HomeMy WebLinkAboutAgenda Item Summary FormDate: 03/25/2019
AGENDA ITEM SUMMARY FORM
File ID: #5687
Commission Meeting Date: 05/09/2019
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Allocate Funds - The Peavey Corporation
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
pursuant to IFB 995381 to establish a contract for the provision of evidence tape and
associated items, with The Peavey Corporation DBA Lynn Peavey Company ("Lynn
Peavey") for an initial contract term of three (3) years, with the option to renew for two
(2) additional one (1) year periods, allocating funds from the City of Miami's Police
Department ("Police") General Account Number 00001.191501.552100.0000.00000,
and other sources of funds, subject to availability of funds and budgetary approval at
the time of need; authorizing the City Manager to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to
allocations, appropriations and budgetary approval having been previously made,
and in compliance with applicable provisions of the Code of the City of Miami, Florida,
as amended, ("City Code"), including, without limitation, the City of Miami's
Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as
set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney,
and in compliance with applicable regulations, as may be necessary for said purpose.
Background of Item:
On January 17, 2019, Procurement issued IFB No. 995381, under full and open
competition. As required by the Procurement Code, the IFB was advertised and
issued online. On February 13, 2019, at the bid closing two (2) bids were received.
Both bids were evaluated and tabulated following the guidelines directed in the IFB.
The bid received from Tri -Tech, Inc. was deemed non-responsive as the company
failed to bid on all items as required by the IFB. Procurement is recommending award
to Lynn Peavey the lowest responsive and responsible Bidder, per bid specifications.
The estimated contract amount is $36,287.22 annually, approximately $181, 436, 10
for all five (5) years in the aggregate.
Budget Impact Analysis
Item has NO budget impact
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$ 36,287.22 Annually (Approximately $181,436.10 for five (5) years in the aggregate)
General Account No.: 00001.191501.552100.0000.00000. and other sources of funds
Reviewed By
Department of Police
Jorge Blanco
Department of Police
Ronald Papier
Department of Police
Ronald Papier
Office of Management and Budget
Luis Hernandez -Torres
Office of Management and Budget
Christopher M Rose
City Manager's Office
Nikolas Pascual
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Valentin J Alvarez
Office of the City Attorney
Victoria Mendez
City Commission
Maricarmen Lopez
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Initial Police Review
Completed
Police Chief Review
Completed
Department Head Review
Completed
Budget Analyst Review
Completed
Budget Review
Completed
City Manager Review
Completed
Legislative Division Review
Completed
Deputy City Attorney Review
Skipped
Approved Form and Correctness
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk
Completed
Rendered
Completed
03/25/2019 4:38 PM
03/25/2019 5:12 PM
03/25/2019 5:12 PM
03/27/2019 4:15 PM
03/28/2019 12:18 AM
04/01/2019 11:57 AM
04/09/2019 2:15 PM
04/08/2019 2:08 PM
04/11/2019 6:19 PM
05/09/2019 9:00 AM
05/20/2019 2:30 PM
05/20/2019 3:17 PM
05/20/2019 3:18 PM
4�CS O/: I!
City of Miami
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Legislation 3500 Pan American Drive
Miami, FL 33133
Resolution www.miamigov.com
Enactment Number: R-19-0172
File Number: 5687 Final Action Date:5/9/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID
RECEIVED ON FEBRUARY 13, 2019, PURSUANT TO INVITATION FOR BID ("IFB")
NO. 995381 FOR EVIDENCE TAPE AND ASSOCIATED ITEMS FROM PEAVEY
CORPORATION, DBA LYNN PEAVEY COMPANY ("LYNN PEAVEY"), THE LOWEST
RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE MIAMI POLICE
DEPARTMENT ("POLICE"), ON AN AS NEEDED BASIS, FOR AN INITIAL TERM OF
THREE (3) YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE
(1) YEAR PERIODS, ALLOCATING FUNDS FROM POLICE'S GENERAL ACCOUNT
NO. 00001.191501.552100.0000.00000, AND OTHER SOURCES OF FUNDS,
SUBJECT TO AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL, AT THE
TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS,
AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN
COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF
MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID
PURPOSE.
WHEREAS, the Miami Police Department ("Police") has a need for evidence tape and
associated items; and
WHEREAS, on January 17, 2019 the City of Miami's ("City") Department of
Procurement ("Procurement") issued Invitation for Bid ("IFB") No. 995381, to establish a
contract for evidence tape and associated items for an initial term of three (3) years, with the
option to renew for two (2) additional one (1) year periods.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received February 13, 2019, pursuant to IFB No. 995381, from
Lynn Peavey, the lowest responsive and responsible bidder, for an initial term of three (3)
years, with the option to renew for two (2) additional one (1) year periods, for a total term,
inclusive of renewals, of five (5) years, is approved.
Section 3. Funds to be allocated from Police's General Account Number
00001.191501.552100.0000.00000, and other sources of funds, subject to the availability of
funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations, and budgetary approval having been previously made, and in compliance
with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City
Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the
City Attorney, and in compliance with applicable regulations, as may be necessary for said
purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i "ndez, Cify Attor iey 4/11/2019
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.