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HomeMy WebLinkAboutBack-Up DocumentsCITY OF MIAMI, FLORIDA TO: Annie Perez, CPPO DATE, August 20, 2014 FILE Director of Procurement SUBJECT: Sole Source Finding: Hoover Pumping Systems Corp. FROM: Eduardo J. Falcon REFERENCES: Senior Procurement Specialist ENCLOSURES: I conducted an investigation to determine whether Hoover Pumping Systems Corp. (Hoover), located at 2801 N. Powerline Road Pompano Beach, FL 33069 is the sole/single source provider of Hoover. Albeit that there are several companies in the area that can provide irrigation systems repair services, they lack access to Original Equipment Manufacturer (OEM) parts and technical capabilities for the Hoover irrigation and pumping systems. The result of the investigation (shown below and in the enclosed attachments) demonstrates that Hoover Pumping Systems Corp. is the only company that has access to the Hoover OEM Parts. Additionally, these OEM parts are only available and carried in the service vehicles of Hoover authorized technicians. • Over the last year Hoover Pump Irrigation Systems have been installed and maintained by Hoover Corp. at Grapeland Park, Little Haiti Soccer Park and Robert King High Park Soccer Field. • Only Hoover certified technicians have access to OEM parts, technical and operational expertise. • All Hoover Pump technicians receive a minimum of 96 hours of yearly training to maintain certification and have, in their vehicles OEM replacement Parts. • Hoover certified pump technicians have full access to pump system service history and existing conditions. • Only Hoover certified technicians have access to proprietary software and parts, and can offer warranty on their items. Based on the investigation findings listed above, I am recommending that The City of Miami accept the sole source finding and enter into an agreement with Hoover for maintenance of all Hoover Citywide under the Procurement Director's authority. APPROVED BY:Cv- 19 011 . c. Annie e , CPPO Date Director of Procurement AP/ef Enclosed: Sole Source request Sale Source investigation All bids shall be submitted in a sealed envelope / package and clearly labeled as follows: "SEALED BID #16-022 Irrigation Parts, Equipment & Supplies 2:OOPM, Friday, March 25, 2016" BIDDER NAME BIDDER ADDRESS, CITY, STATE, ZIP CODE BIDDER PHONE # BIDDER E-MAIL ADDRESS Today's Learners - Tomorrows Leaders 5775 Osceola Trail I Naples, Florida 341019 ( p: 239,377.0047 1 f: 239.377.0074 a: SirkoNa@colliersehools.com S vmm.coliierschools.com Col6erCounty INVITATION TO BID Ja CCPS Public schools Purchasing Bid Number and Title Posting Date #16-022 Irrigation Parts, Equipment & Supplies March 10, 2016 Bid Due Date & Time: 2:00 PM, Friday, March 25, 2016 Florida Tax Exempt #85-8012621827C-2 A 188125 (Federal) FEID 59-6000557 ii us received after this time and date will not be accepted Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations to attend public openings or meetings sponsored by the School District shall contact the Purchasing Department at (239) 377-0047, at least five (5) business days prior to the scheduled opening or meeting. This acknowledgement MUST be completed, signed and returned with ITB. Failure to do so will be cause for rejection of bid. Company Name: Phone #: Fax #: Street Address Crty tate Zip Code Fs E Mail Address Website (optional) I certify that this bid is made without prior understanding, agreement or connections with any corporation, firm or person submitting a bid for the same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid for the bidder. In submitting a bid to Collier County Public Schools (CCPS) the bidder offers and agrees that if the bid is accepted, the bidder will convey, sell, assign or transfer to CCPS all rights, title, and interest in and to all causes of l action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by CCPS. At CCPS's discretion, such assignment shall he made and become effective at the time CCPS tenders final payment to the bidder. Authorized Signature (Manual) Date Ate: __._.._.._ Typed / Printed Name r Title 1 Specifications were unclear or restrictive I 6 We do not offer the product or service requested I2 Our schedule well not permit us to respond 7 Cannot supply at this time 3 Could not meet specifications 8 Cannot meet delivery schedule 4 Terms & Conditions were unclear or restrictive 9. Other/Remarks: 5 Could not meet Insurance requirements All bids shall be submitted in a sealed envelope / package and clearly labeled as follows: "SEALED BID #16-022 Irrigation Parts, Equipment & Supplies 2:OOPM, Friday, March 25, 2016" BIDDER NAME BIDDER ADDRESS, CITY, STATE, ZIP CODE BIDDER PHONE # BIDDER E-MAIL ADDRESS Today's Learners - Tomorrows Leaders 5775 Osceola Trail I Naples, Florida 341019 ( p: 239,377.0047 1 f: 239.377.0074 a: SirkoNa@colliersehools.com S vmm.coliierschools.com COLLIER COUNTY PUBLIC SCHOOLS Section 1- General Conditions & Instructions ***PLEASE READ CAREFULLY*** Failure to meet the following instructions may be cause for rejection of bid. CONE OF SILENCE DURING COMPETITIVE SELECTION PROCESS A cone of silence is hereby established for all competitive selection processes including Invitations to Bids (ITB), Request for Quotes (RFQ), Request for Proposals (RFP), Request for Qualifications (RFQ), and Invitations to Negotiate (ITN) for the provision of goods and services. The cone of silence is designed to protect the integrity of the procurement process by shielding it from undue influences prior to the recommendation of contract award. This cone of silence shall be imposed on these procurements after advertisement of same. See Attached Board Policy 6324. 1.1 Definitions For the purpose of this Invitation to Bid (ITB) and evaluation to responses the following shall apply: written matter shall prevail over typed matter; numbers spelled in word form shall prevail over Arabic numerals ("one" over "1"). The word "shall" is always mandatory and not merely directory. Furthermore, the following words and phrases shall have these meanings: a. "CCPS" shall mean Collier County Public Schools or The School District of Collier County, FL. b. "Bidder" shall mean any person, firm or corporation who submits a bid pursuant to this ITB. c. "Maintenance" shall mean the Collier County Public Schools, Maintenance Department. d. "Contractor" shall mean the successful bidder, whether a corporation, partnership, individual or any combination thereof, and its, their or his successors, personal representatives, executors, administrators, and assignees. 1.2 Bid Submissions a. The bidder, by submitting a Bid represents that: i. It has read and understands the ITB in its entirety and that the Bid is made in accordance therewith; ii. It possesses the capabilities, resources and personnel necessary to provide efficient and successful service to CCPS iii. It has made all investigations and examinations necessary to ascertain site and/or local conditions and requirements affecting the performance of the contract. If bidder receives an award, failure to have made any necessary investigation/examination will in no way relieve the bidder from its obligations to comply with this ITB, nor will it be a basis for any claim for additional compensation or relief. b. All bids shall be submitted in a sealed envelope / package and clearly labeled PER THIS ITB. c. All bids shall be typed or written in ink on the attached bid forms. All spaces requesting information shall be completed. d. ITB shall contain a manual signature in the space(s) provided of a representative authorized to legally bind the bidder of any and all conditions and provisions herein. All signatures and initials must be in ink. The use of erasable ink or pencil is not permitted. e. One (1) manually signed original, with all proper documentation and one (1) photocopy of the bid/documentation must be submitted. Photocopy shall be clearly labeled "COPY". (Please note that it is not necessary to return every page of this ITB with the bid proposal,- return only the pages that require information or signatures). f. Bids may be hand delivered to the Business Office, Purchasing Department, 5775 Osceola Trail, Naples, FI 34109, forwarded by United States Mail, or other delivery service available. CCPS disclaims any ITB #16-022 Irrigation Parts, Equipment & Supplies Page 2 CULUrR COUNTY PUBLIC SCHOOLS responsibility for bids forwarded by the U.S. Mail or other delivery service and received beyond the bid - opening deadline. g. Neither CCPS nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this ITB. Bidder(s) should prepare ITB's simply and economically, providing a straightforward and concise description of its ability to meet the requirements of the ITB. h. The use of correction fluid or erasures to correct line item bid prices and/or quantities are not acceptable. Corrections must be by strikethrough (°*r'cthrPugh) of the incorrect figure(s), writing in of correct figure(s) and initialing of the correction(s) by the originator. Correction fluid of erasure corrected bids will be considered non-responsive for the corrected items only. 1.3 Bid Opening and Analysis a. Bids will be publicly opened in the Purchasing Department, read aloud and recorded at the time and date indicated within ITB. Bidder(s) may, but are not required to attend. CCPS will not announce prices or release other materials pursuant to 119.07 Florida Statutes. Bids will be analyzed, tabulated, and recommendations for award, which the Superintendent intends to make to the School Board or the Purchasing Department intends to make for projects less than $50,000, will be posted by tabulation sheet at the School District of Collier County, Dr. Martin Luther King, Jr. Administrative Center, Purchasing Department, 5775 Osceola Trail, Naples, Florida 34109-09919, as well as on-line at www.demandstar.corn. Notification to all bidder(s) will be made by fax or e-mail. Date and time stamp from the Purchasing Department's fax machine or date and time of e-mail posting, will constitute the time of notification. c. Bidders who feel they will be adversely affected by the recommendation(s) may protest under provisions of Board Policy 6320 -Bid Protest attached hereto. Failure to file a protest within the time prescribed in Florida Statutes 120.57(3) will constitute a waiver of proceedings under Chapter 120, Florida Statute. 1.4 Interpretation and/or Modifications to the ITB / Inquiries / Addenda a. It is incumbent upon each bidder to carefully examine all specifications, terms and conditions contained within the ITB and to fully understand all items hereto. b. No interpretation of the meaning or contents of the ITB, no correction of any actual or apparent error, ambiguity, and inconsistency therein, shall be made to any bidder orally. Every request for interpretation or any questions regarding the ITB, whether technical, procedural or otherwise, shall be made in writing, addressed to the respective Purchasing Department employee below. Requests may be submitted by facsimile, electronic mail, USPS or other regular mail delivery service as follows: District Contact: David Nara, Purchasing Supervisor Street Address: PURCHASING DEPARTMENT 5775 Osceola Trail, Naples, FL 34109 Facsimile Number: (239) 377-0047 Electronic Mail: narada@collierschools.com c. All requests, questions and inquiries shall be received at least seven (7) business days, unless otherwise stated within this ITB, prior to the due date. d. Any and all written inquiries received will be complied and official responses will be developed by appropriate CCPS employees. The compilation of written questions and their official responses will be issued solely by the Purchasing Department in the form of an e-mail, memorandum or an Addendum (if ITB #16-022 Irrigation Parts, Equipment & Supplies Page 3 COLUM COUNTY PUBLIC SCHOOLS necessary) and posted on www.demandstar.com. Bidder should ensure that all addenda and amendments to the ITB have been received prior to submitting its response. e. It is the responsibility of the bidder(s) to make sure they have all addenda associated with this ITB. Addenda will be e-mailed, faxed and will be made available upon request. CCPS is not responsible to e- mail or mail addenda directly to potential bidders. Any and all addenda issued shall be acknowledged by signature and returned with ITB, unless otherwise instructed on the Addenda. Failure to acknowledge addenda may result in rejection of bid. Only interpretations, supplemental instructions, and corrections so given in writing by the Purchasing Department representative shall be binding. Bidder(s) and Prospective Contractor(s) are advised that no other source is authorized to give interpretations, supplemental instructions, corrections, or information concerning, explaining, or interpreting the ITB. Any verbal interpretation/modification will not be considered part of this ITB and therefore, CCPS will not be held accountable. The issuance of a written addendum is the only official method by which interpretation, clarification or additional information can be given. g. Additional information acquired by any other means shall not be utilized in the configuration of any vendor's bid and shall not be considered in the evaluation of bids submitted and shall be considered inadmissible in bid dispute proceedings. Proposers may be disqualified who solicit or receive (even if unsolicited) additional information regarding this ITB by any other means than the process described herein. h. No addendum will be issued later than three (3) calendar days prior to the due date for bids, except an addendum withdrawing the ITB or one that includes postponement of the date for receipt of bids. 1.5 Award a. The School Board or Purchasing Department reserves the right to award the contract(s) to the bidder(s) that it deems to offer the lowest responsive and responsible bid(s), as defined by this ITB. The Board and/or Purchasing Department are therefore not bound to accept a bid on the basis of lowest price. Award will be made to the lowest responsive, responsible bidder whose bid represents the best overall value to CCPS when considering all evaluation factors and that meet or exceed the minimum requirements of this ITB. The School Board or Purchasing Department will award contract(s) based on bid pricing, percentage discount(s), qualifications, and bidder's ability to meet or exceed the requirements of this ITB. In order to be considered for an award, each bidder must fully complete the ITB and provide all necessary documentation to fully demonstrate the bidder's capabilities and qualifications. Contract awards will be made to those bidder(s) who submit complete bid packages, offer the greatest variety of products, offer the largest discounts, best serve the District and otherwise comply with the specifications, terms and conditions of this bid. Awarded bidder(s) will then be in a favorable position to compete for the District's business, and those vendors that offer the largest discounts, largest variety of inventory, and general purchasing convenience for the Maintenance Department, should obtain the largest volume of business. Failure to complete bid or to supply the required documentation will be grounds for rejection of bid. Due to the needs and requirements of the Maintenance Department, it may be necessary to award contract to multiple responsible vendors. Therefore the ITB will most likely be awarded to primary and alternate vendor(s) to insure a source of supply is readily available. The bidder(s), who meet all the requirements of this ITB, and are considered the most responsible and responsive, will be considered primary vendors; the next responsible bidder(s) will be awarded as an alternate(s). The primary vendor(s) will be contacted first for the majority of orders by the District. If the primary is not available, or cannot ITB #16-022 Irrigation Parts, Equipment & Supplies Page 4 COLLIER COUNTY PUBLIC SCHOOLS supply the quantities or within the time frame per the Maintenance Department, then the alternate bidder(s) will be contacted and so forth. Determination of primary and alternate vendors will be at the discretion of the District. d. During the evaluation and review of bid(s), CCPS may consider any information or evidence which cornes to its attention. This information may be utilized in determining the bidder's capability to fully perform the services of this ITS and/or the bidder's level of integrity and reliability that is required to assure satisfactory performance of any and all award or contracts produced from this ITS. e. This ITB does not commit the School Board to make an award nor shall CCPS be responsible for any cost or expense incurred by any contractor prior to the execution of a purchase order or contract agreement. f. The obligations of CCPS under an award of this ITS are subject to the availability of funds lawfully appropriated for its purpose. All purchases are contingent upon available funding. g, Any and all award(s) made as a result of this ITB shall conform to applicable School Board Policies, State Board Rules, and State of Florida Statutes. h. CCPS reserves the right to award only a portion of the items and/or services specified, if it is deemed to be in its best interest. 1.6 Bid Withdrawal No bid shall be withdrawn without the consent of CCPS for a period of forty-five (45) days subsequent to the opening of bids. All prices shall remain firm within the period stated for purposes of analysis and determination of lowest and best bid. 1.7 Bid Rejection CCPS reserves the right to reject any and all bids, in whole or in part, and to waive any and all bid formalities. Furthermore, CCPS reserves the right to re -advertise for other bids or to bid separately any projects deemed to be in the best interest of CCPS. 1.8 Unreasonable Bid CCPS is not bound to accept any bid, quote or proposal it may receive under this ITS. In addition, CCPS will reject submittals which are considered to have been priced unreasonably low and will determine the vendor to be Non -Responsive. Unreasonable low pricing shall be at the determination of CCPS. 1.9 Non -Exclusive Contract Any contract award(s) resulting from this ITB shall not be construed as an exclusive means for CCPS to acquire services, equipment, supplies or maintenance as outlined in this bid. CCPS reserves the right, during the term of this contract, to issue separate formal and/or informal competitive solicitations for the acquisition of these services or commodities. Furthermore, CCPS reserves the right to enter into purchase agreements for these commodities/services based on awards made by the State of Florida, other governmental entities, other CCPS awards or contracts available through national purchasing alliances. 1.10 Termination of Contract a. In the event the successful contractor violates any of the provisions of the contract, CCPS may serve written notice upon such bidder of its intention to terminate the contract. Such notice is to state the reasons for intention to terminate the contract, and, unless five (5) days after serving such notice upon the bidder, such violation(s) cease and satisfactory arrangements for correction are made, the contract shall, upon expiration of said five (5) days, cease and terminate, but the liability of such bidder and his surety for any and all such violation(s) shall not be affected by any such termination. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 5 COLLIER COUNTY PUBLIC: SCHOOLS b. CCPS shall retain the right to terminate the contract without cause, with thirty (30) days written notice. c. In the event the Contractor wishes to terminate the contract, it must submit its request in writing to the Purchasing Department. Request must give a 30 -day notice of cancellation and should list any reasons why contract is being terminated. Failure to give proper notice may result in the withholding of monies owed or reduction of monies owed for any expense incurred from failure to submit proper notification of cancellation. 1.11 Pricin a. All pricing, discounts, etc... submitted will befirm forthe duration of the contract. b. Pricing shall be based on FOB Collier County, Florida and will include all packaging, handling, shipping charges, and delivery to any point within Collier County, Florida to a secure area or inside delivery. c. CCPS is exempt and does not pay Federal Excise and State of Florida Sales taxes. Certificate of exemption available upon request. Any discrepancy or error in bid pricing, the unit price will govern. All calculation errors will be recomputed by the Purchasing Department. 1.12 Additional Terms CCPS reserves the right to reject offers or bids containing alternative terms or conditions, or additional terms and conditions contradictory to those requested in the ITB. 1.13 Content of ITB/Bidder Response The contents of this ITB, all terms, conditions, specifications, and requirements included herein and the accepted and awarded response thereto will be incorporated into an agreement to purchase and become legally binding. Any terms, conditions, specifications, and/or requirements specific to the item or service requested herein shall supersede the requirements of the "GENERAL CONDITIONS & INSTRUCTIONS." 1.14 Order Placement, Purchase Orders and Procurement Cards Award does not constitute any order(s). After approval of an award has been made of this ITB, CCPS will place orders utilizing one of the following procedures: a. CCPS issued purchase orders (normal or blanket): Purchase orders will be either a blanket purchase order to cover a specific period of time and dollar amount for multiple purchases against it, or will be for specific items. b. Procurement Card: Sites or departments may place orders utilizing a CCPS issued procurement card. Only authorized staff will be allowed to submit orders via the procurement card. c. School/Site based internal account purchase order: A specific site or school will issue a purchase order through the site's bookkeeper and will be processed at the school level. Please note that schools may vary in their ordering and payment procedure, Contractor(s) shall not provide any items or services, on any CCPS initiated order without one of the above ordering methods. It will be the responsibility of the Contractor to fully understand the order and how and when to process according to how the order is placed. Failure to allow orders placed by any of the above methods may be cause for rejection of bid and/or termination of contract. ITB 416-022 Irrigation Parts, Equipment & Supplies Page 6 COLUP COUNTY PU8UC SCHOOLS 1.15 Invoicing & PaVmgnt a. The contractor will be required to submit invoices as it supplies/services CCPS. All invoices and correspondences shall be legibly written, typed, or computer generated and dated. b. All invoices shall reference a valid/current purchase order number. Failure to provide a current purchase order will be cause for delay in payment or non-payment. c. Invoices and statements shall be mailed directly to: Collier County Public Schools Accounts Payable Department 5775 Osceola Trail Naples, Florida 34109 d. Invoices shall reference an incident or work order number when applicable. e. The contractor shall issue separate invoices for each purchase order number unless special instructions are given. Partial payment shall not be made unless specified. f. Payment will be made within thirty (30) days after acceptance of the invoice. g. Invoices which do not reference valid purchase order numbers or which are erroneous (incorrect pricing, additional fees, incorrect purchase order) may be returned to Contractor for resolution. Payment will not be made until all discrepancies are corrected and approved. h. All invoices will be itemized to reflect all rates or discounts per this ITB. Lump sum invoices will not be accepted. Failure to provide itemized invoices will be cause for delay in payment or non-payment. 1.16 Conflict of Interest The award hereunder is subject to the provisions of Chapter 112 Florida Statutes. Bidder shall complete Exhibit A— "Conflict of Interest Statement" attached hereto and submit with bid. Failure to provide shall be grounds for rejection of proposal. 1.17 Hold Harmless & Indemnification Agreement Contractor shall indemnify, save harmless and defend CCPS, its appointed officials, its employees, agents, volunteers and others working on behalf of CCPS, from and against any and all claims, losses, costs, attorney's fees, damages, or injury including death and/or property loss, expense claims or demands arising out of or caused or alleged to have been caused in any manner by a defect in any equipment or materials supplied under this Contract or by the performance of any work under this Contract, including all suits or actions of every kind or description brought against CCPS, either individually or jointly with Contractor for or on account of any damage or injury to any person or persons or property, caused or occasioned or alleged to have been caused by, or on account of, the performance of any work pursuant to or in connection with this Contract, or through any negligence or alleged negligence in safeguarding the work area, or through any act, omission or fault or alleged act, omission or fault or alleged act, omission or fault of the Contractor, its employees, Sub- contractors or agents or others under the Contractor's Contract. 1.18 Protection of Property The contractor shall at all times guard CCPS property against damage or loss to property. The contractor shall replace any loss; repair any damage to CCPS property, attainable to the contractor or its associate(s). CCPS may withhold payment or make such deductions, as it might deem necessary to insure reimbursement for loss or damage to property through negligence of the Contractor. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 7 Cot LIE COUNTY PUBLIC SCHOOLS 1.19 Safety Standards The bidder warrants that the products/services supplied to or performed for CCPS shall conform in all respects to the standards set forth in the Occupational Safety and Health Act, as amended. Failure to comply with this condition will be cause for termination of contract. 1.20 Warranty a. Bidder agrees that, unless otherwise specified, the product and/or service furnished as a result of this ITB and award thereto, shall be covered by the most favorable commercial warranty the Bidder gives to any customer for comparable quantities of such products and/or services and that the right and remedies provided herein are in addition to and do not limit any rights afforded to CCPS by any other provision of the ITB. b. During the warranty period, the Contractor must repair and/or replace any faulty item without cost to COPS, with the understanding that all replacements shall carry the same warranty as the original equipment. The Contractor shall make any such repairs and/or replacements immediately upon receiving notice from CCPS staff. The Contractor further warrants that the item(s) and or services provided are fit, and otherwise conforming, for the purpose(s) intended by CCPS. c. Bidder shall list warranty information in the appropriate area on the bid sheet. 1.21 Convicted Vendor List Bidders shall be aware of the provision of paragraph (2)(a) of Section 287.133, Florida Statutes which reads as follows: "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime, may not submit a bid on a contract to provide any goods or services with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." 1.22 Discrimination An entity or affiliate who has been placed on the discriminatory vendor list may not submit a proposal on a contract to provide goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. 1.23 Unauthorized/Illegal Aliens CCPS shall consider the employment by any Contractor of unauthorized/illegal aliens in violation of Section 274A of the Immigration and Nationality Act. Such violation shall be cause for immediate termination of contract (s). Furthermore, bidder shall complete the attached Exhibit B - "Contractor's Affidavit Concerning Illegal Aliens" and submit with proposal. Failure to complete this affidavit will be cause for rejection of ITB. 1.24 Debarment All contractors receiving individual awards, using federal funds, and all subcontractors; certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Bidder shall complete the attached Exhibit C - "Debarment Form" and submit with its proposal. Failure to complete will be cause for rejection of bid. Instructions are also attached. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 8 COLLIER COUNTY RAM SCHOOLS 1.25 Smoke and Tobacco Free Environment Pursuant to School Board Policy No. 1215, 3215, 4215, 5512 and 7434, all of CCPS facilities are declared smoke and tobacco free. The smoking of any substance, or the use of any tobacco product, to include, but not be limited to, cigars, cigarettes, pipes, chewing tobacco, snuff or any other matter or substance that contains tobacco, is strictly prohibited on any CCPS site, which includes all interior and exterior spaces within the property boundaries. Violations of this policy will result in the removal of said violator from the property. Repeated violations may result in the termination of contract. 1.26 Drug -Free Workplace Certification CCPS supports and encourages initiatives to keep the workplace of Florida's suppliers and contractor's drug free. In cases where identical tie bids are received, preference shall be given to a bid received from a vendor that certifies it has implemented a drug-free workforce program. If applicable, bidder shall sign and submit Exhibit D - 'Drug -Free Workplace Certification", attached hereto, to certify that the respondent has a drug-free workplace program. 1.27 Possession of Firearms a. Possession of firearms will not be tolerated on any CCPS property. "Firearm" means any weapon (including a starter gun or antique firearm) which will, is designed to, or may readily be converted to expel a projectile by the action of an explosive; the frame or receiver of any such weapon; any destructive device; or any machine gun. No person who has a firearm in their vehicle may park their vehicle on CCPS property. Furthermore, no person may possess or bring a firearm on CCPS property. c. If any employee of an independent contractor or sub -contractor is found to have brought a firearm on CCPS property, said employee will be terminated from the project by the independent contractor or sub- contractor. If the subcontractor fails to terminate said employee, the sub -contractor's agreement with the independent contractor for the project shall be terminated. If the independent contractor fails to terminate said employee or fails to terminate the agreement with the sub -contractor who fails to terminate said employee, the independent contractor's agreement with CCPS shall be terminated. 1.28 Force Majeure The contractor(s) shall not be held responsible for failure to perform the duties and responsibilities imposed by the contract due to legal strikes, fires, riots rebellions and acts of nature beyond the control of the contractor(s), unless otherwise specified. 1.29 Public Records a. Pursuant to subsection 119.071(1)(b) Florida Statutes, 2013 "sealed bids, proposals or replies received by the District pursuant to a competitive solicitation are exempt from the Public Records Act (Chapter 119) and Section 24(a), Article 1 of the Florida Constitution until such time as the District provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier." b. All bid documents or other materials submitted by the Bidder in response to this ITB will be open for inspection, upon request, by any person and in accordance with Chapter 119, Florida Statutes. Only trade secrets as defined in Section 812.081, Florida Statute shall be exempt from disclosure. c. CCPS has the right to use any or all documents, submittals, ideas presented in any response to this ITB. Selection or rejection of any submittal does not affect this right. d. If CCPS rejects or cancels ITB and intends to reissue, then all bids, proposals or replies submitted, will remain exempt from public records, and may be returned unopened. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 9 COLLIER COU147Y PURI W SCHOOLS Per Florida Law, Contractor shall also maintain _any and all records, and must: i. Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service; ii. Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; iv. Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 1.30 Disputes In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of CCPS shall be final and binding on both parties. 1.31 Misrepresentation All information submitted and representations made by the bidder are material and important and will be taken into account by CCPS when awarding the ITB. Any misstatement or omission (a "Misrepresentation") shall be treated as a fraudulent concealment of the true facts relating to submission of the solicitation. A misrepresentation shall be a basis to reject or disqualify the bidder from this ITB, and any re -solicitation pertaining to this subject matter (regardless of whether the re -solicitation resulted from Respondent's misrepresentation), and shall be punishable under law, including, but not limited to, Chapter 817, F.S. 1.32 Governing Laws and Venue a. In the event that the awarded proposer(s) should breach this contract the CCPS reserves the right to seek remedies in law and/or in equity. J. All legal proceedings brought in connection with this Contract shall only be brought in a state or federal court located in the State of Florida. Venue in state court shall be in Collier County, Florida. Venue in federal court shall be in the United States District Court. Each party hereby agrees to submit to the personal jurisdiction of these courts for any lawsuits filed there against such party arising under or in connection with this Contract. In the event that a legal proceeding is brought for the enforcement of any term of the contract, or any right arising therefrom, the parties expressly waive their respective rights to have such action tried by jury trial and hereby consent to the use of non -jury trial for the adjudication of such suit. All questions concerning the validity, operation, interpretation, construction and enforcement of any terms, covenants or conditions of this Contract shall in all respects be governed by and determined in accordance with the laws of the State of Florida without giving effect to the choice of law principles thereof and unless otherwise preempted by federal law. 1.33 Other Agencies Contractor(s) may permit any school board, community college, state university, municipality or other governmental entity, to include Public Charter Schools to participate in the awarded contract under the same prices, terms and conditions. It is understood that each entity will issue its own purchase order to the Contractor(s). ITB #16-022 Irrigation Parts, Equipment & Supplies Page 10 COUHR COUNTY PL-ViIC SCHOOLS 1.34 Additional Information a. CCPS reserves the right to request any additional information, after the bid opening, to further clarify or explain any information submitted with the bid, b. CCPS reserves the right to allow for the clarification of questionable entries and the correction of obvious mistakes. ***CCPS reserves the right to reject any and/or all bids, in whole or in part, and to waive any and all bid formalities, as may be deemed to be in the best interest of CCPS.*** ITB #16-022 Irrigation Parts, Equipment & Supplies Page 11 COWER COUNTY PUBLIC SCH00;IS Section 2 - Requirements 2.1 Purpose The purpose of this ITB is to find responsible contractor(s) to provide irrigation parts, equipment, materials and supplies, to be used primarily by the Maintenance Department, at various sites throughout CCPS, for routine and general upkeep of all existing facilities. Bidder(s) shall abide by the minimum requirements set hereto. The primary vendors to supply these items to CCPS will come from this ITB. 2.2 Contract & Term a. The contents of this ITB and all provisions of the awarded bidder's submittal shall be considered a contract and become legally binding. A separate contract document, other than the purchase order, may not be issued. b. All prices bid shall be for a period beginning July 1, 2016 and ending June 30, 2017. Contract may be renewed annually on expiration date of original contract. This renewal may be accomplished for up to four (4) times, provided the price schedule remains unchanged, or price increase/decrease is set at a price acceptable to the vendors) and CCPS. Renewals will be for a one (1) year period, from July 1 to June 30. All renewals are contingent upon satisfactory performance by the Contractor and the availability of funds. Actions taken under this provision will be at the option of CCPS. c. The Purchasing Department will, if considering renewal, request a letter of intent to renew from the Contractor prior to the end of the current contract period. If needed, the contract will be extended ninety (90) days at the current pricing beyond the contract expiration date. Contractor will be notified when the recommendation has been acted upon by the Board. 2.3 Qualifications of Bidder a. Only responsible Bidders, who normally have knowledge and experience of and are currently engaged in the operation of offering irrigation parts, equipment, materials and other miscellaneous related supplies, will be considered for award of this ITB. Qualified bidders shall have adequate inventory, organization, facilities, personnel and other resources necessary, to ensure prompt, efficient and satisfactory service and supply to CCPS. Awarded Contractor(s) will be determined by previous experience and satisfactory performance of at least three (3) contracts or orders for similar materials and quantities within the last year, demonstrated by their references. The Bidder shall be in sound financial position, licensed, and be capable of meeting the CCPS's quantity demands and needs. b. CCPS reserves the right, before awarding the contract, to require bidder(s) to submit further evidence of qualifications or any other information CCPS staff may deem necessary for further clarification or clarification of items submitted. 2.4 Inspection of Organization a. CCPS reserves the right before recommendation of an award to inspect the facilities and organization; or to take any other action necessary to determine the legitimacy of the bidder's submittal and its ability to supply to CCPS as necessary under this ITB at or above a satisfactory level. CCPS further reserves the right to reject bids where investigation and evaluation or other evidence submitted indicates an inability of the bidder to meet any requirements or to supply CCPS items of this ITB. The ability or inability to meet all requirements and service CCPS under this ITB will be at the discretion of CCPS. Contractor shall at all times during the Contract remain responsive and responsible. Contractor must be prepared, if requested by CCPS, to present evidence of its well-being, as well as a statement as to inventory, financial status and its ability to provide items under this ITB. If CCPS determines that the conditions of the solicitation documents are not complied with, or that the products to be furnished do not meet the specified requirements, or that the qualifications, financial standing, or facilities are not satisfactory, or that performance is untimely, CCPS may reject the response or terminate the Contract. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 12 C0111_R COUNTY Pt19LIC SCHOOB Bidder may be disqualified from receiving awards if anyone in its employment, has previously failed to perform satisfactorily in connection with public bidding or contracts. This section shall not mean or imply that it is obligatory upon CCPS to make an investigation either before or after award of the Contractor, but should it elect to do so, contractor is not relieved from fulfilling any and all Contract requirements or documents. 2.5 References a. The Bidder must present a minimum of three (3) references for which it has supplied similar, large quantity orders, on a recurring basis, for irrigation parts, equipment, supplies and materials within the last year. All references must include the name of the organization, a contact name, contact title, contact number, address, brief description of materials provided (including estimated quantities), and date(s) of recurring orders (from: mm/yy to: mm/yy). b. Although bidder(s) may have or is currently performing work for several CCPS sites, CCPS or any of its sites may only be used as one (1) reference. c. All references shall be for items that are similar in nature and fairly equivalent in quantities to that of the items work listed under this ITB. d. CCPS reserves the right to solicit reference letters from known prior or existing customers of the Bidder. e. Failure to submit references may result in rejection of bid. 2.6 Previous Experience with CCPS A bidder's previous experience with CCPS will be taken into account when evaluating the responses received. Bidder shall provide a brief description of any and all previous experience with CCPS, if applicable. Details of description should include order types any key CCPS personnel involved. ITB(s) may be rejected based on past performances. 2.7 Organization Description A description of the bidder's organization must be supplied in the appropriate area on the bid sheet. Description shall be in paragraph/letter form and include, but be not limited to, a brief history of organization, description of services/commodities provided, locations, number of years in business, etc... Failure to supply organization description may result in rejection of bid. 2.8 Business Licenses a. Copy of current business license from bidding vendor to operate and provide the requested materials within Collier County, Florida, must be submitted with ITB. All licenses must have a minimum classification of: "hardware material supplier," or similar category. Either a state or county occupational license will be acceptable. All licenses shall have current name and address of bidder. If bidder has moved since the issuance of the license, it must document as such with a written explanation and submit with bid. Failure to supply a copy of license(s) may be cause for rejection of ITB. b. Licenses must be valid/current at the time of submittal and shall be maintained throughout the duration of the contract and submitted to CCPS as necessary. Furthermore, the vendor(s) for the duration of the contract shall comply with all Federal, State and Local rules, regulations and licensing requirements. c. Bidder may submit copies of additional licensure as well as any other State Licenses, certificates or other licensure, which will further demonstrate its capabilities. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 13 COILIGR COUNTY PUB L C SCHOOLS 2.9 Location & Staff All bidders must have a commercial office / branch or warehouse facility, with adequate inventory, located and based within Collier or Lee County, Florida, and must indicate as such on the bid sheet. Said office shall be currently open and operational and shall have been open and operational for the previous consecutive two (2) years. 2.10 Background & Identification Badges a. Bidder shall adhere to all District requirements pertaining to fingerprinting and badging and shall return Exhibit JLA attached hereto with bid. b. Pursuant to School Board Policy 8475, all contractual personnel of the School District of Collier County, Florida shall be subject to a criminal background check. c. After award of bid, contractors' employees may need to be screened pursuant to District policy 1121.01. The fee schedule and other important information pertaining to fingerprinting can be obtained on our website at http://www.collierschools.com/hr under the heading "Fingerprinting & ID Badges". Failure to comply will result in the immediate termination of contract and removal from the bid list for a period of three (3) years. d. Contractor employees are required to wear, at all times on any site, District issued identification badges per District policies, the fingerprinting clause and the Jessica Lunsford Act. Employees will not be allowed on any District site without proper badges. Failure to meet this requirement will result in the immediate removal of any employee without a badge from any District site. Continued non-compliance with this clause may result in the termination of contract(s). Please note that Contractor(s) must submit all COI's, licenses etc... before badges can be issued. e. Contractor will submit a list of badged employees to the Maintenance Department, thirty (30) days after commencement of contract. Any changes during the course of the contract must be updated and submitted immediately. f. ***Contractor employees using badges from another, terminated or retired employee is strictly PROHIBITTED and will be cause for immediate termination of contract*** g. Contractor must immediately return any and all badges of terminated or retired employees to the Human Resources Department. Failure to do so may be cause for termination of contract. h. Please note fingerprinting and badging procedures are subject to change without notification. It will be the Contractor's responsibility to insure they meet all State and District requirements. 2.11 Service Representative During the course of the contract, a vendor may be asked to provide quotes, answer questions and in general, assist CCPS employees with the ordering of irrigation equipment and supplies. Due to this need, bidder will be required to provide information on its sales representative(s) / contact information for ease of CCPS use and availability of the vendor. Information shall include the name, telephone, and email address of CCPS's designated company sales representative(s). 2.12 Partial Bids Due to the need to have a ready and consistent source of supply for the materials under this ITB, CCPS will accept partial bids. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 14 COLLIFR COUNT`( PUBLIC <_CN -0015 Section 3 — Bid Specifications 3.1 Description & Estimated Expenditure a. CCPS intends to purchase irrigation parts, equipment, supplies, hardware, tools and materials under this ITB, for use primarily by the Maintenance Department for repair, maintenance and up -keep of existing facilities at various sites located throughout CCPS. The need exists to have a proper source of supply that is responsive, readily available and able to meet CCPS requirements with minimum delay in acquisition and/or delivery. Since CCPS maintains minimal inventory, these items are procured on an "as required" or "emergency" basis only, and delays in acquisition are not acceptable. b. Yearly expenditures under this bid have been estimated at $100,000.00. This figure is given strictly as an estimate for potential bidders and for bidding purposes only. A wide variance in actual expenditures can be expected due to "as necessary" or "emergency" procurement habits and the likelihood award will be made to multiple vendors. Therefore, no guarantee is given or implied as the total quantity or dollar values of this bid, CCPS is not obligated to place any order with vendors participating in this bid. Contract awards will only guarantee a specific source of supply for the Maintenance Department and CCPS, and will not guarantee or obligate total dollar expenditure. 3.2 Contractor Performance Contractor(s) shall maintain an acceptable level of satisfactory service throughout the duration of the contract, To insure the security of this level of performance, CCPS reserves the right to withhold any monies owed to a contractor who is not performing satisfactorily, fails to provide specific services, or any reason deemed necessary by CCPS staff. Reasons for any withholdings will be provided to the Contractor in writing along with an acceptable time frame the Contractor has to fulfill any and all of the reasons to bring the level of service back to satisfactory, If services are not corrected within the time frame allocated by the corresponding CCPS department or its designee, then contract may be terminated. Furthermore, CCPS has the right to subtract any costs incurred to CCPS from the invoices or monies owed due to the unsatisfactory performance of Contractor. The withholding of any monies and the subtraction of costs/fees incurred, will be used at the discretion of CCPS. If no monies are owed to a contractor and performance levels are below satisfactory then termination of contract as outlined in this ITB will apply. 3.3 Trial Period a. Awarded vendors) may be placed on a ninety (90) day trial period at the commencement of the contract. During and towards the end of the trial period, CCPS personnel will make the decision on whether to continue the contract or to remove vendor(s) and award contract(s) to other low, responsible bidder or place out for bid as necessary. The decision will be based on performance, workmanship and the ability of the contractor to meet the servicing needs of CCPS. b. CCPS reserves the right to terminate contract or vendor(s) at any time during the trial period, for failure to perform, failure to service CCPS or failure to meet any of the requirements of the ITB. Any such termination will be made in writing and may be immediate. c. If no orders have been fulfilled in the initial ninety (90) days of the contract, then trial period may be extended until an evaluation of the vendor(s) can be completed. Extension and length of any such case will be at the discretion of CCPS. 3.4 New Material Unless otherwise provided for in this specification, the bidder represents and warrants that the goods, materials, supplies, or components offered to CCPS under this ITB are new, not used or reconditioned, and are not of such age or so deteriorated as to impair their usefulness or safety and that the goods, materials, supplies, or components offered are current production models of the respective manufacturer. If the bidder believes that furnishing used or reconditioned goods, materials, supplies, or components will be in CCPS's ITB #16-022 Irrigation Parts, Equipment & Supplies Page 15 COLLIER COUNTY PUBLIC SCHOOLS interest, the bidder shall so notify the ordering Department prior to the ordering of any such items. The vendor shall notify the ordering department and inform it of the reasons and any benefits that may accrue to CCPS if it authorizes the use of reconditioned goods, materials, supplies, or components. 3.5 Additional Vendors CCPS reserves the right to add additional vendors to the contract at the renewal periods or at any point as necessary. Additional vendors) shall complete and submit the necessary bid documents per the bid specifications. Any additional vendor must be approved by CCPS prior to being added as part of this contract. This action will be at the discretion of CCPS. 3.6 Description of Sites a. CCPS currently has over fifty-six (56) sites located throughout Collier County, Florida that may require products under this ITB. A list of sites and addresses may be obtained at: http://www.collierschools.net/domain/8 Please note that this list may not be all inclusive. All CCPS sites are located in Collier County, Florida, including the cities of Naples, Immokalee, Marco Island and Everglades City. Vendors) shall be able to provide items to any CCPS site. b. The sites listed herein may not be all-inclusive. CCPS reserves the right to add additional sites or delete sites as necessary for the duration of the contract. Pricing will be held for any additional site based upon the pricing given herein. c. The majority of orders under this ITB will be placed by the Maintenance Department; however bidder shall note that any CCPS site may place orders under this ITB. The prices, discounts, etc... submitted by bidders under this ITB will be held for any CCPS site. 3.7 Delivery a. Awarded vendor(s) will be required to deliver the majority of the materials and orders to the Maintenance Department, Collier County Public Schools, 5702 Cougar Lane, Naples, FL 34104. Vendor will also allow pick up by authorized CCPS personnel*, if there is a store located within Collier County, Florida, when so desired by the Maintenance Department. CCPS also reserves the right to have items delivered directly to a school or project site located within Collier County, Florida. All deliveries, unless otherwise noted and explained with this ITB, will be at no charge. *Any/all CCPS representative picking an item up shall provide a current/valid CCPS Employee Badge and have a valid purchase order number in which to charge the purchase against. b. The delivery of routine requirements should be made within twenty-four (24) hours, unless otherwise determined and accepted in this ITB or by the Maintenance Department at the time of order. The delivery of emergency requirements cannot exceed two (2) hours or must be available for immediate pick-up from local store located in Collier County, Florida. Failure to meet the delivery requirements will be cause for rejection of bid and/or termination of contract. Any deviation to the delivery schedule should be noted in full on the bid sheet. In the event successful contractor cannot meet the delivery requirements or the quantities, once an order has been placed, it must contact the CCPS ordering department, immediately, with an estimated delivery time that must be approved by said department. If estimated shipment time period is not acceptable, then CCPS has the right to use an alternate vendor to obtain the materials. Furthermore, the Maintenance/Ordering Department must approve any item that may lose its discounted price due to a special delivery request. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 16 COLLIER COUNTY PUBLIC SCNOQL$ d. All delivery times and locations will be specified by the Maintenance or ordering department at the time of or prior to the shipment of any order. e. Continual non-compliance with delivery schedule or failure to keep ample supply will be cause for termination of contract. 3.8 Acceptance It is the District's responsibility to thoroughly inspect the product(s) prior to acceptance. Delivery of product(s) to a District site however does not constitute acceptance for the purpose of payment. Final acceptance and authorization of payment shall be given only after a thorough inspection indicates that the product(s) meets contract specifications and requirements listed in this document. 3.9 Right to Require Performance The failure of CCPS at any time to require performance by the contractor of any provision herein shall in no way affect the right of CCPS thereafter to enforce same, nor shall waiver by CCPS of any breach of any provision herein be taken or held to be a waiver of any succeeding breach of such provision or as a waiver of any provision itself. Furthermore, indulgence by CCPS on any non-compliance by the contractor does not constitute a waiver of any rights under this ITB. 3.10 Safety Data Sheets a. Supplies requested which are listed on the Florida Substance List (substances covered under Chapter 442, Florida Statutes) are required to have published Safety Data Sheets (SDS). b. Contractor(s) will be required to submit a copy of the SDS for any and all such substances to CCPS, as it supplies such items to CCPS. c. Contractor shall maintain a copy of all current SDS documentation and safety certifications at the Maintenance Department and at each project site at all times, as well as comply with all other site documentation requirements per applicable OSHA programs and this ITB. d. All products must be recommended for the specific application by the manufacturer and approved by the EP and OSHA. e. Failure to provide or maintain SDS documentation will be cause for termination of contract. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 17 COLLIER COUNTY PUBLIC SC140OLS Section 4 - Scope & Product(s) Descriptions 4.1 Irrigation Products, Parts, Equipment, Hardware & Supplies, Specifications The categories listed below are generalizations of the irrigation products, parts, equipment, hardware and supplies CCPS may require under this bid. They are by no means all inclusive, nor is it a guarantee CCPS will require all items listed. Items are listed only to give bidders an idea of the type of merchandise vendors should carry in order to become a supplier to CCPS. Bidder shall list the products, on the bid sheet, it warehouses and is able to supply. Please note that bidders do not have to carry all the items listed below to be considered for participation of this bid. • Spray Heads & Nozzles • Rotor Head • Valves (Electric) • Timers; Battery Timers • Rain Sensors • Valve Boxes • Controllers • Drain Boxes & Grates • Pumps • Filters • Backflow Devices & Supplies • PVC Pipe & Fittings • Hoses • Risers • Irrigation Tools (Trenching shovels, meter keys, strap wrenches, PVC cutters, hacksaws, etc...) 4.2 Pricing / Discounts a. All prices or discounts submitted under this ITB shall be quoted F.O.B. destination, include delivery to any CCPS site and shall be firm for the duration of the contract. Furthermore, all prices shall include any and all other costs associated with the order. No increases or additional monies shall be owed or charged to CCPS during the course of the contract. If any additional charges are necessary, please list them as indicated on the bid sheet. b. Bidder is invited to offer % discounts for the categories and/or specific manufacturers listed on the bid sheet, % discounts shall be taken off of vendors catalog, website, MSRP, general category or other price listing. % discounts shall be firm for the duration of the contract and may be applied to any and all items vendor offers for either that category and/or manufacturer, unless otherwise described herein. Any exceptions shall clearly be listed on the attached bid sheet. c. If no discount is offered, either a NB (No Bid) or blank will be sufficient. Bidder may offer varied discounts on additional items, manufacturers, materials or specialty items, if it chooses to. Any and all discounts shall be clearly listed and described on the bid sheet or attached with submission. 4.3 Catalogs / Inventory List / Website a. Bidder shall indicate on the bid sheet the best method to view its inventory (i.e. website, printed catalog or other). If a catalog is printed, bidder may submit with its bid. If no catalog is available, bidder shall indicate the best website or inventory list that is available. This information will assist CCPS in its award process to view the variety of items bidder is capable of handling and to gain an idea of its warehouse capabilities. b. CCPS may request at any time during the contract, for the vendor to supply a website, inventory list, MSRP, catalogs, etc... as necessary. 4.4 Minimum Orders Vendors may set a minimum order or dollar purchase amount to receive any discounts offered. However, many individual purchases made under this bid may be for extremely low dollar amounts, and therefore minimum orders will be allowed. If no set minimum order dollar amount is listed in the appropriate area on ITB #16-022 Irrigation Parts, Equipment & Supplies Page 18 COLDER COUNTY PUM -C SChOOIS the bid sheet, then it will be assumed that all orders will receive discounts under this ITB. 4.5 Irrigation Products, Parts, Equipment, Hardware & Supplies Sample List a. The bid sheet reflects a sampling of irrigation products, parts, equipment, hardware and supplies that has a relatively high usage with CCPS. This list is by no means all-inclusive, and is provided strictly for bidding purposes and will assist in the award of the contract. The bid price sheet requires prospective bidders to provide its retail/list/MSRP prices for the items it offers; percent discount bid and CCPS's unit price. Please put all information on the sheets provided. b. All prices shall be per the % Discount offered and will be firm through June 30, 2016, unless otherwise noted in the appropriate area on the bid sheet. All prices quoted shall be F.O.B. destination and shall include delivery to the Maintenance Department, Collier County Public Schools, 5702 Cougar Lane, Naples, Florida 34109. c. Partial bid pricing sheets are acceptable. For any item the bidder does not carry, a "NB" (no bid) will be sufficient. Any item left blank will be considered a no bid. Failure to complete the attached bid price sheet may result in rejection of bid. d. If the item listed specifies a manufacturer, then that manufacturer is considered to be the standard of quality that is acceptable. Other manufacturers for those items will be considered, and bidders should list the manufacturer they are bidding if different from that listed and supply back-up documentation on item and/or manufacturer to demonstrate it meets or exceeds the manufacturer listed. e. If part numbers or manufacturers which are listed in this ITB are no longer available, bidder shall update the part number/manufacturer with the most current and up-to-date model and shall indicate as such on the bid sheet. f. Note: Bidder agrees to make manufacturer's published list price (MSRP), retail, catalog or other price listing available to CCPS at any time during the contract period, upon request. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 19 COLLIER COUNTY PUBLIC SCHOOLS Bid #16-022 Irrigation Parts, Equipment & Supplies - BID SHEET Please complete; failure to complete in full may be cause for rejection of bid. Name of Bidder: Bidder Checklist (please note this checklist may not be all-inclusive of items needed and is given forge neric use only): ❑ Completed ITB Acknowledgement Form (p. 1) ❑ References D Completed Addenda (if applicable) D Previous Experience with CCPS D Original and copy of bid submission D Organization Description ❑ Exhibit A - Conflict of Interest Statement 0 Business Licenses 0 Exhibit B - Affidavit Concerning Illegal Aliens ❑ Location ❑ Exhibit C - Debarment form 0 Completed Bid Sheet 0 Exhibit D - Drug Free Workplace Certification 0 Purchases from this bid by other agencies statement 0 ExhibitJLA— JessicaLunsfordAct A. References (please use additional paper if necessary): Reference #1 Name of Organization: Contact Name/Title: Phone Number: Address: City/State/Zip: Types of Goods Sold: Dates of Delivery (mm/yy to mm/yy): Reference #2 Name of Organization: Contact Name/Title: Phone Number: Address: City/State/Zip: Types of Goods Sold: Dates of Delivery (mm/yy to mm/yy): ITB #16-022 Irrigation Parts, Equipment & Supplies Page 20 COLLIER COUNTY PUBLIC SCNDOLS Reference #3 Name of Organization: Contact Name/Title: Phone Number: Address: City/State/Zip: Types of Goods Sold: Dates of Delivery (mm/yy to mm/yy B. Previous Experience with CCPS — Please list/state any previous experience with CCPS to include sites and CCPS contact personnel. C. Organization Description - to include: brief history of organization, number of years in business, experience in industry services and a brief description of services offered (may use additional paper if necessary). ITB #16-022 Irrigation Parts, Equipment & Supplies Page 21 COLLIER COUNTYPU@LIC SCHOOLS D. Location of Business Office that will be servicing this ITB within Collier or Lee County: Address: Telephone: WNW; # of Employees at this site: # of years at this site: E. Service Representative: Contact Name: Telephone (business hours): E -Mail Address: F. Irrigation Products - Categories - Please check all items bidder offers/warehouses and list others as necessary: Spray Heads & Nozzles Rotor Heads Valves (Electric) Timers, Battery Timers Rain Sensors Valve Boxes Controllers Drain Boxes & Grates Pumps Filters Backflow Devices & Supplies PVC Pipe & Fittings Hoses Risers Irrigation Tools Other (please list): ITB #16-022 Irrigation Parts, Equipment & Supplies Page 22 COLLIER COUNTY PUBLIC SLHMS G. Irrigation Products - Categories % Discounts - Please list discounts (if any) for the following categories: % Spray Heads & Nozzles % Rotor Heads % Valves (Electric) % Timers, Battery Timers % Rain Sensors % Valve Boxes % Controllers % Drain Boxes & Grates % Pumps % Filters % Backflow Devices & Supplies % PVC Pipe & Fittings % Hoses % Risers % Irrigation Tools Please list any other category discounts that will be offered. Additional Category % discount Additional Category % discount DISCOUNTS ARE OFFERED OFF (Retail/Catalog, etc... please list):_ H. Please place a check by the manufacturers your company offers. Bermad Channellock Hunter Industries Netafim Irrigation Oatey Rainbird Corp. Toro Company Please list any other manufacturer lines offered: Hoover Pumping System Nibco Rainbird Golf. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 23 COLLIER COUNTY RUBI!C SCHOOLS I. Irrigation Products - Manufacturer % Discounts - Please list discounts (if any) for the following Manufacturers: % Bermad % Channellock % Hoover % Hunter Industries % Netafim % Nibco % Oatey IN Rainbird Corp. % Rainbird Golf % Toro Please list any other manufacturer and discount that will be offered. Additional Manufacturer % discount Additional Manufacturer % discount DISCOUNTS ARE OFFERED OFF (MSRP/Catalog, etc... please list): J. Catalog Name(s), websites: Please list best methods for viewing inventory. K. Minimum order of purchase to receive discount(s) (if applicable) $ L. Warranty (please list warranty information): Additional Charges/Comments (use back of sheet if necessary): ITB 916-022 Irrigation Parts, Equipment & Supplies Page 24 COLLICR COUNTY PUBUC SCHOOLS M. Sample Items Price Listing - Please provide list price, percent discount and CCPS's price. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 25 I Toro, 570 Series, pop up, 4" 7 727- Each 2 Toro, 570 series, nozzles $ 7Each 3 Rainbird, 1800 Series, pop ups, 4" Each 4 Rainbird, 1800 Series, pop ups, 6" Each 5 Rainbird, 1800 Series, nozzles Each 6 Rainbird, 5000 Series, gear -drive rotors, w/ nozzles Each Rairibird, Falcon, Stainless Steel, Part Circle Each 8 Rainbird, Falcon, Stainless, Steel, Full Circle Each� 9 Rainbird, Falcon, nozzles Each 10 Rainbird, PESB, Scrubber, 1" valves 11 Rainbird, PBB, Scrubber, 1 %" valves Each 12 Rainbird, PESB, Scrubber, 2" valves Each 13 Rairibird, ESP Controll e r, 4 stati on Each 14 Rainbird, ESP Controller, 8 station Each 15 Rainbird, ESP Controller, 12 station Each 16 Rainbfrd, ESP Controller, 4 station 17 Rainbfrd, ESP Controller, 16 station Each 18 Rainbird, ESP Controller, 24 station Each 19 Y�" Schedule 40 pipe, 100 Each 20 Y," Schedule 40 pipe, 100' Each 21 V Schedule 40 pipe, 100' Each 22 1 %" Schedule 40 pipe, 100' Each 23 2' Schedule 40 pipe, 100' ____FEac 24 2 %" Schedule 40 pipe, 100' ac� 25 3" Schedule 40 pipe, 100' Each 26 4" Schedule 40 pipe, 100' Each 27 Slip -Fix Y2" Each 28 Slip -Fix Y4" Each 29 Slip -Fix I" Each 30 Slip -Fix I Y2" Each p -Fix 2" .. ...... . ..... Each ITB #16-022 Irrigation Parts, Equipment & Supplies Page 25 COLLIER COUNTY PUELIC SCHOOLS *Please indicate if price offered is: RetailfList/MSRP/etc... : Any of the Manufacturers listed are considered a standard and are acceptable. Please submit back-up documents per ITB for any non-listed/non-standard manufacturer as necessary. H. All prices on the above items are firm through JUNE 30, 2017 (CIRCLE ONE) YES/NO Initial If no, then all prices above are firm through: Initial Please list any additional charges /comments: ITB #16-022 Irrigation Parts, Equipment & Supplies Page 26 32 Slip -Fix 2 %Z" $ $ Each 33 Slip -Fix 3" $ $ Each 34 Slip -Fix 4" � $ _ $ Each 35 Wireconnectors,10awgto18awg u� $ $ Each waterproof _ 36 Multi -conductor wire, 16 awg_'$ v$ Each 37 Single -conductor wire, 14 awg $ $ Each �38 Blue glue, lquart Each 39 Cleaner, 1 quart _ µ$ � $ Each � 40 Standard Valve Box w/ Cover I Each J *Please indicate if price offered is: RetailfList/MSRP/etc... : Any of the Manufacturers listed are considered a standard and are acceptable. Please submit back-up documents per ITB for any non-listed/non-standard manufacturer as necessary. H. All prices on the above items are firm through JUNE 30, 2017 (CIRCLE ONE) YES/NO Initial If no, then all prices above are firm through: Initial Please list any additional charges /comments: ITB #16-022 Irrigation Parts, Equipment & Supplies Page 26 COLLIER COUNTY PUBL C SCHOOt.S Exhibit A - Conflict of Interest Statement Bidder shall complete Exhibit A — "Conflict of Interest Statement" attached hereto and submit with bid. I hereby certify that: I, , am the and the duly authorized representative of the firm of whose address is and that I possess the legal authority to make this affidavit on behalf of myself and the firm for which I am acting. I do hereby disclose: I. The name(s) of any company owner, officer, director, employee or agent who is an employee of Collier County Public Schools' and/or is an employee of Collier County Public Schools' and owns, directly or indirectly, an interest of five percent (5%) or more of the bidding company. AND/OR II. The name of any company owner, officer, director, employee or agent who has a spouse or child that is an employee of Collier County Public Schools'. AN D/OR 111. Any other company owner, officer, director, employee or agent, not listed above, of the firm who has any conflicts of interest, real or apparent, due to ownership, other clients, contracts, or interests associated with this project. 1- Please include the Collier County Public School department/site when listing a CCPS employee. The above information is true and correct to the best of my knowledge. Signature Date Printed Name Organization Name State of: County of: Subscribed and sworn to before me this day of in the year by who is personally known to me or has produced as identification. (Seal) NOTARY PUBLIC, signature PRINTED NAME Commission expires: ITB 416-022 Irrigation Parts, Equipment & Supplies Page 27 COLUER CCUN7Y PVSLIC SCH005 Exhibit B - Affidavit Concerning Illegal Aliens The undersigned deposes and states that complies with the provisions of (Organization Name) Section 274A of the Immigration and Nationality Act; that substantiates (Organization Name) that all employees providing services or involved in any way on projects funded directly by or assisted in whole or part by state & grant funds or federal stimulus dollars can legally work in the United States and complies with the provisions of federal and state laws, and will maintain such throughout the life of this contract. Any misrepresentation or any employment of persons not authorized to work in the United States constitutes a material breach and shall be cause for the imposition of monetary penalties up to five percent (5%) of the contract price, per violation, and immediate termination of the contract for all awarded sites. Signature Printed Name Title State of: County of: Date Organization Name Address, City & State Subscribed and sworn to before me this day of in the year by as identification. who is personally known to me or has produced NOTARY PUBLIC, signature PRINTED NAME Commission#: (Seal) Commission expires: ITB 416-022 Irrigation Parts, Equipment & Supplies Page 28 COLLIER COUNTY PUBLIC SCHOOLS Exhibit C - Debarment Form CERTIFICATION REGARDING, DEBARMENT, SUSPENSION INELIGIBILITY AND VOLUNTARY EXCLUSION - LOWER TIER COVERED TRANSACTIONS This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 34 C.F.R. Part 85, Section 85.510, Participants responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160 -19211). ***** BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON NEXT PAGE ***** 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Date: Organization Names & Titles of Authorized Representative(s): Signature Signature Signature State of: County of: Printed Name & Title Printed Name & Title Printed Name & Title Subscribed and sworn to before me this day of , in the year by who is personally known to me or has produced as identification. NOTARY PUBLIC, signature PRINTED NAME Commission#: (Seal) Commission expires: ITB #16-022 Irrigation Parts, Equipment & Supplies Page 29 COLLIER COUNTY NAUL SCHOOLS Exhibit C - Debarment Form Instructions 1. By signing and submitting this form, the prospective lower tier participant is providing the certification set out herein in accordance with these instructions. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction", "debarred", "suspended", "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction", "principal', "proposal", "voluntarily exclude", as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of these regulations. 5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this form that it will include this Exhibit without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a perspective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Non -procurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction may pursue available remedies, including suspension and/or debarment. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 30 COLLIER COUNTY PUBUC SCHOOLS Exhibit D - Drug Free Workplace Certification Preference shall be given to businesses with drug-free workplace programs. Whenever two or more responses, which are equal with respect to price, quality and service, are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie responses will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: a. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. b. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. c. Give each employee engaged in providing the commodities or contractual services that are under proposal a copy of the statement specified in subsection (a). d. In the statement specified in subsection (a), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the.workplace no later than five (5) days after such conviction. e. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is convicted. f. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above drug-free workplace requirements. Signature Printed Name Title Date Organization Name Address, City & State ITB f#16-022 Irrigation Parts, Equipment & Supplies Page 31 COLLIER COUNTY ?V311C SCHOOLS Exhibit JLA - Jessica Lunsford Act Statement / Vendor & Contractor Responsibilities Each Vendor and Contractor of Collier County Public Schools shall comply with the following after they have received notification of their award, however, this statement must be completed and returned with ITB. Please note that procedures and policies may change without notification. 1. All personnel will be required to obtain badges through the State of Florida. Badging assistance may be provided by the CCPS Human Resources (HR) Department. 2. Badges will only be issued to vendors with contracts, purchase orders or direct permission from an authorized CCPS Department. All vendors requesting badges must submit all insurances, proof of contract etc... to the Legal Department prior to the issuance of any badge. 3. Provide HR with a list of individuals that will be assigned to this contract, along with their home address, phone number, date of birth and driver's license number (forms are available through the HR Department). 4. There is a fingerprinting and State badge fee", which can be viewed at the link below, This badge must be worn in plain sight when vendor/contractor employees are on school grounds. 5. Contractor with current issued State badges, commencing work with CCPS, shall complete necessary paperwork and submit to CCPS Human Resource Department. 6. Vendor shall notify CCPS when any individual has left their company or been terminated. 7. Use of an individual's badge by another individual is a terminable offense. All individuals MUST be properly badged. 8. It will be the responsibility of the contractor to insure they meet any and all badging requirements. *Please note fingerprinting and badging procedures are subject to change without notification. It will be the Contractor's responsibility for any modification or change to any of the fingerprinting or badging requirements and to insure they meet all State and CCPS requirements. Vendors can do this by monitoring the CCPS's web site, http://www.collierschools.com/hr for updates and changes in procedure. acknowledge that I've read, understand and will comply with the Vendor/Contractor Responsibilities as listed above. Signature Printed Name Title "Ali pricing subject to change without notification. Date Organization Name Address, City & State ITB #16-022 Irrigation Parts, Equipment & Supplies Page 32 COLLIER COUNTY PUBLIC SCHOOLS Purchases from this Bid by Other Agencies - Statement Collier County Public Schools is a member of the S.W. Florida Cooperative Purchasing Consortium. Other members include governmental entities in Charlotte, Collier, Hendry and Lee Counties. Indicate here if these entities may also purchase from this bid pursuant to the same terms and conditions: YES NO Indicate here if other governmental entities throughout the State of Florida may purchase from this bid pursuant to the same terms and conditions: List any exceptions here: Signature Printed Name Title YES NO Date Organization Name Address, City & State ITB #16-022 Irrigation Parts, Equipment & Supplies Page 33 School Board of Collier County Bylaws & Policies Bid Protest COI LIE COUNTY PLBUC SCNOOIS A. A bidder, who wishes to file a bid protest, must file such notice and follow procedures prescribed by F.S. 120.57(3), for resolution. For bids solicited by the purchasing department or the facilities department, the notice must be filed with the purchasing department. B. Any person who files an action protesting a decision or intended decision pertaining to a bid pursuant to F.S. 120.57(3)(b), shall post at the time of filing the formal written protest, a bond payable to the Board in an amount equal to $25,000 or two percent (2%) of the lowest accepted bid, whichever is greater, for projects valued over $500,000 and five percent (5%) of the lowest accepted bid for all other projects. The bond shall be conditioned upon the payment of all costs which may be adjudged against the protester in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. If, after completion of the administrative hearing process and any appellate court proceedings, the District prevails, it shall recover all costs and charges, which shall be included in the final order or judgment, including charges made by the Division of Administrative Hearings, but excluding attorney's fees. If the protester prevails, s/he shall recover from the District all costs and charges which shall be included in the final order of judgment, excluding attorney's fees. C. Failure to file a notice of intent to protest, or failure to file a formal written protest within the time prescribed in section F.S. 120.57(3), shall constitute a waiver of proceedings under F.S. Chapter 120. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 34 Cone of Silence Policy School Board of Collier County COLLIER COUNTY DUBCIC SCHOOLS 6324 —CONE OF SILENCE DURING COMPETITIVE SELECTION PROCESS A cone of silence is hereby established for all competitive selection processes including Invitations for Bids (IFB), Request for Proposals (RFP), Request for Qualifications (RFQ), and Invitations to Negotiate (ITN) for the provision of goods and services. The cone of silence is designed to protect the integrity of the procurement process by shielding it from undue influences prior to the recommendation of contract award. This cone of silence shall be imposed on these procurements after advertisement of same. The cone of silence prohibits any communication regarding a particular IFB, RFP, RFQ, or ITN between: A. a potential vendor, service provider, bidder, lobbyist, consultant or any employee of one of these entities and the staff of the District, including school principals; and/or B. a potential vendor, service provider, bidder, lobbyist, consultant or any employee of one of these entities and any one (1) or more of the School Board members or member -elects. The cone of silence prohibits a potential vendor, service provider, bidder, lobbyist, or consultant from actively soliciting the community to lobby on their behalf with staff of the District, or any one (1) or more of the Board members or member -elects. Unless specifically provided otherwise in the applicable IFB, RFP, RFQ or ITN the cone of silence does not apply to the following: A. Communications between a potential vendor, service provider, bidder, lobbyist, or consultant and the District's purchasing department. B. Communications between a potential vendor, service provider, bidder, lobbyist, or consultant and the District's facilities department, when said communication pertains to competitive acquisitions administered by that department (e.g., Architect/Engineer (A/E) selection, capital projects). C. Communications between a potential vendor, service provider, bidder, lobbyist, or consultant and the District's staff attorney or Board attorney. D. Communications at duly noticed pre-bid meetings and site visits prior to bid opening or post bid -opening meetings and site visits, which are administered by either the purchasing department or the facilities department, prior to issuance of a written recommendation of contract award. The cone of silence commences after the advertisement of the IFB, RFP, RFQ or ITN. Competitive procurements are advertised on the purchasing department's bid posting web page or in the newspaper of general circulation. The cone of silence terminates at the time the Board acts on a written recommendation from the purchasing department or facilities department regarding contract award; provided, however, that communications are permitted when the Board receives public comment at the meeting when the recommendation is presented. The purchasing department and facilities department shall ensure that all solicitations include provisions describing the requirements and prohibitions of the cone of silence, including how a potential vendor, service provider, bidder, lobbyist, or consultant may communicate with District personnel. ITB #16-022 Irrigation Parts, Equipment & Supplies Page 35 COLLIER COUNT Y PUBLIC SCHOOLS Any person, whether employed by the District or not, who knowingly violates a provision of this policy shall be prohibited from serving on a District competitive selection committee. Violation of this policy by a particular bidder, proposer, respondent, and/or representative may, at the discretion of the District, result in rejection of said bidder, proposer, respondent, and/or representative's bid, proposal, or offer and may render any contract award to said bidder, proposer, or respondent voidable. In addition to any other penalty provided by law, violation of this policy by a District employee may subject said employee, to disciplinary action up to and including dismissal from service. Adopted 9/8/14 © Neola 2012 END OF ITB ITB #16-022 Irrigation Parts, Equipment & Supplies Page 36 Notice ofIntent t0Award 2Sole Source Procurement Subject: Purchase and Programming ofaHoover Designed ondEngineeredVohable Frequency Drive (VFD) Date: May 23, 2013 Document Number: NTSS-084-13 VVrdban Response Due: May 31, 2013 Time: 5:00 p.m. E-mail Address: pnJtUnamgnt@ho .#[g Fax Number: 054-821-3O8G This is not eRequest for Proposals and there is no solicitation available, The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of Hollywood City Code Section 38.40 (C) (3) — Sole -source supplies and services. Any responses received as a naeuk of this Notice of Intent ohoU be considered mo|ek/ for the purpose of determining whether to conduct a competitive pn:cUrerMeDL Responses will not be considered as proposals, bids, or quotes. The City of Hollywood, Florida intends to a negotiate SV|e-SoUrCS procurement to purchase Hoover Designed and Programmed Variable Frequency Drive (VFO)8s a replacement for @ d8[D8gGd VFOfor aD irrigation system which is on School Board property and o City Park. The City would contract this procurement with Hoover Pumping System. This is on acquisition with a value of $1,288.00, Interested Urn1n or individuals may identify their interest and capability to respond to the requirement by submitting in writing their OaDle. 8ddnyG8, point ofcontact, telephone number, email, and 8 atutenlgOt regarding capability to provide the specified procurement. Interested fi[Yno will be considered only if they respond with o|e8[ and convincing docUDl8DLat|oO that they are capable of [UBebOg or exceeding the requirements stated herein, All responses received within five (5) business days after the date of publication of this synopsis will be reviewed by the City. A determination by the City of Hollywood not to complete this proposed action based on the responses to this notice is solely within the discretion of the Director of Procurement Services, City Manager and/or City Commission, All responses must be in writing and returned bJATTN: Joel Wasserman, Director of Procurement 8erviOes, City OfHollywood, P.O. 229045' Hollywood, Florida 33022-9045 by: FoonirnUe number 954-921-3086 or e-mail iwassermanCEDhollywoodfLora. Notethe Document Number of the Sole Source information inquiry on all responses. Government Center 48U8W.CmpanyRoad Coconut Creek, Florida CITY OF COCONUT GREEK CITY COMMISSION MINUTES Date: June 27,2O13 Time: 7:00 P.M. Regular Meeting No. 2013-21 | 1. Mayor Becky Tooley called the meeting toorderot7:U5p.m. ' 2. The Pledge ofAllegiance was led byMayor Tooley. 3, Present upon roll call: Mayor Becky Tooley Vice Mayor Lisa Aronson Commissioner Lou Surbone CummiaaionurK4ikkia Belvedere Commissioner Sandra Welch Interim City Manager Mary Blasi City Attorney Paul Stuart City Clerk Barbara Price � 4. Workshop Meeting. No. 2O13'1O-Juma3.2013 � Regular Meeting No, 21O3-i0—June13, 2013 i / MOTION: oon—ToappnoveVhuMinukaoasUohed. � i Commissioner Sarb rmfelt it was important that the MinuteoofWorkahop Meeting No. . ' 2013'18 document the discussion that had occurred when the Mayor had asked the Commissioners to each state their preference for the temporary location of the fins station. Ms. Pdoa indicated that would be done. Upon roll call, the motion was passed ona5'Ovote. ` 5� PROCLAMATIONS / ' Nona. i � G. PRESENTATION OF 20,13 MAYOR'S AWARD TO ONE PARTICIPANT IN EACH OF THE FIVE DIVISIONS OF THE COCONUT CREEK WINTER BASKETBALL LEAGUE � ` � Mayor Tooley and the Commission distributed awards to one participant in each of the / five divisions ofthe Basketball League, The 'ientawenaNUayY0Uiama. ConorDougen. Nicholas Carbone, Brandon Greco, and Brandon Smith. \, / 7. Three (3) minutes per resident on non -agenda items. | Minutes Regular Meeting No. 2013'2i June 27.2813 Page Lisa Sharp, 2200N.W. 37 Avenue, related that on June 21 atapproximately Noon. her daughter had taken their dog toWindmill Park. Upon returning to her vehicle, the passenger window of the oar had been broken and her daughter's purse was stolen. Noting that there are reduced crime statistics with surveillance equipment in p|uum. Ms. Sharp requested that video surveillance be installed at Windmill Park to avoid future problems. Mayor Tooley indicated that in the neer future the park would contain surveillance equipment. CITY MANAGER REPORT Interim City Manager Mary Blasi advised that she would be attending a meeting on Friday at the Broward Emergency Operations Cantar(EOC) with the City Managers of Sunrise and Pembroke Pines to review the proposed lease for the regional E-911 facility. Aftenward, all the u|deu joining the regional E'911 communications center would be convening to discuss employee conversion tothe new system, N1a. Blasi also reported that the City umU|d be submitting final comments regarding the Environmental Impact Study that is currently being performed by the 8|A for the Seminole Tribe trust CITY ATTORNEY REPORT REQUEST FOR SETTLEMENT NEGOTIATION OR LITIGATION STRATEGY �MEETING PURSUANT TO SECTION 286.011.(qh None 10. COMMISSION COMMUNICATIONS a. Committee Reports 1 � Commissioner Welch reported that she had toured 211 Broward to learn whet the organization does to connect Broward County residents with health and human services, The Commissioner also attended the Broward League of Cities ethics training last week uowell mnthe City's gun buyback event. She also complimented the Code Enforcement Department with the detailed work done on maintaining properties in the City. � Oommisakoner8arbone also attended the gun buyback event and was impressed with . Vice Mayor Aronson stated, for the record, that she has accepted a position as Interim AttorneyExecutive Director of the Broward Legislative Delegation upon receiving advice from City �Paul Stuart that "'e'" s no conflict with "' continuing '"e as a ""y Commissioner.| mCommissioner.The position Is for six � months with nn additional benefits, She � requested that o voting delegate be designated for the Florida League of Cities conference in August and consensus was given for Mayor Tooley to be the voting delegate with Vice Mayor Aronson as the alternate, Mayor Tooley added that she was vary impressed with Sargeant Cabr ra's work and research on the gun buyback event. She also attended the ethics training and requested eclass onsocial media issues. Minutes . Regular Meeting No. 2013-21 . June 27, 2018 ' Page / CONSENT AGENDA ' ' |` / � / 11 aresolution supporting the creation ofaregional C~ 1 Governance ' and Finance Work Group for Phase | implementation of the proposed C-51 Reservoir / . Pnojoot� (RESOLUTION NO. 2O13 -GG) (City Commission) 12, MOTION TO ADOPT a resolution urging the Administration and the Congress of the Un|ted Stoh*a to preserve the current tax-exempt status of municipal bonds and reject � any proposal that would reduce or eliminate the federal tax exemption on interest earned ' �omtax-e»emptmun|c�pa|bondo�(RESOLUTION 2013~67) (City Commission) 13. MOTION TO ADOPT aresolution declaring certain City -owned property oasurplus and ' authorizing the City Manager, or designee, to dispose ofsaid property, (RESOLUTION NO. 2013-68) (Finance & Administrative Services) ; 14, MOTION TO ADOPT eresolution authorizing the City Manager, ordesignee, toexecute � on Interlocal Agreement between the City and Broward County for Uniform Collection ! and Enforcement of Non -Ad Valorem /\aaouomentu for nuisance abatement. � (RESOLUTION NO, 2O13'68)(Finance & Administrative Services) ' > ) � 15i MOTION TO APPROVE u pool of fifteen (15) Pre -qualified General Contractors for ` home repair projects pumuerdto L0. No. 05-08'13'08 (Sustainable Development) | 18, MOTION TO APPROVE four (4) Pre—qualified firms to provide Residential Home ! Inspection and coot estimating services pursuant to LO.|. No. 05-08-13'18. � (Sustainable Development) . 17. MOTION TO APPROVE two (2)Pre-qualified firms toprovide Residential Environmental < Inspection services pursuant tuL0.iNo. O5 -O8'13-41. (Sustainable Development) ! MOTION: Bmrbone/Balvedona—To approve Consent Agenda Item Nos. 11 through Upon roll call, the motion was passed ona5-Ovote. \ � i POLICE���=�� ( i8� m�so|udion authorizing the use offederal confiscated forfeiture � ' fumds in the amount of $91,20. at the request of the Chief of Police. (RESOLUTION NO. 2013-7D / MOTION: Aronson/Belvedere-To'optRmen|uMnnNo.2O13'7O. . . i Chief Mann reviewed the items boinopurchased w�hthe fn�aUurefunds, Commioo�ner VV / eoh asked if there were only three motorcycles on patrol at any given time, which Chief Mann confirmed. iUpon roll call, the motion ' ` Minutes Regular Meeting No. 2013-21 June 27,2O13 Page UTILITIES & ENGINEERING 19. MOTION TO ADOPT o resolution authorizing the OKv y0anager, or designee, to enter into an agreement between the Qh/ of Coconut Creek and the City ofCoral Springs to provide bulk potable water during time ofemergency. (RESOLUTION NO. 2O13-71) MOTION; Aronson/Sarbone — To adopt Resolution No. 2013-71 Assistant Director of Utilities and Engineering Oaama Behami explained that the agreement allows the oKiau of Coconut Creek and Cnnm| Springs to have a shared potable water emergency source, Upon roll call, the motion was passed on a 5-0 vote. PUBLIC WORKS - 20, MOTION TO APPROVE Hoover Pumping Gyah*ma as the ooha source vendor for the installation of o new irrigation pump station at Sabal Pines Park for e total coot of MOTION: Aronson/Welch —Toapprove Hoover Pumping Systems aeasole source Director of Public Works Jim Berkman explained this item would replace the existing pump station at Sabal Pines Park as there is now a reclaimed water line available, Upon roll call, the motion was passed on a 5-0 vote, 21, MOTION TO ADOPT u resolution authorizing the City Manager, or designee, to execute an agreement between the City and CRJ &A0000sdao. Inc., to provide construction engineering and inspection services for Lyons Road Median Enhancements Section U and U[ pursuant to R.F.Q. No. 06-01-1340 for o {nde| lump sum fee of $145.000. (RESOLUTION NO. 2013-72) MOTION: Bahedera/Sorbone—Toadopt Resolution No, 2Oi3-72. Mr. Berkman explained this was agrant funded project. Upon roll call, the motion was passed onm5-Ovote, 22, MOTION TO ADOPT a resolution authorizing the City K4anmgor, or deoignae, to piggyback onto an agreement between the Town of Southwest Ranches and Sun - Bergeron Solid YVaohe Ben/icaa. JV, for the provision of residential single -stream recycling processing. (RESOLUTION NO. 2O13-73\ MOTION: 8arbono/Aronson—To adopt Resolution No. 2013-73, Commissioner 8arbona asked the difference between this contract and the current contract with Bmwand County. [N: Berkman explained that initially for the first six Minutes Regular Meeting No. 2O13-21 June 27,2013 Page months, ���u��t�n�P�[�o�i�u�m��m���d��� i' '~~'~ ' totheir Davis site, which is being remodeled. Vice Mayor Aronson felt that Sun -Bergeron offered promising achievements with recycling tomeet the state's 7696requirement. Discussion ensued. Attorney Ali Waldman, 440 South Andrews Avenue, Fort Lauderdale, representing Sun Bergeron, added that 45.O1%ofthe AMV/aoguaranteed rate. Upon roll call, the motion was passed on a 5-0 vote. SUSTAINABLE DEVELOPMENT| 23. MOTION TO ADOPT an ordinance approving the rezoning request ofKlemmw' Inc., to . rezone from 0'2 (Luou| Office) to a PUD (Planned Unit Oava|opmanUlocated on the south a|da of Hillsboro Boulevard immediately west ofNVV 51'' Terrace. (ORDINANCE � NO. 2O13-Q14)(SECOND READING) (PUBLIC HEARING) ({lUAS|JUO|C|AU ^ � Ordinance No, 2O13-014was read byMr. Stuart. � MOTION: Ar naon/Gorbone—ToadoptOrd|nanouNu2O13'U1 4. Mayor Tooley requested all speaking on this item be sworn by the court reporter. ' Director ofSustainable Development Sheila Rose explained that this was anezunin � from Office to PUO to eUmw for the construction cf6Dtown houses on the south side of � Hillsboro Boulevard. > _ Attorney Dick Coker, representing the oppUcant, distributed the site plan with highlighted areas to display the oedbooko on the property, &4r. Stuart labeled the document as � Petitioner's Exhibit "A." At Commissioner Bo|madena'a quooUon, there was brief Mayor Tooley opened the public hearing. There were no questions or comments, and the public hearing was closed. ( ' Upon roll call, the motion was passed onu5-0vote. ! i ` ! � 24. MOTION TO ADOPT aresolution authorizing the City Manager, ordesignee, toexecute \ ' on agreement between the City and NodhBrowanj Preparatory Schools, LLC. to allow for modular (RESOLUTION NO. �D13-85\ (Tabled from Juno ( ' � � '` } MOTION: Aronaon/N/euh—Toadopt Resolution No. 2O13 -6G. >� Ms. Rose said there was addendum to this item' which contained the revised | agreement. Minutes Regular Meeting No. 2013-21 June 27, 2013 Page 6 the agreement sets clear benchmarks that would allow the modular dormitories for a period of three years with a provision to notify the City of a permanent dormitory at 36 months or alternative options to house the students off campus. He added that discussion with the City would begin regarding an increase in the annual payment in lieu of taxes, as the school has an exempt tax status. At Commissioner Sarbone's question regarding ramifications that might occur if the notice period was not met pursuant to No, 6, Ms. Rose explained that the temporary agreement would terminate and the buildings would be removed. Mr. Backman added that if the benchmarks were not met, there is a fairly substantial daily fine that would begin to accrue. Discussion ensued. Commissioner Sarbone asked if, pursuant to No. 3c the building permit was submitted within 30 months, it would ensure that the permanent dormitories are built in six months. Mr. Backman responded that these were outside dates but allowed for additional time. Even though No. 19 provided flexibility, Vice Mayor Aronson proposed an amendment to No. 6, MOTION: Aronson/Sarbone — To amend No. 6 on page 2 of the agreement by changing "third year" to twenty-fourth month", Upon roll call, the motion was passed on a 5-0 vote, Mr. Stuart clarified that the effective date of this agreement would be upon the signatures of both parties, which Mr. Backman confirmed. Mayor Tooley stated, for the record, that she had spoken with Mr, Backman on Tuesday regarding this issue. Upon roll call, the motion, as amended, was passed on a 5-0 vote. CITY MANAGER 25. DISCUSSION OF RESOLUTION authorizing a lawsuit to be filed against Broward County relating to the distribution of assets of the Broward Solid Waste Disposal District and waiving the conflict resolution procedures set forth in Chapter 164, Florida Statutes, (RESOLUTION NO. 2013-74) MOTION: Sarbone/Belvedere — To adopt Resolution No. 2013-74, Commissioner Sarbone commented that the City did not have to formally withdraw from the Resource Recovery Board and that the RRB has $54.7 million of unrestricted funds. He requested that Mr, Stuart be authorized to be prepared if the City needs to file a lawsuit regarding the assets. He added that Broward County has passed a resolution naming itself as the Resource Recovery Board, which can rescind any previous resolutions, Vice Mayor Aronson asked if the City could join with Weston if a lawsuit is filed. Mr, Stuart noted that any litigation could and would include other municipalities making the most powerful position. Discussion ensued, Upon roll call, the motion was passed on a 5-0 vote. Minutes Regular Meeting Na. 2013-21 June 27, 2013 Page 7 CITY ATTORNEY 26. MOTION TO ADOPT a resolution authorizing the City Manager, or designee, to execute an agreement between the City and Dr. Ronald R. Schultz for consulting services for the City's Redistricting Board, (RESOLUTION NO, 2013-75) MOTION: Aronson/Welch — To adopt Resolution No, 2013-75. Mr. Stuart explained that Dr. Schultz was an independent consultant contracted with to perform the work to determine the demographics. The consultant will provide recommendations to the Redistricting Board for its decision-making process, Upon roll call, the motion was passed on a 5-0 vote. 27, MOTION TO APPROVE the transfer of $80,320 from General Fund Contingency Account 0199-9901 to City Attorney Retirement Account 0113-2200 and authorize the expenditure of said amount to the Florida Retirement System (FRS) for Senior Management status for City Attorney Paul S. Stuart. MOTION: Sarbone/Belvedere — To approve the transfer from General Fund Contingency to City Attorney Retirement Account. Upon roll call, the motion was passed on a 5-0 vote, 23. ADJOURNMENT The meeting was adjourned at 8:30 p.m. Jul I Barbara S. Price, MMC City Clerk $1160VER 1-1-MIM. October 1, 2018 City of Miami Parks Operations 444 SW 2nd Avenue, 6th Floor Miami, FL 33130 RE: City of Miami- Hoover Pumping Systems Hoover Pumping Systems offers comprehensive service and repairs forits manufactured prepackaged pump systems, including all items from system intake through pump system discharge, pump system mechanical, plumbing, hydraulics, electronic and control related components. Hoover Pumping Systems is the most cost effective choice to service and repair its manufactured pump systems forseveral reasons: - Hoovercertified pump technicians are the bestqualified. They are trained in both factory settings and under rigorous field conditions to perform diagnostics, maintenance and repairs to Hooverpump systems and UL listed control panels. - Hoovercertified pump technicians receive a minimum of 96 hours per year of continuing education and training inorderto retain this certification. - Hoovercertified pump technicians use specialized tools such as ultrasonic flowmeters and other electronic diagnostic tools. - Hoover certified pump technicians have full access to pump system previous service history and documentation of existing conditions affecting pump system operation and performance. - Original Hoover replacement parts are inventoried within service vehicles for single trip, same day repairs. Hoover service calls resolve the problem on the first visit 97% of the time. Special order replacement parts are available forquick ship from Hooverfacility. - Access to Hooverfield crewresources when otherservices are required, including access to heavy equipmentsuch as cranes and backhoes,and specialized underwater repairs as needed. - Hoover Pumping Systems directservice assures that the Hoover Pumping Systems Warranty remains valid throughout its term. Independent service companies lack the pump technician certification, technical qualifications and the variety of resources as described above to comprehensively perform the specific maintenance and repairservices forpump systems manufactured by Hoover Pumping Systems. Please contactus if you have any questions orneed further information to document the validity ofthe choice of Hoover Pumping Systems service for your Hoover pump system maintenance and repair needs. Thank you. Sincerely, ONl ��i U" Hoover Pumping Systems Ramona Mingo 2801 N. Powerline Road • Pompano Beach, Florida 33069 a (954) 971-7350 • Fax (954) 975-0791 August 18, 2014 Eduardo J. Falcon, Senior Procurement Specialist City of Miami 444 S.W. 2nd Ave 6th Floor Efalcon@miamigov.com RE: Hoover Pumping Systems Sale Source Pump Service Provider Hoover Pumping Systems provides comprehensive service and repairs for its manufactured prepackaged pump systems, including all items from system intake through pump system discharge, pump system mechanical, Plumbing, hydraulics, electronic and control related components. Repair and replacement of proprietary features such as software, and customized hardware such as programmable controllers are exclusively available through Hoover service. Warranty of such items is exclusively offered by Hoover only when these items are repaired or replaced by Hoover certified pump technicians. Independent service companies lack access to original replacement parts, pump technician certification, technical qualifications and the items described below. These resources are needed to adequately perform maintenance and repair services for pump systems manufactured by Hoover Pumping Systems, Hoover Pumping Systems is the most cost effective vendor/source to provide service, maintain and repair its manufactured pump systems for several reasons: - Hoover certified pump technicians are qualified employees. They are trained in factory settings and rigorous field conditions to efficiently perform diagnostics, maintenance and repairs to Hoover pump systems and its UL listed control panels. - Hoover certified pump technicians receive a minimum of 96 hours per year of continuing education and training in order to retain this certification. - Hoover certified pump technicians use specialized tools such as ultrasonic flow meters and other electronic diagnostic tools. - Hoover certified pump technicians have full access to pump system previous service history and documentation of existing conditions affecting pump system operation and performance. - Original Hoover replacement parts are inventoried within service vehicles for single trip, same day repairs. Hoover service calls resolve the problem on the first visit 97% of the time. Special order replacement parts are available for quick ship from Hoover facility. - Access to Hoover field crew resources when other services are required, including access to heavy equipment such as cranes and backhoes, and specialized underwater repairs as needed, - Hoover Pumping Systems direct service assures that the Hoover Pumping Systems Warranty remains valid throughout its term. Please contact us if you have any questions or need further Information to document the validity of the choice of Hoover Pumping Systems service for your Hoover pump system service, maintenance and repair. Thank you. Sincerely, Hoover Pumping Systems V `-'~ _ 41� Donna Hoover, LEER AP i3D+C 2801 N. Powerline Road f Pompano Beach, Florida 33069 . (954) 971-7350 + Fax (954) 975-0791 Contract No.: Sole Source No. 18-19-002 Current Term: N/A Expiration Date: N/A Title: Maintenance and Repair of Irrigation Pump Recommendation: Stations- Hoover Pumping Systems ® Sole Source Contract ❑ Solicit Competition Procurement Contracting Officer: Victoria Giraldo ❑ Access Contract ❑ Other Background: The Department of Procurement ("Procurement") has been tasked with verifying the Sole Source from viable sources for the purchase of Hoover Pumping Systems, Components and Maintenance for the City of Miami's Parks and Recreation Department ("Parks"). Over the past four (4) years, Hoover Pump Systems have been installed and maintained by Hoover Pumping Systems Corporation ("Hoover") at Grapeland Park, Little Haiti Soccer Park, Robert King High Soccer Field and Douglas Park. Parks is looking to expand the Hoover Pump System to other locations in order to have uniformity throughout the various parks. Installing a new pumping system could be an option but would be very costly to the City as it would require the replacement of all of the software and components of this current system. Research Conducted: Market Research was conducted by Procurement and it was determined that Hoover is still the sole source provider, manufacturer, and distributor of the hoover pumping systems. Although, Hoover is the sole manufacturer of the pumps systems currently installed in the above-mentioned park locations, it was found that several companies in the area could potentially provide irrigation systems repair services. However, they lack access to Original Equipment Manufacturer ("OEM") parts and technical capabilities for the Hoover irrigation and pumping systems. Comparable Contracts: Collier County Public schools competitively solicited and Hoover was the sole bidder. City of Hollywood and Coconut Creek - services were deemed as a Sole Source- the agreements for both cities are no longer active. Recommendation: It is recommended that the City enter into a Sole Source Agreement to allow for the purchase of Hoover equipment from Hoover Pumping Systems Corporation, on an as needed basis, for the following reasons: 1) Only Hoover certified technicians can maintain and /or service the pumps; 2) Technicians are trained continuously and receive a minimum of 96 hours of training as requirement for re -certification; 3) They have readily accessibility to proprietary software; 4) Hoover equips all its vehicles with OEM replacement parts so that the technician is able to rectify any issues on the spot; and 5) The warranty would be affected if the pumps are serviced by anyone other than Hoover. Procurement Contracting Officer: Procurement Contracting Manager: Director/Asst. Director: Date: X71<> Date: Date: ���