HomeMy WebLinkAboutBack-Up Documents - Evaluation CommitteeCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Emilio T. Gonzalez, Ph.D.
ity-Man . er
FROM: Annie Perez, it for
Department of Procurement
DATE: November 29, 2018 FILE:
SUBJECT: Appointment of Evaluation Committee
for Request for Proposals (RFP) No. 18-19-005,
Design -Build Services for the Dinner Key Marina
Repairs and Restoration Project
REFERENCES: RFP No. 18-19-005
The Procurement Department ("Procurement"), on behalf of the Office of Capital Improvements ("OCI") and
the Department of Real Estate and Asset Management (DREAM), issued RFP No. 18-19-005 on November
7, 2018, for Design -Build Services for the Dinner Key Marina Repairs and Restoration Project. It is
respectfully requested that you approve the appointment of the following individuals to serve as members of
the Evaluation Committee to evaluate and score proposals due on December 6, 2018. Each proposed
member has the requisite knowledge and experience to evaluate the proposals pursuant to the RFP.
Chairperson (non-voting)
Fernando V. Ponassi, MA Arch., MA PPA, LEEDOAP, Assistant Director, Procurement, City of Miami
("COM")
City of Miami Committee Members (voting)
Hector Badia, Assistant Director, OCI, COM
Andrew Schimmel, Sr. Project Representative, DREAM, COM
External Committee Members (voting)
Carolina Alfonso, AIA, NCARB, LEEDOAP, Construction Projects Manager, Miami -Dade County
("MDC') Department of Cultural Affairs
Jose Hevia, RA, CGC, President; Aligned Bayshore Marina, LLC
Enrique Perez, BS, MBA, Chief of Construction for Facilities Development, MDC Aviation Department
Alternate Committee Members
Jose L. Oliveros, Chief Project Manager, OCI, COM
Mark Burns, Lease Manager, DREAM, COM
(?JAPPROVED: % �,,J1 / i9
Er T. Goriz6lez,'PhJ0., City Manager Date
AP: fvp
c: Joseph F. Napoli, Deputy City Manager
Nzeribe Ihekwaba, Ph.D., P.E., Assistant City Manager
Sandra Bridgeman, Assistant City Manager/Chief Financial Officer
Rafael Suarez -Rivas, Chief Assistant City Attorney
Daniel Rotenberg, Director, DREAM
Steven C. Williamson, Director, OCI
Hector Badia, Assistant Director, OCI
Fernando V. Ponassi, MA Arch., MA PPA, LEEDOAP, Assistant Director, Procurement
PR19025
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CITY OF MIAMI
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DOCUMENT ROUTING FORM
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ORIGINATING DEPARTMENT: Procurement
DEPT. CONTACT PERSON: Fernando Ponassi/Luis Caseres EXT. 1902
NAME OF OTHER CONTRACTUAL PARTY/ENTITY:
IS THIS AGREEMENT AS A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES ❑ NO
TOTAL CONTRACT AMOUNT: FUNDING INVOLVED? ❑ YES ❑ NO
TYPE OF AGREEMENT:
❑ MANAGEMENT AGREEMENT
❑ PROFESSIONAL SERVICES AGREEMENT
❑ GRANT AGREEMENT
❑ EXPERT CONSULTANT AGREEMENT
❑ LICENSE AGREEMENT
OTHER: (PLEASE SPECIFY) City Manager Memo
❑ PUBLIC WORKS AGREEMENT
❑ MAINTENANCE AGREEMENT
❑ INTER -LOCAL AGREEMENT
❑ LEASE AGREEMENT
❑ PURCHASE OR SALE AGREEMENT
PURPOSE OF ITEM (BRIEF SUMMARY) Report of Evaluation Committee for RFP No 18-19-005, Design -Build
V/
COMMISSION APPROVAL DATE: /.
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN:
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ROUTING INFORMATION
Date
�— Signaure/P/rint�
APPROVAL BY DEPARTMENTAL DIRECTOR
�j
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A to -Prez
Ann -Marie Sharpe
SUBMITTED TO RISK MANAGEMENT
N/A
Victoria Mendez
SUBMITTED TO CITY ATTORNEY
N/A
Chris Rose
APPROVAL BY BUDGET OFFICE
N/A
Sandra ridgeman
APPROVAL BY ASSISTANT CITY MANAGER
Nzeribe Ihekwab
APPROVAL BY ASSISTANT CITY MANAGER
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APPROVAL BY DEPUTY CITY MANAGER
S/�
Joseph F. N
Napoli
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Emilio T. Gonzalez, Ph.D.
RECEIVED BY CITY MANAGER
1) ONE ORIGINAL TO CITY CLERK
2) ONE COPY TO CITY ATTORNEY'S OFFICE
N/A
3) REMAINING ORIGINAL(S) TO ORIGINATING
DEPARTMENT
PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY
THE CITY MANAGER
PR 19113
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Emilio T. Gonzalez, Ph.D.,
City Manager
FROM: Annie Perez, F , it c o.
Department of Procurement
Background
DATE: March 28, 2019
SUBJECT: Report of Evaluation Committee for
RFP No. 18-19-005, Design -Build Services for
Dinner Key Marina Repairs and Restoration
Project
ENCLOSURES: Response Security List,
Evaluation Committee Tabulation Sheets, and
Evaluation Committee Appointment Memo
On November 7, 2018, the Department of Procurement ("Procurement") issued Request for Proposals
("RFP") No. 18-19-005 for the provision of Design -Build ("D/B") Services for the Dinner Key Marina
Repairs and Restoration Project ("Project"), on behalf of the Department of Real Estate Asset
Management (DREAM). While governed by Florida Statutes Section 287.055, any typical D/B selection is
comprised of two (2) steps. On December 6, 2018, Procurement received three (3) Step 1 Proposals in
response to this solicitation. Subsequently, the proposals were reviewed by Procurement staff, upon
which one (1) proposal, submitted by Kearns Construction, Co. (Kearns), was deemed responsive and
responsible in accordance with the minimum qualifications and experience requirements of the RFQ. The
other two (2) proposals, submitted by Dock and Marine Construction, Corp. and Marina Utilities, Inc.,
were deemed non-responsive and, therefore, disqualified from the procurement process for failure to
meet the minimum requirements of the RFQ.
Summary of Evaluation
On January 31, 2018, the Evaluation Committee ("Committee") met and completed the Step 1 evaluation
of the only responsive and responsible proposal, following the guidelines stipulated in the solicitation.
The proposal was evaluated pursuant to the four (4) evaluation criteria listed below:
Evaluation Criteria Step 1 Maximum Points
(Per Committee Mem
1. Qualifications and Experience of the Team 100
2. Proposer's Qualifications and Experience 100
3. Qualifications of Project Manager and Construction Manager 100
4. Past Performance of the Firms 100
After the evaluation and scoring activities were completed, Kearns' Step 1 proposal garnered a total of
1,732 points over a possible total of 2,000 points, or 87%. As a result, the Committee voted unanimously
to advance Kearns to the Step 2 phase of the selection process, and required that an oral presentation
be conducted to allow Kearns to present its Technical Proposal, and the Committee to ask further
questions on its merits. Subsequently, on March 18, 2019, Procurement received a Step 2 Technical
Proposal, inclusive of a Price Proposal, from Kearns, the sole responsive and responsible Proposer in
this selection process.
PR 19113
5
Page 2 — Design -Build Services for the Dinner Key Marina Repairs and Restoration
Emilio T. Gonzalez, Ph.D., City Manager
On March 26, 2019, the Committee met and evaluated Kearns' Technical Proposal and received a full
presentation by Kearns on the proposed solution for the project, following the guidelines stipulated in the
solicitation. The proposal was evaluated pursuant to the four (4) evaluation criteria listed below:
Evaluation Criteria Step 2 Maximum Points
(Per Committee Member)
1. Design & Construction Approach and Process 100
2. Contract and Financial Compliance 100
3. Technical Capabilities 100
4. Price 300
After the evaluation and scoring activities were completed, Kearns' Step 2 proposal garnered a total of
2,805 points over a possible total of 3,000 points, or 94%. As a result, the Committee voted unanimously
to recommend to the City Manager that negotiations of a D/B agreement be initiated with Kearns. The
tabulation and individual Committee member score sheets for both Steps 1 and 2 meetings are attached
as supporting documentation.
Recommendation
The Committee hereby requests authorization for Procurement, in collaboration with the nominated
Negotiations Committee, Messrs. Andrew Schimmel (DREAM), Hector Badia and Jose Oliveros (OCI), to
commence negotiations with the highest ranked firm, Kearns, for a Design -Build Agreement to provide
design -build services for the Dinner Key Marina Repairs and Restoration Project. In addition, the
Committee nominated a representative from DREAM (name to be determined) and Mr. Robert Fenton
(OCI) as Technical Advisors for the Negotiations Committee. Should negotiations with Kearns fail, the
Committee further recommends rejecting all proposals, canceling the current RFP, and authorizing
Procurement to issue a new RFP, in accordance with Section 18-87 of the City of Miami Code.
Approved:
City Manager
Date:
c. Joseph F. Napoli, Deputy City Manager, COM
Fernando Casamayor, Assistant City Manager, COM
Nzeribe Ihekwaba, Ph.D., P.E., Assistant City Manager, COM
Sandra Bridgeman, Assistant City Manager/Chief Financial Officer, COM
Steven C. Williamson, Director, OCI, COM
Daniel Rotenberg, Director, DREAM, COM
Rafael Suarez -Rivas, Sr. Assistant City Attorney, City Attorney's Office, COM
Fernando V. Ponassi, MA Arch., MA PPA, LEED°AP, Assistant Director, Procurement, COM
PR 19113 2
CITY OF .MIAMI OFFICE OF THE CITY• CLERK
DID SECURITY LIST
BID ITEM: for Dinner Ivey Marina Repairs and Restoration Project
BID NUMB + R: RFP No. 1.8-19-005
DATE DID OPENED: December G, 201.8 TIME: 3:00 p.m.
BIDDER
BID TOTAL
BID BOND (ER)
AMOUNT
CASHIER'S
CHECK
Dock and Marine Construction
See attached
See attached
Marina Utilities
See attached
See attached
Kearns Construction CO CGC
See attached
See attached
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Received (3) bid(s)
PREPARED BY:
STEP 1 MEETING JANUARY 31, 2019
EVALUATION COMMITTEE
CITY OF MIAMI
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1A- Qualifications and Experience of the Team (Max 100 points)
95
80
90
84
75
424
85
1 B - Proposer's Qualifications and Experience (Max 100 points)
96
80
80
87
70
413
83
1C - Qualifications of Project Manager and Construction Manager (Max. 100 points)
95
85
85
88
85
438
88
ID - Past Performance of the Firms (Max 100 points)
97
90
100
90
80
457
91
383
335
355
349
310
1,732
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r) Pmposervras found to be non-responsive, and therefore disqualified forfurther consideration.
STEP 2 MEETING MARCH 26, 2019
EVALUATION COMMITTEE
CITY OF MIAMI
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2A- Design 8: Construction Approach and Process (Max. 100 points)
90
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430
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90
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75
85
90
420
84
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300
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1500
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570
565
540
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)Proposer was found to be non-responsive, and therefore disqualified forfudher oonsideratiom
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Emilio T. Gonzalez, Ph.D. DATE: November 29, 2018 FILE:
ity-Man er
FROM: Annie Perez, it tor SUBJECT: Appointment of Evaluation Committee
Department of Procurement" for Request for Proposals (RFP) No. 18-19-005,
Design -Build Services for the Dinner Key Marina
Repairs and Restoration Project
REFERENCES., RFP No, 18-19-005
The Procurement Department ("Procurement"), on behalf of the Office of Capital Improvements ("OCI") and
the Department of Real Estate and Asset Management (DREAM), issued RFP No. 18-19-005 on November
7, 2018, for Design -Build Services for the Dinner Key Marina Repairs and Restoration Project. It is
respectfully requested that you approve the appointment of the following individuals to serve as members of
the Evaluation Committee to evaluate and score proposals due on December 6, 2018. Each proposed
member has the requisite knowledge and experience to evaluate the proposals pursuant to the RFP.
Chairperson (non-voting)
Fernando V. Ponassi, MA Arch., MA PPA, LEED®AP, Assistant Director, Procurement, City of Miami
("COM")
City of Miami Committee Members (voting)
Hector Badia, Assistant Director, OCI, COM
Andrew Schimmel, Sr. Project Representative, DREAM, COM
External Committee Members (voting),
Carolina Alfonso, AIA, NCARB, LEED®AP, Construction Projects Manager, Miami -Dade County
("MDC") Department of Cultural Affairs
Jose Hevia, RA, CGC, President, Aligned Bayshore Marina, LLC
Enrique Perez, BS, MBA, Chief of Construction for Facilities Development, MDC Aviation Department
Alternate Committee Members
Jose L. Oliveros, Chief Project Manager, OCI, COM
Mark Burns, Lease Manager, DREAM, COM
APPROVED:
ErO T. Gonzalez, Ph. ., City Manager Date
AP: fvp
Joseph F. Napoli, Deputy City Manager
Nzeribe Ihekwaba, Ph.D., P.E,, Assistant City Manager
Sandra Bridgeman, Assistant City Manager/Chief Financial Officer
Rafael Suarez -Rivas, Chief Assistant City Attorney
Daniel Rotenberg, Director, DREAM
Steven C. Williamson, Director, OCI
Hector Badia, Assistant Director, OCI
Fernando V. Ponassi, MA Arch., MA PPA, LEED®AP, Assistant Director, Procurement
PRI 9025
Ponassi Boutureira, Fernando
From: Ponassi Boutureira, Fernando
Sent: Friday, December 14, 2018 12:40 PM
To: 'Jose Hevia'
Cc: Oliveros, Jose L.; Caldeira, Jose; Blankenship, Tim; Badia, Hector; Schimmel, Andrew;
Alfonso, L. Carolina (CUA); Perez, Enrique (Aviation)
Subject: RE: RFP No. 18-19-005, Design -Build Services for Dinner Key Marina Repairs and
Restoration - Proposals
Dear Mr. Hevia,
Thank you for providing your Conflict of Interest Form. In light of the additional information provided by you highlighting your past and
current professional/commercial relationships with two of the three Proposers, a decision has been made to release you from any
responsibility to serve as a member of the Evaluation Committee. This decision was consulted with the City Attorney's Office, which
has concurred with the Department of Procurement's position to avoid any perception of impropriety or undue influence during the
review and evaluation of the Proposers' qualifications and experience at the Step 1 meeting. We thank you for your interest to serve as
an Evaluation Committee member, and we look forward to working with you in future projects. Thank you.
:-
Fernando V. Ponassi, MA Arch., MA PPA, LEED°A
Assistant Director
City of Miami Procurement Department
444 SW 2nd Avenue, 6th Floor
Miami, FL 33130
2 (305) 416-1902
® FPonassi@miamigov.com
"Serving, Enhancing, and Transforming our Community"
Mission: The City of Miami Department of Procurement's mission is to ethically procure quality goods and services, design, construction
and construction management services at the best value for the City, while providing excellent customer service, process efficiency,
transparency, fairness, competition, accountability, and maintaining public trust.
Please Note: Unless noted as "Florida Statute 119 Exempt," all communications (including email addresses) sent and received through
the City of Miami's email system are considered public record. The Florida Public Records Act requires the City to make all public
records available for inspection and to provide copies upon request. Please govern yourself accordingly.
From: Jose Hevia [mailto:jhevia@primemarina.com]
Sent: Friday, December 14, 2018 10:32 AM
To: Ponassi Boutureira, Fernando <FPonassi@miamigov.com>; Badia, Hector <hbadia@miamigov.com>; Schimmel,
Andrew <ASchimmel@miamigov.com>; Alfonso, L. Carolina (CUA) <CARANA@miamidade.gov>; Perez, Enrique
(Aviation) <EPEREZ@miami-airport.com>
Cc: Oliveros, Jose L. <jloliveros@miamigov.com>; Caldeira, Jose <jcaldeira@miamigov.com>; Blankenship, Tim
<tblanl<enship@moffattnichol.com>
Subject: RFP No. 18-19-005, Design -Build Services for Dinner Key Marina Repairs and Restoration - Proposals
Fernando,
Attached please find my Conflict of Interest Form and supplementary information.
Please let me know if there are any questions
Sincerely
jh
Jose Hevia
President
Aligned Bayshore Marina, LLC
2550 South Bayshore Drive
Suite 208
Miami, FL 33133
O: 305-858-9895
C: 305-710-4302
From: Ponassi Boutureira, Fernando <FPonassi@miamigov.com>
Sent: Friday, December 7, 2018 4:42 PM
To: Badia, Hector <hbadia@miamigov.com>; Schimmel, Andrew <ASchimmel@miamogov.com>; Alfonso, L. Carolina
(CUA) <CARANA@miamiCade.gov>; Jose Hevia <Ihevia@primemarma.com>; Perez, Enrique (Aviation) <EPEREZ@miami-
airport.com>
Cc: Oliveros, Jose L. <iloliveros@miamigov.corn>; Caldeira, Jose <1cal>; Blankenship, Tim
<tblankenshi @moffattnichol.com>
Subject: RFP No. 18-19-005, Design -Build Services for Dinner Key Marina Repairs and Restoration - Proposals
Good afternoon,
Included below please find the link for you to download the three (3) proposals received yesterday in response to the referenced
RFP. Also attached, there is a Conflict of Interest Disclosure Form that needs to be signed by each one of you to confirm that you do
not have any conflict of interest with any firm (including, but not limited to, the Proposer and any other team member). Please
acknowledge receipt of this email to ensure you are able to download the documents. Thank you.
Fernando
1.Dock&MarineConstruction Proposal 12 6-18 p Jf.
2.MarineUtilities Proposal 1.2-6-18.pdf.
3.KearnsConstruction Proposal 1.2-6-1.8.pdf.
Fernando V. Ponassi, MA Arch., MA PPA, LEE °AP
Assistant Director
City of Miami Procurement Department
444 SW 2"d Avenue, 6=h Floor
Miami, FL 33130
W (305) 416-1902
® FPonassi@miamigov.com
"Serving, Enhancing, and Transforming our Community"
Mission: The City of Miami Department of Procurement's mission is to ethically procure quality goods and services, design, construction
and construction management services at the best value for the City, while providing excellent customer service, process efficiency,
transparency, fairness, competition, accountability, and maintaining public trust.
Please Note: Unless noted as "Florida Statute 119 Exempt," all communications (including email addresses) sent and received through
the City of Miami's email system are considered public record. The Florida Public Records Act requires the City to make all public
records available for inspection and to provide copies upon request. Please govern yourself accordingly.
EVALUATION/SELECTION COMMITTEE MEMBER
CONFLICT OF INTEREST DISCLOSURE FORM
Request for Proposals (RFP) No. 18-19-005
(Conflict of Interest and Code of Ethics Ordinance, Section 2-11.1 of the Code of Miami -Dade County
As a member of the Evaluation/Selection Committee to evaluate proposals for Design -Build Services for the Dinner
Key Marina Repairs and Restoration Project, I acknowledge that I will comply with the Conflict of Interest and Code
of Ethics Ordinance, See. 2-11.1 of the Code of Miami ]Dade County. I understand that this Ordinance precludes roe
from, among other things, soliciting, accepting or agreeing to accept any 0 as a result of my service on the Committee;
from exploiting my position to secure special privileges or exemptions for myself or others; and from disclosing
confidential information acquired by reason of any Committee service, or utilizing such confidential information for my
personal gain or benefit, or for gain or benefit of any immediate family member.
I certify that I do not control or direct any financial or other interest held personally or on behalf of any member of my
immediate family (spouse, domestic partner, parents, stepparents, children, and stepchildren) in any vendor or affiliate
of any vendor under consideration by this Committee, including any proposed subcontractor.
I certify that to the best of my knowledge none of the owners, officers, or employees of the proposers for this solicitation
was my immediate supervisor during the preceding eighteen -month period.
I certify to the best of my knowledge that 1, and the members of my immediate family, are not now employed by and
have not been employed by any vendor or affiliate of such vendor under consideration by this Committee, including any
proposed subcontractor.
I certify that I have not been employed by any of the proposers during the preceding period of twenty-four months.
I certify that I have not, and will not, have any communications regarding this solicitation to the extent prohibited by the
"Cone of Silence."
I certify to the best of my knowledge that I have not had discussions, conversations, offers, agreements, or arrangements
for future employment with any entity or affiliate of such entity under consideration by this Committee, including any
proposed subcontractor.
I certify to the best of my knowledge that I have not solicited or accepted, nor will solicit or accept gratuities, favors or
anything of value with respect to the above referenced solicitation.
I certify to the best of my knowledge that I have no business interest of any kind with any vendor or affiliate of such
vendor under consideration by this Committee, including any proposed subcontractor, which might appear to create a
f —
conflict of interest except as noted below: (,Mg A#&AW1))
Member's Name (Print)
ALIGNED BAYSHORE MARINA, LLC
2550 South Bayshore Drive, Suite 208
Miami., Florida 33133
December 14, 2018
Mr. Fernando V. Ponassi
Assistant Director
City of Miami Procurement Department
444 SW 2nd Avenue, 6th Floor
Miami, Fl. 33130
Regarding: RFP No. 18-19-005 Conflict of Interest and Code of Ethics Ordinance, Section 2-11.1 of the
Code of Miami -Dade County
Dear Mr. Ponassi,
Pursuant to your email correspondence dated December 12, 2018, attached please find my executed
Conflict of Interest Disclosure Form, dated as of today.
In addition, and as an attachment to the referenced Conflict of Interest Disclosure Form, please note
the following:
1. One of the proposers, Dock and Marine Construction, performed some limited dredge work,
and the installation of fourteen (14) boat lifts at our marina in 2016. The work was performed,
and completed to our satisfaction. There is no other active relationship with Dock and Marine
Construction,
2. One of the proposers, Kearns Construction, is a tenant in our building. Their office suite is
located at 2550 South Bayshore Drive, Suite 206A, Miami, Fl. Aligned Bayshore Marina LLC
manages and owns the building (under a master ground lease with the City of Miami). The
relationship professional, and typical of a landlord and tenant relationship.
3. One of the proposers, Kearns Construction, is currently working for Aligned Bayshore Marina,
LLC, for the demolition and reconstruction of our marina (Kearns scope of work excludes all
utility work and upland work). The work is currently 98% complete, and the marina is
scheduled to open early to mid-January 2019 (in approximately 30 days). The relationship is
professional, and typical of a contractor and owner relationship.
Regarding the above disclosures, to the best of my knowledge, I am not aware of anything that would
pose a conflict of interest, or impair my objectivity in my role as one of the members of the Evacuation
Committee for RFP No. 18-19-005.
Please let me know if you require any additional information,
Ir
ose
President
Aligned Bayshore Marina, LLC