Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6047 Date: 06/25/2019 Requesting Department: Department of Police Commission Meeting Date: 07/25/2019 Sponsored By: District Impacted: All Type: Resolution Subject: Sole Source - Vacuum Metal Disposition Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, with attachment(s), by a four-fifths ("4/5ths") affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, after an advertised public hearing, ratifying, approving and confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed bidding procedures and authorizing the City Manager to execute the Vacuum Metal Deposition 560 Latent Fingerprint Development System ("VMD560") agreement from West Technology Forensics, Inc. ("West Technology") for initial term of one (1) year period with the option to renew for three (3) additional (1) year periods, allocating funds from FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG), Award No. 2456, Project No. 19-190011, Task No. 1, Organization 191602 and Account No. 12000.191602.664000.0.0, subject to the availability of funds and budgetary approval at the time of need; further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and financial integrity principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: The City of Miami's Police Department ("Police") has a need to purchase one (1) VMD560 to process latent fingerprints from difficult surfaces. The Department of Procurement ("Procurement") has found that West Technology, it is the sole source manufacturer and distributor of the VMD560. The VMD560 chamber has a semi- automatic control system and advanced fingerprint vacuum technology that provides quick and easy processing of evidence. The VMD560 has been designed by forensic scientists to ensure consistent and uniform latent fingerprint development on even the most difficult of surfaces including flexible plastic packaging, plastic bottles, glass, fabrics, firearms, glossy paper, thermal paper, wood etc. Fingermarks developed by the system are of a much higher definition and have superior contrast than marks developed using the cyanoacrylate fuming technique. VMD560's control system and advanced vacuum technology provides quick and easy processing of evidence, typically in less than ten (10) minutes and produces results that can be photographed immediately. Purchasing a VMD560 system will assist Police in solidifying evidence and expediting the investigation process conducted by Police's Crime Scene Investigation Unit. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Approximately $154,950.00 FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG), Award No. 2456 Project No.19-190011, Task No. 1, Organization 191602 Account No. 12000.191602.664000.0.0 Reviewed By Department of Police Jorge Blanco Department of Police Ronald Papier Department of Police Ronald Papier Office of Management and Budget Luis Hernandez -Torres Office of Management and Budget Christopher M Rose Department of Procurement Annie Perez City Manager's Office Nikolas Pascual Legislative Division Valentin J Alvarez Office of the City Attorney Valentin J Alvarez Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Office of the City Clerk City Clerk's Office Initial Police Review Completed 06/27/2019 10:12 AM Police Chief Review Completed 06/28/2019 9:01 AM Department Head Review Completed 06/28/2019 9:02 AM Budget Analyst Review Completed 07/03/2019 5:17 PM Budget Review Completed 07/11/2019 10:54 AM Procurement Review Completed 07/11/2019 5:02 PM City Manager Review Completed 07/11/2019 5:03 PM Legislative Division Review Completed 07/11/2019 5:05 PM Deputy City Attorney Review Skipped 07/09/2019 10:32 AM Approved Form and Correctness Completed 07/11/2019 5:10 PM Meeting Completed 07/25/2019 9:00 AM Unsigned by the Mayor Completed 08/02/2019 8:58 PM Signed and Attested by the City Clerk Completed 08/02/2019 9:22 PM Rendered Completed 08/02/2019 9:22 PM City of Miami City Hall * innonr wile '® an 3500 Pan American Drive Legislation Miami, FL 33133 It "� Resolution www.miamigov.com Enactment Number: R-19-0307 File Number: 6047 Final Action Date:7/25/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE, ATTACHED AND INCORPORATED AS EXHIBIT "A"; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE VACUUM METAL DEPOSITION 560 LATENT FINGERPRINT DEVELOPMENT SYSTEM ("VMD560") AGREEMENT FROM WEST TECHNOLOGY FORENSICS, INC. ("WEST TECHNOLOGY") AND CITY OF MIAMI'S ADDENDUM, FOR AN INITIAL TERM OF ONE (1) YEAR PERIOD WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL (1) YEAR PERIODS, ALLOCATING FUNDS FROM THE FISCAL YEAR 2017 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT ("JAG"), AWARD NO. 2456, PROJECT NO. 19-190011, TASK NO. 1, ORGANIZATION 191602 AND ACCOUNT NO. 12000.191602.664000.0.0, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI- DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has made a finding that West Technology, is the sole source authorized dealer of the Vacuum Metal Deposition 560 Latent Fingerprint Development System ("VMD560"); and WHEREAS, the Miami Police Department ("MPD") has a need to purchase one (1) VMD560 system to obtain latent fingerprints from difficult surfaces, an important feature of effective law enforcement and the gathering of reliable evidence; and WHEREAS, the purchase of the VMD560 system will assist in expediting the investigation process by MPD's Crime Scene Investigation Unit; and WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the finding of the City Manager, attached and incorporated as Exhibit "A"; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive sealed bidding procedures be waived and that the procurement of the above system, as specified, be approved as a sole source contract; and WHEREAS, following a published notice made at least fifteen (15) days prior to the award, the City Commission is hereby ratifying and approving, by four-fifths (4/5th) affirmative vote, the waiver of competitive sealed bidding procedures as a sole source; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA" Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code, after an advertised public hearing, the City Manager's finding of a sole source, is ratified, approved, and confirmed, the requirements for competitive sealed bidding procedures are waived, and the request to purchase VMD560 for Police, from West Technology, the sole source manufacturer of equipment, is approved. Section 3. Funds to be allocated from Fiscal Year 2017 Edward Byrne Memorial Justice Assistance Grant ("JAG"), Award No. 2456, Project No. 19-190011, Task No. 1, Organization 191602 and Account No. 12000.191602.664000.0.0., subject to the availability of funds budgetary approval at time of need. Section 4. The City Manager is authorized' to execute the VMD560 agreement and the City of Miami's Addendum, in substantially the attached form, with West Technology, the only manufacturer, authorized service provider, and agent. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i ' ndez, City Attor iey 7/11/2019 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 This Resolution shall become effective as specified herein unless vetoed by Mayor with ten (10) days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.