HomeMy WebLinkAboutR-19-0268City of Miami
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Resolution: R-19-0268
File Number: 5983
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 7/11/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE PROPOSALS RECEIVED JUNE 7, 2018, PURSUANT TO
REQUEST FOR PROPOSALS ("RFP") NO. 824384, FROM FISHER AUCTION
CO., INC. ("FISHER") FOR GROUP 1, FOR THE PROVISION OF ON-SITE
AUCTION SERVICES, AND RENE BATES AUCTIONEERS, INC. ("RENE
BATES"), FOR GROUP 2, FOR THE PROVISION OF INTERNET AUCTION
SERVICES, FOR THE DEPARTMENT OF PROCUREMENT
("PROCUREMENT"), FOR AN INITIAL PERIOD OF THREE (3) YEARS, WITH
AN OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR
PERIOD ON AN AS -NEEDED CONTRACTUAL BASIS; AUTHORIZING THE
CITY MANAGER TO EXECUTE THE NEGOTIATED PROFESSIONAL
SERVICES AGREEMENTS ("PSA"), IN SUBSTANTIALLY THE ATTACHED
FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS,
APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN
PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE
PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), INCLUDING, THE CITY OF MIAMI'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY
FOR SAID PURPOSE.
WHEREAS, the various City of Miami ("City") departments periodically have a need to
dispose of surplus property that is no longer in use or has become obsolete; and
WHEREAS, on May 4, 2018, Department of Procurement ("Procurement") issued
Request for Proposals ("RFP") No. 824384 to secure qualified and experienced firms for the
provision of public "on-site," and internet auction services; and
WHEREAS, on June 7, 2018, the Office of the City Clerk received three (3) proposals in
response to the RFP for Group 1, On -Site Auctions, and nine (9) proposals in response to the
RFP for Group 2, Internet Auctions, one of which was deemed non-responsive; and
WHEREAS, on October 3, 2018, the Evaluation Committee ("Committee") appointed by
the City Manager convened to discuss and evaluate the three (3) responsive proposals for
Group 1 and eight (8) responsive proposals for Group 2, following the guidelines established
within the RFP, and ranked Fisher Auction Co., Inc. ("Fisher") as the highest ranked responsive
proposer for Group 1, and Rene Bates Auctioneers, Inc. ("Rene Bates") as the highest ranked
proposer for Group 2; and
City of Miami Page 1 of 2 File ID: 5983 (Revision:) Printed On: 7/30/2019
File ID: 5983 Enactment Number: R-19-0268
WHEREAS, on November 19, 2018, the City Manager concurred with the
recommendation of the Committee and authorized Procurement to enter into negotiations for a
PSA for each of the two (2) Groups for the provision of auction services; and
WHEREAS, Procurement and a designated negotiating team have successfully
completed negotiations with Fisher and Rene Bates, and have recommended to the City
Manager the execution of two (2) PSA's with Fisher for Group 1, and Rene Bates for Group 2;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The Proposals received June 7, 2018, pursuant to RFP No. 824384 from
Fisher for Group 1, for the provision of on-site auction services, and Rene Bates for Group 2, for
the provision of internet auction services, for Procurement, for an initial period of three (3) years,
with an option to renew for one (1) additional three (3) year period on an as -needed contractual
basis, are accepted.
Section 3. The City Manager is authorized' to execute the negotiated PSA's, in
substantially the attached form.
Section 4. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations and budgetary approval having been previously made, and in compliance with
applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -
Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code,
in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may
be necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i "ndez, City Attor ey 6/2612019
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File ID: 5983 (Revision:) Printed on: 713012019