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HomeMy WebLinkAboutR-16-0396Vop City of Miami F .. Legislation ° "'� Resolution: R-16-0396 File Number: 16-01203 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date: 9/6/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION ADOPTING A TENTATIVE BUDGETAND MAKING APPROPRIATIONS RELATING TO CITY OF MIAMI ("CITY") OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS IN ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager has prepared and submitted to the Miami City Commission ("City Commission") a proposed budget of the estimated expenditures and revenues of all City of Miami ("City") Departments, Offices, and Boards for the Fiscal Year beginning October 1, 2016 and ending September 30, 2017 ("Fiscal Year 2016-17"); and WHEREAS, a copy of the proposed budget has been posted on the City's website and is on file in the Office of the City Clerk; and WHEREAS, the General Fund Budget for Fiscal Year 2016-17 is $670,348,300 and the total Budget for all non -capital funds is $979,351,100; and WHEREAS, the tentative general operating millage rate of the City is 7.6465; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $303,610,200; and WHEREAS, the name of the Office of Communication and Protocol is changed to the Office of Communications; and WHEREAS, the Office of Capital Improvements and Transportation Program ("CITP") is changed to the Office of Capital Improvements, removing those duties pertaining to transportation initiatives and services; and WHEREAS, the Office of Transportation Management is created to address, manage, plan, coordinate and implement the City's transportation and transit program previously included as part of CITP; and WHEREAS, the Office of Resilience and Sustainability is created to develop and implement a Resiliency Strategy and supporting programs on behalf of the City and manage the City's efforts as it relates to sustainability initiatives, sea level rise, and hazard mitigation; and WHEREAS, the ten percent (10%) of gross dockage monies, dedicated in part to fund City of Miami Page I of 7 File Id. 16-01203 (Version: 2) Printed On: 4/4/2019 File Number: 16-01203 Enactment Number: R-16-0396 necessary capital repairs and capital related improvements to City marinas and mooring facilities pursuant to Section 50-344 of the Code of the City of Miami, Florida, as amended ("City Code"), and ticket surcharge revenues imposed on boats operating out of Miamarina at Bayside pursuant to Section 53-1 of the City Code, which were previously transferred to Special Revenue Public Facilities and thereafter to Capital, shall now be transferred directly to Capital Project Funds; and WHEREAS, the City Commission held a public hearing today as required pursuant to Section 200.065 of the Florida Statutes; and WHEREAS, on the floor today the proposed budget, as submitted to the City Commission on July 7, 2016, and as incorporated herein by reference, was amended by the City Commission to include all of the applicable changes (a) contained in the City Manager's memorandum titled "Information for First Budget Hearing - Fiscal Year 2016-17 Proposed Budget", and (b) made by the additional modification on the floor approving the allocation of $247,500.00 from the General Fund's "Reserve for Uncollectable" to the Wynwood Business Improvement District for enhanced security and sanitation services relating to the Zika virus public health emergency, to become the tentative budget for the City ("Tentative Budget"); and WHEREAS, by separate Resolution No. R-16-0393 adopted today, the City is also amending its Multi -Year Capital Plan for changes corresponding to this Resolution; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City Operating Budget, Five -Year Financial Plan, Strategic Plan, and the Multi -Year Capital Plan, for the purposes set forth in this Resolution; and WHEREAS, it is in the best interest of the City to ratify, approve and confirm certain necessary actions of the City Manager and designated City Departments in order to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection therewith and for grants in progress; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager has recommended a proposed budget, which includes a Five -Year Financial Plan ("Five -Year Financial Plan") for the City, for the Fiscal Years commencing October 1, 2016 and which Five -Year Financial Plan is incorporated herein by reference and hereby approved. Section 3. The proposed budget, as submitted to the City Commission on July 7, 2016, is incorporated herein by reference and is amended to include all of the applicable changes (a) contained in the memorandum titled "Information for First Budget Hearing - Fiscal Year 2016-17 Proposed Budget," and (b) made as the additional modification on the floor approving the allocation of $247,500.00 from the General Fund's "Reserve for Uncollectable" to the Wynwood Business Improvement District for enhanced security and sanitation services relating to the Zika virus public health emergency, and is to become the Tentative Budget for the City, and is hereby adopted. City of Miami Page 2 of 7 File Id. 16-01203 (Version: 2) Printed On: 4/4/2019 File Number: 16-01203 Enactment Number: R-16-0396 Section 4. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2016-17: GENERALFUND Departments, Boards & Offices: Mayor Commissioners City Manager Agenda Coordination Independent Auditor General Capital Improvements City Attorney City Clerk Civil Service Boards Code Compliance Communications (Change of Department Name) Equal Opportunity and Diversity Programs Film and Entertainment Finance Grants Administration Human Resources Information Technology Management and Budget Neighborhood Enhancement Teams Resilience and Sustainability (New Department) Procurement Building Planning and Zoning General Service Administration Public Works Transportation Management (New Department) Solid Waste Fire -Rescue Police Real Estate and Asset Management Parks and Recreation Risk Management Community and Economic Development Non -Departmental Accounts Transfers - OUT TOTAL GENERAL FUND Reserves Based on Financial Integrity Principles: (Included in General Fund - NDA) APPROPRIATIONS 1,128,000 3,231,000 3,578,400 356,200 1,282,700 2,824,600 8,164,800 1,697,400 453,400 5,816,000 76,400 396,800 422,700 9,170,200 1,566,000 4,416,800 9,102,000 2,535,600 5,707,100 139,800 2,364,800 10,242,600 6,111,300 22,526,000 21,765,200 0 31,484,800 125,451,500 231,534,900 12,391,400 41,653,700 3,098,000 3,482,500 726,100 48.508.900 $669,698,600 City of Miami Page 3 of 7 File Id. 16-01203 (Version: 2) Printed On: 4/4/2019 File Number: 16-01203 Contingency Reserves Undesignated Reserves TOTALRESERVES Enactment Number: R-16-0396 $ 5,000,000 0 $ 5,000,000 Section 5. The above appropriations for the municipal operations of the General Fund are based on the following sources of revenues for Fiscal Year 2016-17: GENERALFUND Property Taxes Franchise Fees and Other Taxes Interest Transfers -In Fines and Forfeitures Intergovernmental Revenues Licenses and Permits Other Revenues Charges for Services TOTAL GENERAL FUND REVENUES $ 303,610,200 106,503,600 1,700,000 7,978,900 13,443,900 65,936,900 56,947,100 3,800,200 110.487.800 $669,698,600 Section 6. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year 2016-17: DEBT SERVICE FUNDS Special Obligation Bonds General Obligation Bonds TOTAL DEBT SERVICE FUNDS APPROPRIATIONS $ 27,266,700 48,162,700 $ 75.429.400 Section 7. The above appropriations for the municipal operations of Debt Service Funds are based on the following sources of revenues for Fiscal Year 2016-17: DEBT SERVICE FUNDS Property Taxes Transfers In & Other Revenues TOTAL DEBT SERVICE FUNDS REVENUES $ 27,266,700 48,162,700 $ 75.429.400 Section 8. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year 2016-17: SPECIAL REVENUE FUNDS City Clerk Services Community Development Real Estate and Asset Management Services Departmental Improvement Initiative Economic Development (SR) Emergency Funds APPROPRIATIONS $ 788,800 51,307,500 5,537,400 12,412,600 188,000 100,000 City of Miami Page 4 of 7 File Id. 16-01203 (Version: 2) Printed On: 4/4/2019 File Number: 16-01203 Fire -Rescue Services General Special Revenue Homeless Program Law Enforcement Trust Fund Miami Ballpark Parking Facilities Parks and Recreation Services Planning Services Police Services Public Works Services Solid Waste Recycling Educational Trust Fund Transportation and Transit Tree Trust Fund UASI-Fire-Rescue TOTAL SPECIAL REVENUE FUNDS Enactment Nilnaber: R-16-0396 1,942,700 835,800 2,923,200 2,225,000 6,598,400 1,241,500 13,613,500 9,063,600 7,358,000 179,400 23,330,300 3,939,900 5.531.500 $ 149,117,100 Section 9. The above appropriations for the municipal operations of Special Revenue Funds are based on the following sources of revenues for Fiscal Year 2016-17: SPECIAL REVENUE FUNDS REVENUES All Sources $ 149,117,100 TOTAL SPECIAL REVENUE FUNDS $ 149.117.100 Section 10. The following appropriations are made for the municipal operations of Internal Service Funds for Fiscal Year 2016-17: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance 48,874,300 Workers' Compensation 15,700,000 Others 19,882,000 TOTAL INTERNAL SERVICE FUND $ 84,456,300 Section 11. The above appropriations for the municipal operations of Internal Service Funds are based on the following sources of revenues for Fiscal Year 2016-17: INTERNAL SERVICE FUND REVENUES All Sources $ 84,456,300 TOTAL INTERNAL SERVICE FUND $ 84,456,300 Section 12. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act as set forth in Sections 18-500 through 18-503 of the City Code. The appropriations are the anticipated expenditure requirements for the City, but are not mandatory should efficient administration of City Departments, Offices, and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized{1} to create awards, and to transfer funds between accounts and awards and withhold any City of Miami Page 5 of 7 File Id. 16-01203 (Version: 2) Printed On: 4/4/2019 File Number: 16-01203 Enactment Number: R -I6-0396 of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized{1} to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 13. The City Manager is authorized{1} to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and the Multi -Year Capital Plan, with transfers in and/or out, as necessary and applicable, of legally available funds, and to designate projects, services, components, values, amounts, and uses, as necessary and applicable, for the purposes set forth in this Resolution. Section 14. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 15. The City Manager is authorized{1} to administer the executive pay plan and benefit package, and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized{1} to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized{1} to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in Section 16. Section 16. The City Manager is authorized{1} to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 17. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the City's administrative head, who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("City Charter"), to fix, adjust, raise, or lower salaries, and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 18. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized{1} when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. Section 19. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer of City of Miami Page 6 of 7 File Id. 16-01203 (Version: 2) Printed On: 4/4/2019 File Number: 16-01203 Enactment Number: R-16-0396 funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 20. To effect salary adjustments, the City Manager is further authorized{1} to make departmental and other transfers from any reserve accounts established in the General Fund, and is authorized{1} to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 21. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized{1} to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 22. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 23. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto, except that transfers from the Non -Departmental Accounts may be made by resolution. Section 24. The City Manager is authorized{1} to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with Chapter 18 of the City Code for which formal bidding is required. Such bids shall be returnable to the City Commission or City Manager in accordance with City Charter and City Code provisions. Section 25. Further, expenditure of the herein appropriated funds is authorized{1} in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 26. Certain necessary actions by the City Manager and the designated City Departments in order to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection therewith and for grants in progress are hereby ratified, approved, and confirmed. Section 27. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.{2} Footnotes: {1} The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. {2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 7 of 7 File Id. 16-01203 (Version: 2) Printed On: 4/4/2019