HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
x File ID: #5482
Date: 03/13/2019 Requesting Department: Department of Real
Estate and Asset Management
Commission Meeting Date: 03/28/2019 Sponsored By:
District Impacted:
Type: Resolution
Subject: Accept Bid - Repair Services and Mooring Systems
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received on November 20, 2018 pursuant to IFB 969390 from Miami
Cordage Company, Inc. ("Miami Cordage") for repair services for mooring systems, on
an as needed basis, for an initial contract term of three (3) years, with the option to
renew for two (2) additional one (1) year periods, allocating funds from the City of
Miami's Department of Real Estate and Asset Management ("DREAM") General Fund
Account, 04002.221120.534000.0.0, and other sources of funds. Authorizing the City
Manager to negotiate and execute all other documents, including any amendments,
renewals, and extensions, subject to allocations, appropriations and budgetary
approval having been previously made, and in compliance with applicable provisions of
the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of
Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles,
all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney,
and in compliance with applicable regulations, as may be necessary for said purpose.
Background of Item:
The City of Miami ("City") has identified a need for repair services for mooring systems,
on an as needed basis. On October 31, 2018, the Department of Procurement
("Procurement") on behalf of DREAM, issued IFB No. 969390, Repair Services for
Mooring Systems. As required by the Procurement Code, the IFB was advertised and
issued online. On November 20, 2018, at the bid closing, one (1) bid was received.
Procurement is recommending award to Miami Cordage Company, Inc., which met all
requirements, per the bid specifications, and is the sole responsive and responsible
Bidder. The estimated contract amount is $27, 285.80 annually, approximately
$136,429 for all five (5) years in the aggregate. The funds will be allocated from the
City of Miami DREAM's General Account Fund, 04002.221120.534000.0.0, and other
sources of funds.
Budget Impact Analysis
Total Fiscal Impact:
$27.285.80 Annually (Approximately $136.429 for five (5) years in the aggregate)
General Account No.: 04002.221120.534000.0.0
Reviewed By
Real Estate and Asset Management Yvonne Hernandez
Office of Management and Budget Pedro Lacret
Office of Management and Budget Christopher M Rose
Department of Procurement
Annie Perez
City Manager's Office
Fernando Casamayor
City Manager's Office
Nikolas Pascual
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Valentin J Alvarez
Office of the City Attorney
Victoria Mendez
City Commission
Maricarmen Lopez
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Department Head Review
Completed
Budget Analyst Review
Completed
Budget Review
Completed
Procurement Review
Completed
Assistant City Manager Review
Completed
City Manager Review
Completed
Legislative Division Review
Completed
Deputy City Attorney Review
Skipped
Approved Form and Correctness
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk
Completed
Rendered
Completed
02/22/2019 10:56 AM
03/04/2019 10:39 PM
03/05/2019 1:20 PM
03/06/2019 1:15 PM
03/06/2019 1:36 PM
03/06/2019 1:41 PM
03/14/2019 6:23 PM
03/14/2019 6:23 PM
03/14/2019 8:06 PM
03/28/2019 9:00 AM
04/02/2019 5:05 PM
04/02/2019 5:11 PM
04/02/2019 5:11 PM
4 r i
City of Miami
City Hall
3500 Pan American Drive
Legislation Miami, FL 33133
Resolution www.miamigov.com
Enactment Number: R-19-0121
File Number: 5482 Final Action Date:3/28/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID
RECEIVED NOVEMBER 20, 2018, PURSUANT TO INVITATION FOR BID ("IFB") NO.
969390, FOR REPAIR SERVICES FOR MOORING SYSTEMS FROM MIAMI
CORDAGE COMPANY, INC. ("MIAMI CORDAGE"), THE SOLE RESPONSIVE AND
RESPONSIBLE BIDDER, FOR THE CITY OF MIAMI'S DEPARTMENT OF REAL
ESTATE AND ASSET MANAGEMENT ("DREAM") ON AN AS NEEDED BASIS, FOR
AN INITIAL PERIOD OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR
TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM
DREAM'S GENERAL FUND ACCOUNT NO. 04002.221120.534000.0.0, AND OTHER
SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING
ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO
ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL, HAVING BEEN
PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF
THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"),
INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI-
DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH
IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE
NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami's ("City") Department of Real Estate and Asset
Management ("DREAM") has a need for repair services of mooring systems within City waters;
and
WHEREAS, on October 31, 2018, the Department of Procurement ("Procurement") on
behalf of DREAM, issued Invitation for Bid ("IFB") No. 969390 to establish a contract for repair
services for mooring systems on an as needed basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received November 20, 2018, pursuant to IFB No. 969390, to
establish a contract for repair services for mooring systems from Miami Cordage Company, Inc.
("Miami Cordage"), the sole responsive and responsible bidder, on an as -needed basis, for an
initial period of three (3) years, with the option to renew for two (2) additional one (1) year
periods, for a total term of five (5) years, inclusive of renewals is accepted.
Section 3. Funds to be allocated from DREAM's General Fund Account No.
04002.221120.534000.0.0, and other sources of funds, subject to the availability of funds and
budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations, and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"),
including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City
Attorney, and in compliance with applicable regulations, as may be necessary for said purpose.
Section 5 . This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i "ndez, Cify Attomey 3114/2019
The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.