions.
Furnish all labor, material and equipment for the
4
proposed Mechanical Work, as described in the
1 L5
J
approved plans and General Conditions.
V CJ
Furnish all labor, material and equipment in order to
install an HVAC system, Including the equipment as
specified by the manufacturer's number, which shall
5
include all accessories and controls, as listed in the
1 LS
$0.00
catalog as "standard with the equipment" Accessories
shall be furnished as specified per HVAC General
Notes In Sheet M-1, and as described In the approved^'
U
466",-1
plans and General Conditions
V (J
Furnish all labor, material and equipment for the
6
installation of an Electrical Riser and Grounding Rod
1 LS
n
$0.00
per approved Sheet EE -2, and as described in the
Ui�
approved plan and General Conditions.
VVV
C_7
Furnish all labor, material and equipment necessary for
7
the installation of a CO2 Fire Suppression System, as
described in the approved plans and General
1 LS
gggppp 00
Conditions.
Furnish and install a new generator, including full
8
diesel tank, to handle the capacity to power a 35,000
1 LS
corn Fairbanks Niihuis vertical pump.
TOTAL BASE BID
LEGEND:
EA - each I LS -lump sum I SF - square feet I CY -cubic yard
I SY - square yard I PCY - per
CONSTRUCTION
SO -00
contract year
COST (Excluding
o
Additive Item 1)
Furnish all labor, material and equipment necessary for
1) removing a 35,000 gpm pump (Pump #3), and 2)
Additive
purchasing and installing a vertical 35,000 gpm
1 LS
$0.00
Item 1
Fairbanks -Morse 36" axial flow, 580 rpm, 2 -stage
pumps, for a 400 HP, as described In the approved
General Conditions.
plans and
TOTAL BID
CONSTRUCTION
$0.00
COST FOR
ADDITIVE ITEM 1