HomeMy WebLinkAboutLegislationResolution
File Number: 16.00442 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH
ATTACHMENT(S), AMENDING APPROPRIATIONS RELATING TO THE
GENERAL FUND, SPECIAL REVENUE FUND, AND DEBT SERVICE FUND
FOR THE FISCAL YEAR 2016-2016, PURSUANT TO RESOLUTION NO. 15-
0416, ADOPTED SEPTEMBER 24, 2015, FOR THE FISCAL YEAR ENDING
SEPTEMBER 30,2016; RATIFYING, APPROVING, AND CONFIRMING
CERTAIN NECESSARY ACTIONS BY THE CITY MANAGER AND
DESIGNATED DEPARTMENTS IN ORDER TO UPDATE THE RELEVANT
FINANCIAL CONTROLS AND COMPUTER SYSTEMS IN CONNECTION
THEREWITH AND FOR GRANTS IN PROGRESS; AND PROVIDING FOR
APPLICABLE EFFECTIVE DATES.
WHEREAS, on September 24, 2015, pursuant to Resolution No. 15-0416, the City of
Miami ("City") adopted the General Fund Budget for Fiscal Year 2015-16 in the amount of
$643,268,900 and the total Budget for all funds in the amount of $942,586,600 ("Adopted
Budget"); and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $268,768,800; and
WHEREAS, the General Fund appropriation is being changed from the Adopted Budget
of $643,268,900 to $645,744,200; and
WHEREAS, the Special Revenue Fund appropriation is being changed from the
Adopted Budget of $156,667,700 to $172,214,000; and
WHEREAS, the Debt Service Fund appropriation is being changed from the Adopted
Budget of $62,265,200 to $64,613,600; and
WHEREAS, the Internal Service Fund appropriation remains $80,484,700; and
WHEREAS, the total Adopted Budget for all funds is being changed from $942,586,600
to $963,066,500; and
WHEREAS, additionally, it is in the best interests of the City to authorize the City
Manager to make any necessary corresponding changes to adjust, amend, and appropriate for
the City's Operating Budget, the Five -Year Financial Plan, and the Strategic Plan resulting from
this amendatory Resolution; and
City of Miami Page 1 of 7 File Id,,16-00442 (Version 1) Printed On:4129116
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Resolution
File Number: 16.00442 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH
ATTACHMENT(S), AMENDING APPROPRIATIONS RELATING TO THE
GENERAL FUND, SPECIAL REVENUE FUND, AND DEBT SERVICE FUND
FOR THE FISCAL YEAR 2016-2016, PURSUANT TO RESOLUTION NO. 15-
0416, ADOPTED SEPTEMBER 24, 2015, FOR THE FISCAL YEAR ENDING
SEPTEMBER 30,2016; RATIFYING, APPROVING, AND CONFIRMING
CERTAIN NECESSARY ACTIONS BY THE CITY MANAGER AND
DESIGNATED DEPARTMENTS IN ORDER TO UPDATE THE RELEVANT
FINANCIAL CONTROLS AND COMPUTER SYSTEMS IN CONNECTION
THEREWITH AND FOR GRANTS IN PROGRESS; AND PROVIDING FOR
APPLICABLE EFFECTIVE DATES.
WHEREAS, on September 24, 2015, pursuant to Resolution No. 15-0416, the City of
Miami ("City") adopted the General Fund Budget for Fiscal Year 2015-16 in the amount of
$643,268,900 and the total Budget for all funds in the amount of $942,586,600 ("Adopted
Budget"); and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $268,768,800; and
WHEREAS, the General Fund appropriation is being changed from the Adopted Budget
of $643,268,900 to $645,744,200; and
WHEREAS, the Special Revenue Fund appropriation is being changed from the
Adopted Budget of $156,667,700 to $172,214,000; and
WHEREAS, the Debt Service Fund appropriation is being changed from the Adopted
Budget of $62,265,200 to $64,613,600; and
WHEREAS, the Internal Service Fund appropriation remains $80,484,700; and
WHEREAS, the total Adopted Budget for all funds is being changed from $942,586,600
to $963,066,500; and
WHEREAS, additionally, it is in the best interests of the City to authorize the City
Manager to make any necessary corresponding changes to adjust, amend, and appropriate for
the City's Operating Budget, the Five -Year Financial Plan, and the Strategic Plan resulting from
this amendatory Resolution; and
City of Miami Page 1 of 7 File Id,,16-00442 (Version 1) Printed On:4129116
WHEREAS, by separate Resolution No. adopted 2016,
the City is also amending its Multi -Year Capital Plan ("Amended Multi -Year Capital P|an")for
changes corresponding with this Resolution; and
WHEREAS, itisalso iDthe best interests of the City to ratify, approve, and confirm
certain necessary actions Ofthe City Manager and designated City Departments inorder tO
update the relevant financial controls, project close-outs, accounting entries, and computer
8y8ƒHDlG in connection h9[9VVifh and for grants in progress;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The following appropriations are made for the municipal operations of the
General Fund for Fiscal Year commencing October 1.2015and ending September 80.2O18:
GENERALFUND
AMENDED BUDGET
Mayor
$ 1,075,000
C}onon`|aa|onena
2,858.400
City Manager
3.204'600
Office nfAgenda Coordination
361.800
Auditor General
1,200.900
Capital Improvements and Transportation
Pnognenn
5.455.200
O|ty/\oorney
7.015,100
City Clerk
1.624.700
Civil Service
443,000
Code Compliance
5.584.580
Office ofCommunications and Protocol
1.078.400
Equal Opportunity and Diversity Programs
369,900
OffioeofFilm and Entertainment
` 381'100
Finance
8.506,800
Grants Administration
1,266.600
Human Resources
4.114.000
Information Technology
8,821'700
Management &Budget
2.135.400
Neighborhood Enhancement Team (NET)
4.878'400
Procurement
2.102.200
Building Department
10.361.800
Planning &Zoning
8,829,100
General Services Administration
22.395'700
Public Works Department
20'808'000
Solid Waste
30.508'900
Fire -Rescue
119'630,100
Police
208,542,700
Dept. ofReal Estate and Asset Management
8,479,200
Parks &Recreation 38'485.300
Risk Management 2'824.900
Community and Economic Development 2,252.700
Non -Departmental Accounts (NDA) 28.909,600
(Transfers -Out) 84,633,700
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Reserves Based on Financial Integrity Principles:
(Included in General Fund - NDA)
Contingency Reserves $ 5,000,000
Undesignated Reserves -
TOTAL RESERVES $ 5,000,000
Section 3. The above appropriations for the General Fund are made based on the
following sources of revenues for Fiscal Year ending September 30, 2016:
GENERAL FUND
Property Taxes
Franchise Fees and Other Taxes
Interest
Transfers -In
Fines and Forfeitures
Intergovernmental Revenues
Licenses and Permits
Other Revenues
Charges for Services
TOTAL GENERAL FUND
REVENUES
$ 268,768,800
104,403,200
2,126, 300
4,481,100
11,572,900
63,742,800
58,502,300
35, 720,900
96,425,900
$ 645,744,200
Section 4. The following appropriations are made for the municipal operations of Debt
Service Funds for Fiscal Year ending September 30, 2016:
DEBT SERVICE FUNDS AMENDED BUDGET
Special Obligation Bonds, Loans, Other Debt $ 38,510,100
General Obligation Bonds 26,103,500
TOTAL DEBT SERVICE FUNDS $ 64,613,600
Section 5. The above appropriations for Debt Service Funds are made based on the
following sources of revenues for Fiscal Year ending September 30, 2016:
DEBT SERVICE FUNDS REVENUES
Property Taxes
Transfers -In an Other Revenues
TOTAL DEBT SERVICE FUNDS
26,103,500
38,510,100
$ 64,613,600
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Section 6. The following appropriations are made for the municipal operations of Special
Revenue Funds for Fiscal Year ending September 30, 2016:
SPECIAL REVENUE FUNDS AMENDED BUDGET
City Clerk Services $ 927,300.00
Community Development 60,253,200
Department of Real Estate and Asset Management Services 7,753,000
Departmental Improvement Initiative
Economic Development (SR)
Emergency Funds
Fire Rescue Services
General Special Revenue
Homeless Program
Law Enforcement Trust Fund
Miami Ballpark Parking Facilities
Parks & Recreation Services
Planning Services
Police Services
Public Works Services
Solid Waste Recycling Educational Trust Fund
Transportation and Transit
Tree Trust Fund
UASt-Fire Rescue
TOTAL SPECIAL REVENUE FUNDS
11,399,700
196,300
100,000
5,381,300
1.,452,000
2,860,400
2,163, 600
6,598,400
2,381,000
13,783,100
14,322,000
8,366,900
1,175, 900
24,812,400
3,545,900
4,742,600
172,214,000
Section 7. The above appropriations for Special Revenue Funds are made based on the
following sources of revenues for Fiscal Year ending September 30, 2016:
SPECIAL REVENUE FUNDS REVENUES
All Sources $ 172,214,000
TOTAL SPECIAL REVENUE FUNDS $ 172,214,000
Section 8. The following appropriations are made for the municipal operations of
Internal Service Funds for Fiscal Year ending September 30, 2016;
INTERNAL SERVICE FUND AMENDED BUDGET
Life and Health Insurance 42,845,900
Workers' Compensation 17,015,000
Others 20,623,800
TOTAL INTERNAL SERVICE FUND $ 80,484,700
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Section 9, The above appropriations for Internal Service Funds are made based on the
following sources of revenues for Fiscal Year ending September 30, 2016:
INTERNAL SERVICE FUND REVENUES
All Sources $ 80,484,700
TOTAL INTERNAL SERVICE FUND $ 80,484,700
Section 10. (a) This Resolution is a resolution of precedent and all other resolutions in
conflict with it are held null and void insofar as they pertain to these appropriations; however, no
provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as
set forth in Sections 18-600 through 18-503 of the Code of the City of Miami, Florida, as
amended ("City Code"). The appropriations are the anticipated expenditure requirements for
the City, but are not mandatory should efficient administration of City Departments and Boards
or altered economic conditions indicate that a curtailment in certain expenditures is necessary
or desirable for the- general welfare of the City, The City Manager is specifically authorized to
transfer funds between accounts and withhold any of these appropriated funds from
encumbrance or expenditure should such action appear advantageous to the economic and
efficient operation of the City. The City Manager is also authorized to transfer any excess
unrestricted moneys from other funds to the General Fund provided that those are appropriated
moneys which are no longer needed to implement the original purpose of the appropriation,
which are legally available at the time of such transfer, and whose expenditure is not limited to
use for any other specified purpose.
(b) The City Manager is further authorized (1) to adjust, amend, and
appropriate for the Operating Budget, the Five -Year Financial Plan, the Strategic Plan, and the
Amended Multi -Year Capital Plan, with the transfers in and/or out, as necessary and applicable,
of legally available funds, and (2) to designate projects, services, components, values, amounts,
and uses, as necessary and applicable, for the particular purposes stated and adopted by the
City Commission on September 24, 2015 as amended by this Resolution,
Section 11. All departments and the number of employees designated therein provided
for in this budget either by position summary or by the organizational chart are deemed
approved by the City Commission. Any permanent change regarding same shall require City
Commission approval.
Section 12. The City Manager is authorized to administer the executive pay plan and
benefit package, and to disburse the funds appropriated herein for said purpose in a manner he
deems appropriate. The City Manager is also authorized to administer and disburse the City
Commission benefit package. With the exception of those positions in which the salary is
established by City Commission action, the City Manager is further authorized to establish the
salaries of those employees in executive and staff positions in accordance with the executive
and staff pay plan. These employees may receive any salary increases given in Section 13.
Section 13. The City Manager is authorized to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil Service,
executive and staff employees as may be approved by the City Manager.
Section 14. Nothing contained in this Resolution shall be construed as to prohibit or
prevent the City Manager, the administrative head of the City of Miami, who is responsible for
the efficient administration of all Departments, from exercising the power granted to and
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imposed upon him/her in the City Charter to fix, adjust, raise, or lower salaries, and to create,
abolish, fill or hold vacant, temporary or permanent positions whenever it has been determined
by the City Manager to be in the best interest of efficient and economical administration of the
City and all its Departments. The authority contained in this Section shall also be applicable
whenever the City Manager shall cause a Department to reorganize itself to perform its services
more efficiently. Such reorganization may include reduction of budgeted positions,
reclassification of positions, and alteration of the number of budgeted positions in any given
classification.
Section 15, (a) (1) The transfer of funds between the detailed accounts
comprising any separate amount appropriated by the above sections hereof is approved and
authorized when such transfer shall have been made at the request of the City Manager and
when such transfer shall have been made of any part of an unencumbered balance of an
appropriation to or for a purpose or object for which the appropriation for the herein fiscal year
has proved insufficient.
(2) The transfer of funds between the detailed accounts
comprising any separate amount appropriated by the above sections hereof is approved and
authorized when such transfer of funds is made at the request of the City Manager and when
such transfer is to be made between the detailed accounts appropriated to the same office,
department, or division.
(b) (1) To effect salary adjustments, the City Manager is further
authorized to make departmental and other transfers from any reserve accounts established in
the General Fund, and is authorized to approve transfers for any unforeseen requirements of all
appropriated funds as may be required so long as such transfer is consistent with the provisions
contained in Chapter 18, Article IX of the Code of the City of Miami, Florida, as amended.
(2) To facilitate effective budgetary control and sound fiscal
management, the City Manager is further authorized to transfer funds from departmental budget
reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds, and
to departmental budget reserve accounts from the Emergency Account of Non -Departmental
Accounts to other Funds,
(3) The Emergency Account is declared to be appropriated to
meet emergency expenses and is subject to expenditure by the City Manager for any
emergency purpose.
(c) Except as herein provided, transfers between items appropriated shall
be authorized by resolution amendatory hereto, except that transfers from the Non -
Departmental Accounts may be made by resolution.
Section 16.. (a) The City Manager is authorized to invite or advertise for bids for the
purchase of any material, equipment, physical improvement, or service provided by the
aforementioned appropriations or which may be provided for in accordance with the authority of
Section 18, for which formal bidding is required. Such bids to be returnable to the City
Commission or City Manager in accordance with Charter or City Code provisions.
(b) Further, expenditure of the herein appropriated funds Is authorized in
the procurement of goods and services by award or contract for the same by the City
Commission following the use, if applicable, of competitive negotiations unless the award of
such contract by the City Manager is expressly allowed under City Code provisions.
Section 17. Certain necessary actions by the City Manager and the designated
Departments in order to update the relevant financial controls, project close-outs, accounting
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entries, and computer systems in connection herewith and for grants in progress are hereby
ratified, approved, and confirmed.
Section 18. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor. {1}
AS TO I�Q;RM A CORRECTNESS:
��
tTORIA VENDI
CITY ATTORNEY
Footnotes:
{1} If the Mayor does not sign this Resolution, it shall become effective at the end of the ten
(10) calendar days from the date it was passed and adopted. If the Mayor vetoes this
Resolution, it shall become effective immediately upon override of the veto by the City
Commission.
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