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HomeMy WebLinkAboutComposite Exhibit ACOMPOSITE EXHIBIT A 1. Portion of minutes of April 22, 2019 meeting of the Board of Trustees of the Virginia Key Beach Park Trust ("Trust") approving Fiscal Year 2019-2020 proposed Budget; and 2. Budget Information from the Trust; and 3. Budget Template for Fiscal Year 2019-2020 for the Trust. VIRGINIA KEY BEACH PARK TRUST 2019-2020 Proposed Budget Virginia Key Beach Park 2018-2019 2019-2020 Trust Adopted Budget Proposed Budget Comments Festivals, Sports Events, surcharge fees, vendor fee, Pavilion Rentals, Vehicle Entrance, Flied Thps, Summer Camp, Film/Photo Shoots, Weddings, Cabana 449000 Projected Revenue $ 700.000.00 $ 770'000.00 Rentals | | Grant $ 85,000.00 $ 58'000.00 | | Carryover Funds Available $ 50.000.00 $ 28.000.00 | / City ofMiami Contribution $ 300.000D0 $ 300.000.80 Cash with Fiscal Agent $ 28.000.00 $ 1,002.000.00 2019 Ultra Music Festival | Total Revenue Projected $ 1.143'000.00 $ 2'150.000.00 Object -' . �O18~�O�O �»r��got�d �O18'�O�� �O1Q-�O2O �O�g-�O�D�rop����E]u���d Code Expenditures Adopted Budget Proposed Budget Details Executive Director, Finance Coordinator, P/TFinance Assistant .AdministraUvo Assistant, Development Coordinator, EducaUon/Vo|unteerCoordinam, &onnua| 512000 Administration Salaries $ 313.760.00 $ 342.000.00 staff salary increase Park Supervisor, 5Park Attendant, 2 cashiers, 2Summer camp attendant, annual 513000 Park Salaries $ 184,550.00 $ 197.700.00 staff salary increase 52lOUO FICA $ 38.000.00 G 41.300.00 increase instaff | 522000 RetirementConthbutionn- $ 17.000.00 $ 17.000.00 | �5230OO Health & Dental Insurance $ 44.500.00 $ 45.000.00 Medical, Dental - 7full time positions | 535000 Unemployment Compensation $ 5'000.00 $ 5.000D0 524000 Workers Compensation $ 22.000.00 Mini Train 8Carousel Annual State 531000 Professional Services $ 2'500.00 0 1.500.00 inspections and operating License 532000 Auditors $ 10.500.00 $ 11.000.00 2U18/2O19External Independent Audit 7SAnniversary Gospel FesUva|, MLK Parade, A/w\MConference, Aerial Photography, Event Parking Crew, Web -site maintenance, payroll services, seasonal janitorial services, seasonal police service, special event consultant, special project consultant, Marketing Consultant, park 584000 Other Contractual Services $ 211.500.00 $ 231.200.00 jockey, temp agency Other Contractual Services 534000 Grant $ 65.000.00 $ 50.000.00 Grant Match RickonbacxerCauseway tolls for all | employees and interns, training, seminars, | 540000 Travel per Diem - $ 6.000.00 $ 8.000.00 work shop, travel miles 541100 Postage 541000 Communications &Related 544000 Ren &Leoem 546000 Repair and Maintenance 547100 Printing& Binding 548000 Promotional Expenses 548100 Advertising Other current charges and obligation 551000 Office Supplies 552000 Operating Supplies 552200 Uniforms Licenses, Subscriptions and 554000 Memberships 664000 Equipment and Furniture Budget Reserve $ 1,500.00 $ 1'500D0 Events and fundraising mailings $ 5,000.00 $ 5,000.00 Hot Spot -Wireless, phone Stipend Office Lease, COM Copier, Porte Rostrooms.Light Towers, Events operation � 52.500.00 $ 52'500.00 equipment Amusement rides maintenance &repairs, locksmith services, pest control, playground repair and maintenance, mntmoms sanitizing, concession stand maintenance, � 30.000.00 $ 30.000.00 fire equipment inspection, parking lot lights. Disc Golf maps & score sheets, park map, cabanas, information, Media Package pavilion flyer, event sheet, wedding sheet, � 12.000.00 $ 15, 000.00 what todointhe park, park map, banners MLK Parade, National Month day, ���D's, souvenirs, T-shirt, Activity books, promotion fee for new event, banners, flyers, Fans, cups, water bottle, $ 25.000.00 $ 25.000.00 beach balls, lifeguard stand, photo booth, $ 10.008.00 $ 10.000.00 media promoting events, Job Opening Adv. Damage Deposit refund, CanoelaUnnrefund, meeting supplies, Volunteer Appreciation $ 10.000D0 $ 13.300.00 Picnic, Employee Holiday Luncheon $ 4.690.00 $ 5.000,00 Office supplies 2 computers, 2 phones, 2 desk, office space set up, Janitorial supplies, lumber, fauoats, sho*erhead, tools, water hose, extension cords, Grassroots Community Project, wsmr, sunscreen, insect repellant, Tarp, Paint& Stain. Umokos, mpe, screws. mm| $ 25.000.00 $ 28.000.00 towel Sun Protection hats, Uniform t-shirm&pants, shorts, jackets, cash apron, raincoats, $ 4,000.00 $ 4.000.00 boots. Vehicle registration renewal, DERwannua| Fee, Miami Dade Chamber of Commerce, Greater Miami Convention and Visitors Bureau, COM computer license, Constant Contact, America Association ofGrants, $ 3,000.00 $ 5.000.00 American Assoc, ofMuseum, rRPA $ 12'000.00 $ 4.000.00 Light Towers, Riding Mower $ 28.000.00 $ 1.002.000.00 $ 1,143,000.00 $ 2,150.000.00 Virginia Key Beach Park Trust Budget Template FY 2019-20 Proposed Budget 1 FY 2015-16 Actual Number of Full -Time Positions 2 Are any positions funded in other budgets? 11f so, how much is in this budget? If so, how much Is in the other budget? (Revenues- -- 1 Park Revenue 1 Grants 1 Ultra Music Festival Cash with Fiscal Agent 1 City of Miami Contribution l Fund Balance Carry over j Revenue Grand Total Expenditures - - Regular Salary and Wages Other Salaries/Park Fringe Benefits 1 FICA Taxes 1 Retirement Contributions 1 Life and Health Insurance Workers' Compensation 1 Unemployment Professional Services 1 Accounting and Auditing 1 Other Contractual Services Other Contractual Services - Grants 1 Travel and Per Diem 1 Coin munications and Related Services Postage 1 Rentals and Leases I Repair and Maintenance Services l Printing and Binding Outsource 1 Promotion Expense 1 Advertising and Related Costs 1 Other Current Charges & Obligation 1 Office Supplies 1 Operating Supplies 1 Motor Fuel 1 Uniforms/clothing l Landscape Related Supplies Subscriptions, Memberships, and Licenses 1 Equipment & Furniture 1 Improvement other than building 1 All other Expenditure 1 Budget Reserve l Expenditure Grand Total Revenues Minus Expenditures Printed: 7/29/2019 10:52 AM no FY 2016-17 Actual FY 2017-18 Actuall FY 2018-19 Budget) FY 2018-19 Projection) 4 5 l 6 6 no no I no no no no no l no no 0 0 0 1 0 0 I $615,112 $643,100 $716,800 $700,000 1 $700,000 $0 $0 $0 $65,000 $65,000 $0 $0 $0 $0 $1,000,000 $0 $24,170 $25,000 $28,000 $28,000 $0 $150,000 $300,000 $300,000 $300,000 $94,3521 $53,100 $25,000 $50,000 $50,000 $709,4641 $870,370 $1,066,800 $1,143,000 $2,143,000 $184,723 $213,885 $371,200 $313,760 $310,000 $95,613 $152,138 $179,740 $184,550 $185,000 $0 $0 $o $0 $0 $21,136 $28,075 $42,200 $38,000 $38,000 $0 $0 $20,300 $17,000 $17,000 $26,172 $25,413 $55,000 $44,500 $46,000 $0 $0 $o $22,000 $0 $0 $0 $5,000 $5,000 $0 $23,370 $22,1511 $4,000 $2,500 $1,500 $9,500 $9,5001 $10,500 $10,500 $11,000 $124,351 $148,550 $137,000 $211,500 $214,000 $0 $o $0 $65,000 $65,000 $3,152 $6,736 $10,000 $6,000 $5,000 -$2,942 $4,958 $5,000 $5,000 $4,000 _ $347 $3551 $2,000 $1,500 $1,000 $49,165 $51,364 $56,360 $52,500 $50,000 $20,312 $38,468 $30,500 $30,000 $70,000 $2,955 $6,231 $8,000 $12,000 $10,000 $28,191 $40,163 $30,0001 $25,000 $25,000 $1,158 $4,400 $5,000 $10,000 $10,0001 $6,185 $5,038 $7,500 $10,000 $8,0001 $3,219 $3,461 $4,000 $4,690 $5,0001 518,037 559.654 538.000 525.000 S25.000 $23 $0 $0 $0 $0 $355 $3,894 $4,500 $4,000 $3,500 50 $1,206 $0 $0 $0 $3,065 $2,630 $4,000 $3,000 $3,000 $12,057 $796 $12,000 $12,000 $8,000 $0 $20,1401 $0 $0 $0 $2,050 $600 $0 $0 $01 $0 $24,170 $25,000 $28,000 $28,000 $632,194 $873,9761 $1,066,800 $1,143,000 $1,143,000 - -$77,2701-- -- -$3,606) $01 - -- $01 - - - $1,000,000! FY 2019-20 Proposedl I Difference) Notes 6 () o no no 11 no $770,000 1 +$70,0001 $50,000 i -$15,000 I s0 I $0 I $2,000 l -$26,000 $300,000 1 $0 $1,028,000 1 +$978,0001 $2,150,000 1 $1,007,0001 $342,00011 +$28,240 1 $197,7001 +$13,150 Sol 1 $0 $41,3001f +$3,300 $17,0001 $0 $45,0001 4$500 $01 -$22,000 $5,0001 $0 $1,50ol -$1,000 $11,000 1 +$500 $231,200 1 +$19,700 $50,0001 -$15,000 $8,0001 +$2,000 $5,00011 $0 $1,5001 $0 $52,50011 $0 $30,00011 $0 $15,00011 +$3,000 $25,0001 $0 $10,0001 $o $13,30011 +$3,300 $5,00011 +$310 S28,00011 +$3,000 $0 1 $0 $4,000 1 $0 $0 ( $o $5,000 1 +$2,000 $4,000 1 -$8,000 $0 ( $0 $0 I $0 $1,002,000 I +$974,000 j $2,150,00011 $1,007,000 1 $011 sol I Page 1 of t