HomeMy WebLinkAboutBack-up DocumentsCITE' OF MIAMI, FLORIDA
Inter -Office Memorandum
TO: Annie Perez, Director
Purchasing Department
FROM: 4ep Zahran, FireChie
ent of Fire -Rescue
DATE: 11/30/2018
SUBJECT: Request for Sole Source Finding:
Opticom Priority Control System
REFERENCES:
ENCLOSURES: Supporting Documentation
This memorandum serves to request that you approve a finding that Global Traffic
Technologies, LLC (GTT) 7800 Third Street North St Paul, Minnesota 55128 is the sole
source provider for the Opticom Priority Control System (Opticom).
The Department of Fire Rescue needs a technologically current traffic control system.
The primary benefits of this system are to increase public safety by decreasing
emergency response times and ensuring fire apparatus responding to emergencies do not
have to pass through red traffic lights. Emergency response times will be reduced by
providing a green traffic signal to all approaching emergency vehicles while on an
emergency response. Case studies of this project have shown that this system has reduced
intersection clearing times by 32%. A pilot study of the Opticom system within the City
of Miami showed an improvement in response times of 11.5% to 14.5%. Intersection
safety is improved by ensuring a green signal for an approaching emergency vehicle
eliminating the possibility of causing a T bone accident. GTT is the only vendor capable
of providing the Opticom system as a "matched component" system. Using matched
components eliminates the risks of a mixed component system which include:
• Security is accomplished through Opticom's proprietary design, which prevents
unauthorized use of the system. Mixing components would significantly reduce or
even eliminate the security measures GTT has built into the Opticom solution
• Mutual aid to and/or from surrounding communities depends on compatibility
amongst signal priority solutions. The use of Opticom components with non-
Opticom components has not been designed for or tested by GTT
• Proper testing of compatibility would require inclusion of all of the potential
operating scenarios (temperature, humidity, electrical and accelerated life) and
third -parties. Further, testing would need to be repeated each time an Opticom or
third -party component was updated, making testing impractical. While the
Opticom matched component system is guaranteed, mixing Opticom components
with non-Opticom components voids the warranty of the connected Opticom
components and transfers the liability of any such incompatibility from the
manufacturer to the customer.
• The Opticom model 764 phase selector is not compatible with other brands' GPS
emitters
«� The Opticom Central Management Software is a proprietary software program for
the Opticom system that is not compatible with any other vendor's equipment or
software.
If approved, the Fire Department is ready to execute an immediate purchase and initial
roll out of the system.
Approved:
2-
Date
Date
8. Proposal and line items:
' GLOBAL in AF F!C rE:.HF,OL OGI ES
.t.
Global Traffic Technologies, LLC
7800 Third St., N.
Saint Paul, MN 55128
United States
800.2584610 or 651-789.7333
Miami, FL Miami, FL
Proposal
Direct Customer
8242 7 -Aug -18 5 -Nov -18
Miami, FL
440 N.W. 2nd Ave, 4th Floor Subscription 10
Miami, FL 33139 Emergency
Attn: Art Gomez 1I3 77
Interse • nn components;
113
Model 764 multimode phase selector
113
Model 3101 series cabinet -mount radio receiver
113
intersection cellular/Wi-Fi modem
Vehicle components:
77
Model 2100/Z101 series vehicle kit
77
Vehicle cellular/W!-Fl modem
Back-office components:
125
Central Management Software (CM5 - per intersection)
services:
1
Site survey (intersections and/or vehicles)
1
Project management
113
Installation, intersections (GPS- Includes hardware and software configuration)
113
Installation, Intersections (modems)
77
Installation, vehicle kit (hardware)
77
installation, vehicles (modems)
1
Installation, CMS software
1
Training (2 days, I trainer - includes domestic travel) - topics TBD by customer
1
Hosting, SQL Express License (for term of agreement)
1
Data collection and reporting (for tens of agreement)
1
Monitoring and optimizing (for term of agreement)
1
On-site repairs/replacements (intersections, for term of agreement)
1
On-site repairs/repfacements (vehicles, for term of agreement)
113
Cellular data (intersections, for term of agreement)
77
Cellular data (vehicles, for term of agreement)
Miscellaneous Items:
113
Engineering design services
113
Installation bracket (installed)
Proposal notes:
Intersection permit fee assumed to be $900 per intersection. Based on an Intersection count of 113, total permit fees calculate to a one-time fee of
$101,700. GTT will bill Customer upon execution of this Schedule A and GTT reserves the right to adjust this price If permit fees change. For clarity, the
permit fee is not Included in the annual subscription total.
Engineering design services means having a professional engineer update cabinet drawings to reflect the changes made to each applicable traffic
cabinet.
R,
1285880).2
USO
GLOBAL TRAFFIC TEGHNOLOGIES
November 27, 2018
Ruben Diaz
Assistant Fire
Chief City of Miami
1151 N.W. 7th Street
Miami, Florida 33136
Dear Chief Diaz:
This letter is being sent in response to your request regarding the OpticomT"' priority control
system. Opticom is manufactured by Global Traffic Technologies, LLC (GTT). Since 1968,
Opticom has been the standard in priority control, now totaling more than 3,10o customers,
70,000+ intersections and 70,000+ vehicles worldwide. Worth noting, GTT's Opticom system is
used in 41 of the So largest U.S. cities, amongst many other deployments in Canada, Europe,
Asia-Pacific and the Middle -East.
GTT invests heavily in research and development, to ensure its customers always receive the
best value and most feature -rich solutions when buying priority control. This effort has led to
more than loo patents, either granted or in -process.
While the topic of a mixed system sometimes emerges, please note that GTT designs, develops
and tests each Opticom component as part of a "matched component system." This means that
"mixing" non-Opticom components raises concerns, including:
Security is accomplished through Opticom's proprietary design, which prevents
unauthorized use of the system. Mixing components would significantly reduce or even
eliminate the security measures GTT has built into the Opticom solution
Mutual aid to and/orfrom surrounding communities depends on compatibility amongst
signal priority solutions. The use of Opticom components with non-Opticom components
has not been designed for or tested by GTT
Propertesting of compatibility would require inclusion of all of the potential operating
scenarios (temperature, humidity, electrical and accelerated life) and third -parties.
Further, testing would need to be repeated each time an Opticom or third -party
component was updated, making testing impractical. While the Opticom matched
component system is guaranteed, mixing Opticom components with non-Opticom
Global Traffic Technologies, LLC 0780o Third Street North ®St. Paul, Minnesota.SSa28-5441
P 85x-789`7333 - f 651'789-7334 m www.9tt.c0m
GLOBAL TRAFFIC TECHNOLOGIES
components voids -the warranty of the connected Opticom components and transfers the
liability of any such incompatibiIityfrom the manufacturer to the customer
The Opticom model 764 phase selector is not compatible with other brands' GPS
emitters
The Opticom Central Management Software is a proprietary software program forthe
Opticom system that is not compatible with any other vendor's equipment or software
The key features of the Opticom system are described in the attached document (Addendum 1
Miami Sole Source). This combination of features and functionality are unique to Opticom and GTT
is the sole manufacturer of Opticom products.
In Florida the following Opticom items can be found on the FDOT APL:
Global Traffic Technologies, Preemption System
Model Number: 764 GPS & IR Phase Selector
APL Certification Number: 663-001-006
Reviewed with Model 768 Auxiliary Interface Panel and Models 310o and 3101 Radio GPS Receiver -
modules on 8-18-2014
Please contact GTT if you have further questions or if you require additional detail. GTT
can provide a list of references if you'd like to talk with others about this topic.
Sincerely,
Daniel C. Dolsky
Client Services Supervisor
Global Traffic Technologies, LLC.
(651) 789-7340
Global Traffic "technologies, Ll_C: -780o Third Street North -St. Paul, Minnesota 55128-S441
p 65'"789`7333 -f 551`789-7334 ° www.9tt.c0m
GLOBAL TRAFFIC TECHNOLOGIES
Addendum i Miami Sole Source
System Description
A 2.4 GHz spread spectrum/frequency hopping radio in the vehicle equipment will transmit this data to
nearby intersections, when it is within radio communication range of an intersection. The data is
received by a similar radio located at the intersection. The vehicle radio will communicate to
intersection radios at distances up to at least 2,500 feet (762 m) with no obstructions.
Matched System Components
Auxiliary Interface Panel: The auxiliary panel will provide additional preemption outputs if needed. It
will also provide a connection point for the phase selector to monitorthe status of the intersection's
green lights (green sense). Additional communication ports may also be accessed via this panel. The
panel will also supply an output that may be used to synchronize other devices in the traffic cabinet to
GPS time. GPS time synchronization will be available either via discrete output or stream the GPS time
via a serial port.
System Component Specifications
The communication protocol will be made available upon request for creating software to implement
real-time communication via J -17o8 to other onboard devices such as Automatic Vehicle Location
(AVL) equipment. This interface may used to initiate preemption and transit signal priority requests. In
addition the AVL equipment will be able to perform the following actions on the vehicle equipment:
a. Temporarily change priority level
b. Change Agency, Class and Vehicle ID
C. Activate and deactivate disable mode
d. Set turn signal status
e. Set transit route ID
The Vehicle unit will be able to provide the following to the AVL equipment:
a. GPS RMC message data
b. Door status
C. Date and time
d. Make and Model
e. Discrete input status
Athird party radio may be connected to the vehicle equipment through the Ethernet port. This radio
may then be used to allow the vehicle equipment to communicate overthe users short range radio
network with the central management software while in the vicinity of the users garage facility. When
in range this connection will permit, logs to be downloaded and firmware may be updated.
The vehicle unit will have the capability of storing up to 1o,000 of the most recent priority control calls.
When the log is full, the vehicle unit will drop the oldest entry to accommodate the new entry. The
vehicle unit will store the record in non-volatile memory and will retain the record if power terminates.
Each record entrywill include the following points of information about the priority call:
a. Agency: Indicates the operating agency of the vehicle
Global Traffic Technologies, L.l_C ®7800 Third Street North ®St. Paul, Minnesota 55:L28 -S443.
P 55:1-789-7333 -f 85t-789-7334 ° www.gtt.com
17TT GLOBAL TRAFFIC TECHNOLOGIES
b. Turn signal status: Indicates the status of the turn signal at the beginning of the hold
time.
C. Speed of vehicle: entry speed, exit speed, average speed through call.
d. No Preempt Status: The reason the preemption did not occur
e. Enhanced green sense
Phase Selector
The phase selector will include the ability to directly sense the green traffic controller signal indications
through the use of dedicated sensing circuits and wires connected directly to field wire termination
points in the traffic controller cabinet. This connection will be made using either the auxiliary interface
panel or the auxiliary harness.
Conditional Priority Indication of low priority conditional priority value (if used).The phase selector will
include several control timers that will limit or modify the duration of a priority control condition, by
channel, and can be programmed from a computer. These values may be set to vary by time of day and
day of the week. The control timers will be as follows:
a. OFF APPROACH CALL HOLD TIME: Will set the time a call is held on a channel afterthe
vehicle has left the approach. It will be settable from four to 255 seconds in one -second
increments. The factory default shall be six seconds.
b. LOST SIGNAL CALL HOLD TIME: Will set the time a call is held on a channel after the
intersection has lost contact with the vehicle. It will be settable from one to 255 seconds in one -
second increments. The factory default shall be six seconds.
Up to 25 different radio channels will be available to be assigned to the phase selector.
The phase selector will have the option of operating in a mode that will vary the output based on the
status of the approaching vehicle's turn signal. Additional outputs available on an Auxiliary Interface
Panel may be needed. Settings will be available for this mode as follows:
Output mappings for each channel.
b. Separate setting for each of the four channels.
C. Separate settings for each Left turn, right turn or straight signal status for each of the
above four channels.
The phase selector includes multi-purpose communication ports compliant with the RS -232
communication standard. These ports enable unit configuration to be set into the phase selector unit
and read from phase selector. It also allows real-time communication between the phase selector and
the interface computer as well as interfacing with other devices. One of the ports may be configured to
Global Traffic Technologies, L.LC 07800'fhirci Street North ®St, Paul, Minnesota 55128-5443.
P 551-789-7333 ® f 651-789-7334 • www.gtt.com
IPTT GLOBAL TRAFFIC TECHNOLOGIES
output GPS data at a user selectable baud rate in the NEMA format. It will output the following
messages (depending on the baud rate):
a. GGA Global Positioning System Fix Data (z.y.00 baud and higher)
b. GSA GPS DOP and active satellites (2400 baud and higher)
C. GSV Satellites in view (4800 baud and higher)
d. RMC Recommended Minimum Navigation Information (3.2oo baud and higher)
The phase selector shall be capable of call bridging. Call bridging enables the treatment of two vehicles
requesting priority activation to have their calls linked together to hold a call to the controller so that
they may traverse the approach together. This value shall be adjustable based on time of day and day
of the week.
On-site Interface Software
The on-site software shall display current status of all vehicles within radio range of the phase selector,
both in table format and displayed on a GIS map. The following details shall be tracked:
a. The approach channel
b. Agency ID, vehicle class, and vehicle ID
C. Priority level
d. Preempt/ priority status
e. No preempt cause
f. Turn signal status
g. Signal strength
h. Unit ID
i. Radio channel
j. ETA, distance, heading and velocity of vehicles in approach corridor
k. Source of the call: test switch, vehicle or intersection
I. Green phase monitoring with information on the current greens
M. Active preemption / priority output
n. Conditional priority level (if used)
Global Traffic Technologies, LLC m 7800 Third Street North a St, Paul, Minnesota SS128-S44 i
P 6S 2-153-/333 ° f 6S!-789-7334 ° www.gtt.com
15,11 h * 11 �; A �r
Contract No.: Sole Source 18-19-011
Current Term: N/A
Expiration Date: N/A
Title: Opticom Priority Control as a Service
Recommendation:
® Sole Source Contract
❑Solicit Competition
Procurement Contracting Officer:
Richard McLaren, C.P.M.
❑ Access Contract
❑ Other
Background:
The City of Miami's Department of Procurement ("Procurement") has been asked to conduct Market
Research as it pertains to the Opticom Priority Control as a Service ("PCaaS") by Global Traffic
Technologies, LLC ("GTT") an Intelligent Traffic System ("ITS").
Research Conducted:
Market Research was conducted by Procurement by performing an intensive search on the internet. The
findings were as follows:
Tomar Electronics, his://www.tomar.com/products/traffic-control/strobecom-ii, is headquartered in Gilbert,
Arizona. Their products are infrared and therefore, it relies on line of sight, therefore, there is no connection
if the emergency vehicle is rounding a curve or turning. Additionally, they do not offer Service as a Service
("SaaS").
eViews Safety Systems, Inc., http://eviewsinc.com/contact-us, is a very small company in Westlake Village,
California. They have no installations in Florida, although they are FDOT approved. They currently have five
(5) employees and are starting to license others to market their products as they do not have the capacity to
do it on their own.
Global Traffic Technologies ("GTT"), https://www.gtt.com/opticom-emergency-response/pcaas-evp, is
headquartered in St. Paul, Minnesota. GTT has the Opticom Priority Control as a Service ("PCaaS") system
which is considered to be more secure through their proprietary design and use of only Opticom components.
PCaaS is a Global Positioning Satellite ("GPS") based system which is considered to be much more reliable
and faster than the typical Infrared systems ("IR"). The Opticom Central Management Software is proprietary
and not compatible with other hardware or software. GTT's PCaaS is currently being utilized in forty-one (41)
of the fifty (50) largest cities in the U.S. GTT does not require upfront capital investment or in-house hardware
and support.
It has been found that the above-mentioned firms are the only FDOT approved providers that can directly
access the traffic light -controlled intersections.
Comparable Contracts:
There were no competitively solicited contracts found. All subscriptions to the PCaaS system have been
acquired through a Sole Source for counties such as Broward, Seminole, Osceola, Orange, Hillsborough,
Sarasota, Collier as well as the cities of Coral Gables, Orlando, Boca Raton, and Palm Beach. GTT is
currently in negotiations with Miami -Dade County.
Recommendation:
Based on the above findings the Department of Procurement recommends approval of the Sole Source
finding with GTT.
Accordingly, pursuant to Section 18-92 (a) (1) of the Code of the City of Miami, It is recommended that the
requirements for competitive bidding be waived, and these findings be approved: GTT, a non -local vendor,
located at 7860 Third Street North, St. Paul, Minnesota 55128, is the sole source provider of the PCaaS,
Procurement Contractir
Procurement Contractir
Director/Asst. Director:
Date:
Date:
Date: