HomeMy WebLinkAboutAgenda Item Summary Form",A1' UF..4y
AGENDA ITEM SUMMARY FORM
File ID: #5380
Date: 01/31/2019 Requesting Department: Office of
Management and Budget
Commission Meeting Date: 02/14/2019 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Amend - Adopted Operating Budget for Labor Agreements
Purpose of Item:
A resolution amending the FY 2018-19 Adopted Operating Budget to accommodate the
Labor Agreements and Settlements with the International Association of Fire Fighters
(IAFF), the AFSCME 1907 General Employees (AFSCME), and the Fraternal Order of
Police (FOP) adopted by the City Commission in September and October 2018.
Background of Item:
The City Commission approved labor agreements and settlements with the IAFF, the
AFSCME General Employees, and the FOP in September and October 2018. At that
time, the City Commission was informed that the Budget would require amendment to
utilize prior -year fund balance for all damages and prior -year expenditures and to
spread on-going costs from the reserve in the Non -Departmental Accounts to each
Department. This agenda item requests approval for those amendments.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Item is an Expenditure
Total Fiscal Impact:
$ 33,050,000.00
Reviewed By
Office of Management and Budget Christopher M Rose
City Manager's Office
Sandra Bridgeman
Legislative Division
Valentin J Alvarez
City Manager's Office
Nikolas Pascual
Office of the City Attorney
Xavier Alban
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
City Commission
Maricarmen Lopez
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Department Head Review
Completed
01/31/2019 6:34 PM
Assistant City Manager Review
Completed
02/04/2019 5:32 PM
Legislative Division Review
Completed
02/05/2019 10:29 AM
City Manager Review
Completed
02/05/2019 11:21 AM
ACA Review
Completed
02/05/2019 5:45 PM
Deputy City Attorney Review
Completed
02/05/2019 6:28 PM
Approved Form and Correctness
Completed
02/05/2019 6:52 PM
Meeting
Completed
02/14/2019 9:00 AM
Signed by the Mayor
Completed
02/25/2019 4:15 PM
Signed and Attested by the City Clerk
Completed
02/25/2019 4:42 PM
Rendered
Completed
02/25/2019 4:42 PM
A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING APPROPRIATIONS
RELATING TO THE GENERAL FUND, DEBT SERVICE FUND, SPECIAL REVENUE
FUND, AND INTERNAL SERVICE FUND FOR THE FISCAL YEAR 2018-2019
PURSUANT TO ORDINANCE NO.13790, ADOPTED SEPTEMBER 27, 2018, FOR
THE FISCAL YEAR ENDING SEPTEMBER 30, 2019; RATIFYING, APPROVING, AND
CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND
DESIGNATED DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL
CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER
SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; AND
PROVIDING FOR APPLICABLE EFFECTIVE DATES.
WHEREAS, on September 27, 2018, the City Commission, pursuant to Ordinance No.
13790, adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year
beginning October 1, 2018 and ending September 30, 2019 ("Fiscal Year 2018-19") in the
amount of $763,002,000.00 and the total Budget for all non -capital funds in the amount of
$1,098,979,000.00 ("Adopted Budget"); and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $359,685,000.00; and
WHEREAS, the General Fund appropriation is being changed from the Adopted Budget
of $763,002,000.00 to $796,052,000.00 reflecting the addition of $33,050,000.00 from Prior
Year Unrestricted General Fund Balance; and
WHEREAS, the Special Revenue Fund appropriation remains $161,838,000.00; and
WHEREAS, the Debt Service Fund appropriation remains $73,823,000.00; and
WHEREAS, the Internal Service Fund appropriation remains $100,316,000.00; and
WHEREAS, the total Adopted Budget for all funds is being changed from
$1,098,979,000.00 to $1,132,029,000.00; and
WHEREAS, it is necessary to allocate $33,050,000.00 from the Prior Year Unrestricted
General Fund Balance to cover the one-time payouts and reallocate $14,768,000.00 from Non -
Departmental "Reserves For Labor' line items due to the Collective Bargaining Agreements and
related settlement agreements already approved by the City Commission by Resolution Nos.
18-0488, 18-0489, 18-0438, 18-0439, 18-0440, and 18-0413, incorporated herein by this
reference;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
-,IV ov .
City of Miami
City Hall
IIS iit A4to
� „1,l ,a
Legislation
3500 Pan American Drive
r —R ��
Miami, FL 33133
Resolution
www.miamigov.com
Enactment Number: R-19-0063
File Number: 5380
Final Action Date:2/14/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING APPROPRIATIONS
RELATING TO THE GENERAL FUND, DEBT SERVICE FUND, SPECIAL REVENUE
FUND, AND INTERNAL SERVICE FUND FOR THE FISCAL YEAR 2018-2019
PURSUANT TO ORDINANCE NO.13790, ADOPTED SEPTEMBER 27, 2018, FOR
THE FISCAL YEAR ENDING SEPTEMBER 30, 2019; RATIFYING, APPROVING, AND
CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND
DESIGNATED DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL
CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER
SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; AND
PROVIDING FOR APPLICABLE EFFECTIVE DATES.
WHEREAS, on September 27, 2018, the City Commission, pursuant to Ordinance No.
13790, adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year
beginning October 1, 2018 and ending September 30, 2019 ("Fiscal Year 2018-19") in the
amount of $763,002,000.00 and the total Budget for all non -capital funds in the amount of
$1,098,979,000.00 ("Adopted Budget"); and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $359,685,000.00; and
WHEREAS, the General Fund appropriation is being changed from the Adopted Budget
of $763,002,000.00 to $796,052,000.00 reflecting the addition of $33,050,000.00 from Prior
Year Unrestricted General Fund Balance; and
WHEREAS, the Special Revenue Fund appropriation remains $161,838,000.00; and
WHEREAS, the Debt Service Fund appropriation remains $73,823,000.00; and
WHEREAS, the Internal Service Fund appropriation remains $100,316,000.00; and
WHEREAS, the total Adopted Budget for all funds is being changed from
$1,098,979,000.00 to $1,132,029,000.00; and
WHEREAS, it is necessary to allocate $33,050,000.00 from the Prior Year Unrestricted
General Fund Balance to cover the one-time payouts and reallocate $14,768,000.00 from Non -
Departmental "Reserves For Labor' line items due to the Collective Bargaining Agreements and
related settlement agreements already approved by the City Commission by Resolution Nos.
18-0488, 18-0489, 18-0438, 18-0439, 18-0440, and 18-0413, incorporated herein by this
reference;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The following appropriations are made for the municipal operations of the
General Fund for Fiscal Year 2018-19:
General Fund Expenditures
Adopted Budget
FY 2018-19
From Labor
Rerserve in
NDA
From Prior
Year Fund
Balance
Amended
Budget
FY 2018-19
Mayor
$ 1,454,000
-
$ 1,454,000
Commissioners
3,912,000
-
3,912,000
City Manager
2,850,000
1,000
2,851,000
Agenda Coordination
402,000
-
402,000
Building
14,285,000
526,000
14,811,000
Capital Improvements
3,658,000
69,000
3,727,000
City Attorney
9,356,000
13,000
9,369,000
City Clerk
1,845,000
64,000
1,909,000
Civil Service
445,000
6,000
451,000
Code Compliance
6,934,000
360,000
7,294,000
Communications
2,149,000
74,000
2,223,000
Equal Opportunity and Diversity Programs
464,000
-
464,000
Finance
9,296,000
206,000
9,502,000
Fire -Rescue
143,167,000
7,339,000
150,506,000
Fire -Rescue - Retro
12,050,000
12,050,000
General Services Administration
25,258,000
628,000
25,886,000
Grants Administration
1,712,000
32,000
1,744,000
Housing and Community Development
1,689,000
152,000
1,841,000
Human Resources
4,736,000
72,000
4,808,000
Human Services
4,381,000
94,000
4,475,000
Independent Auditor General
1,368,000
-
1,368,000
Innovation and Technology
13,597,000
158,000
13,755,000
Management and Budget
2,499,000
24,000
2,523,000
Neighborhood Enhancement Team (NET)
7,382,000
198,000
7,580,000
Parks and Recreation
47,754,000
901,000
48,655,000
Planning
5,789,000
142,000
5,931,000
Police
245,192,000
2,918,000
248,110,000
Procurement
2,572,000
86,000
2,658,000
Real Estate and Asset Management
13,090,000
113,000
13,203,000
Resilience and Public Works
22,432,000
392,000
22,824,000
Resilience and Sustainability
723,000
-
723,000
Risk Management
2,952,000
89,000
3,041,000
Solid Waste
33,884,000
-
33,884,000
Zoning
3,089,000
111,000
3,200,000
Transfers -OUT
54,870,000
54,870,000
Non -Departmental
67,816,000
(14,768,000)
53,048,000
Non -Departmental Police Damages
15,500,000
15,500,000
Non -Departmental Fire Damages
5,500,000
5,500,000
TOTAL GENERAL FUND
763,002,000
-
33,050,000
796,052,000
Reserves Based on Financial Integrity Principles:
(Included in General Fund - NDA)
Contingency Reserves $ 5,000,000
Undesignated Reserves -
TOTAL RESERVES
$ 5,000,000
Section 3. The above appropriations for the General Fund are made based on the
following sources of revenue for Fiscal Year 2018-19:
General Fund Revenue
Adopted Budget
FY 2018-19
Amended Budget
Budget
Amendment Value FY 2018-19
Property Taxes
$359,685,000
$359,685,000
Franchise Fees and Other Taxes
115,757,000
115,757,000
Interest
3,623,000
3,623,000
Transfers -IN
5,348,000
5,348,000
Fines and Forfeitures
5,460,000
5,460,000
Intergovernmental Revenues
77,579,000
77,579,000
Licenses and Permits
67,037,000
67,037,000
Other Revenues (Inflows)
10,241,000
10,241,000
Other Revenues Prior Year Fund Balance
33,050,000 33,050,000
Charges for Services
118,272,000
118,272,000
TOTAL GENERAL FUND
$ 763,002,000
33,050,000 $ 796,052,000
Section 4. This Resolution is a resolution of precedent and all other resolutions in
conflict with it are held null and void insofar as they pertain to these appropriations; however, no
provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act as set
forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended
("City Code"). The appropriations are the anticipated expenditure requirements for the City and
are not mandatory should efficient administration of City departments and Boards or altered
economic conditions indicate that a curtailment in certain expenditures is necessary or desirable
for the general welfare of the City. The City Manager is specifically authorized' to create
awards and transfer funds between accounts and awards and withhold any of these
appropriated funds from encumbrance or expenditure should such action appear advantageous
to the economic and efficient operation of the City. The City Manager is also authorized' to
transfer any excess unrestricted moneys from other funds to the General Fund provided that
those are appropriated monies which are no longer needed to implement the original purpose of
the appropriation, which are legally available at the time of such transfer, and whose
expenditure is not limited to use for any other specified purpose.
Section 5. The City Manager is authorized' to make any changes to adjust, amend, and
appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -
Year Capital Plan with the transfers in and/or out, as necessary and applicable, of legally
available funds and to designate projects, services, components, values, amounts, and uses, as
necessary and applicable, for the purposes set forth in this Resolution and Ordinance No.
13790.
Section 6. Nothing contained in this Resolution shall be construed as to prohibit or
prevent the City Manager, the administrative head of the City, who is responsible for the efficient
administration of all departments, from exercising the power granted to and imposed upon him
in the Charter of the City of Miami, Florida, as amended, ("Charter") to fix, adjust, raise, or lower
salaries and to create, abolish, fill, or hold vacant, temporary or permanent positions whenever it
has been determined by the City Manager to be in the best interest of efficient and economical
administration of the City and all its departments. The authority contained in this Section shall
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
also be applicable whenever the City Manager shall cause a department to reorganize itself to
perform its services more efficiently. Such reorganization may include reduction of budgeted
positions, reclassification of positions, and/or alteration of the number of budgeted positions in
any given classification.
Section 7. The transfer of funds between the detailed accounts comprising any separate
amount appropriated by the above Sections hereof is approved and authorized' when such
transfer shall have been made at the request of the City Manager and when such transfer shall
have been made of any part of an unencumbered balance of an appropriation to or for a
purpose or object for which the appropriation for Fiscal Year 2018-19 has proved insufficient.
Section 8. The transfer of funds between the detailed accounts comprising any separate
amount appropriated by the above Sections is approved and authorized' when such transfer of
funds is made at the request of the City Manager and when such transfer is to be made
between the detailed accounts appropriated to the same office, department, or division.
Section 9. To effect salary adjustments, the City Manager is further authorized' to make
departmental and other transfers from any reserve accounts established in the General Fund
and is authorized' to approve transfers for any unforeseen requirements of all appropriated
funds as may be required so long as such transfer is consistent with the provisions contained in
Chapter 18, Article IX of the City Code.
Section 10. To facilitate effective budgetary control and sound fiscal management, the
City Manager is further authorized' to transfer funds from departmental budget reserve accounts
to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental
budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other
Funds.
Section 11. The Emergency Account is declared to be appropriated to meet emergency
expenses and is subject to expenditure by the City Manager for any emergency purpose.
Section 12. Except as herein provided, transfers between items appropriated shall be
authorized by resolution amendatory hereto except that transfers from the Non -Departmental
Accounts may be made by resolution.
Section 13. Certain necessary actions by the City Manager and the designated City
departments to update the relevant financial controls, project close-outs, accounting entries, and
computer systems in connection herewith and for grants in progress are hereby ratified,
approved, and confirmed.
Section 14. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
2 If the Mayor does not sign this Resolution, it shall become effective at the end of the ten (10) calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS:
ria ndez, ity ttor ey 21512019