HomeMy WebLinkAboutExhibitTHE MIAMI FOUNDATION
2019 GRANT AGREEMENT
Grantee Legal Name: The City of Miami, Department of Human Services — Economic Initiatives
Grant Amount: $466,977
Terms: October 1, 2019 to April 14, 2020
To support City of Miami's small businesses workforce development and
procurement, assist small business employers with employee/career path
development and workforce placements. Work with FIU related to local workforce
research, best practices and engagement efforts, as well as acting as a liaison for the
Grant Workforce Center and procurement opportunities. Assist in collecting data for
Description:
research and for the preparation of monthly and annual reports; assist with the
completion of special projects and reports; and specialized work such as updating
websites, troubleshooting software errors, preparing newsletters or other
communications, and preparing financial documents. To oversee and develop
Salesforce. To offer additional wrap-around services to those looking for livable wage
and being placed in livable wage jobs.
Terms and Conditions: In accepting this grant award, the organization agrees to the following:
1. To use the funds for the purpose described in this Agreement and in accordance with the
proposal approved by the Foundation. Any changes to the program scope (Appendix A), intent
or budget (Appendix B) must be authorized in advance in writing by The Miami Foundation.
The Miami Foundation may, at its sole discretion, terminate the grant, cancel any remaining
portion of grant funds that have not been disbursed, and/or demand return of funds spent on
unauthorized or unapproved items in which case Grantee shall return such funds within thirty
(30) days of demand.
2. To maintain financial records consistent with generally accepted accounting principles; have
them audited annually as appropriate to your organization.
3. To prominently acknowledge that support has been provided by The Miami Foundation and
JPMorgan Chase Foundation in any and all publications and materials produced by the recipient
in connection with or regarding this project must be reviewed and approved in advance.
a. The Miami Foundation's logo is available on our website, miamifoundation.org/logos.
b. Recipients are required to recognize the Foundation's support on their web sites,
promotional materials, media releases, reports and other printed materials.
c. Any use of the Foundation's name and/or logo on digital or printed promotional
materials or items/documents for media release must be reviewed and approved.
Recipients are required to submit draft materials for approval to Ana Mantica, Editorial
Officer, at amantica@miamifoundation.orR
4. To report on the grant as per the schedule in this agreement and following the Foundation's
reporting guidelines; and be prepared to provide additional information and documentation if
requested.
5. Grantee will maintain its tax-exempt status as a Section 501(c)(3) organization classified as a
public charity under Sections 509(a)(1) or (2) current throughout the period of this grant.
As required by IRS rules, The Miami Foundation funds will not be used: a) to carry on lobbying
activities as defined under Section 501(c)(3) of the Internal Revenue Code; b) for partisan
political activities which are prohibited under Section 501(c)(3); c) to make a grant to any
individual for travel, study or other similar purposes or to make a sub -grant to any other
organization unless the grant complies with Section 4945(d)(3) or (4) of the Internal Revenue
Code and the grant has been detailed in the approved grant plan and budget; or (d) to
undertake any activity for any purpose other than the charitable and educational purposes
specified in Section 170(c)(2)(B) of the Internal Revenue Code.
Payments:
7. The schedule for payment of the stated Grant Amount, pending receiving complete required
documentation that includes: this signed grant agreement; electronic payment information;
2019 W-9 is outlined below and contingent upon The Miami Foundation's satisfactory review of
the Impact Reports as described below;
Installment Date
December 2019
July 2020
July 2021
Installment Amount
$466,977
To be determined
To be determined
Reports, Meetings and Other Obligations
8. Grantee shall be required to prepare interim and final narrative and financial reports as outlined
in the schedule below as well as participate in quarterly in-person meetings and telephone
conference calls. Grantee acknowledges that regular and timely communication and information
sharing with The Miami Foundation in issues impacting the Building Prosperity Initiative
objectives via personal communication and updates using project management tools provided
by The Miami Foundation is expected.
9. Grantee shall be required to submit updated scope of work as a part of the interim reporting on
TeamGantt.
Reporting Period Due Date
August 2019 — April 14, 2020 April 15, 2020
April 15, 2020 —April 14, 2021 April 15, 2021
April 15, 2021 — April 12, 2022 1 April 15, 2022
Signature and Submission:
Please sign this grant agreement and submit this document, electronic payment information, a 2019 W-
9 and a revised budget if required to The Miami Foundation. Keep a copy of the signed document for
your grant files.
I agree to and accept the terms of this grant award by The Miami Foundation. Unless program guidelines
state otherwise, recipients should view the Foundation's grants as one-time awards to help advance
their work during the grant period and should not be counted on as a recurring source of support. I
understand that recipients are strongly encouraged to use this opportunity to secure and leverage other
financial support for on-going activities.
Signature of Chief Executive Officer or Representative authorized to enter grant agreements
Name:
Title:
Signature:
Date:
Signature of The Miami Foundation
Name: Joe Fernandez
Title: Interim President & CEO
Signature:
Date:
Appendix A
Goal/Task — 3 Annual job fairs —
15 businesses and 80 job seekers
Annual Job Fairs
Secure Venue
Employer Outreach
2019 - 2020 Year
Date
Establish date and reserve a City of Miami
August, 2019
venue
Advancing Cities subcommittee to provide September 2019
target connections with anchor industries
Attendance Confirmation
Promotional Outreach
15t Hiring Event
Secure Venue
Employer Outreach
Attendance Confirmation
Promotional Outreach
2nd Hiring Event
Secure Venue
Employer Outreach
Attendance Confirmation
Promotional Outreach
such as aviation, education, healthcare,
transportation, construction, banking &
finance, hospitality, IT, etc.
Confirm attendees and obtain company logos
of those entities with open job orders
Creation of promotional material.
Advertisement through Access Miami, Social
Media, Radio, Community Partners, etc.
Establish date and reserve a City of Miami
venue
Target Anchor Industries such as Aviation,
Health, Transportation, Construction, Banking
& Finance, Hospitality, IT, etc.
Confirm attendees and obtain company logos
of those entities with open job orders
Creation of promotional material.
Advertisement through Access Miami, Social
Media, Radio, Community Partners, etc.
Establish date and reserve a City of Miami
venue
Target Anchor Industries such as Aviation,
Health, Transportation, Construction, Banking
& Finance, Hospitality, IT, etc.
Confirm attendees and obtain company logos
of those entities with open job orders
Creation of promotional material.
Advertisement through Access Miami, Social
Media, Radio, Community Partners, etc.
September 2019
September — October 2019
October 29th 2019
December 2019
January 2020
January 2020
January — February 2020
February 25th, 2020
March 2020
April 2020
April 2020
May 2020
3rd Hiring Event June 2nd, 2020
Goal/Task — Talent/Job
Placement Portal 2019 - 2020 Year
Talent Outreach Date
Industry Needs
Researching local employment trends with
Year 2 & 3
FIU to identify current talent needs
Develop/Design Recruitment
Review existing employment portal with FIU
such as the City of Miami's Opportunity
Year 2 & 3
Portal
Center, click here
Outreach to resource organizations such as
Community Partner agencies
community action agencies, homeless
Year 2 & 3
outreach, faith based organizations, etc.
School Graduates
Connecting with educational institutions'
Year 2 & 3
Student Services Departments
Registration Portal
Advertising promotional material to the
Year 2 & 3
established pool of registrants (Access Miami)
Launch portal
2020-2021
Goal/Task — Small Business Portal
2021 - 2022 Year
Development
Talent Outreach Date
Researching local small business trends with
Industry Needs the Beacon Council to identify current Year 3
business needs
Develop/Design Recruitment Review existing small business-related portals
Portal with the Beacon Council such as the MBDA's Year 3
Export Center (TBD)
Outreach to resource organizations to
become a part of the small business portal
Community Partner agencies such as micro lenders, small business Year 3
assistance centers (MBDAs and SBDCs), and
municipal agencies and local non -profits, etc.
Work with the Beacon Council to develop a
Develop outreach campaign comprehensive outreach campaign to provide Year 3
the most promotional reach.
Advertising promotional material to the
Launch small business portal established pool of registrants (Access Miami)
and Beacon Council's own database & sphere
of influence
Goal/Task — Living wage outreach 2019 - 2022 Year
Drafting of two job descriptions for the Small
Start of the hiring process Business Advocate and Staff Service Assistant
& begin circulating the job description
Program design
Designing the HR audits and small business
outreach
Conducted targeted outreach to employers
with hard to fill jobs in order to determine if
HR Audits the job requirements are accurate and check
the wage to see it is commensurate with
experience
Appendix B
Year 3
Year 1
Year 2
Year 2 and 3
Advancing Cities 1 year Grant
Citv of Miami Support Budget Reouest
Tracking and Coordinating Navigator (TCN)
Position Salary
1 Workforce Navigator
1 Fringe
1 Small Business Advocate
Total Salaryfor (3) vears
$47,000
#of Years 1YearTotal Comment
Workforce Navigator works under the supervision of the City of Miami,
Department of Human Services Community Partnerships Manager.
Dedicated to tracking all data, metrics and objectives pertinent to the
1 $47,000 Advancing Cities grant. Workforce Navigator will work closely with the
Opportunity Center staff to ensure City residents are obtaining jobs whic
may lead to a living wage. Workforce Navigator will conduct outreach an(
engagement efforts. Workforce Navigator will also act as a liaison for the
Small Business Center.
$20,210 1 $20,210
The Small Business Advocate will work with both the City's small busines
assistance center and recognized small business resource community
$19,559 1 $19,559 providers and procurement departments. Liaison with small businesses
assist in career path development and workforce placements; and impro
procurement accessibility.
86 769
Salesforce Database Contact Management Platform
Initial Setup
Annual license
Total Database Platform
Wraparound Services
#of Clients Workforce Support
70 Monthly Metro Bus Passes
20 Child care support
10 On the Job Training
Total Transportation and Childcare support
$45,000
$45.000
Price SuoDort # of Mths
$56.20 12 $47,208
$100 12 ' $288,000
$3,500 1 $35,000
$335,20
Total Budget Request $466,977
Platform to measure various analytics. Salesforce flexible platform allow
forthe creation of custom reports, registrations, communications, and jo
orders and placements. This software will assist with tracking accounts,
jobs and candidates, events and more.
Training and updates are accomplished through the City's IT Department.
Annual license will be picked up by the City of Miami
Transportation and childcare are two barriers to job training and
development, as well as obtaining employment.
20 monthly bus passes at $56.20 each
$100 per child x 48weeks per year forthe maximum of 10 kids annually.
Advancing Cities 1 year Grant
City of Miami Support Budget Request
Tracking and Coordinating Navigator (TCN)
Position Salary
1 Workforce Navigator
1 Fringe
1 Small Business Advocate
Total Sal ary for (3) vears
$47,000
#of Years (3)YearTotal Comment
Workforce Navigator works under the supervision of the City of Miami,
Department of Human Services Community Partnerships Manager.
Dedicated to tracking all data, metrics and objectives pertinent to the
1 $47,000 Advancing Cities grant. Workforce Navigator will work closely with the
Opportunity Center staff to ensure City residents are obtaining jobs whic
may lead to a living wage. Workforce Navigator will conduct outreach an(
engagement efforts. Workforce Navigator will also act as a liaison for the
Small Business Center.
$20,210 1 $20,210
The Small Business Advocate will work with both the City's small busines
assistance center and recognized small business resource community
$19,559 1 $19,559 providers and procurement departments. Liaison with small businesses
assist in career path development and workforce placements; and impro
procurement accessibility.
86 769
Salesforce Database Contact Management Platform
Initial Setup
Annual license
Total Database Platform
Wraparound Services
#of Clients Workforce Support
70 Monthly Metro Bus Passes
20 Child care support
10 On the Job Training
Total Transoortation and Childcare su000rt
$45, ODO
$45.000
Price Support # of Mths
$56.20 12 $47,208
$100 12 ' $288,000
$3,500 1 $35,000
$335.2
Total Budget Request $466,977
Platform to measure various analytics. Salesforce flexible platform allow
for the creation of custom reports, registrations, communications, and jo
orders and placements. This software will assist with tracking accounts,
jobs and candidates, events and more.
Training and updates are accomplished through the City's IT Department.
Annual license will be picked up by the City of Miami
Transportation and childcare are two barriers tojob training and
development, as well as obtaining employment.
20 monthly bus passes at$56.20each
$100 per child x 48 weeks per year for the maximum of 10kids annually.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective
officials thereunto duly authorized, this the day and year above written.
Signature of The Miami Foundation
Name: Joe Fernandez
Title: Interim President & CEO
CITY OF MIAMI, a municipal corporation
By:
Emilio T. Gonzalez,
City Manager
ATTEST:
By:
Todd B. Hannon,
City Clerk
APPROVED AS TO FORM AND
CORRECTNESS:
Victoria Mendez,
City Attorney
APPROVED AS TO INSURANCE
REQUIREMENTS:
Ann -Marie Sharpe, Director Risk Management