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HomeMy WebLinkAboutAgenda Item Summary FormDate: 10/23/2018 AGENDA ITEM SUMMARY FORM File ID: #5035 Commission Meeting Date: 12/13/2018 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Emergency Finding - SRT Supply, LLC Purpose of Item: It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a four-fifths (4/5ths) affirmative vote, ratifying, confirming and approving the City Manager's emergency finding that it is most advantageous for the City to waive the competitive sealed bidding procedures, pursuant to section 18-90 of the Code of the City of Miami, Florida; further approving the retroactive selection of SRT Supply, LLC ("SRT"), for the provision of replacement armor and accessories ("Armor") for the Police Department ("Police"), for an expenditure amount not to exceed $170,918.24. Background of Item: Police was in need of Armor to ensure the safety of its Special Weapons and Tactics Detail ("SWAT") Officers during high-risk operations. The body armor currently in use by SWAT has become obsolete. Invitation for Bid 893381 was issued on May 23, 2018. By the closing date of June 18, 2018, no responses were received. The purchase of Armor was approved as an emergency by the City Manager pursuant to Section 18-90 of the City Code. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $170,918.24 General Account No.: 00001.190101.552100.0000.00000 Reviewed By Department of Police Jorge Blanco Initial Police Review Completed 10/23/2018 4:37 PM Department of Police Ronald Papier Police Chief Review Completed 10/23/2018 8:22 PM Department of Police Jorge Colina Department Head Review Completed 10/24/2018 7:03 AM Office of Management and Budget Luis Hernandez -Torres Budget Analyst Review Completed 10/24/2018 4:14 PM Office of Management and Budget Christopher M Rose Budget Review Completed 10/25/2018 11:06 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 10/25/2018 2:43 PM City Manager's Office Nikolas Pascual City Manager Review Completed 10/29/2018 4:22 PM Office of the City Attorney Valentin J Alvarez Deputy City Attorney Review Skipped 10/25/2018 2:43 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 11/01/2018 6:49 PM City Commission Maricarmen Lopez Meeting Completed 12/13/2018 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 12/21/2018 4:09 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 12/21/2018 4:47 PM Office of the City Clerk City Clerk's Office Rendered Completed 12/21/2018 4:47 PM A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5) AFFIRMATIVE VOTE, RATIFYING, CONFIRMING, AND RETROACTIVELY APPROVING THE CITY MANAGER'S EMERGENCY FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A," THAT IT IS MOST ADVANTAGEOUS FOR THE CITY TO WAIVE THE COMPETITIVE SEALED BIDDING PROCEDURES, PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA; FURTHER APPROVING THE RETROACTIVE SELECTION OF SRT SUPPLY, LLC, A FLORIDA LIMITED LIABILITY COMPANY, FOR THE PROVISION OF REPLACEMENT ARMOR AND ACCESSORIES, FOR A TOTAL EXPENDITURE AMOUNT NOT TO EXCEED $170,918.24. WHEREAS, the Miami Police Department ("Police") needed to replace outdated body armor and accessories (collectively, "Armor") for its Special Weapons and Tactics Detail ("SWAT"), to protect Officers during high-risk operations; and WHEREAS, Invitation for Bid ("IFB") No. 893381 for the purchase of SWAT armor and accessories was issued on May 23, 2018, and closed on June 18, 2018; and WHEREAS, no bids were received in response to IFB No. 893381, resulting in its cancellation; and WHEREAS, the armor currently being used by SWAT has become obsolete and can no longer reliably protect the lives of SWAT Officers; and WHEREAS, as provided in Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code"), Police, as the using agency, provided a full explanation of the circumstances in this emergency to the Chief Procurement Officer and City Manager, which emergency, unless immediately addressed, is a serious impediment to safeguarding the lives of SWAT Officers; and Whereas, the City Manager approved such emergency finding and has found this purchase to be justified under Section 18-90 of the City Code; and WHEREAS, the City Manager, pursuant to Section 18-90 of the City Code, approved an emergency purchase to procure Armor; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-90 of the City Code, the City Manager's emergency finding, attached and incorporated as Exhibit "A," is -,IV ov . City of Miami City Hall IIS iit A4to �. � „1,l ,a Legislation 3500 Pan American Drive r Miami, FL 33133 �—R � _- Resolution www.miamigov.com Enactment Number: R-18-0556 File Number: 5035 Final Action Date:12/13/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5) AFFIRMATIVE VOTE, RATIFYING, CONFIRMING, AND RETROACTIVELY APPROVING THE CITY MANAGER'S EMERGENCY FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A," THAT IT IS MOST ADVANTAGEOUS FOR THE CITY TO WAIVE THE COMPETITIVE SEALED BIDDING PROCEDURES, PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA; FURTHER APPROVING THE RETROACTIVE SELECTION OF SRT SUPPLY, LLC, A FLORIDA LIMITED LIABILITY COMPANY, FOR THE PROVISION OF REPLACEMENT ARMOR AND ACCESSORIES, FOR A TOTAL EXPENDITURE AMOUNT NOT TO EXCEED $170,918.24. WHEREAS, the Miami Police Department ("Police") needed to replace outdated body armor and accessories (collectively, "Armor") for its Special Weapons and Tactics Detail ("SWAT"), to protect Officers during high-risk operations; and WHEREAS, Invitation for Bid ("IFB") No. 893381 for the purchase of SWAT armor and accessories was issued on May 23, 2018, and closed on June 18, 2018; and WHEREAS, no bids were received in response to IFB No. 893381, resulting in its cancellation; and WHEREAS, the armor currently being used by SWAT has become obsolete and can no longer reliably protect the lives of SWAT Officers; and WHEREAS, as provided in Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code"), Police, as the using agency, provided a full explanation of the circumstances in this emergency to the Chief Procurement Officer and City Manager, which emergency, unless immediately addressed, is a serious impediment to safeguarding the lives of SWAT Officers; and Whereas, the City Manager approved such emergency finding and has found this purchase to be justified under Section 18-90 of the City Code; and WHEREAS, the City Manager, pursuant to Section 18-90 of the City Code, approved an emergency purchase to procure Armor; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-90 of the City Code, the City Manager's emergency finding, attached and incorporated as Exhibit "A," is ratified, confirmed, and retroactively approved, the requirements for competitive sealed bidding procedures are waived, and the emergency award for the provision of Armor from SRT Supply, LLC, a Florida limited liability company, for Police, is approved, for a total expenditure amount not to exceed $170,918.24. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' APPROVED AS TO FORM AND CORRECTNESS: l i ria i "ndez, City Attor iey 11/1/2018 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.