HomeMy WebLinkAboutExhibitMEMORANDUM OF AGREEMENT
PROGRAM TO PREPARE COMMUNITIES FOR COMPLEX COORDINATED
TERROR ATTACKS GRANT PROGRAM 2016
"Jurisdiction"
Grant Number: EMW-2016-GR-00097
Agreement Number: EMW-2016-GR-00097-S01
CFDA #: 97.133
This Agreement is entered into this _ day of , 2019, by and between the City
of Miami, a municipal corporation of the State of Florida, (the "Sponsoring Agency") and the Enter Recipient
, (the "Participating Agency")
RECITALS
WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing financial assistance
to the Miami regional area in the amount $723,260 dollars through the Preparing Communities for Complex
Coordinated Terrorist Attacks (CCTA) Grant Program 2016; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami CCTA Grant Program
2016; and
WHEREAS, as the USDHS requires that the applicant selected for funding take a whole community
approach to the development and implementation of the CCTA Grant Program 2016 and should aim to
include individuals and communities, the private and nonprofit sectors, faith -based organizations, and all
levels of government (local, regional/metropolitan, state, tribal, territorial, insular area, and Federal); and
WHEREAS, the 2016 CCTA Urban Area has been defined Miami and Ft. Lauderdale collectively
and anticipates sub -granting a portion of the CCTA funds in accordance with the grant requirements; and
WHEREAS, the City Commission, by Resolution No. , adopted on
2019, has authorized the City Manager to enter into this Agreement with each participating agency on
behalf of the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating agencies and the
Southeast Regional Domestic Security Task Force (SERDSTF) to focus on developing regional
partnerships intended to strengthen the capacity for building and sustaining capabilities specific to
identifying gaps, planning, training, and exercising associated with preparing for, preventing, and
responding to a complex coordinated terrorist attack.
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follow:
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I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies
for activities under the CCTA Grant Program 2016 which was made available by the U.S. Department
of Homeland Security.
B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring
Agency.
11. SCOPE
A. The provisions of this Agreement apply to CCTA Grant Program 2016 activities to be performed at the
request of the federal government, provided at the option of the Sponsoring Agency, and in conjunction
with, preparation for, or in anticipation of, a major disaster or emergency related to complex coordinated
terror attacks.
B. No provision in this Agreement limits the activities of the Sponsoring Agency in performing local and
state functions.
III. DEFINITIONS
A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of life and/or
catastrophic economic loss management of resources (including systems for classifying types of
resources); qualifications and certification; and the collection, tracking, and reporting of incident
information and incident resources.
B. Core County: The County within which the core city is geographically located. The core city is the City
of Miami.
C. OCTA Grant Program 2016: The CCTA Grant Program 2016 reflects the intent of Congress and the
Administration to enhance and quantify the preparedness of the nation to combat terrorism and
continues to address the unique planning, training and exercise needs of large high threat urban areas,
and program activities must involve coordination by the identified core city, core county/counties, and
the Regional Domestic Security Task Force. Funding for the CCTA Grant Program 2016 was
appropriated by U.S. Congress and is authorized by Section 102(b)(2) of the Homeland Security Act of
2002, as amended (Pub. L. No. 107- 296) and Section 543 of the Department of Homeland Security
Appropriations Act, 2016 (Pub. L. No. 114-113). The funding will provide assistance to improve the
region's ability to prepare for, prevent, and respond to complex coordinated terrorist attacks in
collaboration with the whole community.
D. National Incident Management System (NIMS): This system will provide a consistent nationwide
approach for federal, state, and local governments to work effectively and efficiently together to prepare
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for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To
provide for interoperability and compatibility among Federal, State, and local capabilities, the NIMS will
include a core set of concepts, principles, terminology, and technologies covering the incident
command system; multi -agency coordination systems; unified command and training.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire -Rescue Department,
authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities and with USDHS.
C. Conducting a comprehensive Regional Gap Analysis, which will in turn guide the development of the
regionwide full scale exercise.
D. Ensuring the participation of the following critical players in the assessment process: law enforcement,
emergency medical services, emergency management, the fire service, hazardous materials, public
works, governmental administrative, public safety communications, healthcare and public health.
E. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit #1".
F. Ensuring satisfactory progress toward the goals or objectives stipulated in "Exhibit #1 ".
G. Following grant agreement requirements and/or special conditions as stipulated in "Exhibit #1".
H. Submitting required reports.
V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner with the City of
Miami Fire -Rescue Department, authorized to carry out the herein agreed upon responsibilities of the
Sponsoring Agency.
B. Participating Agencies and any sub -grantees must abide by the grant requirements including budget
authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of
assets as stipulated in "Exhibit #1".
C. Submitting quarterly reports to the City of Miami detailing the progress of projects to include direct
purchases of equipment or services as stipulated in "Exhibit #1".
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D. Complying with all CCTA Grant Program 2016 requirements as stipulated in "Exhibit #1".
E. Participating as a member of the CCTA Grant Program to include coordinating with and assisting the
City of Miami in conducting a comprehensive Regionwide Gap Analysis, which in turn will guide
development of the Regionwide Full Scale Exercise.
F. Ensuring the participation of the following critical players in the gap analysis development process: law
enforcement, emergency medical services, emergency management, the fire service, hazardous
materials, public works, governmental administrative, public safety communications, healthcare and
public health.
G. Assisting the sponsoring agency in development of a Regionwide Gap Analysis.
H. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit #1".
I. Ensuring satisfactory progress toward the goals or objectives as stipulated in "Exhibit #1 ".
J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in "Exhibit #1 ".
VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the CCTA Grant Program will be administered solely by the
Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in
a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the
USDHS as stipulated in "Exhibit 1".
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or
time related issues of the Participating Agency personnel.
D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28,
Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of
its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver
of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein
shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to
be sued by third parties in any manner arising out of this Agreement or any other contract.
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E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay
invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same
for reimbursement to the Sponsoring Agency.
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of Federal funds
during their fiscal year are required to submit an organization -wide financial and compliance audit
report. The audit must be performed in accordance with the U.S. General Accounting Office
Government Auditing Standards and 2 CFR 200.
B. The Secretary of Homeland Security and the Comptroller General of the United States shall have
access to any books, documents, and records of recipients of CCTA Grant Program 2016 assistance
for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland Security
or the Comptroller General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through any authorized
representative, access to and the right to examine all records, books, papers or documents related to
the grant.
C. Financial Status Reports are due within 14 days after the end of each calendar quarter. A report must
be submitted for every quarter that the award is active, including partial calendar quarters, as well as
for periods where no grant activity occurs as stipulated in "Exhibit 1 ".
D. Submit progress reports to describe progress to date in implementing the grant and its impact on
homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the continued mutual
agreements of the parties as identified in "Exhibit 2".
VIII. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or applicant for
employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all
obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or regulation, or invalidated
by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or
regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the
Agreement shall remain in full force and effect.
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C. This Agreement may be terminated by either party on thirty (30) days written notice to the other party
at the address furnished by the parties to one another to receive notices under this agreement or if no
address is specified, to the address of the parties' signatory executing this contract.
D. This Agreement shall be considered the full and complete agreement between the undersigned parties,
and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except
for any executory obligations that have not been fulfilled.
E. This Agreement will end on September 30, 2019, unless otherwise extended, by a written amendment
duly approved and executed prior to September 30, 2019, unless otherwise extended, at which time
the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring
Agency's ability to conform to procedures, training and equipment standards as prescribed by the grant.
ATTEST:
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Todd B. Hannon
City Clerk
APPROVED AS TO FORM AND
CORRECTNESS:
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Victoria M6ndez
City Attorney
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
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Emilio Gonzalez, Ph.D.
City Manager
APPROVED AS TO INSURANCE
REQUIREMENTS:
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Ann -Marie Sharpe, Director
Department of Risk Management
ATTEST:
Name:
Title:
PARTICIPATING AGENCY
"(sub -recipient)"
BY:
NAME:
TITLE:
FID #:
DUNS:
APPROVED AS TO FORM AND
CORRECTNESS:
Participating Agency Attorney
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City of Coral Gables
City of Miami Beach
City of Hialeah
City of Doral
Town of Medley
City of Miami Springs
City of North Miami Beach
City of Aventura
Monroe County
Miami -Dade County
Florida International University
City of Pembroke Pines
City of Coral Springs
City of Sunrise
Town of Davie
City of Hollywood
Broward Sheriff's Office
City of Ft. Lauderdale
City of Palm Beach Gardens
City of Riviera Beach
City of Boynton Beach
City of Delray Beach
City of Boca Raton
Palm Beach County Fire
Palm Beach County Sheriff's Office
Exhibit #1
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A;;reerttunr --rticics
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U.S. Department of Homeland Security
Washington, D.C. 20472
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Article VII
AGREEMENT ARTICLES
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Preparing for Emerging Threats and Haxards
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Article VIII
Procurement of Recovered Materials
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GRANTEE:
City of Nliami - Miami Fire Rescue
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PROGRAM.
Preparing for Emerging Threats and
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Hazards
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AGREEMENT NUMBER:
EMW-2016-GR-00097-S01
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Article XI
Lobbying Prohibitions
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Article XI{
TABLE OF CONTENTS
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a.
Article I
Information Regarding the Award Amount
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Driving
Article N
Award Kick -Off MeetingfL
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Article III
Use of DHS Seal, Logo and Flags
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Article IV
Acceptance of Post Award Changes
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Article V
USA Patriot Act of 2001
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Article VI
SAFECOM
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Article VII
Reporting Subawards and Executive Compensation
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Article VIII
Procurement of Recovered Materials
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Article IX
Patents and Intellectual Property Rights
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Article. X
fon-supplanting Requirement
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Article XI
Lobbying Prohibitions
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Article XI{
AmericoN
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Article Xiil
Federal Leadership on Reducing Text Messaging while
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Driving
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Article XIV Federal Debt Status
Article XV
False Claims Act and Program Fraud Civil Remedies
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Article XVI
Debarment and Suspension
Article XVII
Copyright
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Article Will
Americans with Disabilities Act of 1990
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Article XIX
Age Discrimination Act of 1975
Article XX
Activities Conducted Abroad
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Article XXI
Acknowledgment of Federal Funding from DHS
Article XXII
DHS Specific Acknowledgements and Assurances
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Article XXII I
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Assurances, Administrative Requirements, Cost Principles,
and Audit Requirements
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Article XXIV
Nondiscrimination In Matters Pertaining to Faith -based
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Organizations
Article XXV
Whistleblower Protection Act
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Article XXVI
Universal Identifier and System or Award Management
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(SAM)
Article XXVI I
Reporting of Matters Related to Recipient Integrity and
Performance
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ArtioleXXVIII
Rehabilitation Act of 1973
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Article XXIX
Trafficking Victims Protection Act of 2000
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Article XXX
Terrorist Financing
Article XXXI
Notice of Funding Opportunity Requirements
Article XXXI I
National Environmental Policy Act
Article XXXI I I
Limited English Proficiency (Civil Rights Act of 1964, Title
VI,'
Article XXXIV
Hotel and Motel Fire Safety Act of 1990
Article XXXV Energy Policy and Conservation Act
Article XXXVI
Article XXXVII
Article XXXVIII
Article XXXIX
Article XL
Article XLI
Article XLII
Article XLIII
Article XLIV
Article XW
Article I - Information Regarding the Award Aniount
EdLICE'Itlon Amendments of 1972 (Equal Opportunity in
Education Act) - Title IX
Duplication of Benefits
Best Practices for Collection and Use of Personally
Identifiable Information (Pil)
Drug -Free Worl(place Regulations
Civil Rights Act of 1964 . Title A
Disposition of Equipment Acquired Under the Federal Award
Prior Approval for Modification of Approved Budget
Buy American and Hire American
Civil Rights Act of 1968
Hold on Specific Funds Pending Revised Work Plan and
Budget
This award package represents FENA's offer of federal assistance in response to the information which you submitted In you,
application. Because the applications FEMA received requested funding which exceeded what Congress appropriated, FEMA
has In some cases offered awards in an amount less than the applicant applied for. To ensure that recipients expend funicing
which most effectively achieves the goals and purposes of the program, additional Information will be required prior to release
of funds. See the additional Term and Condition in this package for additional information regarding utilizing the awarded
funding.
Article If - Award Kick -Off Meeting
Recipients are required to have a representative attend the CCTA Program's Award Kick -Off Meeting. The purpose of
this meeting is to dISOLISS CCTA Program requirements and meet with representatives from the CCTA Program Offlce and
designated FEMA Regional Offices' CCTA Program points of contact. The Program Office will fund Invitational travel for
two Individuals to attend from the recipients jurisdiction. Meeting date and details are forthcoming and will be sent to the
recipient's designated representatives In the near future.
Article III - Use of DHS Seal, Logo and Flags
All recipients must obtain permission from their financial assistance office, prior to using the QHS seal(s), logos, crests or
reproductions of flags or likenesses of DHS agency officials, Including use of the United States Coast Guard seal, logo, crests
or reproductions, of flags or likenesses of Coast Guard officials.
Article IV - Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after an award has been made, Including
changes to period of performance or terms and conditions, recipients will be notified of the changes In writing, Once
metifta4an+as been made, any subseml-reqw"-tair funds will lndleate-malpiertt aeoeptanee of the elhanges to 0 e awafel—,
Please call the FEMA/GMD Call Center at (866) 927-6646 or via e-mail to
-, _ _ If you have any questions.
Article V - USA Patriot Act of 2001
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All recipients must comply with requirements of theQ,$
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Article VI - SAFECOM
All recipients who receive awards made under programs that provide emergency communication equipment and its related
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activities must comply with the,$_AE.E .f!�! Guidance for Emergency Communication Grants, including provisions on technical
standards that ensure and enhance interoperable communications.
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Article V11 - Reporting Subawards and Executive Compensation
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All recipients are required to comply with the requirements set forth In the government -wide Award Term on Reporting
Subawards and Executive Compensation located at the full text of which Is incorporated here
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by reference in the terms and conditions of your award.
Article VIII - Procurement of Recovered Materials
All recipients must comply with Section 6002 of the aq.kd.W.4� as amended by the vation an.0
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_R_Q5,Q-,a1,rY,A0, The requirements of Section 6002 inclkide procuring only Items designated in guidelines of the Environmental
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Protection Agency (EPA) at that contain the highest percentage of recovered materials practicable,
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consistent with maintaining a satisfactory level of competition.
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Article IX - Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the qyLi-_QgLe Ac _Ij as amended, and codified
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in et seq� All recipients are subject to the specific requirements governing the development, reporting,
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and disposition of rights to inventions and patents resulting from financial assistance awards located at 37_Q'_F_R_.EiLrL4_Q,1 an<
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the standard patent rights clause located at 37 C,F,R. section 401,14,
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Article X -tion-supplanting Requirement
All recipients who recoive awards made under programs that prohibit supplanting by law must ensure that Federal funds do
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not replace (supplant) funds that have been budgeted for the some purpose through non -Federal sources,
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Article XI - Lobbying Prohibitions
All recipients must comply>
which provides that none of the funds provided under an award may
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be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress In connection with any
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Federal action concerning the award or renewal,
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Article XII - Fly America Act of 1974
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All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under _Q_,
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a%kx1,AL1..0,2) for International air transportation of people and property to the extent that such service is available, In
accordance with the International Air Transportation Fair Competitive Practices Act of 1974 qiga_4(=) and
the interpretative guidelines issued by the Comptroller General of the United States In the March 31, 1981, a,mgr1dMq a! to
Comptroller General Decision 6-138942.
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Article X111 - Federal Leadership on Reducing Text Messaging while Driving
All recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in f.,0.
J_35,,31, including conducting initiatives described in Section 3(a) of the Order when on official Government business or when
performing any work for or on behalf of the federal government,
Article XIV - Federal Debt Status
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delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See
Article XV - False Claims Act and Program Fraud Civil Remedios
All recipients must comply with the requirements of 3.1, LJ.S..Q _q
pcip(I 33 which prohibits the submission of false or
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fraudulent claims for payment to the Poderal Government, See 1,J n .1 which details the administrative
remedies for false claims and statements made,
Article XVI - Debarment and Suspension -
All recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders
12 _5 and 2 Q:f7-x9.,...F!at! I,$
.49 and 1,2� Q, These regulations restrict awards, subawards, and contracts with certain pates
that are debarred, suspended, or otherwise excluded from or Ineligible for participation in federal assistance programs or
activities.
Article XVII - Copyright
All recipients must affix the applicable copyright notices of,1!_V,.$ r rL.,j_
and an acknowledgement of
Government sponsorship (including award number) to any work first produced under Federal financial assistance awards,
Article XVIII - Americans with Disabilities Act of 1990
All recipients must comply with the requirements of Titles 1, 11, and III of the Americans with Disabilities Act, which prohibits
recipients from discriminating on the basis of disability in the operation or public entities, public, and private transportation
systems, places of public accommodation, and certain testing entities.
Article XIX - Age Discrimination Act of 1975
All recipients must comply with the requirements of the Age Discrimination Act of 1975 (r11Jq_A-.2 _g
s q,), which prohibits discrimination on the basis of age, In any program or activity receiving Federal financial assistance.
Article XX - Activities Conducted Abroad
All recipients must ensure, that project activities carried on outside the United States are coordinated as necessary with
appropriate government authorities and that appropriate licenses, permits, or approvals are obtained,
Article XXI - Acknowledgment of Federal Funding from OHS
All recipients must acknowledge their use of federal funding when Issuing statements, press releases, requests for proposals,
bid Invitations, and other documents describing projects or programs} funded In whole or In part with Federal funds,
Article XXII - DHS Specific Acknowledgements and Assurances
All recipients, subrecipionts, successors, transferees, and assignees must acknowledge and agree to comply with applicable
provisions governing DIES access to records, accounts, documents, Information, facilities, and staff,
1, Recipients must cooperate with any compliance reviews or compliance Investigations conducted by DHS.
2, Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and
sources of information related to the award and permit access to facilities, personnel, and other Individuals and Information as
may be necessary, as required by OHS regulations and other applicable laws or program guidance,
3, Recipients must submit timely, complete, and accurate reports to the appropriate OHS officials and maintain appropriate
backup documentation to support the reports,
4, Recipients must comply with all other special reporting, data collection, and evaluation requirements,. as prescribed by law
or detailed In program guidance.
5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national
origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list
Of all Such proceedings, pending or completed, Including Outcome and copies of settlement agreements to the OHS financial
assistance office and the DHS Office of QN (CROL) by e-mail or by mail at U.S.
Department of Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190 Washington, D.G.
20528.
6, In the event any court or administrative agency makes a finding of discrimination on grounds of rare, color, national origin
settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS
financial assistance office and the CRCIL office by e-mail or mail at the addresses listed above.
The United States has the right to seek judicial enforcement of these obligations,
Article XXIII - Assurances, Administrative Requirements, Cost Principles, and Audit Requirements
DHS financial assistance recipients must complete either the OMB Standard Form .7,..A,�tr4!t�c.4.....
N,I1G,QnstrU�.ij±�
RrQgr Enrm.,!12.4 7as.m.01Gofb�P. Certain assurances in these
documents may not be applicable to your program, and the DHS financial assistance office may require applicants to certify
additional assurances. Applicants are required to fill out the assurances applicable to their program as Instructed by the
awarding agency. Please contact the financial assistance office if you have any questions,
(JHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2, _._R@ and adopted by
DHS
Article XXIV - Nondiscrimination in Matters Pertaining to Faith -based Organizations
It is [JHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or
supported by DHS or its component agencies, enabling those organizations to participate in providing important social
services to beneficiaries, All recipients must comply with the equal treatment policies and requirements contained !n � C.F'B
Pett j,q and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in
Individual QFIS programs,
Article XXV - Whistleblower Protection Act
All recipients must comply with the statutory requirements for whistleblower protections (if applicable) at
2,42% 4 -1 -VS -C, 4D , and
D#. and 93 D.,
Article XXVi - Universal identifier and System of Award Management (SAM)
All recipients are required to comply with the requirements set forth in the government -wide Award Term regarding the Systerr
for Award Management and Universal Identifier Requirements located at W�,R,,_rt...��tp2r�r�ix�, the full text of which Is
Incorporated here by reference in the terms and conditions of your award.
Article XXViI - Reporting of Matters Related to Recipient Integrity and Performance
if the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal
assistance office exceeds $10,000,000 for any period of time during the period of performance of this Federal award, you
must compiy with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and
Performance Matters located at o�,,,..,.1";,; ,p, spa Angii Xli the full text of which is incorporated here by reference in the
terms and conditions of your award.
Article XXVIII - Rehabilitation Act of 1973
All recipients must comply with the requirements of Section 604 of the Rehabilitation Act of 1973, 1,,,.�„�,frfi,r�t�„7�, as
amended, which provides that no otherwise qualified handicapped individual in the United States will, solely by reason of the
handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or
activity receiving Federal financial assistance.
Article XXiX . Trafficking Victims Protection Act of 2000
All recipients must comply with the requirements of the government. -wide award term which implements Section 106(g) of
the Trafficking Victims Protection Act of 2000, (TVPA) as amended (?._Q_,.ca..arfi(4), The award ienm is located at 2
R s1jn7, I, the full text of which is incorporated here by reference in the terms and conditions of your award
Article XXX - Terrorist financing
All recipients must comply wfth r -.C7 132 ,,4 and U.S, law that prohibit transactions with, and the provisions of resources
and support to, individuals and organizations associated with terrorism. It is the legal responsibility of recipients to ensure
compliance with the Order and laws.
Article XXXI • Notice of Funding Opportunity Requirements
All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this
program are incorporated here by reference in the terms and conditions of your award. All recipients must comply with any
such requirements set forth in the program NOPO.
Article XXXII - National Environmental policy Act
All recipients must comply with the requirements of the tog*JQ and the Council on
Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which requires recipients to
Use all practicable means within their authority, and consistent with other essential considerations of national policy, to create
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and maintain conditions Linder which people and nature can exist In productive harmony and fulfill the social, economic, and
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other needs of present and future generations of Americans.
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Article XXXIII - Limited English Proficiency (Civil Rights Act of 1964, Title VI)
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All recipients must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on
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the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide
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meaningful access to persons with limited English proficiency (LEP) to their programs and services, For additional assistance
and Information regarding language access obligations, please refer to the DHS, Recipient Guidance - yj
gm.d P:n_Q.a-_-P_u b Labed:_h_r-rjl —ed and additional
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resources on
Article XXXIV - Hotel and Motel Fire Safety Act of 1990
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In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all recipients Must
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ensure that all conference, meeting, convention, or training space funded In whole or in part with Federal funds complies
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with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, _11
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Article XXXV - Energy Policy and Conservation Act
All recipients Must comply With the requirements of which contain policies relating to energy efficiency
that are defined in the stat~ energy conservation plan Issued In compliance with this Act,
0
Article XXXVI - Education Amendments of 1972 (Equal Opportunity In Education Act) - Title IX
L.
IL 0
All recipients must comply with the requirements of Title IX of the Education Amendments of 1972
LL
which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial
assistance, DHS Implementing regulations are codified at 6 L 1 Z a , _R
nd
Article XXXVII - Duplication of Benefits
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Any cost allocable to a particular Federal award provided for in i tj�.�g j. may not be charged to other
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Federal awards to overcome fund deficiencies, to avoid restrictions Imposed by Federal statutes, regulations, or terms and
conditions of the Federal awards, or for other reasons, However, this prohibition would not preclude a recipient forin shifting
costs that are allowable under two or more Federal awards In accordance with existing Federal statutes, regulations, or the
terms and conditions of the Federal award,
Article XXXVIII - Best Practices for Collection and Use of Personally Identifiable Information (PN)
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DHS defines personally identifiable information (PII) as any information that permits the identity of an Individual to be directly
or indirectly Inferred, Including any information that Is linked or linkable to that individual, All recipients who collect pit are
required to have a pubilcally-available privacy policy that describes standards on the usage and maintenance of Pit they
collect. Award recipients may also find as a useful resource the DHS Privacy Impact Assessments:
and respectively,
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Article XXXIX - Drug -Free Workplace Regulations
All recipients must comply with the Drug -Free Workplace Act of 1988 which requires all
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organizations receiving grants from any Federal agency agree to maintain a drug-free workplace, DHS has adopted the Act's
implementing regulations at 2 Q .E. B.Part 30QI.
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ArfinIA XI . niv.41 Rinhf&_ Aff of ICIAd . TM6 %11
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All recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964k.�_tse,�L ),
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which provides that no person in the United State,, will, on the grounds of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal
financial assistance. DHS implementing regulations for the Act are found at 6 0,.F,. R_ part 21 and A4&,E.R_2A_rL7_,
Article XLI - Disposition of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award by the recipient or its sub -recipients is no longer needed
I
for the original project or program or for otharaCtiVIIIOS Currently or previously Supported by DHS/FEMA, you must request t: 0
instructions from DHS,/FEMA to make proper disposition of the equipment pursuant to 2 C, F. R. Section 200,313,
Travel
Article XLII - Prior Approval for Modification of Approved Budget
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Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approval from
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DHS/PIMA where required by 2 C.F.R. Section 200.308. For awards with an approved budget greater than $150,000, you
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may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from
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IONS/FEMA where the CLIMUlatlVe amount Of Such transfers exceeds or is expected to exceed ten percent (10%) of the total
budget DHS/FEMA last approved. You must report any deviations from your DHS/FEMA approved budget in the first Federal
Financial Report (SF -425) you submit following any budget deviation, regardless of whether the budget deviation requires
$0.00
prior written approval,
Article XLIll . Buy American and Hire American
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All recipients are required to comply with any applicable provisions of the Buy American Act (41 U.S.C. Sections 8301 through
$0.00
8305), and any other applicable statutes, regulations, or rules that require, or provide a preference for, the purchase or
acquisition of goods, products, or materials produced in the United States.
Construction
$0,00
Article XLJV - Civil Rights Act of 1968
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All recipients Must comply with TLtljg,VW. of the Giy which prohibits recipients from discriminating In
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the sale, rental, financing, and advertising of dwellings, or In the provision of services in connection therewith, on the basis
of race, rotor, national origin, religion, disability, familial status, and sex "e,), as implemented
by the Depailment of HOLIsIng and Urban Development at The prohibition on disability discrimination
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includes the requirement that new Multifamily housing with four or more dwelling units i.e., the public and common use areas
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and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) be
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designed and constructed with certain accessible features (See
Article XLV - Hold on Specific Funds Pending Revised Work Plan and Budget
The City of Miami, Miami Fire and Rescue is prohibited from obligating, expanding, or drawing down the federal funds
identified In this Article until the following requirements are met by the recipient and this condition Is subsequently rescinded
by FEMA, Funds in the amount of $723,260.00, budgeted for the OCTA Program project activities, are on hold pending
Submission of a detailed costs breakdown and justifications by the recipient, and a review and approval of those justifications
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by FEMA.
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suoGET COST CATEGORIES
Personnel $0.00
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Fringe Benefits $0.00 0
Indirect Charges $0.00
Travel
$0.00
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0
0
0
Equipment
$0.00
10ca.
Supplies
$0.00
0
9
Contractual
$0.00
Construction
$0,00
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=
Indirect Charges $0.00
Mim
$723,260,00
Oblit;aating Doctimeot for Award/Aniondntent
la. AGRI I: NI NT NO. 2. AMENDMENT NO, 3. 4. i'1'I L OI- ACTION
F,\4 -20IG-GR-00097-S01 "`k RF;C.'IPII�iNT AWARD
NO.
596000375
6. RECfPfI ;VT N..M[ AND
ADDRESS
City of Miatnt - it-iiant! Fire
Rescue
444 SW' 2nd Avenue, 51h
Floor
muni, FL, 33130 -
7. ISSUING FEMA OFFTC E AND
ADDRESS
Grant Operations
215 Murray Lane 13ui1ding 410, S~4
Washington DC, 205287000
POC: 866..927-5646
5. CONTROL NO,
W'I509220726N
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8. P,AY; EN'T OFFICE. AND ADDRESS
Financial Services Br,,wch
500 C Street. S.W., Room 72.3
Washington DC. 20472
9, NASIE OF R.ECIPICNT PHONENO, 10. NAME, OF FEN(A PRO.fLCT COO RDI-IATOR
PROJECT OFFTC ER
303-416-1536 Central Schedttfing and Information Desk
Lillian Blondet
Phone: 800-368-04-99
PROGR.A.M C'FDA NO, ACC:OUN TF.,iC3 DATA
PRIOR A.VOUNT
CURRENT CUMULATIVE NON-
Einnil: Asltcsid(cidhs.gov
TOTAL AWARDED
11., EFFECTIVE DATE, OF
12,
13. ASSTSTAINCE ARILANGE;VENVT
14. PER-FOR.&fANCC PERIOD
THIS .ACTION
NIET1401)
C'ost.Reimbursement
From: Ib;
a9 a l '?017
Preparing, for 97,133 2017 -V"6 -13I 1,4-P13t)_ -:4101-
09/01/2017 W/31/2020
5723,260,00 See Totals
PA
P :E1'�fFNT
Budget Period
Threats and
PAK' S
09/01/2017 08/31/2020
15, DESCRiP'T'TON OF ACTION
il, (Indic:aie funding data for awards, or Itnancial Changes)
PROGR.A.M C'FDA NO, ACC:OUN TF.,iC3 DATA
PRIOR A.VOUNT
CURRENT CUMULATIVE NON-
NANIEi (AC CS CODE)
TOTAL AWARDED
TOTAL FEDERAL COMVITNMENT
ACRC.7NY NI ?c:XXX-XXX-XX.\X ,%-
AWARD TI -IIS
AWARD
xxXxXY Xxxx_`Cx x_x
ACTION
OR (-)
Preparing, for 97,133 2017 -V"6 -13I 1,4-P13t)_ -:4101-
$0.00 $723,260.00
5723,260,00 See Totals
Emerging D
Threats and
Hazards
'I'O'r-.-u,S
S0,f10 $723,260,00
5723,260.011 $0.410
b. To c9cticribe chan:eti ether thtnr funding, d<itit or tinane'iitl chant3cs, attach schedule and check here.
Ni A
16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIREDTO SfGN AND RETURN THREE (3) COPIES OF TI-fIS
DOCUNICNT TO FEMA (Sec Block 7 fat' address)
Preptu'ing for Emerging. Threats and Hazards mcipients are not required to sign and return copies of this document. However, recipients
should print find keep a copy of this document for their records.
I6b. FOR DISASTER PROGRV IS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to thii award notice or by incorporated rt faence in program legislation cited
above,
17. RECIPICN'r SIGNATORY OFFICIAL (Name and Title) DATE
' *Please see City of Miami signature page (Block 17a)
!3, FE�(A SIC: NATORYOFIaICIAL (Name and Title) DATE
Thu Auk 31 20: 13:49 GAIT
(.".,., ?017
DEBORAH SUSAN PRICE SCOTT, Assistonce Oflicer
v
Exhibit J
7777777 M_ Allocaffam f6r Exercise
Miami -Dade Count
Coral Gables PD
$
9,900.00
Coral Gables FR
$
7,500.00
Miami Beach PD
$
9,900.00
Miami Beach FR
$
7,500.00
Hialeah PD
$
9,900.00
Doral PD
$
4,500.00
Medley PD
$
2,700.00
Miami Springs PD
$
2,700.00
N. Miami Beach PD
$
5,400.00
Aventura PD
$
4,500.00
Monroe SO
$
4,125.00
Miami -Dade FR
$
7,500.00
Miami -Dade FR (RRobin)
$
9,000.00
Miami -Dade PD (Fusion)
$
2,700.00
Miami -Dade PD (Manpower)
$15,000.00
Miami -Dade PD (RDSTF)
$27,000.00
Miami -Dade PD (Plans/Log)
$
9,000.00
Miami -Dade PD (RRobin)
$
9,000.00
Miami -Dade PD (5 Drivers)
$
4,500.00
Miami FR
$
7,500.00
Miami PD (RRobinx2)
$18,000.00
FIU (RRobin)
$ 9,000.00
TOTAL
$186,825.00
Broward County
Pembroke Pines PD
$
9,900.00
Pembroke Pines PD (RRobin)
$
9,000.00
Pembroke Pines FR
$
7,500.00
Coral Springs PD
$
9,900.00
Sunrise PD
$
9,900.00
Sunrise PD (RRobin)
$
9,000.00
Davie PD
$
9,900.00
Davie PD (RRobin)
$
9,000.00
Davie FR
$
7,500.00
Hollywood PD
$
9,900.00
Hollywood PD (RRobin)
$
9,000.00
Broward SO -FR
$
7,500.00
Broward SO (Manpower)
$15,000.00
Broward SO (Plans/Log)
$
9,000.00
Broward SO (5 Drivers)
$
4,500.00
Ft. Lauderdale FR
$
7,500.00
Ft. Lauderdale PD (RRobin)
$ 9,000.00
TOTAL
$153,000.00
HEAT
SHIEL
a
Palm Beach County
Palm Beach Gardens PD
$
9,900.00
Palm Beach Gardens PD (RRob)
$
9,000.00
Riviera Beach PD
$
9,900.00
Riviera Beach PD (RRobin)
$
9,000.00
Riviera Beach FR
$15,000.00
Boynton Beach PD
$
9,900.00
Boynton Beach PD (RRobin)
$
9,000.00
Delray Beach PD
$
9,900.00
Delray Beach PD (RRobin)
$
9,000.00
Boca Raton PD
$
9,900.00
Boca Raton PD (RRobin)
$
9,000.00
Palm Beach County FR
$15,000.00
Palm Beach SO (Fusion)
$
2,700.00
Palm Beach SO (Manpower)
$15,000.00
Palm Beach SO (Plans/Log)
$
9,000.00
Palm Beach SO (5 Drivers)
$ 4,500.00
TOTAL
$155,700.00
Summary:
Miami -Dade $186,825.00
Broward $153,000.00
Palm Beach $155,700.00
$495,525.00
Exercise Budget Allocation: $498,750.00
Estimated Exercise Costs $495,525.00
Remaining Balance $ 3,225.00