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HomeMy WebLinkAboutAgenda Item Summary Form AGENDA ITEM SUMMARY FORM File ID: #5075 Date: 11/07/2018 Requesting Department: Department of Housing and Community Development Commission Meeting Date: 01/10/2019 Sponsored By: District Impacted: All Type: Resolution Subject: Allocate Social Service Gap Funds - FY '18-'19 Purpose of Item: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT, BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS, PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF FUNDS, IN THE AMOUNT OF $743,000 TO THE AGENCIES AS SPECIFIED IN -2019; WITH FUNDS ALLOCATED FROM THE SOCIAL SERVICES GAP PROGRAM FUND, ACCOUNT NO. 14010.910101.882000; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL THE AGREEMENT(S), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SAID AGENCY, FOR SAID PURPOSE. Background of Item: Due to the continuous decrease of available Community Development Block Grant funds in the last few years, Public Servi resulting in reduction of services to residents. The City Commission wishes to allocate funding to cover public service program shortfalls for program year 2018-2019 from the Social Services Gap Program fund, account No. 14010.910101.882000. On September 27, 2018, the City of Miami Commission approved a contribution from General Funds; which includes an amount of $743,000 for Public Service activities. The City Manager has made a finding that pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or advantageous to the City for obtaining said services, and has recommended to the City Commission that the findings be adopted and that competitive bidding methods and procedures be waived for the Program. The City Administration recommends the allocation of funds in the amount of $743,000 from the Social Service Gap Program funds for program year 2018-2019 to the Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: $743,000 General Account No: 14010.910101.882000 Reviewed By Department of Community and Economic Development George Mensah Department Head Review Completed 11/13/2018 2:05 PM Office of Management and Budget Luis Hernandez-Torres Budget Analyst Review Completed 11/13/2018 3:11 PM Office of Management and Budget Christopher M Rose Budget Review Completed 11/14/2018 12:03 PM Sandra Bridgeman Assistant City Manager Review Completed 11/20/2018 6:00 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 11/21/2018 10:28 AM Nikolas Pascual City Manager Review Completed 11/21/2018 11:26 AM Office of the City Attorney Richard Appleton ACA Review Completed 11/26/2018 11:30 AM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 11/26/2018 2:39 PM Office of the City Attorney Victoria Méndez Approved Form and Correctness Completed 11/27/2018 6:22 PM City Commission Maricarmen Lopez Meeting Completed 12/13/2018 9:00 AM Office of the Mayor Mayor's Office Unsigned by the Mayor Completed 12/21/2018 3:14 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 12/21/2018 4:34 PM Office of the City Clerk City Clerk's Office Rendered Completed 12/21/2018 4:34 PM City Commission Maricarmen Lopez Meeting Completed 01/10/2019 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 01/18/2019 3:13 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 01/18/2019 4:07 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 01/31/2019 5:05 PM Office of the City Attorney Richard Appleton ACA Review Completed 01/31/2019 6:37 PM Office of the City Attorney Barnaby L. Min Deputy Attorney Review Completed 02/01/2019 8:47 AM Office of the City Attorney Victoria Méndez Approved Form and Correctness with Modification(s) Completed Office of the City Clerk City Clerk's Office Rendered Completed 02/05/2019 2:45 PM City of Miami City Hall 3500 Pan American Drive Legislation Miami, FL 33133 www.miamigov.com Resolution Enactment Number: R-18-0548 File Number: 5075 Final Action Date:1/10/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS, BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF FUNDS IN THE AMOUNT OF $743,000.00 TO THE AGENCIES SPECIFIED IN ACTIVITIES FOR PROGRAM YEAR 2018-2019; ALLOCATING FUNDS FROM THE SOCIAL SERVICE GAP PROGRAM FUNDS, ACCOUNT NO. 14010.910101.882000; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. WHEREAS, due to the recent decrease of available Community Development Block funding allocations have been reduced resulting in a reduction of services to residents; and WHEREAS, the City Commission wishes to allocate funding to cover Public Service program shortfalls for program year 2018-2019 from the Social Service Gap Program fund, Account No.14010.910101.882000; and WHEREAS, on September 27, 2018, pursuant to Resolution No. 18-0398, the City Commission approved a contribution of General Funds, which included an amount of $743,000.00 for Public Service activities; and WHEREAS, the City Manager has made a finding, attached and incorporated as Exhibit -85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or the City Commission that the findings be adopted and that competitive bidding methods and procedures be waived; and WHEREAS, the City Administration recommends the allocation of funds in the amount of $743,000.00 from the , attached and incorporated, for Public Service activities; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote, after an advertised public hearing, the methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(a) of the City Code is ratified, approved, and confirmed and the requirements for said procedures are waived. 1 Section 3. The City Manager is authorized to allocate funds in the total amount of $743,000.00 attached and incorporated, for Public Service activities for program year 2018-2019 with said funds allocated from the Social Services Gap Program, Account No. 14010.910101.882000. 1 Section 4. The City Manager is authorized to negotiate and execute any and all necessary documents, in a form acceptable to the City Attorney, for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and 2 signature of the Mayor. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.