HomeMy WebLinkAboutBack-Up DocumentsFlorida Department of Law Enforcement
Justice Assistance Grant - County -wide
Chief Official
Name:
Francis Suarez
Title.
Mayor
Address:
3500 Pan American Drive
City:
Miami
State:
FL Zip: 33133-5504
Phone:
305-250-5300 Ext:
Fax:
Email:
fsuarez@miamigov.com
Chief Financial Officer
Name: Sandra Bridgeman
Title: Assistant City Manager
4ddress: 444 S.%I",id AVerIUS
10th Floor
City: Miami
State: FL Zip: 33130-1910
Phone: 305-416-1025 Ext;
Fax:
Email: SBridgeman@miamigov.com
Application Ref # 2018-JAGC-3326 Section #1 Page 1 of 2
Contract # 2019-JAGC-DARE-3-N2-059
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Chief Official
Name: Jorge Colina
Title: Chief of Police
Address: 400 VW-2rxtAvenu-e
Project Director
No -we: Lillian Blondet
Title:
Room 419
City:
Miami
State.
FL Zip: 33128-1706
Phone:
305-603-6100 Ext:
Fax:
305-416-1536 Ext:
Email:
1126@miami-police.org
Project Director
No -we: Lillian Blondet
Title:
Grant Director
Address:
444 Southwest 2 Avenue
City:
Miami
State:
FL Zip: 33130.1910
Phone:
305-416-1536 Ext:
Fax:
Email:
LB[ondet@miamigov.com
Application of # 2018-JAGC-3326 Section #1 Page 2 of 2
Contract# 2019-JAGC-DADS-3-N2-059
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Project Information
Project Title- GANG AND YOUTH VIOLENCE INTERVENTION PROJECT
Subgrant Recipient: City of Miami
Implementing Agency- City of Miami Police Department
Project Start Date: 1011/2018 End Date: 9130/201 t
Problem Identification
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Activists and researchers say much of the violence stems tom young people failing in with gangs
and resolving petty disputes with gunfire. Their beefs start in school, on the streets, on the footbat'
field, In juvenile detention. While our community's youngest victims are innocent bystanders
caught in the crossfire, others are trapped in a never-ending cycle of violence and jail time as
gang members.
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he cannot remember how many times his finger has been on the trigger.
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ngage residents in ways to combat youth violence, the outlook for low-income Miami
neighborhoods with high crime rates, like Model City and Overtown can sometimes feel
overwhelming.
pressured to commit a crime to become part of the gang.
Application Ref # 2018-JAGC-3326 Section #2 Page I of 6
Contract # 2019-JAGC-DADE-3-N2-
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Application Ref # 2018-JAGC-3326 Section #2 Pe
Rule Reference 11 D-9.006 OCJG-005 (rev, October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
hours the program was discontinued. This project seeks to reignite GA.E.A.T. and work with 4
local elementary schools throughout the school year to provide 360-540 students with school-
based, law enforcement officer -instructed classes during the grant period.
i..........
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This 6 -week, skills -based Eiementary-School Curriculum for fourth and fifth graders focuses on
positive behavior rehearsals, teacher activities, and cooperative and interactive learning
techniques.
The Project will be spearheaded by the MPD's Community Relations Section. The Police Officers
are G.R.E.&T, certified instructors. Selected officers were chosen based on a strong history of
community engagement, particularly with local youths from diverse backgrounds, their ability to
relate well to adults and children, their talent to communicate ideas effectively and an exemplary
work record.
Fourth and fifth -rade students from the followint,, schools In Model C! and Overtown will receive
the G.R.E.A.T, curriculum: Holmes, Lenora B. Smith, Phyllis Wheatley and Frederick Douglas
Elementary Schools, The MPD Sergeant in charge of this project has initiated the process of
reaching out to the Principals of these schools. We expect formal agreements between the
q,chools and MPD to be finalized by the end of November 2018 and for G.R.E.A.T. to begin in
January2019,
miss a class during the regular schedule. Each make-up class is customized according to the
course work needed for the student to catch up , Overall, we expect 360-540 elementary -age
students to participate in this project.
Four (4) Officers and one (1) Sergeant will conduct a total of 18 GR,E,A.T. operations (6 -week
cR urses) and 9 make-up classes for the Elementary School Curriculum, Each class within the 6 -
week course, runs approximately one (1) hour. Classes are taught once a week, for each
selected classroom of students during their 6 -week course. An
Application Ref # 2018-JAGC-3326 Section #2 Page 3 of 6
Contract# 2019-JAGC-DADE-3-N2-
Rule Reference 118-9.006 OCJG-005 (rev. October 2005)
F'17'711j.'I�- 0471 -:171,0 =17-PRpt "Ilz
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
eacn class Inly 017 for feacningFic",
one hour for preparation and administrative work.
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receive a G.R.E.A.T. workbook. This workbook contains activities and lessons that can be
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the classes with the Officers.
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upon successfully leaming the following:
prevention.
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they need help making decisions,
3)Students will demonstrate effective communication skills.
4)Students will practice controlling their anger and develop strategies for anger management.
5)Students will identify individual and group differences and discuss respecting others.
6)Students will identify ways to be a G.R.E.A.T. citizen.
Another unique feature of this curriculum is the use of family letters. A letter is sent home after
each lesson for the parent or guardian to review. It serves to communicate the purpose of the
lesson and encourage parent -student interaction. Family bonding is a protective factor; thereto
the G.R.E.A.T. Program encourages family communication and involvement. Officers will ensu"
that this is implemented as part of the Miami G.R.E.A.T. program,
The objectives for the grant are as follows: I
I)Target and identify 20-30 youths in each class of 4th/5th graders.
2)Officers will use the G.R.E.A.T. educational and team building component to outreach to
approximately 360-540 students throughout four local elementary schools.
3)Conduct 18 G.R.E.A.T. sessions and 9 make-up classes.
4)Ensure that approximately 360-540 students complete the GREA3 curriculum and receive an
award certificate of completion.
5)Maintain contact with the parents/legal guardians (family letters) of the targeted and identiffed
youth in each class, throughout the course of the program
6)Complete pre and post program student surveys to measure their growth and effectiveness of
program.
7)Conduct pre and post program teacher surveys to measure their growth and effectiveness of
program.
Application Ref # 2018-JAGC.3326 Section #2 Page 4 of 6
Rule Reference IID -9.006 OCJG-005 (rev. October 2005)
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
all
i INNOWN
Documentation and minimum performance required for drawdown of funds includes the
-c4,IIrA,W#rrj
financial expenditure/claim report.
Application Ref # 2018-JAGC-3326 Section #2 Page 5 of 6
Contract # 2019-JAGC-DADE-3-N2-
Rule Reference 11 D-9,006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Question: What is the name of the jurisdiction(s) your agency provides service to. (e.g., City of
Miami, Orange County, State of Florida)
Answer: City of Miami
Question: What is the address of the location being used to provide services for this project?
Answer: City of Miami Police Department, Community Relations Section
400 Northwest 2nd Avenue, Miami, FL 33128-1706
Question: Describe your agency. (e.g., non-profit, community based, government)
Answer: Local Government -Municipal Police Department
Question: Have you verified that the subgrantee has an active and current registration in
SAM.gov?
Answer: Yes
Question: What is the Operating Capital Outlay threshold used by the subgrantee?
If the implementing agency is a sheriff's office, indicate the sheriffs office's threshold
instead.
Answer: 1000
Question: Does the subgrantee receive a single grant in the amount of $750,000 or more from
the U.S. Department of Justice?
Answer: Yes
Question: Does the implementing agency receive a single grant in the amount of $750,000 or
more from the U.S. Department of Justice?
Answer: Yes
Question: In your organization's preceding completed fiscal year, did your organization (the
subgrantee) receive at least (a) 80 percent or (b) $25,000,000 of your annual gross
revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or
cooperative agreements?
Answer: No
Question., If you answered yes above, does the public have access to information about the
compensation of the executives in your organization (the subgrantee) through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of
1988? If answer to Part 1, above, was "no," answer N/A.
VITIM
Question: What is the combined population of the jurisdiction(s) your agency provides services
to (according to the 2010 census)?
Answer: 399457
Application Ref # 2018-JAGC-3326 Section #2 Page 6 of 6
Contract# 2019-JAGC-DADE-3-N2-
Rule Reference 11 D-9.006 OCJG-005 (rev, October 2005)
Application for Funding Assistancz
xr171_391=,1 — =
Fq #To=,X MM
Measure: General 01
01 - Law Enforcement (includes Task Forces)
illelff*�,•
NINE III IIII;;!IIIIIIII I III
11 10 1001#11 sell.
Will your organization be using the The National Training and Technical Assistancc
Center (NTTAC) during the grant period, regardless of JAG funding? The NTTAC
serves as BJA's training and technical assistance center. You can find resources,
tools, weblnars, and TTA support on a variety of criminal justice issues and
initiatives.
Goal: No
Will your organization be using the NCJP.org website during the grant period,
regardless of JAG funding? NCJP,org contains resources to support strategic
planning, program development, and implementation of evidence -based policy an,.f
practice.
Goal: No
rey.
Measure: General 05
Will your organization be using the What Works In Reentry Clearinghouse during the
grant period regardless of JAG funding? The clearinghouse provides research on thz'
effectiveness of reentry programs and practices.
Goal: No
Application Ref # 2018-JAGC-3326 Section #3 Page 1 of 8
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
........... . .. .. ................ ___ .... . ....... ........
Will your organization be using Research to Practice during the grant period
regardless of JAG funding? Research to Practice promotes the dissemination of
research on drug courts to practitioners and poiicymaker&
Measure: General 07
Will your organization be using any other resources during the grant peri(a
regardless of JAG funding? If yes, please describe them.
Goal: The City will use the Gang Resistance Education and Training program.
of crime/diso er problems; persona crime experiences of citizens; non
above; unsure/don't know.
Goal: None of the above.
Measure: General 09
occur (yearly, monthly, etc.)? Choose from the following list: Hosting community
+�r
*utreach to minority populations; other (please descri»,-
1. v.'
e
oal: The City of Miami Police is vested in maintaining an open line of communication with
the public it serves. The Public Information Office guarantees that the avenues of
communication are consistently open among the Department, the media and the
citizenry. Departments throughout the MPD conduct community meetings with
residential, business and other local stakeholders on a periodic basis. Community
newsletters, direct mail, e-mail and social media are utilized as needed.
Law Enforcement Agencies ONLY: In which of the following ways has your agency
fostered community involvement in the last year? Enter all that
Application Ref # 2018-JAGC-3326 Section #3 Page 2 of 8
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005}
#
. A
Goal- Community Review Board, Citizen's Police Academy, Miami Police Athletic League,
Uttle Haiti Cultural Center "Community Resource Fair & Farm Share Distribution"
program, Teen Engagement meetings, events throughout the year from the MPD
Community Relations Section.
Measure: General 11
Identify the goal(s) you hope to achieve with your funding. If you have multiple goals,
describe each goal separately.
"Oaf: Identify 20-30 youths per classroom receiving the G.R.E.A.T. curriculum, during the
project period, G.R.E.A3 operations will provide a school-based, police officer
instructed program that includes classroom instruction and various learning activities,
with the goal of providing outreach to approximately 360-540 fourth and fifth grade
students in area schools.
Measure: General 12
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Goal: Yes. Reports as stipulated by this funding opportunity will be GOmpleted and
submitted as required.
Measure: General 13
Describe any barriers you may encounter which may prevent you from achieving
your identified goal(s).
Goal: At this time, the City of Miami Police Department does not foresee any barriers that
will prohibit the goals of this project to be accomplished.
Measure: General 14
Are you aware that the Office of Criminal Justice Grants encourages recipients to
report on any noteworthy accomplishments, success stories, or program results that
they would like to showcase?
Goal: Yes. Press releases and public reporting of accomplishments are handled by MPD's
Public Information Office.
Measure: General 11 b
Application Ref # 20118-JAGC-3326 Section #3 Page 3 of 8
Contract # 2019-JAGC-DADE-3-N2-
Rule Reference 110-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
MINIM
youth.
2Wff_Tffl*T, MI_
Objectives and Measures
ZEMEMN mlr=�
During the grant period, approximately how many overtime hours will be funded by
JAG?
Goal: 666
Measure: Personnel 2
During the grant period, how many personnel will have their salary or pay funded, at
least partially, with JAG funds?
Goal: 5
Measure: Personnel 3
How many new positions will be created with JAG funds during the grant period?
State Purpose Area: R25 - Questions for recipients of an award $25,000 or more.
Objectives and Measures
Measure: LE01
How many sworn personnel with general arrest powers does your agency have on
staff?
Goal: 1310
Application Ref # 2018-JAGG-3326 Section #3 Page 4 of 8
Contract# 2019-JAGC-DADE-3-N2-
Rule Reference I ID -9.006 OCJG-005 (rev. October 2005)
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Measure: LE02
Of the sworn personnel, how many are JAG funded?
Goal: 0
How many non -sworn employees does your agency have on staff?
Goal: 423
Of the non -sworn personnel, how many are JAG funded?
Goal: 0
Measure: LE05
U4 I M07 �Wm
Measure: LEE6
Does your agency use any of the following deconfliction tools? Choose all that apply
from the following list: RISSafe, SAFETNet, Case Explorer, None of the above,
unsure/don't know.
Goal: Unsure/Don't Know
Objective: LE Program - Program specific law enforcement questions for recipients of an award
$25,000 or more.
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Goal: JAG funds will support overtime pay for police officers to teach Gang Resistance
Education and Training (G.R.E.A.T.), which is a school-based, police olficer
instructed program that includes classroom instruction and various learning activ ties.
This is an elementary school curriculum which will be taught in four elementary
schools to 4th and 5th grade students. Officers particIpating in this program are
G.R.E.A.T. certified instrqctors.
Q
tie of
program, include the names of each one.
Application Ref # 2018-JAG.C-3326 Section #3 Page 5 of 8
Contract# 2019-JAGC-DADE-3-N2-
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
7�l
777
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- .. .....
Goal: No. This project will not utilize a task force.
If you will operate a program or task force with JAG funds during the grant period,
what percentage of the program's total costs will be paid for with sources other than
this JAG award? If you will operate more then one program, answer for each
separately.
Goal: The JAG grant award will support 99.79% of the total project cost for the Gang and
Youth Violence Intervention Project. JAG funds will support the overtime pay of
police officers to implement G.R.E.A.T. as part of a Gang and Youth Violence
Intervention Project. The City of Miami Police Departm&nt will fund the remaining
.21 % of the project cost.
ItIl millp!MISUO M lk W K WK Z
Goal: The Gang and Youth Violence Intervention Project will be initiated in 2019, If JAG
funding is awarded.
Measure: LE1 1
0 a . . . Z 0 0 0 16IN I
1141te-Effillus Roll meig a . I Z d I B[#JWWL1J11ViU9r.
Goal: The evaluation of the program will be tracked through pre and post program surveys
to be distributed to teachers and students participating
Measure: LE12
If you or a partner are planning to conduct an evaluation of your program or ta
force, are you aware that you will be required to report on the status of that
evaluation?
Goal: Yes. MPO will follow reporting guidelines per the grant requirements.
Measure: LE13
If you will operate a program or task force with JAG funds during the grant per
OWN WA10IN 11
Goal: None of the above. The project is for a youth and gang violence evidence -based,
education -based intervention model.
Application Ref # 2018-JAGC-3326 Section #3 Page 6 of 8
Contract # 2019-JAGC-DADE-3-N2-
Rule Reference 11D-9.006 OCJG-005 (rev. October 2005)
ArtWIFF111 "17117mm-
Justice Assistance Grant - County -wide
Goal: None of the above.
Measure: LE15
Goal: None of the above,
Measure., LE16
LFUL. I F ZA I Not 1. 10"t I i Air_ I W.W10a I IN. I; An' i i 1 .9
IOU
The Gang and Youth Violence Intervention Project will utilize the G.R.E.A.T.
curriculum to outreach to elementary aged children in 4th and 5th grade as part of an
evidence -based gang and violence prevention program. The Program is intended as
an immunization against delinquency, youth violence, and gang membership for
children in the years immediately before the prime ages for introduction into gang$
and delinquent behavior.
Measure: LE17
If you will operate a program or task force With JAG funds during the grant period,
who is the target population. If you will operate more than one program, answer for
each separately. Choose all that apply from the following list: Adults, Elderly, Gangs,
Juvenile Delinquents, Children of incarcerated/justice-involved parents,
R..!` `i children, Persons with mental illness, All victims, Other (please
describe).
Goal: The target population are elementary school Children in 4th and 5th grade, The
purpose of the project is to implement an intervention that will immunize this targeted
group from engaging in criminal behaviors before they hit the prime age for
introduction Into gang affiliations and delinquency.
Application Ref # 201 B-JAGC-3326 Section #3 Page 7 of 8
Contract # 2019-JAGC-DADE-3-N2-
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Measure: LE18
...........
•
All 11 1 -1 W1 I I i I W I
Application Ref # 20j'6-jAbd-3326 Section #3 Page 8 of 8
Contract # 2019-JAGC-DADE-3-N2-
Rule Reference 11 D-9.006 OCJG-006 (rev. October 2005)
Salaries and Benefits
$35,518.00
$0.00
$35,518.00
Contractual Services
$0.00
$0.00
$0.00
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0.00
-- Totals --
$35,518.00
$0.00
$35,57$.00
Percentage
100.0
0.0
100.0
Project•Income:
projectWill the s generated income
Application Ref # 2018-JAGC-3326 Section #4 Page 1 of 3
Contract # 2019-JAGC-RARE-3-N2-
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding AssistancA.
Florida Department of Law Enforcement
Justice Assistance Grant, County -wide
Budget Narrative:
Salaries and Benefits:
G,R,EA,T. Elementary School Curriculum:
Note- one (1) operation equates to 6 classes. Classes are two (2) hours each. One (1) operation
requires 12 hours to complete.
6 operations utilizing (1) Sergeant at $64.00 per hour (overtime rate with 1.45% FICA included) at
12 hours per operation.
(6 X I X $64.00 X 12 hours = $4,608.00)
Supervisor Total = $4,608.00
12 Operations utilizing 4 Officers for each operation, at $52.00 per hour (overtime rate with 1.45%
FICA included) for 12 hours per operation.
(12 X 4 X $52 x 12 hours = $29,952)
Officer Total = $29,952
G.R.E.A.T. Make -Up Class Component:
4 (classes) utilizing one (1) Sergeant at $64.00 per hour (overtime rate with 1.45% FICA included)
for 2 hours per class.
(4 X 1 X $64 x 2 hours = $612.00)
Supervisor Total = $612.00
5 (classes) utilizing one (1) Officer at $52.00 per hour (overtime rate with 1,45% FICA Included) for
2 hours per class.
(5 X 1 X $52 x 2 hours = $520.00)
Supervisor Total = $520.00
SUMMARY:
TOTAL # OF OVERTIME HOURS: 666
TOTAL SALARY AND BENEFITS: $35,592.00
GRANT REQUEST: $35,518.00
MPD MATCH: $74.00
Project Total: $35,592.00
Source of local cash match: General Fund,
The City of Miami will be responsible for any additional costs incurred for this project.
Application Ref # 2018-JAGC-3326 Section #4 Page 2 of 3
Contract # 2019-JAGC-DADE-3-N2-
Rule Reference 11D-9.006 OCJG-005 (rev. October 2006)
Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the
method of procurement for those items? (e.g,, competitive bid, sole source, state terrr.
contract)
Answer: Not applicable. There are no Expenses for Operating Capital Overlay Included in the
the budget.
Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of
approval.
Answer: Not applicable. Indirect costs are not included in the project budget.
Question: If contractual services in the budget are based on unit costs, provide a definition and
breakdown of cost for each service. Include the methodology for the unit cost plan
and when it was approved.
Answer: Not applicable. Contractual services are not included in the project budget.
Application Ref # 2018-JAGC-3326 Section #4 Page 3 of 3
Contract# 20 1 g-JAGC-DADE-3-N2-
Rule Reference 91 D-9.006 OCJG-005 (rev. October 2005)
Ap,oication for Funding Assistek.ice
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
ns
Application Ref # 2018-JAGC-3326 Section #5 Page 1 of 1
Contract # 2019-JAGG-DADS-3-N2-059
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
SUBAWARD STANDARD CONDITIONS
The State of Florida, Department of Law Enforcement (FILE) is a recipient of federal JAG funds. FDLE, as the non-
federal pass-through entity and State Administering Agency (SAA) for this program, subawards JAG funds to eligible
units of government. All subawards made by FDLE to units of government under this program require compliance
with the agreement and Standard Conditions upon signed acceptance of the subaward.
Upon approval of the application, or subaward, the following terms and conditions will become binding. As a unit of
government, the subreciplent will maintain required state and federal registrations and certifications for eligibility
under this program. For JAG-Countywide subawards, the designated County Coordinator for local units of
government will submit documentation in accordance with Florida Administrative Code 11 D-9 supporting the strategic
planning for allocation of these funds. The subrecipient agrees to submit required programmatic and financial reports
supporting eligible activities were completed in accordance with the grant and program requirements.
The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for
costs incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this
agreement, or failure to perform grant activities as specified in the agreement, will result in required corrective action
up to and including financial consequences, A financial consequence may be imposed for non-compliance in
accordance with 2 C.F.R. § 200 and these Standard Conditions, including but not limited to project costs being
disallowed, withholding of federal funds and/or termination of the project.
GENERAL REQUIREMENTS
All subrecipients must comply with the financial and administrative requirements set forth in the following:
Current edition of the U.S. Department of Justice (DOJ) Grants Financial Guide
htt s:i/oib.dov/fin nciaal uide/dol/tadfs/DOJ Financial uide.pdf
Office of Management and Budget (OMB) Uniform Grant Guidance (2 CFR Part 200)
Subpart A, Definitions
Subparts -D, Administrative Requirements
Subpart E, Cost Principles
Subpart F, Audit Requirements and all applicable Appendices
Cade of Federal Regulations. www.gDo.gov1fd1sys1
2 C.F.R. §17.1(b), Award Term for Trafficking in Persians
28 C.F.R. §38, Equal Treatment for Faith-Based Organizations
28 C.F.R. § 66, U.S. Department of Justice Common Rule for State and Local Governments
28 C.F.R. § 83, Government-iodide Requirements for Drug-Free Workplace
28 C.F.R. §§ 18, 22, 23, 3, 35, 42, 61, and 63
State of Florida General Records Schedule G81 -SL for State and Local Government Agencies:
htt :// os. florid .com/meddia/583574/ eneral-records-schedule. s01-si. df and
hq //dos.m flori a.com/media/698314/ s2-si-2017-final. df
State of Florida Statutes
Section 215.971, F.S., Agreements funded with federal or state assistance
Section 215.985, F.S., Transparency in government spending
FY17 / SFY2018 JAG Standard Conditions Page 1 of 16
Rev. 09/2018
Disallowed costs means those charges to a Federal
award that the Federal awarding agency or pass-
through entity determines to be unallowable, in
accordance with the applicable Federal statutes,
regulations, or the terms and conditions of the Federal
award.
Equipment means tangible personal property
(including information technology systems) having a
useful life of more than one year and a per-unit
acquisition cost which equals or exceeds the lesser of
the capitalization level established by the non -Federal
entity for financial statement purposes, or $5,000. See
also §§200.12 Capital assets, 200.20 Computing
devices, 200.48 General purpose equipment, 200.58
Information technology systems, 200.89 Special
purpose equipment, and 200.94 Supplies.
Grant agreement means a legal instrument of
financial assistance between a Federal awarding
agency or pass-through entity and a non -Federal
entity that, consistent with 31 U.S.C. 0302, 6304, is
used to enter into a relationship the principal purpose
of which is to transfer anything of value from the
Federal awarding agency or pass-through entity to the
non -Federal entity to carry out a public purpose
authorized by a law of the United States (see 31
U.S.C. 6101(3)); and not to acquire property or
services for the Federal awarding agency or pass-
through entity's direct benefit or use; and is
distinguished from a cooperative agreement in that it
does not provide for substantial involvement between
the Federal awarding agency or pass-through entity
and the non -Federal entity In carrying out the activity
contemplated by the Federal award.
Improper payment means any payment that should
not have been made or that was made in an incorrect
amount (including overpayments and underpayments)
under statutory, contractual, administrative, or other
legally applicable requirements and; Improper
payment includes any payment to an ineligible party,
any payment for an ineligible good or service, any
duplicate payment, any payment for a good or service
not received (except for such payments where
authorized by law), ,any payment that does not
account for credit for applicable discounts, and any
payment where insufficient or lack of documentation
prevents a reviewer from discerning whether a
payment was proper.
Micro -purchase means a purchase of supplies or
services using simplified acquisition procedures, the
aggregate amount of which does not exceed the
micro -purchase threshold. The non -Federal entity
uses such procedures in order to expedite the
completion of its lowest -dollar small purchase
transactions and minimize the associated
administrative burden and cost. The micro -purchase
threshold is set by the Federal Acquisition Regulation
FY171 SFY2018 JAG Standard Conditions
Rev. 0912018
at 48 CFR Subpart 2.1 (Definitions). It is $3,500
except as otherwise discussed in Subpart 2.1 of that
regulation, but this threshold is periodically adjusted
for inflation.
Mociffled Total Direct Cost (MTDC) means all direct
salaries and wages, applicable fringe benefits,
mafedals and supplies, services, travel, and up to the
first $25,000 of each subaward (regardless of the
period of performance of the subawards under the
award). MTDC excludes equipment, capital
expenditures, charges for patient care, rental costs,
tuition remission, scholarships and fellowships,.
participant support costs and the portion of each
subaward in excess of $25,000. Cather items may only
be excluded when necessary to avoid a serious
inequity in the distribution of indirect costs, and with
the approval of the cognizant agency for indirect
costs.
Non -Federal entity is a state, local government,
Indian tribe, institution of higher education (11-111), or
nonprofit organization that carries out a Federal
award as a recipient or subreciplent.
Non-4ederal pass-through entity is a non -Federal
entity that provides a subaward to a subrecipient to
carry out part of a Federal program; the Florida
Department of Law Enforcement (FDL.E) is the non-
federal pass-through entity for this agreement, also
referred to as the State Administering Agency (SAA).
the non -Federal entity may incur new obligations•
carry out the work authorized under the Fede_
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- .numbers; passport numbers; credit card numbe
51 « M - ` 1iV.«
financial records; and educational
does not include PH that is required by law to
disclosed. (See also § 200.79 Personally Identifla
Information r..
Questioned cost means a cost that is questioned by
the auditor because of an audit finding 1) that resulted
from a violation or possible violation of a statute,
regulation, or the terms and conditions of a Federal
award, including for funds used to match Federal
funds; 2) where the costs, at the time of the audit, are
not supported by adequate documentation; or 3)
where the costs incurred appear unreasonable and do
Page 2 of 1
not reflect the actions a prudent person would take in
the circumstances.
Simplified acquisition threshold means the dollar
amount below which a non -Federal entity may
purchase property or services using small purchase
methods. Non -Federal entities adopt small purchase
procedures In order to expedite the purchase of Items
costing less than the simplified acquisition threshold.
The simplified acquisition threshold Is set by the
Federal Acquisition Regulation at 48 C.F.R. Subpart
2.1 (Definitions) and in accordance with 41 U.S.C.. §
1908, As of the publication of this part, the simplified
acquisition threshold is $150,000, but this threshold is
periodically adjusted for Inflation. (Also see definition
of Micro -purchase, 2 C.F.R.§ 200.67)
Subaward is an award provided by a pass-through
entity to a subreciplent for the subreciplent to carry
out part of a Federal award received by the pass-
through entity. It does not include payments to a
contractor or payments to an individual that is a
beneficiary of a Federal program. A subaward may be
provided through any form of legal agreement,
including an agreement that the pass-through entity
considers a contract.
Subreciplent means a non -Federal entity that
receives a subaward from a pass-through entity to
carry out part of a Federal program; but does not
include an individual that is a beneficiary of such
program. A subrecipient may also be a recipient of
other Federal awards directly from a Federal
awarding agency.
Supplies means all tangible personal property other
than those described in §200.33 Equipment. A
computing device Is a supply If the acquisition cost is
less than the lesser of the capitalization level
established by the non -Federal entity for financial
statement purposes or $6,000, regardless of the
length of its useful life. See also §§200.20 Computing
devices and 200.33 Equipment.
Zrok 1 11 11 1 1
J!!i*1Z111k1J*Jj
U Payment Contingent on Appropriation and
Available Funds - The State of Florida's
obligation to pay under this agreement is
contingent upon an annual appropriation by the
Florida Legislature. Furthermore, the obligation
of the State of Florida to reimburse subrecipients
for incurred costs is subject to available federal
funds.
2.0 Commencement of Project - If a project is not
operational within 60 days of the original start
date of the award period, the subrecipient must
report by letter to the Department the steps taken
to initiate the project, the reasons for delay, and
the expected start date.
If a project is not operational within 90 days of the
original start date of the award period, the
subreciplent must submit a second statement. to
the Department explaining the implementation
delay.
Upon receipt of the ninety (90) day letter, the
Department shall determine if the reason for
delay is justified or shall, at its discretion,
unilaterally terminate this agreement and re -
obligate subaward funds to other Department
approved projects. The Department, where
warranted by extenuating, circumstances, may
extend the starting date of the project past the
ninety (90) day period, but only by formal written
adjustment to this agreement.
10 Supplanting - The subreciplent agrees that
funds received under this award will not be used
to supplant state or local funds, but will be used
to increase the amounts of such funds that
would, in the absence of federal funds, be made
available for law enforcement activities.
4.0 Personnel Changes - The subrecipient agrees
to promptly notify the Department through the
SIMON Help Desk of any change in chief officials,
or key project staff, including changes to contact
information or title changes. The subreciplent
acknowledges that some changes in points of
contact will require formal grant adjustment to
reflect the change in the agreement.
5.0 Non -Procurement, Debarment and
Suspension - The subreciplent agrees to comply
with Executive Order 12549, Debarment and
Suspension and 2 C.F.R. § 180, 'OMB
Guidelines To Agencies On Government wide
Debarment And Suspension (Non -procurement)".
These procedures require the subreciplent to
certify it shall not enter into any lower tiered
covered transaction with a person who is
debarred, suspended, declared ineligible or is
voluntarily excluded from participating in this
covered transaction, unless authorized by the
Department. If the subaward Is $100,000 or
more, the sub recipient and Implementing agency
certify that they and their principals:
1 ) Are not presently debarred, suspended,
proposed for debarment, declared Ineligible,
sentenced to a denial of federal benefits by a
state or federal court, or voluntarily excluded
from covered transactions by any federal
department or agency;
2) Have not within a three-year period
preceding this application been convicted of
or had a 'civil judgment rendered against
them for commission of fraud or a criminal
FYI 7 1 SFY2018 JAG Standard Conditions Page 3 of 16
Rev. 09/2018
offense in connection with obtaining,
attempting to obtain, or performing a public
(federal, state, or local) transaction or
contract under a public transaction; violation
of federal or state antitrust statutes or
commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records,
making false statements, or receiving stolen
property;
3) Are not presently indicted for or otherwise
criminally or civilly charged by a
governmental entity (federal, state, or local)
with commission of any of the offenses 10.0
enumerated in paragraph (1)(b) of this
certification; and
4) Have not within a three-year period
preceding this application had one or more
public transactions (federal, state, or local)
terminated for cause or default.
6.0 Federal Restrictions on Lobbying - In general,
as a matter of federalfederal funds may not
be used by any subreciplent at any tier, either
directly or Indirectly, to support or oppose the
enactment, repeal, modification, or adoption of
any law, regulation, or policy, at any level of
government. See 18 U.S.0§ 1913.
Another federal law generally prohibits federal
funds from being used by any subrecipient at any
tier, to pay any person to influence (or attempt to
influence) a federal agency, a Member of
Congress, or Congress (or an official or
employee of any of them) with respect to the
awarding of a federal grant or cooperative
agreement, subgrant, contract, subcontract, or
loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31
U.S.C.§ 1352,
7.0 State Restrictions on Lobbying - In addition to
the provisions contained above, the expenditure
of funds for the purpbse of lobbying the
legislature or a state agency is prohibited under
thisagreement.
8.0 Additional Restrictions on Lobbying - The
subrecipient understands and agrees that it
cannot use any federal funds, either directly or
Indirectly, in support of the enactment, repeal,
modification or adoption of any law, regulation or
policy, at any level of government, without the
express prior written approval of the Office of
Justice Programs.
9.0 "Pay—to—Stay" - Funds from this award may not
be used to operate a 'pay -to -stay" program in
any local jail. Furthermore, no funds may be
given to local jails that operate "pay -to -stay"
programs. "Local jail", as referenced in this
condition, means an adult facility or detention
center owned and/or operated by city, county, or
municipality. It does not include juvenile
detention centers. 'Pay -to -stay" programs as
referenced in this condition, means a program by
which extraordinary services, amenities and/or
accommodations, not otherwise available to the
general inmate population, may be provided,
based upon an offender's apparent ability to pay,
such that disparate conditions of confinement are
created for the same or similar offenders within a
jurisdiction.
The Coastal Barrier Resources Act - The
subrecipient will comply and assure the
compliance of all contractors with the provisions
of the Coastal Barrier Resources Act (P.L. No.
97-348) dated October 19, 1982 (16 USC 3501 at
seq.) which prohibits the expenditure of most new
federal funds within the units of the Coastal
Barrier Resources System.
Background Check - Whenever a background
screening for employment or a background
security check is required by law for employment,
unless otherwise provided by law, the provisions
of § 436, F.S. shall apply.
All employees in positions designated by law as
positions of trust or responsibility shall be
required to undergo security background
Investigations as a condition of employment and
continued employment. For the purposes of the
subsection, security background investigatlons
shall include, but not be limited to, employment
history checks, fingerprinting for all purposes and
checks in this subsection, statewide criminal and
juvenile records checks through the Florida
Department of Low Enforcement, and federal
criminal records checks through the Federal
Bureau of Investigation, and may include local
criminal records checks through local law
enforcement agencies.
12.0 Such background investigations shall be
conducted at the expense of the employing
agency or employee. Privacy Certification - The
subrecipient must comply with all confidentiality
requirements of 42 U.S.C. § 37898 and 28 C.RR,
§ 22 that are applicable to collection, use, and
revelation of data or information. Subreciplent
further agrees, as a condition of grant approval,
to submit a Privacy Certificate that is in accord
with requirements of 28 C.F.R. §§ 22 and, in
particular, 22.23, Privacy Certification forms must
be signed by the subrecipient or implementing
agency chief official or an Individual with formal,
written signature authority for the chief official.
113.0 Conferences and Inspection of Work -
Conferences may be held at the request of any
FY1 7 / SFY2018 JAG Standard Conditions Page 4 of 16
Rev. 09/2018
party to this agreement. At any time, a
representative of the Department, of the U.S.
Department of Justice, or the Auditor General of
the State of Florida, have the right of visiting the
project site to monitor, inspect and assess work
performed under this agreement.
14.0 Insurance for Real Property and Equipment -
The subreciplent must, at a minimum, provide the
equivalent insurance coverage for real property 3.0
and. equipment acquired or improved with
Federal funds as provided to property owned by
the non -Federal entity.
15.0 Flood Disaster Protection Act - The sub
recipient will comply with Section 102(a) of the
Flood Disaster Protection Act of 1973, Public Law
93234, 87 Stat. 975, requiring that the purchase
of flood insurance in communities where such
insurance Is available as a condition of the
receipt of any federal financial assistance for
construction or acquisition purposes for use In
any area that has been identified as an area
having special flood hazards.
16.0 Immigration and Nationality Act - No public
funds will intentionally be awarded to any
contractor who knowingly employs unauthorized
alien workers, constituting a violation of the
employment provisions contained in 8 U.S.C.
Section 1324a(e), Section 274A(e) of the
Immigration and Nationality Act ("INN'), The
Department shall consider the employment by
any contractor of unauthorized aliens a violation
of Section 274A(e) of the INA, Such violation by
the subreciplent of the employment provisions
contained in Section 274A(e) of the INA shall be
grounds for unilateral cancellation of this contract
by the Department.
SECTION 11: CIVIL RIGHTS
REQUIREMENTS
1.0 Participant Notification of Rion -discrimination
FDLE does not discriminate on the basis of race,
color, religion, national origin, sex, disability or
age in the delivery of services, benefits or in
employment.
Equal Employment Opportunity Program
(EEOP) - A subreciplent or implementing agency
must comply with all applicable requirements in
28 C.F.R. §42, Subpart E.
Subreciplents are advised to use the Office for
Civil Rights EEO Reporting Tool to satisfy this
condition (https://olp.gov/about/oorleeor).htm).
Title IX of the Education Amendments of 1972
If the subrecipient operates an education
program or activity, the subreelpfent must comply
with all applicable requirements of 28 C.F.R. §
54, "Nondiscrimination on the basis of sex In
education programs or activities receiving federal
financial assistance."
4.0 Equal Treatment for Faith Based Organizations
The subreciplent at any tier, must comply With all
applicable requirements of 28 C.F.R. § 38, "Equal
Treatment for Faith , Based Organizations",
specifically including the provision for written
notice to current or prospective program
beneficiaries.
5.0 Americans with Disabilities Act - Subrecipients
must comply with the requirements of the
Americans with Disabilities Act (ADA), Public Law
101-336, which prohibits discrimination on the
basis of disability including provision to provide
reasonable accommodations.
6.0 Section 504 of the Rehabilitation Act of 1973
(28 C.F.R. § 42, Subpart G) - Subreciplents must
comply with all provisions prohibiting
discrimination on the basis of disability in both
employment and the delivery of services.
7.0 Age Discrimination Act of 1976 - Subreolpients
must comply With all requirements in Subpart I of
28 C.F.R. §42 which prohibits discrimination
based on age in federally assisted programs.
M
10 Title VI of the Civil Rights Act of 1964 - The
subreciplent at any tier, must comply with all
applicable requirements of 28 CFR § 42,
specifically Including any applicable requirements
In Subpart E that relate to an equal employment 9.0
opportunity program.
Equal Employment Opportunity Certification
(EEOC) - A subreciplent or Implementing agency
must submit an EEO Certification annually within
120 days of award,
Limited English Proficiency (LEP) - In
accordance with Department of Justice Guidance
pertaining to Title VI of the Civil Rights Act of
1964, 42 U.S.C, § 2000d, subreciplents of federal
financial assistance must take reasonable steps
to provide meaningful access to their programs
and activities for persons with LEP. FDLE
strongly advises subreciplents to have a written
LEP Language Access Plan. For more
information visit www.leu.gov.
of Discrimination - In the event a
federal or state court or federal or state
administrative agency makes, after a due
process hearing, a finding of discrimination on
the grounds of race, color, religion, national
origin, sex, or disability against a subreciplent of
funds, the subreciplent will forward a copy of the
FYI 7 / SFY201 8 JAG Stands , M Conditions Page 5 of 16
Rev. 0912018
finding to FDLE and to the Office for Civil Rights,
Office of Justice Programs.
10.0 Filing a Complaint - If the subrecipient or any of
its employees, contractors, vendors, or program
beneficiaries has a discrimination complaint, they
may file a complaint with the subreciplent, with
FDLE, or with the Office for Civil Rights.
Discrimination complaints may be submitted to
FDLE at Office of the Inspector General, Post
Office Box 1489, Tallahassee, Florida 32302-
1489, or online at Any
discrimination complaints filed with FDLE will be
reviewed by FDLE's Inspector General and
referred to the Office for Civil Rights, the Florida
Commission on Human Relations, or the Equal
Employment Opportunity Commission, based on
the nature of the complaint.
Discrimination complaints may also be submitted
to the Office for Civil Rights, Office of Justice
Programs, U.S. Department of Justice, 810 7"
Street, Northwest, Washington, D.C. 20531, or by
phone at (202) 307-0690,
11.0 Retaliation - In accordance with federal civil
rights laws, the subrecipient shall not retaliate
against Individuals for taking action or
participating In action to secure rights protected
by these laws.
12.0 Non-discrimination Contract Requirements -
Subreciplents must include comprehensive Civil
Rights nondiscrimination provisions in all
contracts funded by the subrecipient.
13.0 Pass-through Requirements - Subreciplents
are responsible for the compliance of contractors
and other entities to whom they pass-through
funds Including compliance with all Civil Rights
requirements. These additional tier subreciplents
must be made aware that they may file a
discrimination complaint with the subreciplent,
With FDLE, or with the USDOJ Office for Civil
Rights and provided the contact information.
ZECTION 111— FINANCIAL
REQUIREMENTS AND
RESPONSIBILTY I
1.0 Fiscal Control and Fund Accounting
Procedures - All expenditures and cost
accounting of funds shall conform to the DOJ
Grants Financial Guide, the 28 C.F.R. § 66, and
2 C.F.R. § 200 as applicable, in their entirety.
Subreciplents are required to establish and
maintain adequate accounting systems and
financial records and to accurately account for
funds awarded to them. Financial management
systems must be able to record and report on the
receipt, obligation, and expenditure of grant
funds; and able to accommodate a fund and
account structure to separately track receipts,
expenditures, assets, and liabilities for awards,
programs, and additional tiered subreciplents.
The awarded funds may or may not be an
interest bearing account, but any earned interest
must be used for program purposes and
expended before the federal grant period end
date. Any unexpended interest remaining at the
end of the federal grant period must be submitted
to the Office of Criminal Justice Grants for
transmittal to DOJ.
2.0 Match - The value or amount of any "non-federal
share," "match," or cost-sharing contribution
incorporated into the approved budget is part of
the "project cost" for purposes of the 2 C.F.R. §
200 Uniform Requirements, and is subject to
audit. In general, the rules and restrictions that
apply to award funds from federal sources also
apply to funds in the approved budget that are
provided as "match" or through "cost sharing,"
,SECTION IV:
:§VBAWARD
MANAGEMEWAND REPORTING
REQUIREMENTS
1.0 Obligation of Subreciplent Funds - Subaward
funds shall not under any circumstances be
obligated prior to the effective date, or
subsequent to the termination date, of the period
of performance. Only project costs Incurred on or
after the effective date, and on or prior to the
termination date of the subreciplonfs project are
eligible for reimbursement. All payments must be
completed within thirty (30) days of the end of the
subaward period of performance,
2.0 Use of Funds - Grant funds may be used only
for the purposes In the subrecipienVs approved
application. Subrecipients shall not undertake
any work or activities not described in the
approved grant award, and that use staff,
equipment, or other goods or services paid for
with grant funds, without prior written approval
from FDLE's Office of Criminal Justice Grants
(OCJG).
3.0 Advance Funding - Advance funding may be
provided to a subreciplent upon a written request
to the Department. The request must be
electronically signed by the subrecipient or
implementing agency's Chief Financial Officer or
the Chief Financial Officer designee.
4.0 Performance and Reporting
Reporting Time Frames - The Project Director,
FY1 7 1 SFY2018 JAG Standard Conditions Page 6 of 16
Rev. 09/2018
Application Manager, or Performance Contacts
shall submit Monthly or Quarterly Project
Performance Reports to the Department, within
fifteen (15) days after the end of the reporting
period. In addition, if the subaward period is
extended beyond the "original' project period,
additional Project Performance Reports shall be
submitted.
Failure to Submit - Performance Reports that
are not complete, accurate, and timely may result
in sanctions, as specified In Section IV,
Subaward Management and Reporting
Requirements.
Report Contents - Performance Reports must
Include a response to all objectives included in
your subaward. A detailed response is required in
the narrative portion for yes/no performance
objectives. Submitted performance reports must
clearly articulate, where appropriate,
performance during the execution of the award
has met a standard against which the
subreciplent's performance can be measured.
The narrative must also reflect on
accomplishments for the period and Identify
problems with project implementation and
address actions being taken to resolve the
problems. Additional information may be required
if necessary to comply with federal reporting
requirements.
Requirement for Data on Performance and
Effectiveness Under the Award - The
measures the performance and effectiveness of
wR rk under this award. The data must be
Financial Consequences for Failure to
Perform - In accordance with s. 215.971 F.S.,
payments for state and federal financial
assistance must be directly related to the scope
of work and meet the minimum level of
performance for successful completion. If the
subrecipient fails to meet the minimum level of
service or performance identified in this
agreement, or is customary for subawards, then
the Department will apply financial consequences
commensurate with the deficiency. Financial
consequences may include but are not limited to
withholding payments or reimbursement until the
deficiency is resolved, tendering only partial
paymentlreimbursementt imposition of other
financial consequences according to the
Standard Conditions as applicable, and/or
termination of contract and requisition of goods or
FY1 7 1 SFY2018 JAG Standard Conditions
Rev. 09/2018
services from an alternate source. Any payment
made in reliance on subrecipient's evidence of
performance, which evidence is subsequently
determined to be erroneous, will be immediately
due to the Department as an overpayment.
5.0 Grant Adjustments - Subreciplents must submit
a grant adjustment through SIMON for major
substantive changes such as changes in project
activities or scope of the project, target
populations, service providers, implementation
schedules, project director, and designs or
research plans set forth in the approved
agreement and for any budget changes that
affect a cost category that was not included in the
original budget. Adjustments are also required
when there will be a transfer of 10% or more of
the total budget between budget categories, or
there is an indirect cost rate category change.
Subreclipients may transfer up to 10% of the total
budget between current, approved budget
categories without prior approval as long as the
funds are transferred to an existing line item.
Under no circumstances can transfers of funds
increase the total budgeted award.
Requests for changes to the subaward
agreement must be electronically signed by the
subrecipient or implementing agency's chief
official or the chief official's designee.
All requests for changes must be submitted in
SIMON no later than ninety (90) days prior to
grant expiration date,
, wim Far, mm r
Reporting Requirements - The subreciplent
or a Quarterly Project Expenditure Report to the
M.
, OWN
shall be submitted,
All project expenditures for reimbursement of
subrecipient costs shall be submitted on the
Project Expenditure Report Forms prescribed
and provided by the Office of Criminal Justice
Grants (OCJG) through the SIMON (Subgrant
Information Management Online).
All Project Expenditure Reports shall be
and post -audit.
All reports must relate financial data to
performance accomplishments.
Before the "final" Project Expenditure Report will
be processed, the subrecipient must submit to
the Department all outstanding project reports
and must have satisfied all special conditions.
Failure to comply with the above provisions shall
result in forfeiture of reimbursement.
Reports are to be submitted even when no
reimbursement is being requested.
Submission - The report must be electronically
signed by the subrecipient or implementing
agency's Chief Financial Officer or the Chief
Financial Officer designee.
7.0 Project Generated Income (PGI) - All income
generated as a direct result of a sub project shall
be deemed program income. Program Income
from asset seizures and forfeitures is considered
earned when the property has been adjudicated
to the benefit of the plaintiff (i.e., law enforcement
entity).
Required Reports - The subrecipient shall
submit Quarterly PGI Earnings and Expenditures
Reports to the Department within thirty (30) days
after the end of the reporting period covering
subaward project generated income and
expenditures during the previous quarter. If any
PG1 remains unspent after the subaward ends,
the subrecipient must continue submitting
quarterly PGI reports until all funds are
expended.
PGI Expenditure - Program income should N
used as earned and expended as soon as
A 111,11, W IN 110WIS
Pmreau of Justice Assistance.
Submission - PGI Earnings and Expenditures
reports must be electronically signed by the
subrecipient or implementing agency's chief
financial officer or the chief financial officer's
designee.
8.0 Subreciplent Integrity and Performance
Matters - Requirement to report information on
certain civil, criminal, and administrative
proceedings to OCJG, SAM and FAPIIS.
The subrecipient must comply with any and all
applicable requirements regarding reporting of
information on civil, criminal, and administrative
proceedings connected with (or connected to the
perfbrmance of) either this award or any other
grant, cooperative agreement, or procurement
contract from the federal government. Under
certain circumstances, subrecipients of 0,11?
awards are required to report information about
such proceedings, through the federal System for
Award Management ("SAM"), to the designated
federal integrity and performance system
('17AP118").
SECTIONV: I MONITORING AND
DITS
1.0 Access to Records - The Florida Department of
Law Enforcement, the Auditor General of the
State of Florida, the U.S. Department of Justice,
the U.S. Comptroller General or any of their duty
authorized representatives, shall have access to
books, documents, papers and records of the
subrecipient, implementing agency and
contractors for the purpose of audit and
examination according to the Financial Guide and
the 28 C,F.R, § 66, At any time, a representative
of the Department, the U.S. Department of
Justice, or the Auditor General of the State of
Florida, have the right to visit the project site to
monitor, inspect and assess work performed
under this agreement,
The Department reserves the right to unilaterally
terminate this agreement if the subrecipient,
implementing agency, or contractor refuses to
allow public access to all documents, papers,
letters, or other materials subject to provisions of
s, 119, F.S., unless specifically exempted andlor
made confidential by operation of s. 119, F.S.,
and made or received by the subrecipient or its
contractor in conjunction with this agreement.
to the financial assistance.
2.0 Monitoring - The recipient agrees to comply with
FDLE's grant monitoring guidelines, protocols,
and procedures; and to cooperate with FDLE on
all grant monitoring requests, including requests
related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient
agrees to provide FDLE all documentation
necessary to complete monitoring of the award.
Further, the recipient agrees to abide by
reasonable deadlines set by FDLE for providing
requested documents. Failure to cooperate with
grant monitoring activities may result in sanctions
affecting the recipient's award, Including, but not
limited to: withholding and/or other restrictions on
the recipient's access to funds, referral to the
Office of the Inspector General for audit review,
designation of the recipient as a FDLE High Risk
grantee, or termination of award(s).
3.0 Property Management - The subrecipient shall
establish and administer a system to protect,
FYI 7 / SFY2018 JAG Standard Conditions Page 8 of 16
Rev. 0912018
preserve, use, maintain and dispose of any
property furnished to it by the Department or
purchased pursuant to this agreement according
to federal property management standards set
forth in the DOJ Grants Financial Guide, and 28
C.F.R. § 66. This obligation continues as long as
the subrecipient retains the property,
notwithstanding expiration of this agreement.
Property Use - The subreciplent must use
equipment acquired under a Federal award for
the authorized purposes of the project during the
period of performance, or until the property is no
longer needed. Subreciplents must use, manage
and dispose of equipment acquired under a
Federal award In accordance with ss. 274, F.S.
Tangible Property and 200.313, F.S., Equipment
4.0 Subaward Closeout - A Financial Closeout Audit
shall be submitted to the Department Within forty-
five (45) days of the end date of the performance
period.
The Financial Closeout Audit report located in
SIMON must be electronically signed by the
subreciplent or Implementing agency's Chief
Financial Officer or the Chief Financial Officer
designee.
Subaward Closeout will be initiated by the
Department after the Financial Closeout has
been completed and approved. Failure to submit
closeout reports timely will result in an
Administrative Closeout by the Department.
5.0 High Risk Subreciplents - If a subrecipient is
designated "high risk" by a federal grant -making
agency, currently or at any time during the course
of the period of performance under this award,
the subrecipient must disclose that fact and
certain related information to FDLE's OCJG. For
purposes of this disclosure, high risk includes any
status under which a federal awarding agency
provides additional oversight due to the
subrecipient's past performance, or other
programrnatlo or financial concerns with the
subreciplent. The subreciplents disclosure must
include the following: 1. The federal awarding
agency that currently designates the subrecipient
high risk, 2. The date the subrecipient was
designated high risk, 3. The high-risk point of
contact at that federal awarding agency (name,
phone number, and email address), and 4. The
reasons for the high-risk status, as set out by the
federal awarding agency.
6.0 Imposition of Additional Requirements - The
subreciplent agrees to comply with any additional
requirements that may be imposed by OCJG
during the period of performance for this award, if
the subreciplent is designated as "high risk" for
purposes of the DOJ high-risk grantee list.
7.0 Retention of Records - The subreciplent shall
maintain all records and documents for a
minimum of five (5) years from the date of the
final financial statement and be available for audit
and public disclosure upon request of duly
authorized persons. The subrecipient shall
comply with State of Florida General Records
Schedule GSI -SL for State and Local
Government Agencies:
httiK.1/dQs.mvf lorida.com/me(Jia/693§74/gengral-
8.0 Disputes and Appeals - The Department shall
make its decision in writing when responding to
any disputes, disagreements, or questions of fact
arising under this agreement and shall distribute
its response to all concerned parties. The
subrecipient shall proceed diligently with the
performance of this agreement according to the
Department's decision. If the subreciplent
appeals the Department's decision, the appeal
also shall be made in writing within twenty-one
(21) calendar days to the Department's clerk
(agency clerk). The subrecipient's right to appeal
the Departments decision Is contained in § 120,
F.S., and in procedures set forth in Rule 28-
106.104, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver
of proceedings under Chapter 120, F.S,
9.0 Failure to Address Audit Issues - The
subreciplent understands and agrees that FIDLE's
OCJG may withhold award funds, or may impose
award conditions or other related requirements, if
(as determined by OCJG) the subrecipient does
not satisfactorily and promptly address
outstandingissues from audits,required by the 2
200 Uniform Requirements (or by the
terms of this award), or other outstanding issues
that arise In connection with audits,
investigations, or reviews.
10.0 Single Annual Audit - Subrecipients that expend
$760,000 or more in a year in federal awards
shall have a single audit or program-spectfic audit
conducted for that year. The audit shall be
performed in accordance with the OMB 2 C.F.R.
§ 200 Subpart F — Audit Requirements and other
applicable federal law. The contract for this
agreement shall be identified in the Schedule of
Federal Financial Assistance in the subject audit.
The contract shall be identified as federal funds
passed through the Florida Department of Law
Enforcement and include the contract number,
CFA number, award amount, contract period,
funds received and disbursed, When applicable,
the subreciplent shall submit an annual financial
audit that meets the requirements of 2 C.F.R. §
200 Subpart F, "Audit Requirements" s. 215.97,
F.S,, "Florida Single Audit Act" and Rules of the
Auditor General, Chapter 10,560, and Chapter
FYI 7 1 SFY201 8 JAG Standard Conditions Page 9 of 16
Rev. 09/2018
10.650, "Local Governmental Entity Audits" and
"Florida Single Audit Act Audits Nonprofit and
For -Profit Organizations."
A complete audit report that covers any portion of
the effective dates of this agreement must be
performed and submitted to the Federal Audit
Clearinghouse within the earlier of thirty (30)
calendar days after receipt of the auditor's
report(s), or nine (9) months after the end of the
audit period. Submissions must include required
elements described in Appendix X to 2 C.F.R. §
200 on the specified Data Collection Form (Form
SF -SAC).
Records shall be made available upon request
for a period of five (5) years from the date the
audit report is issued, unless extended in writing
by the Department.
Subreciplents that expend less than $750,000 in
federal awards during a fiscal year are exempt
from the Single Audit Act audit requirements for
that fiscal year. In this case, written notification, In
the form of the "Certification of Audit Exemption"
form, shall be provided to the Department by the
Chief Financial Officer, or designee, that the
subrecipient is exempt. This notice shall be
provided to the Department no later than March I
following the end of the fiscal year.
SECTION VI: SUBAWARD
PROCUREMENT AND COST
PRINCIPLES
1.0 Procurement Procedures - Subreciplents must
have written procedures for procurement
transactions, Procedures must conform to
applicable Federal law and the standards In 2
C.F.R. §§ 200.318-326.
This condition applies to agreements that OCJG
considers to be a procurement "contract", and not
a second tier subaward.
The details of the advance approval requirement
to use a noncompetitive approach in a
procurement contract under this award are posed
on the OJP website at
httgs:f/oi,ovIfunding/EXgIogre/NoagomoetitivePr
ocurement.htm,
is at or above the $35,000 acquisition threshold
and the contract was awarded non -competitively
in accordance with s. 2163475, F.S. The
subrecipient must maintain records to support the
cost analysis, which includes a detailed budget,
documented review of Individual cost -elements
for allowability, reasonableness, and necessity.
See also Chief Financial Officer Memorandum
No. 02 (2012-2013).
10 Allowable Costs - Allowance for costs incurred
under the subaward shall be determined
according to the general principles and standards
for selected cost items set forth In the DOJ
Grants Financial Guide, 28 C.F.R. § 66, "Uniform
Administrative Requirements for Grants and
Cooperative Agreements to State and Local
Governments", and 2 C.F.R. § 200.405(e), 'Cost
Principles".
4.0 Unallowable Costs - Payments made for costs
determined to be unallowable by either the
Federal awarding agency, or the Department,
either as direct or indirect costs, must be
refunded (including interest) to FDLE and the
Federal Government in accordance with
Instructions that determined the costs are
unallowable unless state or Federal statute or
regulation directs otherwise. See also 2 C,F,R.
§§ 200.300-309.
5,0 Indirect Cost Rate - A subrecipient that is
eligible to use the "de minimis' indirect cost rate
described in 2 C.F.R. § 200.414(f), and elects to
do so, must advise OCJG in writing of both its
eligibility and its election, and must comply wifth
all associated requirements in the 2 C.F,R§ 200
and Appendix Vi 1.
Additional Information on Federal purchasing
guidelines can be found in the Guide to 7.0
Procurements Under DOJ Grants and
Cooperative agreements at
haps
Jp.qfi�n m soKc
qvL
dQ1oProcuMMq01Procgd1Lr@s.Rdf.
2.0 Cost Analysis - A cost analysis must be
performed by the subrecipient If the cost or price
FYI 7 / SFY2018 JAG Standard Conditions
Rev, 09/2018
Sole Source - If the project requires a non-
competitive purchase from a sole source, the
subrecipient must complete the Sole Source
Justification for Services and Equipment Form
and submit to OCJG upon application for pro -
approval. If the subrecipient Is a state agency
and the cost meets or exceeds $150,000, the
subrecipient must also receive approval from the
Department of Management Services (DMS) (s.
287.057(5), F.S.). The Sole Source form must be
signed by the subrecipient or implementing
agency chief official or chief official designee.
Additional details on the sole source requirement
can be found at 2 C.F.R. § 200 and the DOJ
Grants Financial Guide. '
Personal Services - Subreciptents may use
grant funds for eligible personal services
including salaries, wages, and fringe benefits,
including overtime In accordance with the D0J
Grants Financial Guide Section 3,9 -
Compensation for Personal Services, consistent
with the principles set out in 2 C.F.R. § 200,
Subpart E and those permitted in the federal
program's authorizing legislation. Subrecipient
employees should be compensated with overtime
payments for work performed in excess of the
established work week and in accordance with
the subrecipient's written compensation and pay
plan.
Documentation - Charges for salaries, wages,
and fringe benefits must be supported by a
system of internal controls providing reasonable
assurance that charges are accurate, allowable,
and properly allocated. Documentation
supporting charges must be incorporated into the
official records of the organization.
Charges made to the Personnel Budget Category
must reasonably reflect the total time and activity
for which the employee is compensated by the
organization and cover both federally funded and
all other activities. The records may include the
use of subsidiary records as defined in the
organization's written policies. Where grant
subrecipients work on multiple grant programs or
cost activities, documentation must support a
reasonable allocation or distribution of costs
among specific activities or cost objectives.
8.0 Contractual Services - The subreciplent must
maintain written standards of conduct covering
conflicts of interest and governing the actions of
its employees engaged In the selection, award
and administration of contracts as described in 2
C.F.R. § 200.318, General procurement.
Requirements for Contractors Of
Subreciplents - The subreciplent assures the
compliance of all contractors with the applicable
provisions of Title I of the Omnibus Crime Control
and Safe Streets Act of 1968, as amended 42
U.S,C. § 3711 at seq.; the provisions of the
current edition of the DOJ Grants
FinanolaIGuide(https:/Ioip.gov/flnancialguide/doi/�
odfs/DOJ Financia[Guide.od% and all other
applicable federal and state laws, orders,
circulars, or regulations. The subreciplent must
pass-through all requirements and conditions
applicable to the federal grant award/subaward to
any subcontract. The term "contractor" is used
rather than the term 'vendor' and means an
entity that receives a contract as defined in 2
C.F.R. § 200.22, the nature of the contractual
relationship determines the type of agreement.
Approval of Consultant Contracts
Compensation for individual consultant services
must be reasonable and consistent With that paid
for similar services In the marketplace. The
Federal awarding agency and pass-through entity
must review and approve in writing all consultant
contracts prior to employment of a consultant
when the individual compensation rate exceeds
$650 (excluding travel and subsistence costs) per
eight-hour day, or $81.26 per hour. A detailed
justification must be submitted to and approved
by FILE, who will coordinate written approval of
the Federal awarding agency, prior to
subreciplent obligation or expenditures of such
funds. Approval shall be based upon the
contract's compliance with requirements found in
the Financial Guide Section 3.6 Consultant
Rates, 28 C.F.R. § 66, and applicable state
statutes. The Department's approval of the
subreciplent agreement does not constitute
approval of individual consultant contracts or
rates. If consultants are hired through a
competitive bidding process (not sole source),
the $650 threshold does not apply,
FFATA Reporting Requirements - Subreciplents
that enter into subawards of $25,000 or more
should review the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), website
for additional reporting requirements at
https:Upip.ggvLlfunding/Exr)lore/FFATA.b.im
DA Travel and Training - The cost of all travel shall
be reimbursed according to the subreciplent's
written travel policy. If the subrecipient does not
have a written travel policy, cost of all travel will
be reimbursed according to State of Florida
Travel Guidelines § 112.061, F.S. Any foreign
travel must obtain prior written approval from the
Federal awarding agency and pass-through
entity.
ikft , R. , 7
Xt
Trainings, and Other Events Subgrant funds
requested for meetings, retreats, seminars,
symposia, events, and group training activities
and related expenses must receive written pre -
approval from the Federal awarding agency and
pass-through entity and comply with all
provisions in 2 C.F.R. § 200,432 and DOJ Grants
Financial Guide Section 3.10; Conference
Approval, Planning, and Reporting. Subgrant
applications requesting approval for meeting,
training, conference, or other event costs must
include a completed Conference & Events
Submission Form for approval prior to obligating
subgrant funds for these purposes.
11.4 Training and Training Materials — Any training
or training materials that has been developed or
delivered with grant funding under this award
must adhere to the OJP Training Guiding
Principles for Grantees and Subgrantees,
available at
www.oic).aov/fundina/olotrainineauldinggrinciples.
htm.
12.0 Publications, Media and Patents Ownership of
Data and Creative Material - Ownership of
material, discoveries, Inventions, and results
developed, produced, or discovered subordinate
FY17 / SFY2018 JAG Standard Conditions Page 11 of 16
Rev, 0912018
to this agreement is governed by the terms of the
DOJ Grants Financial Guide, 28 C.F.R. §§ 66,
and 200.315.
Including distribution, promotion, and general
handling are allowable. If these costs are not
Subreciplents must request pre -approval in
writing for page charges for professional journal
publications. All publication materials must
comply with provisions In 2 C.F.R. § 200.461 and
DOJ Grants Financial Guide, Section 3.9;
Allowable Costs — Publication.
Subreciplents must submit for review and
approval one (1) copy of any curricula, training
materials, or any other written materials to be
published, including web -based materials and
website content, to be paid under this award at
least thirty (30) days prior to the targeted
dissemination date.
All electronic and print materials paid under this
award must contain the following statements
Identifying the federal award:
1) "This project was supported by Grant No.
2017 -MU -BX -0187 awarded by the Bureau of
Justice Assistance, The Bureau of Justice
Assistance Is a component of the Department
of Justice's Office of Justice Programs, which
also includes the Bureau of Justice Statistics,
the National Institute of Justice, the Office of
Juvenile Justice and Delinquency Prevention,
the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this
document are those of the author and do not
necessarily represent the official position or
policies of the U.S. Department of Justice."
Any website that funded in whole or in part
under this award must include the some
statement on the home page, on all major entry
pages (i.e., pages (exclusive of documents)
whose primary purpose is to navigate the user
to interior content), and on any pages from
which a visitor may access or use a web -based
service, including any pages that provide
results or outputs from the service.
Patents - Subreciplents are subject to applicable
regulations governing patents and inventions,
including government wide regulations issued by
the Department of Commerce (27 C.F.R. § 401
and 2 C.F.R. § 200.315(c)).
Subreciplents must promptly and fully report to
FDLE and the Federal awarding agency if any
program produces patentable items, patent
rights, processes, or inventions, in the course of
work sponsored under this award.
i NX in m r= v uglm M� , =I. M
Criminal Intelligence Systems - The
subrecipient agrees that any information
technology system funded or supported by the
Office of Justice Programs funds will comply with
28 C.F.R. § 23, Criminal Intelligence Systems
Operating Policies, if the Office of Justice
Programs determines this regulation to be
applicable. Should the Office of Justice Programs
determine 28 C.F.R. § 23 to be applicable, the
Office of Justice Programs may, at its discretion,
perform audits of the system, as per 28 QF.. §
23.20(g). Should any violation of 28 C.F.R. § 23
occur, the subrecipient may be fined as per 42
U.S.C. § 3789g(o}(d). The subrecipient may not
satisfy such a fine with federal funds.
The subrecipient understands and agrees that no
awarded funds may be used to maintain or
establish a computer network unless such
network blocks the viewing, downloading, and
exchanging of pornography, In doing so the
subrecipient agrees that these restrictions will not
limit the use of awarded funds necessary for any
federal, state, tribal, or local law enforcement
agency or any other entity carrying out criminal
Investigations, prosecutions, or adjudication
activities.
Am.iAx-PAting-the meetina of Ws cappLAu--witent—ELm
a list of State IT Points of Contact, go to
htti)s://it.oip.gL)o]oM-contacts.
The State IT Point of Contact will ensure the
subrecipienes project follows a statewide
comprehensive strategy for information sharing
systems that Improve the functioning of the
criminal justice system, with an emphasis on
Integration of all criminal justice components, law
enforcement, courts, prosecution, corrections,
and probation and parole.
Interstate Connectivity - To avoid duplicating
existing networks or IT systems in any initiatives
funded by the Bureau of Justice Assistance for
FY1 7 / SFY2018 JAG Standard Conditions Page 12 of 16
Rev. 09/2018
law enforcement information sharing systems
which involve interstate connectivity between
jurisdictions, such systems shall employ, to the
extent possible, existing networks as the
communication backbone to achieve interstate
connectivity, unless the subreclplent can
demonstrate to the satisfaction of the Bureau of
Justice Assistance that this requirement would
not be cost effective or would Impair the
functionality of an existing or proposed IT system.
ADP Justification - The subreciplent must
complete an Automated Data Processing (ADP)
equipment and Software and Criminal Justice
Information and Communication Systems
Request for Approval form if the purchase of any
ADP equipment Is to be made. This form must be
submitted upon application if applicable'and pre -
approval must be obtained. ADP Justification
must be signed by the subrecipient or
implementing agency chief official or an individual
with formal, written signature authority for the
chief official.
14.0 Interoperable Communications Guidance -
Subrecipients using funds to support emergency
communications activities must comply With the
current SAFECOM Guidance for Emergency
Communication Grants, including provisions on
technical standards that ensure and enhance
interoperable communications. Emergency
communications activities Include the purchase of
Interoperable Communications Equipment and
technologies such as voice-over-intemet protocol
bridging or gateway devices, or equipment to
support the build out of wireless broadband
networks in the 700 MHz public safety band
under the Federal Communications Commission
(FCC) Waiver Order, SAFECOM guidance can
be found at
M=.safecomgrpo-grMaMM�Lliriibrar / Lists(ribrgry/Qis
pEpjrm.a)�.?11)z�334.
§L
Subreciplents Interested In developing a public
safety broadband network in the 700 MHz band
in their jurisdictions must adhere to the technical
standards set forth in the FCC Waiver Order, or
any succeeding FCC orders, rules, or regulations
pertaining to broadband operations In the 700
MHz public safety band. The subrecipient shall
also ensure projects support the Statewide
Communication Interoperability Plan (SCID) and
are fully coordinated with the full-time Statewide
Interoperability Coordinator (SWIG), If any future
regulatory requirement (from the FCC or other
governments[ entity) results in a material
technical or financial change In the project, the
subrecipient should submit associated
documentation, and other material, as applicable,
for review by the SWIG to ensure coordination.
Subrecipients must provide a listing of all
communications equipment purchased with grant
award funding (plus the quantity purchased of
each item) to FDLE once items are procured
during any periodic programmatic progress
reports.
15.0 Global Standards Package - In order to
promote information sharing and enable
interoperability among disparate systems across
the justice and public safety community, OJP
requires the grantee to comply with DOJ's Global
Justice Information Sharing Initiative (DOJ's
Global) guidelines and recommendations for this
particular grant. Grantee shall conform to the
Global Standards Package (GSP) and all
constituent elements, where applicable, as
described at www.It.oiD.00y/gs2__grqn1g2adWM.
Grantee shall document planned approaches to
information sharing and describe compliance to
the GSP and appropriate privacy policy that
protects shared information, or provide detailed
Justification for why an alternative approach Is
recommended.
1.0 In regards to the program or activity funded under
this subaward and throughout the period of
performance for this award, no state or local
government entity, agency or official may prohibit
or in any way restrict,
Any government entity or official from sending or
receiving information regarding citizenship or
immigration status as described in 8 U.S.G.
1373(a); or a government entity or agency from
sending, requesting or receiving, maintaining, or
exchanging Information regarding immigration
status as described In 8 U.S.C. 1373(b), For the
purposes of this subaward, any prohibition (or
restriction) that Violates this condition Is an
"information -communication restriction."
2-0 A subaward to a state or local government or a
public institution of higher education, cannot be
made unless a properly executed certification of
compliance with 8 U.S.C. 1373, signed by the
chief legal officer of the subrecipient entity has
been received by OCJG. Similarly, subreciplents
cannot make a further subaward to a state or
local government or a public institution of higher
education, unless it first obtains a properly
executed certification of compliance with 8 U.S.C.
1373 signed by the chief legal officer of the third
tier subrecipient,
3.0 Funding under this award cannot be subawarded
to any subrecipient at any tier that is either a
state or unit of local government or a public
institution of higher education that Is subject to
any "information -communication restriction."
FYI 7 / SFY2018 JAG Standard Conditions Page 13 of 16
Rev. 09/2018
4.0 Subrecipients must notify FDLE (in writing) if it
has credible evidence that indicates that a funded
program or activity of a subrecipient at any tier
that is either a state or local government or a
public institution of higher education, may be
subject to any "information -communication
restriction."
5.0 For STATE AGENCIES: With respect to the
program or activity that is funded by this
subaward, as of the date the subrecipient
accepts this subaward, and throughout the
remainder of the period of performance for the
award -
A state statute or a state rule, regulation,
policy or practice must be In place that Is
designed to ensure that agents of the United
States acting under color of federal law are
given access to any state' (or state
contracted) correctional facility for the
purpose of permitting such agents to meet
With individuals who are (or are believed by
such agents to be) aliens and to inquire as to
such individuals' right to be or remain in the
United States.
it. A state statute, or a state rule, regulation,
policy or practice must be in place that is
designed to'ensure that, when a state (or
state contracted) correctional facility receives
a formal written request authorized by the
Immigration and Nationality Act from DHS
that seeks advance notice of the scheduled
release date and time for a particular alien,
they will honor the request and as early as
practicable, provide, the request notice to
DHS.
6.0 For units of LOCAL GOVERNMENT: With
respect to the program or activity that is funded
by this subaward, as of the date the
subrecipient accepts this subaward, and
throughout the remainder of the period of
performance for the award -
A local ordinance, rule, regulation, policy or
practice (or an applicable state statute, rule,
regulation policy or practice) must be in
place that is designed to ensure that agents
of the United States acting under color of
federal law are given access to any state (or
state contracted) correctional facility for the
purpose of permitting such agents to. meet
with individuals who are (or are believed by
such agents to be) aliens and to Inquire as to
such individuals' right to be or remain in the
United States.
[I. A local ordinance, rule, regulation, policy or
practice (or an applicable state statute, rule,
regulation policy or practice) must be in
place that Is designed to ensure that, when a
local government (or local government
contracted) correctional facility receives a
formal written request authorized by the
Immigration and Nationality Act from DHS
that seeks advance notice of the scheduled
release date and time for a particular alien,
they will honor the request and as early as
practicable, provide the request notice to
DHS.
of this condition will be conducted by FDLE.
8.0 Nothing in this condition shall be understood to
authorize any subreciplent at any tier to violate
any federal law, including any applicable civil
rights or nondiscrimination law.
IMPORTANT NOTE: Any questions about tia
1.0 Environmental Protection Agency's (EPA) list
of Violating Facilities - The subradplent
assures that the facilities under Its ownership,
lease or supervision which shall be utilized in the
accomplishment of the Program Purpose are not
listed on theEPNs list of Violating Facilities and
that It will notify the Department of the receipt of
any communication from the Director of the EPA
Office of Federal Activities indicating that a facility
to be used in the project is under consideration
for listing by the EPA.
The subrecipient agrees to assist FDLE in
complying with the NEPA, the National Historic
Preservation Act, and other related federal
environmental impact analyses requirements In
the use of subaward funds by the subrecipient.
This applies to the following new activities
whether or not they are being specifically funded
with these subaward funds. That is, it applies as
long as the activity is being conducted by the
subreciplent or any third party and the activity
needs to be undertaken in order to use these
subaward funds. Accordingly, the subrecipient
agrees to first determine if any of the following
activities will be funded by the grant, prior to
obligating funds for any of these purposes.
FYI 7 / SFY2018 JAG Standard Conditions Page 14 of 16
Rev. 09/2018
If it is determined that any of the following
activities will be funded by the grant, the recipient
agrees to contact FDLE OCJG,
1) New construction;
2) Any renovation or remodeling of a property
located In an environmentally or historically
sensitive area, Including properties located
within a 100 -year flood plain; a wetland, or
habitat for endangered species, or a property
listed on or eligible for listing on the National
Register of Historic Places;
3) A renovation, lease, or any other proposed
use of a building or facility that will either (a)
result in a change in its basic prior use or (b)
significantly change its size;
of human research subjects, including
obtainment of Institutional Review Board
approval, if appropriate, and subject informed
consent.
I �;,.- R i
4) Implementation of a new program Involving
the use of chemicals other than chemicals
that are (a) purchased as an incidental 6.0
component of a funded activity and (b)
traditionally used, for example, in office,
household, recreational, or educational
environments; and
5) Implementation of a program relating to
clandestine methamphetamine laboratory
operations, including the identification,
seizure, or closure of clandestine 7.0
methamphetamine laboratories.
The subrecipient understands and agrees that
complying with NEPA may require the
preparation of an Environmental Assessment
and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance.
The subrecipient further understands and agrees
to the requirements for Implementation of a
Mitigation Plan, as detailed by the Department of
Justice at
httgs:I/www.bia.aov/Fundinu/neoa.html, for
programs relating to methamphetamine
laboratory operations.
3.0 National Historic Preservation Act — The Act
will assist the Department (if necessary) in
assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16
U.S.C. § 470), Ex. Order 11693 (identification
and protection of historic properties), the
Archeological and Historical Preservation Act of
1974 (16 U.S.C. § 469 a-1 et seq.), and the
National Environmental Policy Act of 1969 (42
U.S.C. § 4321).
4.0 Human Research Subjects - Subreciplent
agrees to comply with the requirements of 28
C.F.R. part 46 and all Office of Justice Programs
policies and procedures regarding the protection
Conflict of Interest - The subrecipient and
Implementing agency will establish safeguards to
prohibit employees from using their positions for
a purpose that constitutes or presents the
appearance of personal or organizational conflict
of interest, or personal gain, Subreciplents must
disclose in writing any potential conflict of interest
to FDLE (the non-federal pass-through entity).
Violations of Criminal Law - The subrecipient
and implementing agency must disclose all
violations of state or federal criminal law involving
fraud, bribery or gratuity violations potentially
affecting the sub award.
Uniform Relocation Assistance and Real
Property Acquisitions Act - The subgrant
recipient will comply with the requirements of the
Uniform Relocation Assistance and Real Prop"
Acquisitions Art of 1970 (42 U.S.C. § 4601 et
seq.), which govern the treatment of persons
displaced as a result of federal and federally -
assisted programs.
Limitations on Government Employees
Financed by Federal Assistance - The
subreciplent will comply with requirements of 5
1601-08 and §§ 7324-28, which limit
certain political activities of State or local
government employees whose principal
employment Is in connection with an activity
8.0 Funds to Association of Community
Organizations for Reform Now (ACORN)
Unallowalble - Subreciplent understands and
agrees that it cannot use any federal funds, either
directly or indirectly, In support of any contract or
subaward to either the Association of Community
Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written
approval of OJP.
9.0 Text Messaging While Driving - Pursuant to
Executive Order 13513, "Federal Leadership on
Reducing Text Messaging While Driving," 74
Fed. Reg. 51225 (October 1, 2009), and
§316.305, F.S., the subrecIplent is encouraged to
adopt and enforce policies banning employees
from text messaging while driving any vehicle
during the course of performing work funded by
this subaward and to establish workplace safety
policies and conduct education, awareness, and
FYf 7 SFY2018 JAG Standard Conditions Page 16 of 16
Rev. 09/2018
other outreach to decrease crashes caused by
distracted drivers.
10.0 DNA Testing of Evidentiary Materials and
Upload of DNA Profiles to a Database - If
PREA program funds will be used for DNA
testing of evidentiary materials, any resulting
eligible DNA profiles must be uploaded to the
Combined DNA Index System (CODIS), by a
government DNA lab With access to CODIS. No
profiles generated with JAG funding may be
entered into any other non-governmental DNA
database without prior express written approval
from BJA. For more information, refer to the NIJ
FY 2012 DNA Backlog Reduction Program,
available at
http-/_/www.nc*
In addition, funds may not be used for purchase
of DNA equipment and supplies when the
resulting DNA profiles from such technology are
not accepted for entry into CODIS (the National
DNA Database operated by the FBI).
11.0 Environmental Requirements and Energy -
For subawards In excess of $100,000, the
subrecipient must comply with all applicable
standards, orders, or requirements issued under
section 306 of the Clean Air Act (42 U,S.C,
1857(h)), section 508 of the Clean Water Act (33
U.S.C. 1368), Executive Order 11738, and
Environmental Protection Agency regulations (40
CFR part 16). The subrecipient must comply with
mandatory standards and policies relating to
energy efficiency which are contained in the state
energy conservation plan issued in compliance
with the Energy Policy and Conservation Act
(Pub. L. 94-163, 89 Stat. 871), If any.
1ZO Other Federal Funds - The subreciplent agrees
that if it currently has an open award of federal
funds or if it receives an award of federal funds
other than this award, and those awards have
been, are being, or are to be used, in whole or in
part, for one or more of the Identical cost items
for which funds are being provided under this
award, the subreciplent will promptly notify, in
writing the grant manager for this award, and, if
so requested by OCJG seek a budget
modification or change of project scope grant
adjustment notice (GAN) to eliminate any
inappropriate duplication of funding.
13.0 Trafficking In Persons - The subrecipient must
comply with applicable requirements pertaining to
prohibited conduct relating to the trafficking of
persons, whether on the part of recipients,
subracipients or individuals defined as
"employees" of the subreoiplent. The details of
the recipient and subreciplent obligations related
to prohibited conduct related to trafficking in
persons are incorporated by reference and
posted at
www.oip.goy/fundina/Exolore/ProhibitedConduct-
Trafficking.htm,
SFY201 8 JAG Standard Conditions Page 16 of 16
Rev. 09/2018
Signature.
Typed Name a)
Date:
are nY' t acceptable,
Rona Key Cradit, Bureau Chlef
Typed Name of SubgrWt Recipient: The City of Miami
Signature:
Typed Name and Title: Lillian BloRdetL Director. Grants Administration
Date: October 30th, 2018
Typed Name of Implementing AgeTy: Mia X4 �r
Polijgq'�eq���-D
-T- tment
Signature:
Typed Name and Title: urge R. Colina- Chief of Police
Date., nCT S
Section #6 Page 1 of I
Contract # -JAGG-DADE---
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
App!Ic4il on Ref # 2018-JAGC-3326 Section #7 Page I of
Contract # 2019-JAGC-BADE-3-N2-059
Rule Reference 110-9.006 OUG-005 (rev. October 2005}