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Home My WebLink AboutBack-Up DocumentOctober 1, 2018 FOR: National Urban Search & Rescue Response System Task Force Representatives FROM: Fred Endrikat, Chief FRED R ENDRIKAT Date:2016.10.011 :4739 0400''�T Urban Search and Rescue Branch SUBJECT: US&R Program Directive 2018-011 — US&R Readiness Cooperative Agreement FY2017 Supplemental Funding Award Notification Implementation Date: October 1, 2018 Expiration Date: November 1, 2018 The purpose of this Program Directive is to notify you of supplemental funding to your National Urban Search & Rescue (US&R) Response System (the System) FY2017 Readiness Cooperative Agreement award. With reference to Program Directive (PD) 2018-009a (Revised) — FY2017 US&R Readiness Cooperative Agreement - Supplemental Award with FY2018 Funding, all System task forces received an amendment to their FY 2017 Readiness Cooperative Agreement in ND Grants in the amount of $17,507. All Sponsoring Agencies received formal notification from the FEMA Grant Programs Directorate (during the time period of September 28th through September 30th) that amendment requests were approved. Sponsoring Agencies and task forces are to await further guidance pertaining to the purchase of specific communications equipment with the proceeds from this supplemental funding, along with corresponding specifications and quantities, which will be provided in a subsequent PD. cc: US&R Strategic Group US&R Advisory Group US&R Branch Staff FEMA Regional/Federal/International ESF #9 Representatives US&R Task Force Grant Managers Tawana Mack, Grant Programs Directorate www.feiiia.gov U.S. Department of Homeland Security Washington, DC 20472 o� H r'y O IST EE FEMA October 1, 2018 FOR: National Urban Search & Rescue Response System Task Force Representatives FROM: Fred Endrikat, Chief FRED R ENDRIKAT Date:2016.10.011 :4739 0400''�T Urban Search and Rescue Branch SUBJECT: US&R Program Directive 2018-011 — US&R Readiness Cooperative Agreement FY2017 Supplemental Funding Award Notification Implementation Date: October 1, 2018 Expiration Date: November 1, 2018 The purpose of this Program Directive is to notify you of supplemental funding to your National Urban Search & Rescue (US&R) Response System (the System) FY2017 Readiness Cooperative Agreement award. With reference to Program Directive (PD) 2018-009a (Revised) — FY2017 US&R Readiness Cooperative Agreement - Supplemental Award with FY2018 Funding, all System task forces received an amendment to their FY 2017 Readiness Cooperative Agreement in ND Grants in the amount of $17,507. All Sponsoring Agencies received formal notification from the FEMA Grant Programs Directorate (during the time period of September 28th through September 30th) that amendment requests were approved. Sponsoring Agencies and task forces are to await further guidance pertaining to the purchase of specific communications equipment with the proceeds from this supplemental funding, along with corresponding specifications and quantities, which will be provided in a subsequent PD. cc: US&R Strategic Group US&R Advisory Group US&R Branch Staff FEMA Regional/Federal/International ESF #9 Representatives US&R Task Force Grant Managers Tawana Mack, Grant Programs Directorate www.feiiia.gov September 6, 2018 FOR: National Urban Search & Rescue Response System Task Force Representatives FROM: Fred Endrikat, Chief FRED R DIgRdynd by FPEOR N�RI Urban Search and Rescue Branch ENDRIKAT Mee 10'09'0615:15:59 SUBJECT: US&R Program Directive 2018-009a — (Revised) FY2017 US&R Readiness Cooperative Agreement — Supplemental Award with FY2018 Funding Implementation Date: September 6, 2018; Re -issue / Expiration Date: October 4, 2018 This revision changes the cooperative agreement to which the supplemental award will be applied. Based on further discussion with the Grant Programs Directorate, the required actions below should be applied to your 2017 cooperative agreement, not the 2018 cooperative agreement as previously indicated. To those that have already submitted the cost amendment request to their 2018 award, the Branch will deny the request in your 2018 award and release it back to you. Once received, you need to withdraw the cost amendment request from your 2018 award. You will need to re-create your cost amendment request in your 2017 award. The NDGrants Help Desk can provide assistance if necessary. The 28 National Urban Search and Rescue (US&R) Response System ("the System") task forces have an opportunity to receive supplemental funding within their FY2017 US&R Readiness Cooperative Agreements. This potential funding will continue to address the finding identified in the last Government Accountability Office (GAO) Audit, which highlighted the System's need to develop a comprehensive plan to prioritize and finance the replacement of equipment for the Urban Search and Rescue (US&R) taskforces. Specifically, this funding will allow the System to continue the re -capitalization of the communications capability for individual task force equipment caches. Further direction and instruction pertaining to the purchase of specific equipment, along with corresponding specifications and quantities will be provided in subsequent US&R Program Directives after the funding is received. The direction given will address previous fiscal years' supplemental award funding as well as the funding received in this supplemental award. Since this action will need to be completed by the end of the fiscal year (September 30, 2018), the System needs to be prepared to receive the funding as soon as it is available. To this end, all task forces will need to initiate and submit a cost amendment request in NDGrants by Monday, September 17, 2018 so the supplemental can be awarded when the funding is received. www.fema.gov U.S. Department of Homeland Security Washington, DC 20472 y'�.s aw nKrF "MA l.v S'c./ September 6, 2018 FOR: National Urban Search & Rescue Response System Task Force Representatives FROM: Fred Endrikat, Chief FRED R DIgRdynd by FPEOR N�RI Urban Search and Rescue Branch ENDRIKAT Mee 10'09'0615:15:59 SUBJECT: US&R Program Directive 2018-009a — (Revised) FY2017 US&R Readiness Cooperative Agreement — Supplemental Award with FY2018 Funding Implementation Date: September 6, 2018; Re -issue / Expiration Date: October 4, 2018 This revision changes the cooperative agreement to which the supplemental award will be applied. Based on further discussion with the Grant Programs Directorate, the required actions below should be applied to your 2017 cooperative agreement, not the 2018 cooperative agreement as previously indicated. To those that have already submitted the cost amendment request to their 2018 award, the Branch will deny the request in your 2018 award and release it back to you. Once received, you need to withdraw the cost amendment request from your 2018 award. You will need to re-create your cost amendment request in your 2017 award. The NDGrants Help Desk can provide assistance if necessary. The 28 National Urban Search and Rescue (US&R) Response System ("the System") task forces have an opportunity to receive supplemental funding within their FY2017 US&R Readiness Cooperative Agreements. This potential funding will continue to address the finding identified in the last Government Accountability Office (GAO) Audit, which highlighted the System's need to develop a comprehensive plan to prioritize and finance the replacement of equipment for the Urban Search and Rescue (US&R) taskforces. Specifically, this funding will allow the System to continue the re -capitalization of the communications capability for individual task force equipment caches. Further direction and instruction pertaining to the purchase of specific equipment, along with corresponding specifications and quantities will be provided in subsequent US&R Program Directives after the funding is received. The direction given will address previous fiscal years' supplemental award funding as well as the funding received in this supplemental award. Since this action will need to be completed by the end of the fiscal year (September 30, 2018), the System needs to be prepared to receive the funding as soon as it is available. To this end, all task forces will need to initiate and submit a cost amendment request in NDGrants by Monday, September 17, 2018 so the supplemental can be awarded when the funding is received. www.fema.gov US&R Program Directive 2018-009a — (Revised) FY2018 US&R Readiness Cooperative Agreement — Supplemental with FY2018 Funding Page 2 REQUIRED ACTIONS The issue is approved for FEMA National US&R Response System implementation. All task forces are to submit a cost amendment request to their 2017 cooperative agreement in NDGrants no later than Monday, September 17, 2018. Because it is unclear as to the amount of funding (if any) that would be provided, each task force should leave the dollar amount blank and this will be filled in once the dollar amount is known. In the "narrative" field, include the following: "This funding will be used to continue the re -capitalization of communications capability of the task force equipment cache. Communication equipment includes items such as portable radios, repeaters, hardware, and satellite communications systems. Alore specific direction will be provided by the US&R Branch" Refer to the NDGrants Grant Recipient User Guide 2016 for instruction on how to submit a cost change amendment (beginning on page 52). cc: US&R Strategic Group US&R Advisory Group US&R Branch Staff FEMA Regional/Federal/International ESF #9 Representatives US&R Task Force Grant Managers Tawana Mack, Grant Programs Directorate www.fema.gov D Grants I View Amendment Request ikip to main content VD Grants • Aoplications Manage Applications Qrants Grants Dashboard Performance Proaress Reoorts Manage Amendments • Administration ° Org nizations Request Organization Access Review Organization Access Requests • �s rmiami Logout Helo Downlgad Plug -ins • Amendment Request Details « &rt)on Hlstory 5-1 • The Amendment Request was successfully submitted. Amendment Request Details Amendment Request Number EMW-X017-�-00048-R02 Organization Name City of Miami - Florida Task Force II Amendment Request Status Pending Submission Amendment Request Narrative Page t of 2 Per US&R Program Directive 2018-009a, this funding will be used to continue the re -capitalization of communications capability of the task force equipment cache. Communication equipment includes items such as portable radios, repeaters, hardware, and satellite communications systems. More specific direction will be provided by the US&R Branch. • =1 TO—VI records per page Showing 1 to 10 of 16 entries Search:l User Action Miroslava Status Change Diaz Award task Award Offer Review completed by usarmiami Miroslava Status Change Diaz System Miroslava Status Change Diaz Description Amendment Request status updated from New to Pending Submission Performance Report status updated from Pending Submission to Pending Review Performance Report status updated from New to Pending Submission System Status Change Performance Report status updated from Pending Review to Approved Miroslava Status Change Performance Report status updated from Pending Submission to Pending Review Diaz Miroslava Status Change Performance Report status updated from New to Pending Submission Diaz System Status Change Award status updated from Approved to Accepted Miroslava Diaz Task Completion Award task Award Offer Review completed by usarmiami System Status Change Application status updated from Pending Review to Approved System Status Change Award status updated from Pending Review to Approved https:Heservices.fema.gov/ndgrants/grantee/submitAmendmentRequest. action Date 09/10/2018 19:17 -04:00 07/30/2018 11:40 -04:00 007/30/2018 11:40 -04:00 06/21/2018 15:30 -04:00 01/29/2018 08:03 01/2912018 08:03 -05:00 09/20/2017 07:04 -04:00 09/20/2017 07:04 -04:00 09/13/2017 13:34 -04:00 09/13/2017 11:32 ZrC'A�ZrI 9/10/2018 M Grants I View Amendment Request Page 2 of 2 • 1 • Next [ttps://eservices.fema.gov/ndgrants/grantee/submitAmendmentRequest.action 9/10/2018 U.S. Department of Homeland Security Washington, D.C. 20472 GRANT AMENDMENT LETTER City of Miami - Florida Task Force II Grant Musser 444 SW 2ND Avenue, 10th Floor Miami, FL 33130 - Re: Amendment #: EMW-2017-CA-00048-A03 Dear Grant Musser, The amendment to change the award information for Fiscal Year (FY) 2017 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement (Award #: EMW-2017-CA-00048-S01) has been approved on 09/28/2018. The changes to the award information are listed below. Budget Change: Budget Class Previous Amount Adjusted Amount Personnel $768,749.00 $768,749.00 Fringe Benefits $111,839.00 $111,839.00 Travel $51,000.00 $51,000.00 Equipment $139,029.00 $156,536.00 Supplies $4,000.00 $4,000.00 Contractual $127,396.00 $127,396.00 Construction $0.00 $0.00 Indirect Charges $0.00 $0.00 Other $0.00 $0.00 Total $1,202,013.00 $1,219,520.00 Please allow 2-3 business days for this information to be reflected in the Payment and Reporting System (PARS). The award information contained in this amendment supersedes award information listed in previous award packages and amendments. If you have any questions or concerns regarding your grant funds, please call 1-866-927-5646. NICA DANNELLE MATHES Section Chief Amendment Agreement Articles U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement GRANTEE: ORGANIZATION EIN: ORGANIZATION DUNS: ORGANIZATION TYPE: ORGANIZATION CONGRESSIONAL DISTRICT CODE: ORGANIZATION PHYSICAL ADDRESS: ORGANIZATION MAILING ADDRESS PROGRAM: SOLICITATION NAME: SOLICITATION YEAR: SOLICITATION DESCRIPTION: City of Miami - Florida Task Force II 59-6000375 072220791 Others (specify) FL -18 444 SW 2ND Avenue, 10th Floor Miami, FL 33130 - 444 SW 2ND Avenue, 10th Floor Miami, FL - National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Fiscal Year (FY) 2017 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement 2017 The National Urban Search and Rescue (US&R) Response System (the System) provides funding for 28 national task forces staffed and equipped to conduct around-the-clock search -and -rescue operations following earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses. When deployed, these task forces, support state and local emergency responders\\ V efforts to locate survivors and manage recovery operations. This program supports Mission 5, Goal 5.1: "Enhance National Readiness", as provided in the Quadrennial Homeland Security Review. \\r\\nTo provide for the sustainment and readiness of the System and their local jurisdictions, through the funding of: administration and management, training, equipment and storage and maintenance. AMENDMENT NUMBER: EMW-2017-CA-00048-A03 NICA Name of the AO who signed the amendment MATHES TABLE OF CONTENTS Article I - DHS Specific Acknowledgements and Assurances Article II - Assurances, Administrative Requirements, Cost Principles, and Audit Requirements Article III - Whistleblower Protection Act Article IV - Use of DHS Seal, Logo and Flags Article V - USA Patriot Act of 2001 Article VI - Universal Identifier and System of Award Management (SAM) Article VII - Reporting of Matters Related to Recipient Integrity and Performance Article VIII - Rehabilitation Act of 1973 Article IX - Trafficking Victims Protection Act of 2000 Article X - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Article XI - Terrorist Financing Article XII - SAFECOM Article XIII - Procurement of Recovered Materials Article XIV - Notice of Funding Opportunity Requirements Article XV - Patents and Intellectual Property Rights Article XVI - Non -supplanting Requirement Article XVII - Lobbying Prohibitions Article XVIII - Limited English Proficiency (Civil Rights Act of 1964, Title VI) Article XIX - Hotel and Motel Fire Safety Act of 1990 Article XX - Fly America Act of 1974 Article XXI - Federal Leadership on Reducing Text Messaging while Driving Article XXII - Federal Debt Status Article XXIII - False Claims Act and Program Fraud Civil Remedies Article XXIV - Reporting Subawards and Executive Compensation Article XXV - Energy Policy and Conservation Act Article XXVI - Duplication of Benefits Article XXVII - Drug -Free Workplace Regulations Article XXVIII - Debarment and Suspension Article XXIX - Copyright Article XXX - Civil Rights Act of 1968 Article XXXI - Civil Rights Act of 1964 - Title VI Article XXXII - Best Practices for Collection and Use of Personally Identifiable Information (PII) Article XXXIII - Americans with Disabilities Act of 1990 Article XXXIV - Age Discrimination Act of 1975 Article XXXV - Activities Conducted Abroad Article XXXVI - Acknowledgment of Federal Funding from DHS Article XXXVII - Cooperative Agreement Article XXXVIII - Program Income Article XXXIX - Acceptance of Post Award Changes Article XL - Prior Approval for Modification of Approved Budget Article XLI - Disposition of Equipment Acquired Under the Federal Award Article XLII - National Environmental Policy Act Article XLIII - Nondiscrimination in Matters Pertaining to Faith -Based Organizations Article I - DHS Specific Acknowledgements and Assurances All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three years, recipients have been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency (LEP)), sex, age, disability, religion, or familial status, recipients must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS FAO and the DHS Office of Civil Rights and Civil Liberties (CRCL) by e-mail at crcl�hq.dhs.gov or by mail at U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190 Washington, D.C. 20528. 6. In the event courts or administrative agencies make a finding of discrimination on grounds of race, color, national origin (including LEP), sex, age, disability, religion, or familial status against the recipient, or recipients settle a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS FAO and the CRCL office by e-mail or mail at the addresses listed above. The United States has the right to seek judicial enforcement of these obligations. Article 11 - Assurances, Administrative Requirements, Cost Principles, and Audit Requirements DHS financial assistance recipients must complete either the OMB Standard Form 424B Assurances - Non -Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the financial assistance office if you have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 G.F.R. Part 200, and adopted by DHS at 2 C.F.R. Part 3002. Article III - Whistleblower Protection Act All recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.C. Section 2409, U.S.C. Section 4712, 10 U.S.C. Section 2324, 41 U.S.C. Sections 4304 and 4310. Article IV - Use of DHS Seal, Logo and Flags All recipients must obtain permission from their DHS FAO, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article V - USA Patriot Act of 2001 All recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 13 U.S.C. sections 175-175c. Article VI - Universal Identifier and System of Award Management (SAM) All recipients are required to comply with the requirements set forth in the government -wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25 Appendix A the full text of which is incorporated here by reference in the terms and conditions. Article VII - Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipient's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, you must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 G.F.R. Part 200pendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Article VIII - Rehabilitation Act of 1973 All recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. section 794, as amended, which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article IX - Trafficking Victims Protection Act of 2000 All recipients must comply with the requirements of the government -wide award term which implements Section 106(8) of the Trafficking Victims Protection Act of 2000, (TVPA) as amended by 22 U.S.C. section 7104. The award term is located at 2 C.F.R. section 175.15, the full text of which is incorporated here by reference in the award terms and conditions. Article X - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C, section 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 66 C.F.R. Part 17 and 44 C.F.R. Part 19 Article XI - Terrorist Financing All recipients must comply with E.O. 1322.4 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. Article XII - SAFECOM All recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article XIII - Procurement of Recovered Materials All recipients must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article XIV - Notice of Funding Opportunity Requirements All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO. Article XV - Patents and Intellectual Property Rights Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. section 200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. section 401.14. Article XVI - Non -supplanting Requirement All recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Article XVII - Lobbying Prohibitions All recipients must comply with 31 U.S.C. section 1352, which provides that none of the funds provided under an federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal. Article XVIII - Limited English Proficiency (Civil Rights Act of 1964, Title VI) All recipients must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance https://www.dhs.gov/ uig dance-r)ublished-help-department-supported-ora_anizations-provide-meaningful-access-people-limited and additional resources on http://www.lep.gov. Article XIX - Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. section 2225a, all recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. sectign 2225. Article XX - Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C. section 4111 b2) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. section 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981 amendment to Comptroller General Decision B-138942. Article XXI - Federal Leadership on Reducing Text Messaging while Driving All recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the federal government. Article XXII - Federal Debt Status All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article XXIII - False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of 31 U.S.G. section 3729 - 3733 which prohibits the submission of false or fraudulent claims for payment to the federal government. (See 3'1 U.S.C. section 3801-3812 which details the administrative remedies for false claims and statements made.) Article XXIV - Reporting Subawards and Executive Compensation All recipients are required to comply with the requirements set forth in the government -wide Award Term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170 Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. Article XXV - Energy Policy and Conservation Act All recipients must comply with the requirements of 42 U.S.C. section 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article XXVI - Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200 Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. Article XXVII - Drug-Free Workplace Regulations All recipients must comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. section 8101 et seq.), which requires all organizations receiving grants from any federal agency agree to maintain a drug-free workplace. You as the recipient must comply with drug-free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 CFR part 3001, which adopts the Government-wide implementation (2 CFR part 182) of sec. 5152-5158 of the Drug-Free Workplace Act of 1988 (Pub. L. 100-690, Title V, Subtitle D; 41 U.S.C. 8101-8107). Article XXVIII - Debarment and Suspension All recipients are subject to the non-procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, and 2 C.F.R. Part 180. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article XXIX - Copyright All recipients must affix the applicable copyright notices of 17 U.S.C. sections 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Article XXX - Civil Rights Act of 1968 All recipients must comply with Title VIII of the Civil Rights Act of 1968, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (42 U.S.C. section 3601 et sea.), as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units-i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)-be designed and constructed with certain accessible features. (See 24 C.F.R. section 100.201.) Article XXXI - Civil Rights Act of 1964 - Title VI All recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C. section 20004 et which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7. Article XXXII - Best Practices for Collection and Use of Personally Identifiable Information (1311) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collect PII are required to have a publically-available privacy policy that describes standards on the usage and maintenance of PII they collect. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template as useful resources respectively. Article XXXIII - Americans with Disabilities Act of 1990 All recipients must comply with the requirements of Titles I, 11, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. (42 U.S.C. sections 12101-12213). Article XXXIV - Age Discrimination Act of 1975 All recipients must comply with the requirements of the Age Discrimination Act of 1975 (Title 42 U.S. Code. section 6101 et 5eq_), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article XXXV - Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article XXXVI - Acknowledgment of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. Article XXXVII - Cooperative Agreement Program authority and responsibility under this cooperative agreement resides with FEMA. FEMA will work with the recipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished. The recipient shall not develop or engage in the development of tasks not approved in recipient's application without post -award approval from the program office, and the issuance of a Grant Amendment from FEMA. FEMA will monitor the project on a continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction, in consultation with the recipient, as needed. Article XXXVIII - Program Income Per 2 CFR Part 200.307, Grantees are encouraged to earn income to defray program costs where appropriate. Program income includes income from fees for services performed, from the use or rental of real or personal property acquired with grant funds, from the sale of commodities or items fabricated under a grant agreement, and from payments of principal and interest on loans made with grant funds. Program Income does not include interest on grant funds, rebates, credits, discounts, refunds, etc. and interest earned on any of them. When the grantee earns program income under this cooperative agreement, this program income may be added to the funds committed to the grant agreement by the Federal agency and the grantee (as defined in 2 CFR Part 200.307(e)(2)). The program income shall be used for the purposes and under the conditions of the cooperative agreement. Article XXXIX - Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-CMDna.dhs.gov if you have any questions. Article XL - Prior Approval for Modification of Approved Budget Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approval from DHS/FEMA where required by 2 C.F.R. Section 200.308. For awards with an approved budget greater than $150,000, you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from DHS/FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget DHS/FEMA last approved. You must report any deviations from your DHS/FEMA approved budget in the first Federal Financial Report (SF -425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article XLI - Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by the recipient or its sub -recipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313. Article XLII - National Environmental Policy Act All recipients must comply with the requirements of the National Environmental Policy Act (NEPA) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which requires recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article XLIII - Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. All recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in individual DHS programs. Obligating Document for Amendment � n _ �5. 1 a. AGREEMENT NO.. 2. AMENDMENT NO. 3. 4. TYPE OF ACTION CONTROL NO. EMW-2017-CA-00048-SO I EMW-2017-CA-00048-AO3 RECIPIENT AMENDMENT W470575N , Response NO. WX05129N20I ST Readiness 596000375 6. RECIPIENT NAME AND 7. ISSUING FEMA OFFICE AND 8. PAYMENT OFFICE AND ADDRESS ADDRESS ADDRESS FEMA Finance Center City of Miami - Florida Task FEMA -GPD 430 Market Street Force II 400 C Street, SW, 3rd floor Winchester, VA 22603 444 SW 2ND Avenue, 10th Washington, DC 20472-3645 System Floor POC: 866-927-5646 Miami, FL 33130 - Agreement 9. NAME OF RECIPIENT PHONE NO. 10. NAME OF FEMA PROJECT COORDINATOR PROJECT OFFICER (786)877-9882 Central Scheduling and Information Desk Grant Musser Phone: 800-368-6498 11. EFFECTIVE DATE OF 12, THIS ACTION METHOD 09/28/2018 OF PAYMENT PARS Email: Askesid@dhs.gov 13, ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD C'nct Raimhnrcement 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. ACCOUNTING DATA PRIOR NAME (ACCS CODE) TOTAL ACRONYM XXXX-XXX-XXXXXX- AWARD XXXXX-XXXX-XXXX-X From: To: 09/01/2017 08/31/2020 Budget Period 09/01/2017 08/31/2020 AMOUNT CURRENT CUMULATIVE NON - AWARDED TOTAL FEDERAL COMMITMENT THIS AWARD ACTION + OR (-) National 97.025 2017-OS-A392-D60D- $1,202,013.00 $0.00 $1,202,013.00 Urban Search -4101-D & Rescue (US&R) Response System Readiness Cooperative Agreement National 97.025 2018-OS-A313-D60D- $0.00 $17,507.00 $17,507.00 Urban Search -4101-D & Rescue (US&R) Response System Readiness Cooperative Agreement TOTALS $1,202,013.00 $17,507.00 $1,219,520.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A See Totals See Totals $0.00 16 a. FOR NON-DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL OR DESIGNEE (at the time of the Award) (Name and Title) SIGNATURE DATE Musser, Grant Program Manager 09/20/2017 11:04 18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE NICA DANNELLE MATHES, Section Chief Fri Sep 28 16:31:59 GMT 2018 ATTEST: Todd B. Hannon City Clerk APPROVED AS TO FORM AND CORRECTNESS: Victoria Mendez City Attorney CITY OF MIAMI FLORIDA, a municipal corporation, Emilio T. Gonzalez, Ph.D. City Manager APPROVED AS TO INSURANCE REQUIREMENTS: Ann -Marie Sharpe, Director Department of Risk Management FUND TITLE: Department of Homeland Security-FEMA- USAR-Cooperative Agreement Fiscal Year 2017 - Supplemental Funding RESOURCES: Federal Emergency Management Agency ("FEMA") $17,507.00 APPROPRIATIONS: $17,507.00