HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #6053
Date: 06/25/2019 Requesting Department: Department of Solid
Waste
Commission Meeting Date: 07/25/2019 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept IFB - Metal Waste Containers
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
pursuant to IFB 1029381 for the purchase of metal waste containers, for the City of
Miami's Solid Waste Department ("SW'), on an as needed basis, with Wausau Tile Inc.
("Wausau") as the primary vendor and Trashcans Unlimited ("Trashcan") as the
secondary vendor for an initial term of two (2) years, with the option to renew for two (2)
additional two (2) year periods, allocating funds from SW Account Number
04001.213000.552000.0000.0000 or other account, subject to availability of funds and
budgetary approval at the time of need; authorizing the City Manager to negotiate and
execute all other documents, including any amendments, renewals, and extensions,
subject to allocations, appropriations and budgetary approval having been previously
made, and in compliance with applicable provisions of the Code of the City of Miami,
Florida, as amended, ("City Code"), including, without limitation, the City of Miami's
Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as
set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in
compliance with applicable regulations, as may be necessary for said purpose.
Background of Item:
On March 29, 2019, the City's Department of Procurement ("Procurement") issued IFB
No. 1029381, under full and open competition. As required by the Procurement Code,
the IFB was advertised and issued online. On April 24, 2019, at the bid closing two (2)
bids were received. Both bids were evaluated and tabulated following the guidelines
directed in the IFB. Procurement is recommending award to Wausau (Primary) and
Trashcan (Secondary) the lowest responsive and responsible Bidder(s) on a primary,
and secondary basis, per bid specifications. The estimated annual contract amount is
$146,000.00 (approximately $876,000.00 for the term of the contract in the aggregate).
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$ 146,000.00 Annually (Approximately $876,000.00 for six (6) years in the aggregate)
General Account No.: 04001.213000.552000.0000.0000
Reviewed By
Department of Solid Waste
Mario F Nunez
Office of Management and Budget
Carolina Bazail
Office of Management and Budget
Aniska Elliott
Office of Management and Budget
Christopher M Rose
Department of Procurement
Annie Perez
City Manager's Office
Fernando Casamayor
City Manager's Office
Nikolas Pascual
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Valentin J Alvarez
Office of the City Attorney
Victoria Mendez
City Commission
Maricarmen Lopez
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Department Head Review
Completed
Budget Analyst Review
Skipped
Budget Analyst Review
Completed
Budget Review
Completed
Procurement Review
Completed
Assistant City Manager Review
Completed
City Manager Review
Completed
Legislative Division Review
Completed
Deputy City Attorney Review
Skipped
Approved Form and Correctness
Completed
Meeting
Completed
Unsigned by the Mayor
Completed
Signed and Attested by the City Clerk
Completed
Rendered
Completed
06/25/2019 12:07 PM
07/01/2019 10:29 AM
07/01/2019 3:18 PM
07/01/2019 3:48 PM
07/02/2019 9:54 AM
07/03/2019 11:33 AM
07/05/2019 10:29 AM
07/08/2019 3:23 PM
07/03/2019 2:41 PM
07/11/2019 12:07 PM
07/25/2019 9:00 AM
08/02/2019 8:54 PM
08/02/2019 9:16 PM
08/02/2019 9:17 PM
o City of Miami City Hall
* IMLALI 81 LIIO
'® 9L Legislation 3500 Pan American Drive
Miami, FL 33133
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Resolution
Enactment Number: R-19-0298
File Number: 6053 Final Action Date:7/25/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BIDS
RECEIVED ON APRIL 24, 2019, PURSUANT TO IFB 1029381, FOR THE PURCHASE
OF METAL WASTE CONTAINERS FOR THE CITY OF MIAMI'S ("CITY") SOLID
WASTE DEPARTMENT ("SOLID WASTE"), ON AN AS NEEDED BASIS, WITH
WAUSAU TILE INC. ("WAUSAU") AS THE PRIMARY VENDOR AND TRASHCANS
UNLIMITED ("TRASHCAN"), AS THE SECONDARY VENDOR, FOR AN INITIAL TERM
OF TWO (2) YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL
TWO (2) YEAR PERIODS; ALLOCATING FUNDS FROM SOLID WASTE'S GENERAL
ACCOUNT NUMBER 04001.213000.552000.0000.0000, AND OTHER SOURCES OF
FUNDS, SUBJECT TO AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT
THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS,
APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY
MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING THE
CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID
PURPOSE.
WHEREAS, the Solid Waste Department ("Solid Waste") has a need to purchase metal
waste containers to replace the ones that are no longer usable, due to the daily wear and tear;
and
WHEREAS, on March 29, 2019 the City's Department of Procurement ("Procurement")
issued Invitation for Bid ("IFB") No. 1029381, to establish a contract for the purchase of metal
waste containers for an initial term of two (2) years, with the option to renew for two (2)
additional two (2) year periods.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received April 24, 2019, pursuant to IFB No. 1029381, from Wausau
(Primary) and Trashcan (Secondary) awarded as the lowest responsive and responsible
bidders, for an initial term of two (2) years, with the option to renew for two (2) additional two (2)
year periods.
Section 3. Funds to be allocated from Solid Waste's General Account Number
04001.213000.552000.0000.0000, and other sources of funds, subject to the availability of
funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"),
including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City
Attorney, and in compliance with applicable regulations, as may be necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor2.
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i "ndez, ity Attor ey 7111f2019
The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
2 This Resolution shall become effective as specified herein unless vetoed by the Mayor does within (10)
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission or upon the effective date stated
herein, whichever is later.