HomeMy WebLinkAboutAgenda Item Summary FormDate: 12/10/2018
AGENDA ITEM SUMMARY FORM
File ID: #5185
Commission Meeting Date: 01/10/2019
Type: Resolution
Subject: Accept Bid - Med-Eng, LLC.
Purpose of Item:
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received September 17, 2018, pursuant to Invitation for Bid ("IFB") No.
936381, from Med-Eng, LLC. ("Med-Eng"), the lowest responsive and responsible
bidder, for the purchase of Med-Eng EOD 10 bomb suits and accessories, for the
Department of Police ("Police") on an as -needed basis, for an initial period of two (2)
years, with an option to renew for one (1) additional one (1) year period; allocating funds
from the Police Department Account No. 00001.190101.552200.0000.00000 and other
sources of funds, subject to the availability of funds and budgetary approval at the time
of need; authorizing the City Manager to negotiate and execute all other documents,
including any amendments, renewals, and extensions, subject to allocations,
appropriations, and budgetary approval having been previously made, and in
compliance with applicable provisions of the Code of the City of Miami, Florida, as
amended ("City Code"), including, the City's Procurement Ordinance, Anti -Deficiency
Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in
a form acceptable to the City Attorney, and in compliance with applicable regulations, as
may be necessary for said purpose.
Background of Item:
On August 27, 2018, the Department of Procurement issued IFB No. 936381 for the
purchase of Med-Eng EOD 10 bomb suits and accessories. As required by the
Procurement Code, the IFB was advertised and issued online. On September 17, 2018,
at bid opening, two (2) responsive bids were received. Both were evaluated and
tabulated. Procurement is recommending award to Med-Eng, which met all
requirements per IFB specifications, and was the lowest responsive and responsible
bidder.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
$68,658.00
General Account No.: 00001.190101.552200.0000.00000
Reviewed By
Department of Police
Jorge Blanco
Department of Police
Ronald Papier
Department of Police
Ronald Papier
Office of Management and Budget
Luis Hernandez -Torres
Office of Management and Budget
Christopher M Rose
Department of Procurement
Annie Perez
Legislative Division
Valentin J Alvarez
City Manager's Office
Nikolas Pascual
Office of the City Attorney
Valentin J Alvarez
Office of the City Attorney
Victoria Mendez
City Commission
Maricarmen Lopez
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Initial Police Review
Completed
Police Chief Review
Completed
Department Head Review
Completed
Budget Analyst Review
Completed
Budget Review
Completed
Procurement Review
Completed
Legislative Division Review
Completed
City Manager Review
Completed
Deputy City Attorney Review
Skipped
Approved Form and Correctness
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk
Completed
Rendered
Completed
12/13/2018 9:58 AM
12/19/2018 1:27 PM
12/19/2018 1:27 PM
12/24/2018 9:09 AM
12/26/2018 4:10 PM
12/27/2018 12:01 PM
12/27/2018 1:04 PM
12/27/2018 1:20 PM
12/26/2018 4:37 PM
12/27/2018 3:30 PM
01/10/2019 9:00 AM
01/18/2019 2:36 PM
01/18/2019 3:48 PM
01/18/2019 3:49 PM
4�CS O/: I!
City of Miami
` City Hall
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11 IM&0Q:AT10
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Legislation 3500 Pan American Drive
Miami, FL 33133
Resolution www.miamigov.com
Enactment Number: R-19-0005
File Number: 5185 Final Action Date:1/10/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID
RECEIVED SEPTEMBER 17, 2018, PURSUANT TO INVITATION FOR BID ("IFB") NO.
936381, FROM MED -ENG, LLC. ("MED -ENG"), THE LOWEST RESPONSIVE AND
RESPONSIBLE BIDDER, FOR THE PURCHASE OF MED -ENG EXPLOSIVE
ORDINANCE DISPOSAL BOMB TEN SUITS ("BOMB SUITS") AND ACCESSORIES,
FOR THE MIAMI POLICE DEPARTMENT ("MPD") ON AN AS -NEEDED BASIS, FOR
AN INITIAL PERIOD OF TWO (2) YEARS, WITH AN OPTION TO RENEW FOR ONE
(1) ADDITIONAL ONE (1) YEAR PERIOD; ALLOCATING FUNDS FROM THE MPD
ACCOUNT NO. 00001.190101.552200.0000.00000 AND OTHER SOURCES OF
FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY
AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS,
APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY
MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE
CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID
PURPOSE.
WHEREAS, the Miami Police Department ("MPD") has a need for bomb suits and
accessories for its Bomb Squad Officers; and
WHEREAS, on August 27, 2018, the Department of Procurement ("Procurement")
issued Invitation for Bid ("IFB") No. 936381 to establish a competitive bid to award a contract
with the lowest responsive and responsible bidder, Med-Eng, LLC. ("Med-Eng") for the purchase
of Med-Eng Explosive Ordinance Disposal Ten bomb suits ("Bomb Suites") and accessories;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received September 17, 2018, pursuant to IFB No. 936381, from
Med-Eng, the lowest responsive and responsible bidder, for the purchase of Bomb Suits and
accessories, on an as -needed contractual basis, for an initial period of two (2) years, with an
option to renew for one (1) additional one (1) year period, is accepted.
Section 3. Funds are to be allocated from the MPD Account No.
00001.190101.552200.0000.00000 and other sources of funds, subject to the availability of
funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations, and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"),
including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City
Attorney, and in compliance with applicable regulations, as may be necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
Un ndeU ez, City Attor ey 12/27/2018
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.