HomeMy WebLinkAboutR-18-0557City of Miami
Legislation
Resolution: R-18-0557
File Number: 5117
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 12/13/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
BY A FOUR-FIFTHS (4/5) AFFIRMATIVE VOTE, RATIFYING, RETROACTIVELY
APPROVING, AND CONFIRMING THE CITY MANAGER'S EMERGENCY
FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A," THAT IT IS
MOST ADVANTAGEOUS FOR THE CITY OF MIAMI ("CITY") TO WAIVE THE
COMPETITIVE SEALED BIDDING PROCEDURES PURSUANT TO SECTION 18-
90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED;
RETROACTIVELY AUTHORIZING A) THE SELECTION OF LEAN CULINARY
SERVICES LLC D/B/A DELIVERLEAN FOR CATERING SERVICES DURING
THE HURRICANE IRMA EMERGENCY OPERATING CENTER ("EOC")
ACTIVATION, AND B) OTHER EXPENDITURES FROM OTHER SELECTED
VENDORS, AS LISTED ON EXHIBIT "B," RELATED TO HURRICANE IRMA
INVOLVING EMERGENCY PURCHASES OF SUPPLIES, FOOD AND
BEVERAGES, PUBLIC SAFETY EQUIPMENT, AND REQUIRED IMMEDIATE
REPAIRS TO CITY OWNED FACILITIES IMPACTED AND DAMAGED BY
HURRICANE IRMA; FURTHER DIRECTING THE CITY MANAGER TO SEEK
REIMBURSEMENT FOR THESE EXIGENCY AND EMERGENCY PURCHASES
FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY, AS
APPLICABLE AND AS AVAILABLE; RATIFYING, APPROVING, AND
CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND
DESIGNATED DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL
CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND
COMPUTER SYSTEMS IN CONNECTION HEREWITH.
WHEREAS, in the aftermath of Hurricane Irma, during the City of Miami's ("City")
Emergency Operations Center ("EOC") activation, the City had to procure, as an emergency,
catering services for City employees working at the EOC and out in the field in storm related
activities; and
WHEREAS, due to the lack of electricity and food supplies, it was very difficult to find an
operable catering company with enough food supplies to provide hundreds of meals a day; and
WHEREAS, Lean Culinary Services LLC D/B/A DeliverLean was selected based on their
ability to meet the City's immediate and urgent emergency needs; and
WHEREAS, the City Manager, during the EOC activation, verbally approved this
emergency expenditure, and other emergency expenditures related to Hurricane Irma involving
emergency purchases of supplies, food and beverages, public safety equipment, and required
immediate repairs to City -owned facilities damaged by Hurricane Irma; and
WHEREAS, pursuant to Section 18-90(3) of the Code of the City of Miami, Florida, as
amended ("City Code"), these goods and services were emergency purchases made and the
City Manager waived competitive sealed bidding methods, making a written finding that the
urban search and rescue task force had been officially activated and these emergency
City of Miami Page 1 of 3 File ID: 5117 (Revision:) Printed On: 1/29/2019
File ID: 5117 Enactment Number: R-18-0557
purchases related to goods and services required by the urban search and rescue task force;
and
WHEREAS, the City Manager, and the City Administration acting on his order, will seek
reimbursement for these exigency or emergency purchases from the Federal Emergency
Management Agency ("FEMA") as applicable and as available; and
WHEREAS, the City Manager, pursuant to Section 18-90 of the City Code, retroactively
approved an emergency finding, attached and incorporated as Exhibit "A," waiving competitively
sealed bidding procedures these emergency purchases; and
WHEREAS, it is in the best interests of the City to ratify, approve, and confirm certain
necessary actions of the City Manager and designated City Departments to update the relevant
financial controls, project close-outs, accounting entries, and computer systems in connection
herewith;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-90 of the City
Code, the City Manager's emergency finding, attached and incorporated as Exhibit "A," is
ratified, retroactively approved, and confirmed, the requirements for competitive sealed bidding
procedures are waived, and a) the selection of Lean Culinary Services LLC d/b/a DeliverLean
for catering services during the Hurricane Irma EOC activation, and b) other expenditures, from
other selected vendors, as listed on Exhibit "B," related to Hurricane Irma involving emergency
purchases of supplies, food and beverages, public safety equipment, and required immediate
repairs to City -owned facilities impacted and damaged by Hurricane Irma, are authorized.'
Section 3. The City Manager, and the City Administration acting on his order, is directed
to seek reimbursement for these exigent and emergency purchases from FEMA as applicable
and as available.
Section 4. Certain necessary actions by the City Manager and designated City
Departments to update the relevant financial controls, project close-outs, accounting
entries, and computer systems in connection herewith are hereby ratified, approved, and
confirmed.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 3 File ID: 5117 (Revision:) Printed on: 1/29/2019
File ID: 5117
APPROVED AS TO FORM AND CORRECTNESS:
1
ria ' ndez, Cify Attor iey 12/412018
Enactment Number: R-18-0557
City of Miami Page 3 of 3 File ID: 5117 (Revision:) Printed on: 1/29/2019