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Home My WebLink AboutAgenda Item Summary FormDate: 02/14/2019 AGENDA ITEM SUMMARY FORM File ID: #5477 Commission Meeting Date: 03/14/2019 Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - Metromover Station Access Improvements Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received on November 6, 2018, for a construction contract with JVA Engineering Contractor, Inc. ("JVA"), the lowest responsive and responsible Bidder, pursuant to Invitation to Bid ("ITB") No. 17-18-058 for Metromover Station Access Improvements — Project No. B-183614, in the amount of $155,333.50 for the scope of work, plus an Owner's Contingency Allowance in the amount of $15,533.35, for a total contract amount not -to -exceed award value of $170,866.85, allocating funds from the Office of Capital Improvements ("OCI") Project B-183614. Background of Item: On October 3, 2018, the Department of Procurement ("Procurement") issued ITB No. 17-18-058 — Metromover Station Access Improvements - Project No. B-183614 (the "Project") under full and open competition to obtain construction services. On November 6, 2018, the ITB closing date, two (2) bids were received in response to the ITB. JVA is the lowest responsive and responsible Bidder for the Project following the guidelines in the ITB. The local preference ordinance is not applicable since this is a Local Agency Program project. Procurement, OCI, and the Florida Department of Transportation determined that JVA's bid is acceptable. Procurement hereby recommends award of the contract to JVA, whose total bid amount is $155,333.50 for the scope of work, plus an Owner's Contingency Allowance in the amount of $15,533.35, for a total contract amount not -to -exceed award value of $170,866.85, allocating funds from the Office of Capital Improvements Project No. B- 183614. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: OCI Project No.: B-183614 Reviewed By Office of Capital Improvements Steven Williamson Department Head Review Completed 02/20/2019 8:51 AM Office of Management and Budget Yvette Smith Budget Analyst Review Completed 02/28/2019 4:49 PM Office of Management and Budget Christopher M Rose Budget Review Completed 03/01/2019 1:56 PM Department of Procurement Annie Perez Department of Risk Management Ann -Marie Sharpe City Manager's Office Nzeribe Ihekwaba Legislative Division Valentin J Alvarez City Manager's Office Nikolas Pascual Office of the City Attorney Valentin J Alvarez Office of the City Attorney Victoria M6ndez City Commission Maricarmen Lopez Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Office of the City Clerk City Clerk's Office Procurement Review Completed Risk Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed Deputy City Attorney Review Skipped Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 03/04/2019 10:40 AM 03/05/2019 9:34 AM 03/05/2019 3:02 PM 03/05/2019 3:18 PM 03/05/2019 4:42 PM 02/20/2019 4:33 PM 03/05/2019 6:12 PM 03/14/2019 9:00 AM 03/25/2019 1:18 PM 03/25/2019 2:13 PM 03/25/2019 2:13 PM File Number: 5477 City of Miami Legislation Resolution Enactment Number: R-19-0086 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date:3/14/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE BID RECEIVED ON NOVEMBER 6, 2018, PURSUANT TO INVITATION TO BID ("ITB") NO. 17-18-058, FROM JVA ENGINEERING CONTRACTOR INC ("JVA"), A FLORIDA CORPORATION, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO PROVIDE CONSTRUCTION SERVICES FOR THE METROMOVER STATION ACCESS IMPROVEMENTS — PROJECT NO. B-183614, IN THE AMOUNT OF $155,333.50 FOR THE SCOPE OF WORK, PLUS AN OWNER'S CONTINGENCY ALLOWANCE IN THE AMOUNT OF $15,533.35, FOR A TOTAL NOT -TO -EXCEED AWARD VALUE OF $170,866.85; ALLOCATING FUNDS FROM THE OFFICE OF CAPITAL IMPROVEMENTS ("OCI") PROJECT NO. B-183614; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, on October 3, 2018, the Department of Procurement ("Procurement") issued Invitation to Bid ("ITB") No. 17-18-058 for construction services for Metromover Station Access Improvements — Office of Capital Improvements ("OCI") Project No. B-183614 ("Project"); and WHEREAS, two (2) bids were received by the Office of the City Clerk on November 6, 2018; and WHEREAS, Procurement has determined JVA Engineering Contractor Inc ("JVA"), a Florida corporation, to be the lowest responsive and responsible Bidder; and WHEREAS, the City Manager requests authorization to execute an Agreement with JVA in the amount of $155,333.50 for the Scope of Work, plus an Owner's Contingency Allowance in the amount of $15,533.35, for a total not -to -exceed award value of $170,866.85; and WHEREAS, funds in the amount of $170,866.85 are to be allocated from OCI Project No. B-183614; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received November 6, 2018, pursuant to ITB No. 17-18-058, from JVA, the lowest responsive and responsible Bidder, to provide construction services for the Project in the amount of $155,333.50 for the Scope of Work, plus an Owner's Contingency Allowance in the amount of $15,533.35, for a total not -to -exceed award value of $170,866.85, which serves as a Guaranteed Maximum Price, is accepted. Section 3. Funds to be allocated from OCI Project No. B-183614. Section 4. The City Manager is authorized' to execute an Agreement with JVA, in substantially the attached form, consisting of the ITB documents and attachments. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature by the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i . ndez, City Attor ey 3/5/2019 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.