HomeMy WebLinkAboutAgenda Item Summary FormDate: 12/19/2018
AGENDA ITEM SUMMARY FORM
File ID: #5152
Commission Meeting Date: 01/10/2019
Requesting Department: Department of
Procurement
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Authorize Increase - Security Guard Services
Purpose of Item:
The nature of this item is to seek City Commission approval for a capacity increase from
a not to exceed amount of $1,730,000.00 to a not to exceed amount of $1,760,268.48,
for RFP No. 295279 between the City of Miami and Kent Security Services, Inc.,
pursuant to Resolutions No. 13-0142, 16-0165, 17-0187 and 18-0147 for the provision
of security guard services, on a citywide basis; allocating funds from the various
sources of funds, subject to the availability of funds and budgetary approval at time of
need. Authorizing the City Manager to negotiate and execute all other documents
including any amendments, renewals and extensions subject to allocations,
appropriations and budgetary approvals having been previously made, and in
compliance with applicable provisions of the Code of the City of Miami , Florida, as
amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti-
deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City
Code, in a form acceptable to the City Attorney, and in compliance with applicable
regulations, as may be necessary for said purpose.
Background of Item:
On April 19, 2018, the City Commission adopted Resolution No. 18-0147, approving an
increase for the annual contract capacity from a not to exceed amount of $1,450,000 to
a not to exceed amount of $1,730,000.00 to cover additional citywide security guard
services for the Department of Real Estate and Asset Management ("DREAM") from the
aftermath of Hurricane Irma.
The General Services Administration Department ("GSA") is requesting an increase in
capacity to their annual allotment for security guard services. This annual allotment
increase is required in order to meet the requirements set forth in the mandated security
procedures, which requires for an additional security guard at the Miami Riverside
Center. Currently GSA's annual allotment for security guard services is $135,000, with
the addition of a security guard their total capacity will increase to $165,268.48
(approximately $30,268.48 more), which will in turn increase the total citywide annual
contract cost to $1,760,268.48.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$1,760,268.48 annual amount in the aggregate after approval.
General Account No.: 00001.05001.243000.534000.00000
Reviewed By
Department of Procurement Annie Perez
Office of Management and Budget Pedro Lacret
Office of Management and Budget Christopher M Rose
City Manager's Office
Sandra Bridgeman
City Manager's Office
Nikolas Pascual
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Valentin J Alvarez
Office of the City Attorney
Victoria Mendez
City Commission
Maricarmen Lopez
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Department Head Review
Completed
Budget Analyst Review
Completed
Budget Review
Completed
Assistant City Manager Review
Completed
City Manager Review
Completed
Legislative Division Review
Completed
Deputy City Attorney Review
Skipped
Approved Form and Correctness
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk
Completed
Rendered
Completed
12/13/2018 3:42 PM
12/21/2018 12:12 PM
12/24/2018 8:54 AM
12/24/2018 8:57 AM
12/24/2018 9:49 AM
12/24/2018 11:05 AM
12/24/2018 11:05 AM
12/24/2018 11:23 AM
01/10/2019 9:00 AM
01/18/2019 3:00 PM
01/18/2019 4:02 PM
01/18/2019 4:02 PM
File Number: 5152
City of Miami
Legislation
Resolution
Enactment Number: R-19-0026
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:1/10/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE
IN THE CONTRACT CAPACITY FROM AN AMOUNT NOT TO EXCEED OF
$1,730,000.00, TO AN AMOUNT NOT TO EXCEED OF $1,760,268.48,
REPRESENTING AN INCREASE OF $30,268.28, FOR REQUEST FOR PROPOSALS
("RFP") NO. 295279, SECURITY GUARD SERVICES CITYWIDE, WITH KENT
SECURITY GUARD, AUTHORIZED VIA RESOLUTION NO. 18-0147, ADOPTED
APRIL 19,2018-1 ALLOCATING FUNDS FROM CITY OF MIAMI GENERAL
ADMINISTRATION SERVICES ("GSA") GENERAL FUNDS; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS INCLUDING
ANY AMENDMENTS, RENEWALS AND EXTENSIONS SUBJECT TO ALLOCATIONS,
APPROPRIATIONS AND BUDGETARY APPROVALS HAVING BEEN PREVIOUSLY
MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING THE
CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE
CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR
SAID PURPOSE.
WHEREAS, pursuant to Resolution No. 18-0147, adopted on April 19, 2018, the City
Commission approved an increase in capacity for Request for Proposals ("RFP") No. 295279 for
Security Guard Services Citywide from a not to exceed amount of $1,450,000, to a not to
exceed amount of $1,730,000.00, to cover additional security guard services for the Department
of Real Estate and Asset Management ("DREAM") during the aftermath of Hurricane Irma; and
WHEREAS, General Services Administration ("GSA") has a need for an additional
security guard at the Miami Riverside Center ("MRC") which will increase their annual allocation
from $135,000.00 to $165,268.48, which will in turn increase the total Citywide annual contract
cost to $1,760,268.48;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The increase in capacity beyond the City Commission authorized not to
exceed amount of $1,730,000.00, to a not to exceed amount of $1,760.268.48, representing an
increase of $30,268.48, is approved.
Section 3. Funds to be allocated from GSA, subject to availability of funds and
budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents including any amendments, renewals and extensions, subject to allocations,
appropriations, and budgetary approvals having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"),
including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the
City Attorney, and in compliance with applicable regulations, as may be necessary for said
purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i "ndez, Cify Attomey 1212412018
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.