HomeMy WebLinkAboutAgenda Item Summary Form1IVF
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F{` 3 AGENDA ITEM SUMMARY FORM
File ID: #6512
oR ti9
Date: 09/18/2019 Requesting Department: Department of Fire -
Rescue
Commission Meeting Date: 10/24/2019 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Access MDC Contract - Servicinq of Various Specialized Fire Equipment
Purpose of Item:
The nature of this item is to establish a resolution of the City of Miami Commission, authorizing
the accessing of Miami -Dade County ("MDC") Contract No. FB -00583 for the Servicing of
Various Specialized Fire Equipment, for the City of Miami's Fire -Rescue Department ("Fire -
Rescue"), pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended,
with various vendors, which was competitively solicited for an initial term of one (1) year, with
the option to renew for an additional five (5) one (1) year periods on a year-to-year basis, and
will expire on June 30, 2020, subject to any renewals, extensions and/or replacement contracts
by MDC; allocating funds from Fire -Rescue Account Number
00001.184010.546000.0000.00000, or other account, subject to availability of funds and
budgetary approval at the time of need; authorizing the City Manager to negotiate and execute
all other documents, including any amendments, renewals, and extensions, subject to
allocations, appropriations and budgetary approval having been previously made, and in
compliance with applicable provisions of the Code of the City of Miami, Florida, as amended,
("City Code"), including, without limitation, the City of Miami's Procurement Ordinance, Anti -
Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code,
in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may
be necessary for said purpose.
Backaround of Item:
Fire -Rescue has a need to engage a vendor for the provision of inspection, testing and
certification of various specialized Fire Rescue equipment, on an as needed basis. By
accessing the MDC Contract No. FB -00583, it will enable the City to procure said services, at a
fair competitive rate that is acceptable to the City. This contract has an initial term of one (1)
year, with the option to renew for an additional five (5) one (1) year periods on a year-to-year
basis, and will expire on June 30, 2020. The estimated fiscal impact is approximately
$112,500.000 in the aggregate for the remainder of the options to renew period.
Budaet Impact Analvsis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Approx $25,000.00 per vear. ($112,500.000 in the aaareaate for the remainder OTRs).
General Account No.: 00001.184010.546000.0000.00000
Reviewed By
Department of Fire -Rescue
Eloy Garcia
Department of Fire -Rescue
Johnny Duran
Office of Management and Budget
Pedro Lacret
Office of Management and Budget
Christopher M Rose
City Manager's Office
Nikolas Pascual
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Pablo Velez
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
City Commission
Maricarmen Lopez
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Fire Chief Review
Completed
Fire Budget Review
Completed
Budget Analyst Review
Completed
Budget Review
Completed
City Manager Review
Completed
Legislative Division Review
Completed
ACA Review
Completed
Deputy City Attorney Review
Completed
Approved Form and Correctness
Completed
Meeting
Completed
Unsigned by the Mayor
Completed
Signed and Attested by the City Clerk
Completed
Rendered
Completed
09/18/2019 2:37 PM
09/19/2019 11:00 AM
09/26/2019 10:21 AM
09/26/2019 5:03 PM
09/26/2019 8:29 PM
10/07/2019 11:29 AM
10/08/2019 5:55 PM
10/09/2019 9:34 AM
10/11/2019 1:12 PM
10/24/2019 9:00 AM
11/04/2019 6:00 PM
11/04/2019 6:44 PM
11/04/2019 6:44 PM
File Number: 6512
City of Miami
Legislation
Resolution
Enactment Number: R-19-0400
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:10/24/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION PURSUANT TO SECTION 18-
111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY
CODE"), AUTHORIZING THE ACCESSING OF MIAMI-DADE COUNTY ("MDC")
CONTRACT NO. FB -00583 FOR THE SERVICING OF VARIOUS SPECIALIZED FIRE
EQUIPMENT WITH VARIOUS VENDORS FOR THE CITY OF MIAMI'S ("CITY")
DEPARTMENT OF FIRE -RESCUE ("FIRE -RESCUE") RELATED TO ALL
NECESSARY LABOR, TRANSPORTATION, MATERIAL, AND EQUIPMENT TO
FURNISH A COMPREHENSIVE SYSTEM FOR THE INSPECTION, TESTING, AND
CERTIFICATION OF THE CITY'S VARIOUS SPECIALIZED FIRE -RESCUE
EQUIPMENT, WHICH WAS COMPETITIVELY SOLICITED FOR AN INITIAL TERM OF
ONE (1) YEAR WITH AN ADDITIONAL FIVE (5) ONE (1) YEAR OPTION TO RENEW
PERIODS, ON A YEAR-TO-YEAR BASIS, SUBJECT TO ANY RENEWALS,
EXTENSIONS, AND/OR REPLACEMENT CONTRACTS BY MDC; ALLOCATING
FUNDS FROM FIRE -RESCUE ACCOUNT NUMBER
00001.184010.546000.0000.00000, OR SUCH OTHER ACCOUNTS, SUBJECT TO
THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, ALL IN COMPLIANCE
WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, WITHOUT
LIMITATION, THE CITY'S PROCUREMENT ORDINANCE, THE ANTI -DEFICIENCY
ACT, AND THE FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN
CHAPTER 18 OF THE CITY CODE, ALL IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE RULES AND
REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the accessing of Miami -Dade County ("MDC") Contract No. FB -00583 for
the Servicing of Various Specialized Fire Equipment with various vendors ("Contract") for the
City of Miami's ("City") Department of Fire -Rescue ("Fire -Rescue") for all necessary labor,
transportation, material, and equipment to furnish a comprehensive system for the inspection,
testing, and certification of the City's various specialized Fire -Rescue equipment, for an initial
term of one (1) year with an additional five (5) one (1) year option to renew periods, on a year-
to-year basis is appropriate; and
WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as
amended ("City Code"), in procuring said services, the City may, in lieu of using other City
competitive bidding procedures, accept and "piggy -back" off the competitive bid secured by
another governmental agency, subject to a determination by the City's Chief Procurement
Officer that the other agency's resulting contract was entered into pursuant to a competitive
process in compliance with City laws, policies, and procedures; and
WHEREAS, the City's Chief Procurement Officer determined that the MDC Contract was
entered into pursuant to a competitive process in compliance with the City's laws, policies, and
procedures and provides a fair and competitive rate that is acceptable to the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. Pursuant to Section 18-111 of the City Code, the accessing of the MDC
Contract for procurement for the City's Fire -Rescue for all necessary labor, transportation,
material, and equipment to furnish a comprehensive system for the inspection, testing, and
certification of the City's various specialized Fire -Rescue equipment for an initial term of one (1)
year with an additional five (5) one (1) year option to renew periods, on a year-to-year basis, is
authorized.'
Section 3. Funds shall be allocated from Fire -Rescue Account Number
00001.184010.546000.0000.00000, or such other accounts, subject to the availability of funds
and budgetary approval at time of need.
Section 4. The City Manager is further authorized' to negotiate and execute any and all
other documents, including any amendments, renewals, and extensions, subject to all
allocations, appropriations, and prior budgetary approvals, in compliance with all applicable
provisions of the City Code, including, without limitation, the City's Procurement Ordinance, the
Anti -Deficiency Act, and the Financial Integrity Principles, all as set forth in Chapter 18 of the
City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable
rules and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
i ria i ' ndez, City Attomey `__) 10/11/2019
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10)
days from the date passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission or upon date stated herein, whichever is
later.