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HomeMy WebLinkAboutAgenda Item Summary FormDate: 03/28/2019 AGENDA ITEM SUMMARY FORM File ID: #5692 Commission Meeting Date: 05/23/2019 Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: All Type: Resolution Subject: Accept Amendment No. 1 - Civil Engineering Services Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission, with attachment(s), authorizing an increase to the Professional Services Agreements with A.D.A. Engineering, Inc., AMBRO, Inc., A&P Consulting Transportation Engineers, Corp., Chen Moore and Associates, Inc., Coastal Systems International, Inc., EAC Consulting, Inc., HBC Engineering Company, H.W. Lochner, Inc., Kimley-Horn and Associates, Inc., Milian, Swain & Associates, Inc., RS&H, Inc., Stearns, Conrad and Schmidt, Consulting Engineers, Inc., SRS Engineering, Inc., Stantec Consulting Services, Inc., Tetra Tech Inc., TRACE Consultants, Inc., T.Y. Lin International, Wantman Group, Inc., and WSP USA, Inc., for the provision of Civil Engineering Services for Miscellaneous Projects, for additional work in an amount not -to -exceed $500,000.00 for each firm, thereby increasing the total compensation limit from $500,000.00 to an amount not -to -exceed $1,000,000.00 each; further authorizing the execution of Professional Services Agreements with 300 Engineering Group, P.A., Miller, Legg and Associates, Inc., Nova Consulting, Inc., and Wood Environment & Infrastructure Solutions, Inc., for the provision of Civil Engineering Services for Miscellaneous Projects, for an amount not -to -exceed $1,000,000.00 each; allocating funds from the appropriate capital improvement projects and departmental budgets. Background of Item: On December 18, 2017, the Department of Procurement ("Procurement") issued RFQ No. 16-17-063 — Civil Engineering Services for Miscellaneous Projects, under full and open competition to obtain civil engineering services. On January 29, 2018, the RFQ closing date, twenty-five (25) proposals were received in response to the RFQ. Subsequently, the proposals were reviewed by Procurement staff, upon which all twenty-five (25) proposals were deemed responsive and responsible in accordance with the minimum and submission requirements of the RFQ. On April 12, 2018, the Evaluation Committee completed the evaluation of the twenty-five (25) proposals and recommended the twenty (20) top-ranked responsive and responsible Proposers, for award. Execution of the twenty (20) PSAs were completed. On March 12, 2019, the Office of Capital Improvements ("OCI") recommended a capacity increase for nineteen (19) Consultants by $500,000, thereby increasing a total Compensation Limit from $500,000 to an amount not -to -exceed $1,000,000 each. Conversely, OCI recommended the addition of four (4) of the remaining five (5) Consultants evaluated but not awarded by the Evaluation Committee. Each additional Consultant contract will have a total Compensation Limit amount not -to -exceed of $1,000,000. Budget Impact Analysis Item has NO budget impact Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: N/A Reviewed By Office of Capital Improvements Steven Williamson Department Head Review Completed 03/28/2019 10:29 AM Department of Procurement Annie Perez Procurement Review Completed 03/28/2019 5:07 PM Office of Management and Budget Yvette Smith Budget Analyst Review Completed 03/29/2019 1:39 PM Office of Management and Budget Christopher M Rose Budget Review Completed 03/30/2019 3:12 PM City Manager's Office Nzeribe Ihekwaba Assistant City Manager Review Completed 03/30/2019 5:45 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 04/04/2019 10:59 AM City Manager's Office Nikolas Pascual City Manager Review Completed 04/05/2019 12:20 PM Office of the City Attorney Valentin J Alvarez Deputy City Attorney Review Skipped 04/08/2019 10:23 AM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 04/11/2019 7:33 PM City Commission Nicole Ewan Meeting Completed 04/25/2019 9:00 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 05/09/2019 3:25 PM Office of the City Attorney Valentin J Alvarez Deputy Attorney Review Skipped 05/09/2019 3:19 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 05/09/2019 4:54 PM City Commission Maricarmen Lopez Meeting Completed 05/23/2019 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 05/31/2019 10:10 AM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 05/31/2019 10:34 AM Office of the City Clerk City Clerk's Office Rendered Completed 05/31/2019 10:34 AM File Number: 5692 City of Miami Legislation Resolution Enactment Number: R-19-0204 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date:5/23/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENTS WITH A.D.A. ENGINEERING, INC., AMBRO, INC., A&P CONSULTING TRANSPORTATION ENGINEERS, CORP., CHEN MOORE AND ASSOCIATES, INC., COASTAL SYSTEMS INTERNATIONAL, INC., EAC CONSULTING, INC., HBC ENGINEERING COMPANY, H.W. LOCHNER, INC., KIMLEY-HORN AND ASSOCIATES, INC., MILIAN, SWAIN & ASSOCIATES, INC., STEARNS, CONRAD AND SCHMIDT, CONSULTING ENGINEERS, INC., SRS ENGINEERING, INC., TETRA TECH, INC., TRACE CONSULTANTS, INC., WANTMAN GROUP, INC., AND WSP USA, INC., FOR THE PROVISION OF CIVIL ENGINEERING SERVICES FOR MISCELLANEOUS PROJECTS, FOR ADDITIONAL WORK IN AN AMOUNT NOT -TO -EXCEED $500,000.00 FOR EACH FIRM, THEREBY INCREASING THE TOTAL COMPENSATION LIMIT FROM $500,000.00 TO AN AMOUNT NOT -TO -EXCEED $1,000,000.00 EACH; ALLOCATING FUNDS FROM THE APPROPRIATE CAPITAL IMPROVEMENT PROJECTS AND DEPARTMENTAL BUDGETS, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF THE NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO EACH AGREEMENT WITH A.D.A. ENGINEERING, INC., AMBRO, INC., A&P CONSULTING TRANSPORTATION ENGINEERS, CORP., CHEN MOORE AND ASSOCIATES, INC., COASTAL SYSTEMS INTERNATIONAL, INC., EAC CONSULTING, INC., HBC ENGINEERING COMPANY, H.W. LOCHNER, INC., KIMLEY-HORN AND ASSOCIATES, INC., MILIAN, SWAIN & ASSOCIATES, INC., STEARNS, CONRAD AND SCHMIDT, CONSULTING ENGINEERS, INC., SRS ENGINEERING, INC., TETRA TECH, INC., TRACE CONSULTANTS, INC., WANTMAN GROUP, INC., AND WSP USA, INC., IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to the Section 18-87 of the Code of the City of Miami, Florida, as amended ("City Code") and Request for Qualifications ("RFQ") No. 16-17-063, the City Manager executed Professional Services Agreements ("Agreement") with A.D.A. Engineering, Inc., AMBRO, Inc., A&P Consulting Transportation Engineers, Corp., Chen Moore and Associates, Inc., Coastal Systems International, Inc., EAC Consulting, Inc., HBC Engineering Company, H.W. Lochner, Inc., Kimley-Horn and Associates, Inc., Milian, Swain & Associates, Inc., R.J. Behar & Company, Inc., RS&H, Inc., Stearns, Conrad and Schmidt, Consulting Engineers, Inc., SRS Engineering, Inc., Stantec Consulting Services, Inc., Tetra Tech, Inc., Trace Consultants, Inc., T.Y. Lin International, Wantman Group, Inc., and WSP USA, Inc., for the provision of Civil Engineering Services for Miscellaneous Projects, in an amount not -to -exceed $500,000.00 for each firm, respectively; and WHEREAS, the current Compensation Limit is not sufficient to address the costs associated with the outstanding and foreseeable future design and construction administration assignments; and WHEREAS, it is in the best interest of the City to increase the Compensation Limit under the Agreement to accommodate outstanding and foreseeable future assignments; and WHEREAS, the proposed Amendment No. 1, in substantially the attached form, proposes to increase the Compensation Limit for sixteen (16) Consultants of the twenty (20) currently under contract, based on evaluations conducted by the City's Office of Capital Improvements (OCI) on the City's most recent capital projects, by an amount not -to -exceed $500,000.00, thereby increasing the total Compensation Limit from $500,000.00 to an amount not -to -exceed $1,000,000.00 each, and any increase in the Compensation Limit above $500,000.00 requires City Commission approval pursuant to Section 18-87 of the City Code; and WHEREAS, OCI has a continuing need for professional civil engineering services for miscellaneous projects; and WHEREAS, pursuant to Section 287.055, Florida Statutes, known as the "Consultants Competitive Negotiation Act," provides, in the pertinent portion, that continuing contracts for architects and engineers are limited to projects where the estimated construction cost for each individual project does not exceed $2,000,000.00, among other limitations; and WHEREAS, funds are to be allocated from the appropriate capital improvements projects and departmental budgets. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase to the Agreements with A.D.A. Engineering, Inc., AMBRO, Inc., A&P Consulting Transportation Engineers, Corp., Chen Moore and Associates, Inc., Coastal Systems International, Inc., EAC Consulting, Inc., HBC Engineering Company, H.W. Lochner, Inc., Kimley-Horn and Associates, Inc., Milian, Swain & Associates, Inc., Stearns, Conrad and Schmidt, Consulting Engineers, Inc., SRS Engineering, Inc., Tetra Tech, Inc., Trace Consultants, Inc., Wantman Group, Inc., and WSP USA, Inc., for the provision of Civil Engineering Services for Miscellaneous Projects, in an amount not -to -exceed $500,000.00 for each firm, thereby increasing the total Compensation Limit from $500,000.00 to a total amount not -to -exceed $1,000,000.00 each, is authorized.' Section 3. The City Manager is authorized' to execute Amendment No.1, in substantially the attached form, to the Agreements with A.D.A. Engineering, Inc., AMBRO, Inc., A&P Consulting Transportation Engineers, Corp., Chen Moore and Associates, Inc., Coastal Systems International, Inc., EAC Consulting, Inc., HBC Engineering Company, H.W. Lochner, Inc., Kimley-Horn and Associates, Inc., Milian, Swain & Associates, Inc., Stearns, Conrad and ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. Schmidt, Consulting Engineers, Inc., SRS Engineering, Inc., Tetra Tech, Inc., Trace Consultants, Inc., Wantman Group, Inc., and WSP USA, Inc., for said purposes. Section 4. Funds are to be allocated from the appropriate capital improvement projects and departmental budgets. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, including the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature by the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: f 1 4na dez, Giky Httor iey 411 1 12 0 1 9 i ria i nde��z; City Httor ey 519/2019 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.