HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #5769
Date: 04/11/2019 Requesting Department: Department of
Police
Commission Meeting Date: 07/11/2019 Sponsored By: Manolo Reyes, Joe Carollo
District Impacted: All
Type: Resolution
Subject: Sole Source - OPENVision DX C -Arm Digital Real Time X -Ray Imaging
Purpose of Item:
A Resolution of the Miami City Commission, by a four-fifths (4/ 5ths) affirmative vote,
pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, after
an advertised public hearing, ratifying, approving, and confirming the City Manager's
finding of a sole source; waiving the requirements for competitive sealed bidding
procedures and approving the procurement of one (1) OPENVision DX C -Arm Digital
Real Time X -Ray Imaging System with Accessories, ("System") from QSA Global, Inc.
("QSA"), for the Department of Police ("Police "), for an amount not to exceed seventy-
three thousand, three hundred dollars and fifty cents ($73,300.50); allocating funds from
Police General Fund Account No. 00001.190001.664000.0000.00000, subject to
budgetary approval at time of need.
Background of Item:
Police is in need of a new x-ray imaging system for its Bomb Squad, as its current
system is now obsolete. The acquisition of this System will allow Police to quickly scan
packages within a large, heavily populated area for bombs or other harmful items. This
System is the only one on the market that allows for hand-held operation and produces
live x-ray images in real time. QSA is the manufacturer and sole provider for this
System.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$73,300.500
General Account No.: 00001.190001.664000.0000.00000
Reviewed By
Department of Police
Jorge Blanco
Initial Police Review
Completed
04/12/2019 10:51 AM
Department of Police
Ronald Papier
Police Chief Review
Completed
04/12/2019 5:47 PM
Department of Police
Ronald Papier
Department Head Review
Completed
04/12/2019 5:47 PM
Office of Management and Budget
Luis Hernandez -Torres
Budget Analyst Review
Completed
05/13/2019 9:57 AM
Office of Management and Budget
Christopher M Rose
Budget Review
Completed
05/13/2019 11:38 AM
Legislative Division
Valentin J Alvarez
Legislative Division Review
Completed
05/13/2019 4:37 PM
City Manager's Office
Nikolas Pascual
City Manager Review
Completed
05/14/2019 9:13 AM
Office of the City Attorney
Valentin J Alvarez
Deputy City Attorney Review
Skipped
05/13/2019 3:33 PM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
05/28/2019 10:18 AM
City Commission Maricarmen Lopez Meeting Completed 06/13/2019 9:00 AM
City Commission Maricarmen Lopez Meeting Completed 07/11/2019 9:00 AM
Office of the Mayor Mayor's Office Signed by the Mayor Completed 07/19/2019 1:39 PM
Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 07/19/2019 1:58 PM
Office of the City Clerk City Clerk's Office Rendered Completed 07/19/2019 1:58 PM
File Number: 5769
City of Miami
Legislation
Resolution
Enactment Number: R-19-0280
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:7/11/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5THS)
AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED, AFTER AN ADVERTISED PUBLIC HEARING,
RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF
A SOLE SOURCE, ATTACHED AND INCORPORATED AS EXHIBIT "A"; WAIVING
THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, AND
APPROVING THE PROCUREMENT OF ONE (1) OPENVISION DX C -ARM DIGITAL
REAL TIME X-RAY IMAGING SYSTEM WITH ACCESSORIES ("SYSTEM"), FROM
QSA GLOBAL, INC. ("QSA"), FOR THE DEPARTMENT OF POLICE ("POLICE"), FOR
AN AMOUNT NOT TO EXCEED SEVENTY-THREE THOUSAND THREE HUNDRED
DOLLARS AND FIFTY CENTS ($73,300.50); ALLOCATING FUNDS FROM POLICE
GENERAL FUND ACCOUNT NO. 00001.190001.664000.0000.00000, SUBJECT TO
BUDGETARY APPROVAL AT THE TIME OF NEED.
WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as
amended ("City Code"), the Chief Procurement Officer has made a finding that QSA Global, Inc.
("QSA") is the sole source manufacturer and distributors of the Openvision DX C -ARM Digital
Real Time X -Ray Imaging System with accessories ("System"); and
WHEREAS, the Department of Police ("Police") has a need to purchase one (1) System
to replace its existing x-ray imaging system, which is now obsolete; and
WHEREAS, the acquisition of the System will allow Police to quickly scan packages
within a large, heavily populated area for bombs or other harmful items; and
WHEREAS, the System is the only one on the market that allows for hand-held
operation and produces live x-ray images in real time; and
WHEREAS, the findings of the Chief Procurement Officer have been approved and
adopted as the finding of the City Manager, attached and incorporated as Exhibit "A"; and
WHEREAS, QSA is the manufacturer and sole distributor of the System; and
WHEREAS, the City Manager and the Chief Procurement Officer recommend that the
requirements for competitive sealed bidding procedures be waived and that the procurement of
the above system, as specified, be approved as a sole source contract ; and
WHEREAS, following a published notice made at least fifteen (15) days prior to the
award, the City Commission is hereby ratifying and approving, by four-fifths (4/51h) affirmative
vote, the waiver of competitive sealed bidding procedures as a sole source;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City
Code, after an advertised public hearing, the City Manager's finding of a sole source, attached
and incorporated as Exhibit "A," is ratified, approved, and confirmed, the requirements for
competitive sealed bidding procedures are waived, and the request to procure one (1) System
for Police, from QSA, is approved.
Section 3. Funds in an amount not to exceed seventy-three thousand three hundred
dollars and fifty cents ($73,300.50) are to be allocated from Police General Fund Account No.
00001.190001.664000.0000.00000, subject to budgetary approval at time of need.
Section 4. This procurement will comply with the City of Miami Financial Integrity
Principles inclusive of the Anti -Deficiency Act as set forth in chapter 18, Article IX, of the City
Code.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
APPROVED AS TO FORM AND CORRECTNESS:
-\� 1
i t6ria i ' ndez, City Attor i ey 5/28/2019
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.