HomeMy WebLinkAboutComposite Exhibit BEXHIBIT B: BUSINESS PLAN AND BUDGET
The Coconut Grove Business Improvement District was established to stabilize and improve
retail and other business in the areas described in sections 35-221 and 54-341 of the Code of the
City of Miami, as amended, and the assessed area known as the BID more particularly described
in Resolution #08-0455 adopted on July 24, 2008 and later confirmed in Resolution #09-0076
adopted on February 12, 2009.
The Coconut Grove BID is a Board of the City of Miami dedicated to protecting and enhancing
the vitality of Coconut Grove's commercial core. Established in 2009 by its property owners and
merchants, the BID has developed a variety of programs to keep the District clean and secure,
fund marketing projects, sponsor special events, beautify the streetscapes, make capital
improvements, collect and disseminate economic development research, facilitate transportation
solutions, foster new business relationships, and partner with national, state, and local
organizations.
The BID is led by a dynamic Board of Directors representing a cross section of Coconut Grove
stakeholders, which includes elected officials, property owners, restaurateurs, merchants, tenants
and ex -officio representatives.
BACKGROUND:
For the past several decades across the United States, once -thriving urban commercial districts
have faced competitive factors which have significantly eroded their former appeal and market
share. Municipal governments -faced with complex problems and limited resources - have been
unable to adequately respond to the challenges facing their commercial districts.
Business Improvement Districts, or BIDs, have emerged to finance and maintain the services and
improvements that are required to restore quality and economic vitality to commercial districts.
Across the board, BIDs have produced strong results and impressive statistics. The concept of a
"business improvement district" has proven itself to be an idea that works and also one which
can be adapted to specifically serve widely different commercial districts in terms of their
differing needs and realities.
The Coconut Grove Business Improvement District intends to remain the voice of the commercial
district representing property owners, restaurants, and merchants.
COCONUT GROVE BID BOUNDARIES:
With the exception of five (5) hotels (The Ritz-Carlton, Mayfair Hotel & Spa, The Mutiny Hotel,
the Sonesta Hotel, and The Commodore Inn), the inclusive area of the Coconut Grove BID shall
comprise the contiguous non-residential, non -tax-exempt properties in Coconut Grove's central
commercial core as follows:
■ Properties abutting the north side of South Bayshore Drive from Darwin Street to
McFarlane Road,
■ Properties abutting McFarlane Road from South Bayshore Drive to Main Highway,
■ Properties abutting Main Highway from McFarlane Road to Franklin Avenue including
the single commercial property just south of Franklin Avenue,
■ Properties abutting Commodore Plaza,
■ Properties abutting Fuller Street,
■ Properties abutting Grand Avenue from Margaret Street to Mary Street,
■ Properties abutting the west side of Matilda Street from Grand Avenue to Florida Avenue,
■ Properties abutting Virginia Street from Grand Avenue to Oak Avenue,
■ Properties abutting Mary Street from South Bayshore Drive to Oak Avenue,
■ Properties abutting Oak Avenue from Virginia Street to Mary Street,
■ Properties abutting Tigertail Avenue from Mary Street to Darwin Street,
■ Properties abutting S.W. 27th Avenue from Tigertail Avenue to South Bayshore Drive and
■ Properties abutting the west side of Darwin Street from Tigertail Avenue to South
Bayshore Drive.
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COCONUT GROVE BID ASSESSMENTS:
The assessment rates for the properties, unless stated otherwise, shall be based on square footage
for years 11-20 and shall be as follows:
Years 11-20 shall follow the same gradual incremental increases originally voted upon in 2009:
Retail, office, and restaurant will increase by one cent ($0.01) each year beginning at $0.36 in Year
11 and increasing to $0.45 by Year 20.
Bayshore Office buildings will remain at $0.17 with no increase.
Buildings with parking will remain at $0.06 with no increase.
Parking (without buildings) will remain at $0.17 with no increase.
Hotels will be assessed at a flat annual rate of $12,000.00 with no increase.
BOARD COMPOSITION:
The BID Board of Directors shall consist of nine (9) Directors representative of various business
interests in the District andthe members of the Board of Directors shall be representatives of the
following groups:
Of the nine (9) seats on the Board of Directors, the following four (4) seats will not be elected and
shall be filled as follows:
1) The Commissioner of District 2,
2) One self -identified representative of Miami Parking Authority,
3) One self -identified representative of the Mayfair,
4) One self -identified representative of CocoWalk;
Of the nine (9) seats on the Board of Directors, five (5) seats shall, in accordance with the BID
Board's By-laws, be elected and the members of those seats, to the extent practical, shall represent
hotel, restaurant, office and retail properties, or property owners (should be no more than two
representatives from each area).
SUMMARY OF 2009 BUSINESS PLAN GOALS:
At the time of its establishment, the BID's Business Plan included the following areas of focus:
Sanitation, Security, Retail Mix, Marketing, Special Events, and Streetscape and Curb Appeal.
SUMMARY OF ACCOMPLISHMENTS FROM THE GROVE BID SINCE 2009:
SAFETY
With a growing residential base and new retail opportunities, the BID Security Ambassadors,
with the help of the City of Miami Police Department, continue to play an important on -street
role helping to maintain public safety within the District.
BID/CITY OF MIAMI OFF DUTY POLICE PROGRAM:
Since 2010, the BID, in partnership with the City of Miami Police Department, has provided
security services four (4) days per week, to assist in the safety and security of the District. These
police officers are equipped with a radio for efficient communication with BID safety and cleaning
ambassadors, in addition to a cell phone provided by the BID, which is used by merchants to
communicate directly with the officer when necessary.
CCTV SECURITY CAMERA NETWORK:
In 2014 the Coconut Grove Business Improvement District installed ten (10) High Definition
("HD") public surveillance cameras along Grand Avenue and Main Highway with the assistance
of the City of Miami Police Department. The HD camera network is currently operational 24
hours a day, 7 days a week. The BID continued its expansion of the camera network in 2015, 2016,
and 2017, and the camera network now totals thirteen (13) cameras throughout the District.
PUBLIC SAFETY BID AMBASSADORS:
Since the project's inception in 2011, Block by Block, the nations' leading business improvement
district security and cleaning provider, has been in charge of providing well trained ambassadors
that are responsible for public safety support and hospitality services, making the District an
attractive, safe and clean destination. These concierges on the street also offer directions, maps/
guides, and security coverage. Since the program began in 2011, the vast majority of merchants
remain pleased with the security services provided and believe that our safety ambassadors help
create a safe environment for all to enjoy.
BEAUTFICATION
The charming beauty, historical architecture, and lush tropical canopy of the District make
Coconut Grove one of South Florida's favorite neighborhoods for locals and visitors alike.
Through a variety of seasonal landscape and streetscape programs, the BID works diligently to
support its mission of enhancing the aesthetic appeal of our District.
CLEAN TEAM CAMPAIGN:
There are many tasks that are overlooked or not addressed by the City of Miami due to limited
resources. The Coconut Grove BID's Clean Team Ambassadors operate within the District five
(5) days a week (Wednesday -Sunday) logging over 114 hours weekly. Clean Team Ambassadors
are responsible for maintaining the cleanliness of all the public right of way areas within the BID's
boundaries to ensure a more attractive and appealing commercial location.
LANDSCAPING BEAUTIFICATION PROGRAM:
Along the Grove's vital arteries, the Coconut Grove Business Improvement District currently
maintains (herbicide, weed abatement, hedging, trimming & watering) more than 8,500 plants on
a weekly basis. Since 2010, the Coconut Grove BID has maintained the medians located along
South Bayshore Drive, McFarlane Road, and Grand Avenue to ensure an aesthetically pleasing
experience when traveling through the District. In addition to landscaping, in 2017, a portion of
the medians were regraded to better retain natural rainfall, resulting in a cost savings for routine
watering maintenance.
FLOWER BASKET PROGRAM:
In an effort to make the commercial village streets inviting, the BID installed and maintains 85
flower baskets atop our Victorian street lamp posts along Grand Ave, Main Highway, Fuller St.,
and Commodore Plaza. Each flower basket is exchanged four (4) times per year with New Guinea
Impatiens during the winter and Sweet Potato Vines, Asparagus Sprengeri, and Burgundy Coleus
during the summer months. In 2014, the flower basket program expanded along Main Highway
from McFarland Road to Franklin Street, creating uniformity along the District's gateways;
ensuring that there is no mistaking arrival into the Grove commercial district.
STREETSCAPE IMPROVEMENTS
WAYFINDING SIGNAGE IMPROVEMENTS:
Since the inception of the BID in 2009, the maintenance of the Coconut Grove way -finding
program that was introduced by the Coconut Grove Parking Improvement Committee was
absorbed by the BID. There are over 80+ individual pieces of signage that consist of street signs,
way -finding signs, pedestrian maps, illuminated parking signs, and banner poles, in addition to
sixteen (16) bicycle racks, ten (10) designer benches, and a bicycle repair station that were installed
by the BID. All of the items are continually maintained by the BID and refurbished on an as -need
basis. In 2017, the BID completed a widespread refurbishment project, which included painting
the sign poles/frames and updating typeface on various wayfinding signage. In 2017 the BID also
added a fourth set of banner poles along S. Bayshore Drive (Northbound).
FACADE IMPROVEMENT GRANT PROGRAM:
The annual fagade grant program is an initiative that was started by the BID in 2011 aimed at
encouraging and assisting business and property owners within the District to restore and
improve their storefront appearances. The BID matches up to $5,000 for each facade
improvement project. Since2011, the Coconut Grove BID partnership has leveraged over
$1,000,000 dollars in private investment. These grants are available to all businesses upon
completion of a simple application.
SECURITY SHUTTER REMOVAL GRANT PROGRAM:
In 2014, the BID Board approved up to $200,000.00 for an outdoor shutter removal grant
program to assist BID property owners by covering up to 50% of the costs associated with the
removal of Hurricane Shutters and Outdoor Grilles within the District, as per Ordinance 13-
00359. The BID assisted fifteen (15) businesses in coming into compliance.
METAL HALIDE LIGHT FIXTURE INSTALLATION WITHIN ENTIRE DISTRICT:
The BID coordinated with the City of Miami Office of Capital Improvements and FPL for the
installation of 150 watt metal halide light fixtures throughout Grand Avenue, Main Highway,
Commodore Plaza and Fuller St. from 2010 through 2012. In 2016, another twenty-seven (27) 25
watt sodium vapor light fixtures that were also replaced with Victorian Metal Halide fixtures
along Florida Ave, Virginia St., and Mary St.
MARKETING & SPECIAL EVENTS
The BID's integral mission is to provide initiatives and programs to support and increase
exposure of small businesses and position Coconut Grove as a unique destination to shop, dine
and visit. This is completed through a strategic and integrated mix of branding, advertising,
marketing, public relations, and event management. The BID provides free yoga three (3) times
per week, along with free historic bike tours once per month on Saturday mornings. The BID also
produces the annual 411, of July Fireworks Show and other seasonal programs and events, in
addition to sponsoring the Grove's iconic events including regattas, the Coconut Grove Arts
Festival, King Mango Strut, and the Mad Hatter Arts Festival.
WEBSITE:
In 2010, the Coconut Grove BID purchased the rights to www.coconutgrove.com. The website
has since been expanded to store the merchant directory for the businesses within the District;
video and news capability; imagery database as well as other countless uses for the members of
the BID. The website is maintained by the Coconut Grove BID Marketing Department on a daily
basis to update the imagery, business directory, featured articles, events and other useful
information for residents and visitors alike.
DESTINATION MARKETING:
In 2016, the BID developed a year-round media plan integrating both traditional print and digital
advertising to promote and position Coconut Grove as a unique destination to shop, dine and
visit. Local and regional publications and media partners include: The Miami Herald, Indulge
Magazine, Miami Today, The Miami New Times, The Florida Villager, the Greater Miami
Convention & Visitors Bureau, Edible South Florida, Miami Magazine, Key Biscayne Magazine,
City & Shore Magazine, The New Tropic, The Welcome Channel, and Around Town.
BRANDING VIDEO:
In 2016, The BID created a 60 second brand video to be shared via social media and the new
website. The video highlights the rich history, beautiful bayside location, unique shops, galleries
and dining options in Coconut Grove. The video is also available to all merchants for use on their
websites and social media.
COCONUTGROVE.COM MOBILE SITE:
In 2016, the CoconutGrove.com mobile site was launched. The mobile site functions like an app
that helps visitors and locals navigate the District. The mobile site features a business directory;
map of stores, restaurants, and historic sites; as well as information about parking, upcoming
events and initiatives, and more.
WELCOME CHANNEL CO-OP:
The BID, in partnership with The Welcome Channel, offered BID Businesses an exciting co-op
program designed to reach travelers staying in South Florida hotels. The Welcome Channel is
Miami's premier visitor in -room programing and is viewed in thirty (30) hotels and over 9,500
hotel rooms. The commercial emphasized shopping, dining, historical landmarks, and
entertainment in Coconut Grove.
GMCVB TRAVEL / VACATION PLANNER & VISITORS GUIDE:
In 2016, the Coconut Grove BID continued their partnership with the Greater Miami Convention
& Visitors Bureau (GMCVB). The BID advertised in the GMCVB Travel Planner, Vacation Planner
and Visitors Guide with a combined readership of 2.8 million visitors promoting Coconut Grove
as an attractive world-class destination to shop, dine and visit.
SOCIAL MEDIA INITIATIVES:
Social media is one of the most powerful forms of communication. The BID's social media
marketing efforts center on creating valued, original content and captivating images that attract
attention and reach thousands of followers daily.
Instagram provides a unique platform for consumers and businesses to interact and post real-
time comments and responses. Growing the BID's Instagram, @CoconutGroveMiami, from
approximately 6,000 followers in December 2015 and to over 46,000 followers was a priority of
the BID to increase exposure.
The BID's Facebook page @CoconutGroveMiamiFL, is used to promote Coconut Grove as a
shopping and dining destination to both locals and visitors. The BID posts special events, free
community classes and tours, photos, news articles, promotions and currently has almost 20,000
followers.
TOUR BUS AMBASSADOR PROGRAM:
Stationed at the Welcome Kiosk in front of CocoWalk, our Tour Bus Ambassadors provided more
than 2,732 hours of hospitality services including giving directions, recommendations, and
helpful information of things to see and places to visit in Coconut Grove. Our Ambassadors meet
and greet tour bus arrivals daily and are always prepared to provide assistance.
SPECIAL EVENTS:
Coconut Grove's bayside location is one of the most scenic and ideal backdrops for outdoor
festivals such as the Coconut Grove Arts Festival, Grovetoberfest, Coconut Grove Pumpkin Patch,
Mad Hatter Arts Festival, and the King Mango Strut parade. Each year, these events attract
hundreds of thousands of people to the District and are supported by the BID.
SEASONAL EVENTS:
October 2017 kicked off the 6th season of Fashion, Art & Music Night (F.A.M) held on the first
Saturday of each month from October through April. Participating galleries, restaurants,
boutiques and businesses host artists, feature live music, offer special promotions and extended
hours on F.A.M. Nights. This year the BID integrated an interactive map on the mobile site
encouraging attendees to visit numerous businesses in the Grove.
Moreover, in 2017, the BID partnered with local restaurants to offer Wine Flight Wednesday. The
new weekly deal offered an appetizer and either a wine flight or whole bottle. The $33.00 price
tag was designed to honor the area's 33133 area code.
In 2018, the BID launched Movies in the Park held on the 4th Friday of each month in partnership
with the Barnacle Historic State Park. Attendees can enjoy Disney favorites and comedic classics
under the stars along beautiful Biscayne Bay.
Additionally, in 2018, the BID partnered with Entercom to host some of the nation's best musical
talents in the streets of Coconut Grove featuring live music, art, drink specials, and food from
local Coconut Grove restaurants.
COCONUT GROVE HISTORIC WALKING & BICYCLE TOURS:
To capitalize on Coconut Grove's unique and extensive history, the BID secured a partnership
with HistoryMiami in 2012 to offer free historic walking tours with celebrated historian, Dr. Paul
George. The BID also partnered with Royal Palm Tours of Miami to offer free historic bicycle
tours highlighting Coconut Grove's natural beauty with leading environmental expert, Frank W.
Schena, every 1s1 and 3rd Saturday of each month.
FREE WEEKLY YOGA:
Since 2013, the Coconut Grove BID has partnered with a local business, Dharma Studio, to
provide free community yoga classes every Tuesday night from 6:00 p.m. to 7:00 p.m. at Peacock
Park. In 2015, an additional Thursday evening class at Peacock Park was introduced. Due to the
growing popularity of the classes, an additional Saturday morning class was added on the rooftop
of the Mayfair Hotel & Spa. Over 100 classes are enjoyed by more than 8,000+ locals and visitors
annually.
4TH OF JULY FIREWORK SHOW:
Since 2012, the annual 4th of July Fireworks Celebration has drawn thousands of families, locals
and visitors. Attendees enjoy music, games and fireworks along Biscayne Bay. This year's event
will include live music by Spam Allstars and an enhanced family fun zone.
SUSTAINABILITY
TREE CANOPY PROTECTION:
The Tree Trimming Program was created to ensure the heralded Coconut Grove tree canopy will
be enjoyed today and for years to come. In 2015 and 2016, two phases of large-scale tree trimmings
were performed by BID -secured contracts to facilitate the trimming of 250+ trees located in the
public right of ways throughout our District boundaries. The BID continues to keep tree trimming
funds available in order to be able to address individual tree trimming and tree maintenance
projects. This routine trimming helped create a more sustainable canopy and reduced the number
of trees lost during Hurricane Irma.
EMERGENCY DEBRIS & REMOVAL SERVICES:
Mobilizing quickly, the BID put its existing hurricane preparation procedures into action, and
worked up until the day before Hurricane Irma to ensure that the District would be as resilient
as possible. All trash receptacles, flower baskets, freestanding planters, and overhead banners
were removed prior to the storm to reduce debris and damage potential. Immediately after the
storm, BID and Block by Block staff surveyed the District for damages. The BID quickly entered
into an agreement with local maintenance contractor SFM to have the extensive amounts of debris
collected and hauled away. While there were only three (3) trees lost, our contractor collected
over 300 cubic yards of debris. The more manageable debris, leaves, and extensive amount of
general trash was collected by the Block by Block cleaning ambassadors, who were at the crux of
restoring the District back to normalcy quickly after the storm.
FPL UTILITY BURIAL:
As part of our commitment to improve entry corridors that lead into the central core of the
Coconut Grove Business District, the BID is currently working with property owners along Grand
Avenue and McFarlane Road to facilitate an FPL utility burial project in the coming months. The
FPL burial project calls for the removal of eleven (11) utility poles that are currently found along
sidewalks on Grand Avenue and McFarlane Road that will allow for additional pedestrian
walking space and enhanced aesthetic appeal for this major entry point of the District.
RECYCLING PROGRAM:
This year, the City of Miami Department of Solid Waste worked with the BID to install twenty-
five (25) permanent receptacles throughout the area. These receptacles are serviced weekly and
collect cans and bottles. In 2017, the Department of Solid Waste recorded that 283.25 lbs. of
material were collected per week, which translates to about 14,279 lbs. per year of recyclable
waste being collected from Coconut Grove alone. BID staff coordinated with the City to determine
locations for the recycling receptacles, and continue to work with the Solid Waste Department to
make sure the receptacles are maintained regularly and remain in working condition. Additional
receptacles are slated to be installed in 2018.
CAPITAL IMPROVEMENT PROJECTS
COMMODORE PLAZA SIDEWALK IMPROVEMENTS:
In the summer of 2014, the City of Miami sidewalk improvements along Commodore Plaza
commenced. As part of the improvements, fifteen (15) new trees were planted to ensure a diverse
tree canopy for generations to come. The project also created wider sidewalks in some areas, in
addition to the installation of pedestrian crosswalks to encourage the safe flow of pedestrians
throughout the corridor. Improvements were funded by the District 2 Commissioner's office
and facilitated by the City of Miami Office of Capital Improvements and the BID's Capital
Committee.
VIRGINIA STREET SIDEWALK IMPROVEMENTS:
Also in 2014, sidewalk repairs were made to Virginia Street by the City of Miami Office of Capital
Improvements. As part of the improvements the taxi zone was relocated and sidewalks were
widened to create a sidewalk cafe dining area, in an effort to energize the Virginia St. with more
outdoor dining options.
GRAND AVENUE SIDEWALK IMPROVEMENTS:
Once completed, the Grand Avenue sidewalk replacement project will provide an improved
central thoroughfare that is more resilient, attractive, and enjoyable for local residents and
visitors. The project, which commenced in August 2017, includes the installation of new brick
pavers, replacement of sick/dying trees with new specimens, and the addition of Silva -cell
technology which reduce the uplifting of pavers from over -growing tree roots. The project
stretches along both sides of Grand Avenue from Mary Street to McDonald Street. Replacement
trees were selected to fall into the current tree -succession plan, which will help ensure that the
Avenue's canopy remains strong and lush throughout future generations. The BID has worked
with all project stakeholders to bring the project into fruition and continues to coordinate with
local merchants to address any issues throughout all phases of implementation.
FLORIDA AVENUE AND MARY ST. SIDEWALK IMPROVEMENTS:
Prior to 2014, the City of Miami Office of Capital Improvements completed sidewalk restoration
work on Florida avenue (from Virginia Street to Mary Street), as well as portions of the west
side of Mary Street, south of Oak Avenue. The work included planting new trees with Silva -cell
technology and the addition of artificial mulch. Akin to other sidewalk projects, the BID was a
key mechanism in ensuring adequate stakeholder collaboration and communication.
TRANSPORTATION
COCONUT GROVE TROLLEY:
In 2017, the BID purchased two trolleys ($400,000.00) for the City of Miami in an effort to create
an official Coconut Grove trolley route fulfilling one of the major goals and expenditure items
identified as high importance by the Coconut Grove BID since its inception in 2009. With stops
along Grand Avenue, South Bayshore Drive, City Hall, and the Douglas Road Metrorail station
located at 37th Avenue, the Coconut Grove trolley provided over 165,000 rides in its first year of
operation.
FREEBEE SERVICE:
In 2018, the BID launched Freebee which provides free transportation in six (6) passenger, street
legal, electric vehicles. To request a ride, customers can use a free app available on iPhones and
Android devices for on -demand services; flag down a Freebee vehicle; or use the call ahead
reservation system. In addition to providing a convenient way for people to move around within
the District, the Freebee app also serves as an economic development tool:
1. Supports local businesses: The Freebee app hosts a "Deals" section that allows BID
businesses to submit deals and specials directly to Freebee that then get posted to the app at no
cost to the businesses.
2. Points of Interest: The Freebee app includes a "Places to Bee" section that is customized
to each of their service areas. The BID will have the ability to submit information about attractions
including events, parks, facilities, hotels, restaurants, etc.
3. Social Media: Nicknamed "The Hive", the Freebee app also includes a section where selfie
photos taken on the rides are hosted. These photos are also often shared on Freebee's social media
sites.
4. Brand Ambassadors: Freebee's drivers serve as Brand Ambassadors for the BID and
inform the riders of upcoming events and promotions as well as provide printed marketing
materials to passengers.
CENTRALIZED VALET SERVICE:
In 2018, the BID served as the pilot location for the Miami Parking Authority's Centralized Valet
Program. The service is subsidized by the BID to allow for cheaper rates for those using the
service for less than two (2) hours. Users are able drop off and pick up their cars at four (4)
strategically placed locations throughout the District.
SENSOR PILOT PROGRAM:
In 2018, the BID also served as the pilot location for the Miami Parking Authority's (MPA) sensor
program. Through the sensor pilot program, the MPA will be able to provide data on utilization
and length of stay for on -street parking spaces and loading zones; eventually this info will be
translated into a mobile app for the public that will identify open parking spaces.
LOADING ZONES:
The BID and MPA representatives met with local businesses who most utilize the loading zones
to understand current delivery schedules and determine the feasibility of modifying hours to
make the zones available for public parking during non -authorized hours. As a result, a number
of other changes were made including reducing the number of parking spaces at several locations
and reducing the hours from 6:00 p.m. to 4:00 p.m., making those spots available for public
parking two (2) hours earlier. In total, six (6) additional parking spaces were added- and
seventeen (17) additional spaces after 4:00 p.m.
QUICK BUILD CROSSWALK PROGRAM:
In 2017, the BID collaborated with local civic organizations Grove 2030 and the Coconut Grove
Village Council to apply for a Miami -Dade Quick Build grant to install temporary crosswalks at
certain pedestrian junctions in Coconut Grove. The Quick Build Program, which provides
funding and technical assistance for temporary transportation improvements, approved the grant
in July 2017, and all stakeholders have worked to have the project realized. The temporary
crosswalks present an opportunity to increase the likelihood of Miami -Dade County allocating
funds to install permanent solutions. Crosswalks are slated to be added in 2018.
BICYCLE FRIENDLY INITIATIVES:
The bicycling community is an integral part of Coconut Grove, representing both residents and
patrons of our local businesses. In a quest to make Coconut Grove the best and safest bicycling
location in Miami, the Coconut Grove BID has implemented pedestrian and bicycle related
initiatives to encourage healthy and fun ways to explore and experience the District. In 2015,
seven (7) custom bike racks, ten (10) sidewalk benches and a bicycle repair station were installed
throughout the District. A total of eighteen (18) bicycle racks have been installed in the Distirct
since 2009.With the support of Panama Jack, the BID has facilitated the distribution of more than
70+ bicycles since 2013 to local hotels and businesses to encourage bicycling throughout the
District. In 2015, the BID expanded the program to charities, auctions, and various raffles to
support BID events and Coconut Grove's ever-growing bicycling community.
WHY RENEW THE COCONUT GROVE BID?
■ Maintain the services that the Grove residents and BID stakeholders have enjoyed for the
last 10 years and have come to expect.
■ The BID Board of Directors, in addition to the City of Miami Commission, will continue
to develop and oversee annual BID activities and budgets, ensuring that the Coconut
Grove BID will be accountable directly to those within the BID and to the City of Miami.
■ The BID assists the City by handling basic services including security, sanitization, and
beautification in addition to subsidizing major capital improvement projects.
VISION FOR THE COCONUT GROVE BID FOR THE NEXT 10 YEARS:
Community character distinguishes one place from another and makes a community desirable.
As the Grove is currently experiencing a renaissance, with a wave of public and private
investment, it is more important now than ever that the BID continue to provide the level of
service that property owners, businesses, residents, and visitors have not only come to love but
now also expect. The Coconut Grove Business Improvement District intends to continue to keep
the commercial streets of the District cleaner, safer, and more inviting with over $1.5 million in
services provided annually.
The Coconut Grove Business Improvement District recently completed a ten (10) year master plan
with unprecedented public input and support. The Plan will serve as a comprehensive roadmap
and a clear, coordinated plan for growing and improving Coconut Grove's central business
district while staying true to the unique character and history of the neighborhood. The plan,
which was led by local urban design studio P1usUrbia and the Miami office of the architecture
and planning firm Perkins+Will, was based on several meetings, a public visioning workshop,
and interviews with area residents, business owners, civic organizations, and other key
stakeholders, as well as more than 400 survey responses. In addition to defining six (6) focus
areas—identity & character, open space, mobility, land use & form, community, and resiliency—
the plan incorporates the goals of the Coconut Grove Village Council, Grove 2030, and other
previous plans into a singular effort.
Containing specific short, medium, and long-term actions to guide growth in the Grove in a
positive way, the Master Implementation Plan is intentionally flexible and can be modified to
keep pace with changing conditions, needs, and desires. Each action falls under the jurisdiction
of one or more governmental agencies or civic groups and may also require broader interagency
coordination and support.
The Coconut Grove BID is committed to providing safety support and hospitality services, along
with beautification and sustainability programs to ensure the District remains a welcoming
destination.
PROPOSED FISCAL YEAR 2019-2020 BUDGET
REVENUES:
Revenue
Proposed
Comments
2019 Budget
Parking Waivers
$378,724
Budgeted Parking Waiver fees reflect net of 10% contribution to the
Parking Waiver Trust fund as required by City Ordinance 13059.
Parking Surcharge
$280,000
Based projected surcharge revenue
Special Events
$2,500
Based on estimated collections.
Supplemental Fees
Sidewalk Cafe fees
$32,057
Estimates are based on square footage currently being used
Banner Fees
$6,000
Based on the number of Banner fees expected based on. previous years
BID Assessments
$494,695
Most property owners (85%) are taking advantage of the early payment
discount at 4%, 3% or 2%. It also includes a 2% processing fee for Miami
Dade County.
Regatta
$25,200
Based on estimated collections.
Park Parking
Other Income
$0
Miscellaneous income, refunds received throughout the year & insurance
reimbursements received annually. BID receives GMCVB $500
reimbursement for yearly dues every year.
Investment Income
$120,000
Based on projected investment income.
Collections
$5,000
As of 4/30/19: FY'09 ($1,959), FY'10 ($5,071), FY'17 ($1,351.50), and
Deferred
$40,477.50 for the current fiscal year for a total of $48,858.39.
Contribution from
$3,926,457
In FY'19 the BID has budgeted $100,000 for Peacock Park Improvements,
BID Fund for
$160,000 for lighting improvements; $100,000 for gateway features; $1.5M
Capital &
for Main Highway sidewalk restoration project; $100,000 improvements
Operations
to the website and creation of a mobile application to include parking
Projects &
info; additional events; $10,000 for new digital interactive kiosk at tour
Marketing
bus; $70,000 to enhance facade grant program. Incudes carryover of
Initiatives
$1.275M for FPL Utility Burial; $100,000 Main Highway Tree remediation;
$114,000 for FPL utility burial sidewalk restoration.
Total Revenue
$5,270,633
EXPENSES:
Expenses
Proposed
Comments
2019
Budget
Streetscape
$248,500
Streetscape line items for FY'19 include maintenance costs associated with the
flower basket and South Bayshore median maintenance projects, in addition to
public right of way tree trimming services, enhanced landscaping projects and a
digital kiosk to be placed at the tour bus drop off location.
Security
$191,000
FY'19 budget reflects increase to $15/ hour for Block by Block contracted security
employees for 132 hours of security coverage, on a weekly basis, Wednesday
through Sunday pursuant to RFP #14-601. Based on the continued decline in crime,
increase in security camera placement, and the exceptional services provide by
Block by Block, in FY'19 the BID will not continue to employ Off -Duty Police
Officers; savings will be utilized to increase vegetation ion the District as noted in
section 1.1.a of the BID Master Plan.
Sanitation
$165,000
FY'19 totals reflect the increase to $15/ hour for Block by Block contracted
sanitation employees, for 114 hours on a weekly basis Wednesday through
Sunday. Total of five (5) sanitation employees patrol the District as per
professional services agreement.
Special
$144,500
In FY'19 the BID will continue with seasonal events; additional funding is
Events &
allocated for an enhanced July 4th event, block parties with Entercom, and
BID Events
additional events during the summer months to drive local traffic into the Grove
during the slow season.
Marketing &
$606,000
In FY'19 the BID looks to continue the successful marketing initiatives begun in
Advertising
FY'17, with the addition of a PR Firm for $72,000, continuation of Grove
Ambassador services, GMCVB initiatives, free, year-round yoga, and free historic
bicycle & walking tours. The BID Board also recognized the need for a Business
Survival Fund to assist during the time of increased construction and disruption
in the District, as well as the need for a Marketing Opportunity Fund. Additional
initiatives include improvements to the website; creation of a mobile application
to include parking info; additional events; Freebee on -demand transportation
service.
Capital
$3,444,856
The FY'19 Capital Budget includes funds for street furniture and lighting, an
Projects
enhanced facade improvement and grant program, undergrounding of FPL lines,
Main Highway tree remediation and sidewalk restoration, and improvements at
Peacock Park.
General &
$470,777
FY'19 General Admin expenses include: staff salaries, annual audit, office rent and
Admin.
utilities, health insurance, insurances, bookkeeping, payroll, licensing and
association dues.
Total
$5,270,633
Expenses
City of Miami
1 i.RR cl
Legislation
alldl 1 l +
Resolution: R-18-0392
File Number: 4582
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 9/13/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE COCONUT
GROVE BUSINESS IMPROVEMENT DISTRICT ("BID"), ATTACHED AND
INCORPORATED, IN THE AMOUNT OF $5,270,633.00 TO PROVIDE FOR THE
MANAGEMENT, OPERATION, AND MAINTENANCE OF THE BID FOR THE
FISCAL YEAR COMMENCING OCTOBER 1, 2018, AND ENDING SEPTEMBER
30, 2019, SUBJECT TO RE-ESTABLISHMENT OF THE BID BY THE APPROVAL
OF A MAJORITY OF THE AFFECTED PROPERTY OWNERS FOR THE
CONTINUED EXISTENCE OF THE BID.
WHEREAS, the City of Miami ("City") established, approved, and created the Coconut
Grove Business Improvement District ("BID") pursuant to Ordinance No. 13059 adopted March
12, 2009, as subsequently amended by Ordinance No. 13171 adopted May 13, 2010, and
Ordinance No. 13255 adopted March 10, 2011; and
WHEREAS, the BID was established to stabilize and improve retail and other
businesses within Coconut Grove through promotion, management, marketing, and other similar
services including, but not limited to, coordination, funding, implementation, and maintenance of
infrastructure improvements and other projects; and
WHEREAS, Section 2-1257 of the Code of the City of Miami, Florida, as amended ("City
Code"), provides that the BID shall submit its annual budget for its management, operation, and
maintenance to the City Commission for approval; and
WHEREAS, the BID Board reviewed and approved the BID's annual budget for Fiscal
Year 2018-2019 on June 11, 2018 in the amount of $5,270,633.00; and
WHEREAS, subsequently, on July 12, 2018, the City Commission adopted Resolution
No. R-18-0294 to re-establish the BID and to authorize the levy and collection of a special
assessment for a period of ten (10) years subject to the approval of a majority of affected
property owners for the continued existence of the BID; and
WHEREAS, the process of obtaining the votes by affidavits of the affected property
owners is ongoing, with an affidavit final filing date of October 15, 2018, and subsequent
certification of the affidavits by the City Clerk on October 19, 2018; and
WHEREAS, the BID requests the approval of the budget for the Fiscal Year
commencing October 1, 2018, and ending September 30, 2019, in the amount of
$5,270,633.00, subject to the re-establishment of the BID by the approval of a majority of the
affected property owners for the continued existence of the BID;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
City of Miami Page 1 of 2 File ID: 4582 (Revision:) Printed On: 12/13/2018
File ID: 4582
Enactment Number: R-18-0392
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The BID's annual budget in the amount of $5,270,633.00, attached and
incorporated, for the fiscal year commencing October 1, 2018, and ending September 30, 2019,
is approved and adopted subject to the re-establishment of the BID by the approval of a majority
of the affected property owners for the continued existence of the BID.
Section 3. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
APPROVED AS TO FORM AND CORRECTNESS:
1
iria i : nd- e�z City Attor ey 9/4/2018
' If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission
City of Miami Page 2 of 2 File ID: 4582 (Revision:) Printed on: 12/13/2018
Coconut Grove Business Improvement District
Budget Template FY 2018-19 Proposed Budget Yes
Printed: 8/28/2018 4:16 PM Page 1 of 2
FY 2014-15 Actual
FY 2015-16 Actual
FY 2016-17 Actual
FY 2017-18 Budget
FY 2017-18 Projection
FY 2018.19 Proposed
Difference
Notes
Number of Full -Time Positions
3
3
3
4
2
4
$0
Are any positions funded in other budgets?
No
Revenues
Parking Waiver Fees
$384,148
$371,968
$367,437
$390,700
$391,734
$378,724
-$11,976
Parking Surcharge
$265,562
$276,091
$272,000
$275,000
$275,000
$280,000
$5,000
Special Event Supplemental Fees
$15,825
$30,356
$11,501
$11,000
$0
$2,500
-$8,500
Sidewalk Cafe Fees
$57,653
$33,751
$44,654
$45,000
$32,557
$32,057
-$12,943
Overhead Banner Fees
$4,233
$7,217
$6,858
$6,000
$5,130
$6,000
$0
BID Assessment Dues
$501,130
$493,455
$509,428
$507,277
$513,094
$494,695
-$12,582
Regatta Park Parkin
$0
$21,600
$28,540
$25,200
$3,600
Other Income
$500
$6,145
$24,821
$0
$0
$0
$0
Investment Income
-$17,967
$491,578
$579,896
$190,000
$190,000
$120,000
1 -$70,000
Collections Deferred
$0
$0
$0
$15,000
$0
$5,000
-$10,000
Contribution from BID Fund
$0
$400,000
$1,992,000
$1,992,000
$3,926,457
$1,934,457
In FY'19 the BID has budgeted $100,OOOfor Peacock Park Improvements, $160,000
for lighting improvements; $100,OOOfor gateway features; $1.5M for Main
Highway sidewalk restoration project; $100,000 improvements to the website and
creation of a mobile application to include parking info; additional events; $10,000
for new digital interactive kiosk at tour bus; $70,000 to enhance facade grant
program, Incudes carryover of $1,275M for FPL Utility Burial; $100,000 Main
Highway Tree remediation; $114,OOOfor FPL utility burial sidewalk restoration.
Revenue Grand Total
$1,211,085
$1,710,561
$2,216,596
$3,453,577
$3,428,055
$5,270,633
$1,817,056
Expenditures
Regular Salary and Wages
$202,553
$238,831
$223,381
$260,000
$205,233
$235,000
-$25,000
Fringe Benefits
$0
$0
$0
$0
$0
$0
$0
FICA Taxes
$16,000
$16,000
$16,832
$21,757
$21,757
$21,020
-$737
Retirement Contributions
$0
$0
$0
$3,000
$3,000
$3,000
$0
Life and Health Insurance
$20,500
$20,500
$16,015
$22,000
$31,020
$31,020
$9,020
The increase is the result having full time employees instead of part times.
Workers' Compensation
$523
$775
$737
$737
$737
$737
$0
Professional Services - Le al
$9,600
$0
$0
$0
$0
$0
$0
Accounting and Auditing
$76,500
$76,500
$76,000
$76,500
$76,500
$76,500
$0
Other Contractual Services
$313,513
$308,216
$369,324
$489,700
$489,700
$604,500
$114,800
Increase in Sanitation, Security and off -Duty Police contracts due to 40% increase in
the hourly living wage rates
Travel and Per Diem
$2,000
$2,000
$2,000
$1,000
$200
$1,000
$0
Communications and Related Services
$0
$0
$0
$50,000
$50,000
$72,000
1 $22,000
In FY'18 the BID Board voted to piggyback on a contract for marketing and public
relations services with Schwartz Media, LLC. The PSA was finalized and billing
monthly $6,000 began May 1, 2018. Previous contract had expired with ZMPR
lwhich was $4,100 monthly.
Postage
$1,050
$1,000
$1,000
$1,000
$1,000
$1,000
$0
Utility
$5,000
$5,000
$5,190
$7,000
$7,000
$7,000
$0
Rentals and Leases
$38,000
$38,000
$39,427
$46,403
$48,682
$46,000
-$403
Repair and Maintenance Services
$0
$0
$0
$0
$0
$0
$0
Printing and Binding
$0
$24,000
$25,195
$27,000
$27,000
$27,000
$0
Advertising and Related Costs
$186,667
$153,729
$228,289
$535,900
$530,207
$534,000
-$1,900
Office Supplies
$6,000
$7,000
$7,000
$6,500
$7,000
$7,000
$500
Operating Supplies
$0
$0
$0
$0
$0
$0
$0
Motor Fuel
$0
$0
$0
$0
$0
$0
$0
Public Safety Supplies
$0
$0
$0
$0
$0
$0
$0
Subscriptions, Memberships, and Licenses
$2,000
$4,500
$4,500
$5,000
$5,000
$5,000
$0
Interfund Transfer
$0
$0
$0
$0
$0
$0
$0
Capital Projects and Purchases
$93,289 1
$120,953
1 $509,131
1 $1,748,200
$247,644
$3,444,856
$1,696,656
The FY'19 Capital Budget includes funds for street furniture and lighting, an
enhanced facade improvement and grant program, undergrounding of FPL lines,
Main Highway tree remediation and sidewalk restoration, and improvements at
Peacock Park.
All Other Expenditures
$194,078
$248,723
$190,383
$86,893
$118,015
$154,000
$67,107
I In FY'19, Other expenditures include Special/BID Events &The BID's Office
Insurance. Streetscape is now a contractual agreement
Printed: 8/28/2018 4:16 PM Page 1 of 2
Coconut Grove Business Improvement District
Budget Template FY 2018-19 Proposed Budget Yes
Printed: 8/28/2018 4:16 PM Page 2 of 2
FY 2014-15 Actual
FY 2015-16 Actual
FY 2016-17 Actual
FY 2017-18 Budget
FY 2017-18 Projection
FY 2018-19 Proposed
Difference
Notes
Number of Full -Time Positions
3
3
3
4
2
4
$0
Are any positions funded in other budgets?
No
Parking Surcharge Transfer to Surcharge
Fund
$177,000
$76,180
$15,708
$64,987
$0
$0
1 -$64,987
The parking surcharge transfer varies as it depends on how much funds can be
used in the projects/expenses that meet the restrictive requirements ofthe
surcharge funds. The funds that can not be utilized have to be transferred to the
surcharge fund in the investment account.
Expenditure Grand Total
$1,344,273
$1,341,907
$1,730,112
$3,453,577
$1,869,695
$5,270,633
$1,817,056
Revenues Minus Expenditures
-$133,188 1
$368,654
1 $486,484
1 $0
1 $1,558,360
$0
$0
Printed: 8/28/2018 4:16 PM Page 2 of 2