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REVOCABLE LICENSE AGREEMENT
THIS REVOCABLE LICENSEA GREEMENT hereinafter referred to as this "Agreement," made
this day of November 2018, by and between the CITY OF MIAMI, a municipal corporation, with
offices at 3500 Pan American Drive, Miami, Florida 33133, hereinafter referred to as the "City," and
EVENT ENTERTAINMENT GROUP, INC., a Florida for-profit corporation, with offices located at 201
S. Biscayne Blvd., Suite 800, Miami, Florida 33131, hereinafter referred to as "Licensee" (collectively, the
"Parties").
RECITALS
WHEREAS, the City is the owner of certain real ]property throughout Virginia Key, including but
not limited to 3501, 3801, 3861 Rickenbacker Causeway and 4020 Virginia Beach Drive, Miami, FL
33149; and
WHEREAS, the Virginia Key Beach Park Trust is a limited agency and instrumentality of the City
with responsibility to oversee and manage the Historic Virginia Key Beach Park, located at 4020 Virginia
Beach Drive, Miami, FL 33149, subject to City Commission approval; and
WHEREAS, Licensee hosts an annual electronic music festival ("Ultra Music Festival"); and
WHEREAS, Licensee wishes to use the Property (as defined in Section 2.11) for the purpose of
producing the Ultra Music Festival and with the 2019 production being scheduled to be produced on March
29, 30 and 31, 2019; and
WHEREAS, formal action by the City of Miami City Commission is required to authorize and
accept this Agreement, and is a condition precedent to this Agreement's legal efficacy and validity;
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter set forth, the
receipt and sufficiency of which is acknowledged by the parties, the City hereby grants unto Licensee the
privilege of entry upon and use of the Property, for the production of the Event and for uses incidental
thereto, on the terms and conditions set forth in this Agreement.
RECITALS:
The above Recitals are true and correct and hereby incorporated into and made a part of this Agreement.
2. DEFINITIONS:
When used in this Agreement, the following terms shall have the specified meanings:.
2.1 ADDITIONAL CHARGES have the meaning given to such term in Section 7.4 and as outlined in
Exhibit C, attached and incorporated hereto.
2.2 AGREEMENT has the meaning given to such term in the preamble to this Agreement.
2.3 CITYmeans the City of Miami.
2.4 CITY COMMSSION is the local legislative body of the City of Miami who has ultimate control
of the PROPERTY and the events held therein.
2.5 EFFECTIVE DATE has the meaning given to it in Section 3.3.
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2,6 EVENT means the Ultra Music Festival, to take place at the Property on the Friday through Sunday
on either one (1) of the last three (3) weekends of March or the first weekend of April during the
Term as described herein with operating hours of 4:00 pm to 2:00 a.m. on Fridays, noon to 2:00
a.m. on Saturdays, and noon to 2:00 a.m. on Sundays. The hours described herein are firm unless
an amendment thereto is mutually agreed upon by the Parties.
2.7 INDEMNITEES mean the City, the Virginia Key Beach Park Trust, and all the City's and the
Virginia Key Beach Park Trust's respective members, officials, officers, agents, assigns,
successors, personnel, and employees.
2.8 LIABILITIES means all losses, costs, penalties, fines, damages, claims, expenses (including
attorney's fees, interest, and costs), and liabilities.
2.9 PERMITTED USES has the meaning given to it in Section 3.1.
2.10 PREMISES means the entire Property and such open spaces that maybe required by the Licensee
for the Event, and other such facilities of the Property as may be authorized by the City. Premises
does not include the use of the physical stadium structure known as the Ralph Middleton Munroe
Miami Marine Stadium,
2.11 PROPERTY collectively refers to the event space surrounding, but specifically excluding, Ralph
Middleton Munroe Miami Marine Stadium, located generally at 3501 Rickenbacker Causeway,
Miami, FL 33149, as shown on the attached Exhibit A-1; the land adjacent to Arthur J. Lamb Road,
located generally at 3801 Rickenbacker Causeway, Miami, FL 331349, as shown on the attached
Exhibit A-2; and the event and parking space operated by the Historic Virginia Key Beach Park
Trust, located generally at 4020 Virginia Beach Drive, Miami, FL 33149, as shown on the attached
Exhibit A-3.
2.12 TICKET SURCHARGE means the fees to be paid in accordance with the ticket surcharge rates
expressly provided in Section. 53-1 of the Code of the City of Miami, Florida, as amended.
2.13 USE FEE means the sum of One Million Four Hundred Thousand Dollars ($1,400,000.00), that
the Licensee shall pay the City for each yearly Event is produced at the Property and Premises. The
Use Fee shall be increased annually by Three percent (3%) commencing upon the production of
the third (3rd) Event and such Use Fee includes the Ticket Surcharge. Such Use Fee is more
particularly described in Section 7 herein.
2.14 USE PERIOD means the Thirty -Five (35) day period inclusive of load in and load out and ancillary
preparations and removals, as applicable, that begins at approximately 7:00 a.m., Eighteen (18)
days prior to each Event, and ends at 11:59 p.m., Fourteen (14) days after the conclusion of each
Event. These dates are subject to mutual agreement of the parties on an annual basis, as more
particularly set forth in Section 3.2.
2.15 LICENSEE has the meaning given to such term in the preamble to this Agreement.
3. EVENT AND USE PERIOD:
3.1 Purpose:
The Property shall be used and occupied by the Licensee solely for the purposes of producing the
Event and for undertaking any and all uses ancillary and incidental thereto, selling, using or
displaying any goods and/or products related to the Event, and to grant to third parties the right to
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sell, use or display any goods or products on, to, or from the Property (collectively the "Permitted
Uses"). Licensee may request written consent from the City Manager or their designee to use the
Property for other uses but shall not be authorized until Licensee has received the written consent
of the City Manager or their designee, which consent may not be unreasonably conditioned,
withheld or delayed. Unless otherwise expressly and specifically provided hereunder, Licensee
shall be solely responsible for the production, coordination and management of the Event, at its
sole cost and expense.
This Agreement solely authorizes Licensee to the temporary use of the Property for the limited
purposes set forth herein and for no other purpose. The Parties hereby agree that, the provisions of
this Agreement do not constitute a lease or confer any leasehold rights or estate. The rights of
Licensee hereunder are not those of a tenant, but merely authorization to do certain acts of a
temporary character on the Property and to use the Property, subject to the terms of this Agreement.
The City retains dominion, possession and control of the Property. Licensee does not and shall not
claim at any time any interest or estate of any kind or extent whatsoever in the Property by virtue
of this Agreement, its use of the Property, or by virtue of any expenditure of funds by the Licensee
for improvements, construction, repairs, partitions, or alterations to the Property which may be
authorized by the City Manager or his/her designee.
3.2 Event Use Period
The Event will, at the option of Licensee, take place at the Property on the Friday through Sunday
on either one of the last three (3) weekends of March or first weekend of April, or other date
mutually agreed upon by the Licensee and City Manager, for each Event year. The specific
weekend for the Event shall be designated by Licensee and City in conjunction with the notice
Licensee is required to deliver to the City pursuant to Section 9.4 described herein. The dates for
the Event in 2019 are March 29, 30, and 31. User and City shall use commercially reasonable
efforts to coordinate the Use Period in a manner that does not conflict with other major events on
the Property. Without limiting the foregoing, the Event date selected (and corresponding Use
Period) shall not conflict with the dates afforded to National Marine Manufacturer's Association's
("NMMA") use period per the revocable license agreement between NMMA and the City
originally approved by Resolution No. R-15-0009. The operating hours of the for the Event days
shall be: from 4:00 p.m. to 2:00 a.m, on Fridays, 12:00 p.m. to 2:00 a.m. on Saturdays, and 12:00
p.m. to 2:00 a.m. on Sundays. The aforementioned times shall be faxed and apply to the Event
throughout the Term of this Agreement. Licensee will occupy the Property for no more than thirty-
five (35) days including load in to load out. Set-up for the Event will begin at the commencement
of the Use Period and tear -down will terminate no later than the end of the Use Period each year.
Any use of the word "day" or "days" throughout this Agreement shall mean calendar days, unless
specifically stated otherwise.
3.3 Term:
There is no stated or expressed term for this Agreement. As a revocable license, it has an indefinite
term and may be terminated or revoked for convenience at the will of the City Manager and as
otherwise provided in this Agreement. The Effective Date of this Agreement is the execution date
of the Agreement by the last of the Parties and shall continue until terminated by any means
available in this Agreement. Licensee acknowledges that this is a revocable license agreement
authorizing a specific use for a limited time per year, subject to various other limitations specified
herein; and that it does not convey, pledge, hypothecate, or confer any right, title or interest in any
City -owned real property.
3.4 Termination
3.4.1 With Cause: Each party agrees to abide by every term and condition of this Agreement.
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If either party materially breaches the terms, restrictions or conditions of this Agreement,
then the nonbreaching party shall give the breaching party twenty (20) days written notice
within which to cease such violation or correct such deficiencies. Upon the breaching
party's failure to do so, the nonbreaching party may cancel this Agreement upon giving ten
(10) days written notice to the breaching party and thereafter the Agreement shall be
automatically canceled without the necessity for further action by the nonbreaching party.
Termination for cause shall include, without limitation, any one of the following acts or
omissions: (a) Failure to pay any payment or any portion thereof within ten (10) days of
due date; (b) Failure to carry insurance as required in this Agreement; or (c) Failure to
comply with any material terms or conditions of this Agreement, including, but not limited
to, conditions expressly set forth in Sections 5, 6 and 13.
3.4.2 Without Cause: Licensee or City may, at its option and without the other party's consent,
terminate this Agreement upon at least three hundred sixty-four (364) days' notice prior to
the next subsequent Event. In the event of such termination by Licensee, the provisions of
Section g (with respect to the Damage & Security Deposit) shall be applicable to all other
obligations and duties shall be applicable.
3.5 City Review:
Subject to the limitations set forth in Paragraph 3.4.2 of this Agreement, the parties agree that the
City shall, upon the Five (5) year anniversary of the Effective Date of this Agreement, reconsider
the viability of continuing the Event on the Property and, if it is to contintle, whether the terms and
conditions applicable to the Event should be modified by agreement of the parties. Any
renegotiated terms or cancellation of the Agreement ,pursuant to this Section 3.5 will occur effective
immediately upon execution of any amendments or notice of cancellation, as applicable. At any
other time if it is the City's intent to terminate this Agreement, the City will provide such notice as
specified in Sections 3.4.1 or 3.4.2, as applicable.
3.6 Reasonable Efforts:
For purposes of this Agreement, the Parties shall use commercially reasonable efforts to assist and
facilitate future productions of the Event to take place on the Property.
4. PREMISES:
4.1 Restroom Facilities:
Licensee hereby agrees to provide adequate portable restroom facilities, which shall be open and
operational during the Use Period.
4.2 Control of Access:
Licensee hereby agrees that the staff and management of the City, in consultation with the Miami
Police Department and Licensee, have complete control as to when gates to Events are opened.
Licensee hereby agrees to respond to any reasonable City request during the Use Period of the
Event.
4.3 Sound Checks:
Licensee hereby agrees that there will be no sound checks before 12:00 noon or after 2:00 a.m. on
any weekday (Monday through Friday) within the week immediately prior to commencement of
the Event.
4.4 Lip -ht Checks:
The City hereby agrees that Licensee shall be permitted to conduct light checks on the eve of, and
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prior to, each Event day.
4.5 Sound Level:
Licensee's Event may not exceed a maximum level of One Hundred Ten (1 10) decibels measured
60 feet away from each stage. Failure to cure each incident of sound level non-compliance within
five (5) minutes of notification by a City designee will result in a fee of $1,000.00 per each incident.
Each incident shall constitute a separate event of non-compliance.
4.6 Time of Event:
Licensee hereby agrees the Event must end by 2;00 a.m. on each day of the Event. Licensee shall
pay a time overage fee of $1,000.00 for every single minute, or a fraction thereof, if the Event
continues beyond 2:00 a.m. This overage fee is in addition to all other fees and costs for which
Licensee is responsible under this Agreement. Each minute shall constitute a separate event of non-
compliance
4.7 Alcohol Wrist Sand Policy:
Licensee hereby agrees that if alcoholic beverages are vended at the Event, Licensee will use
alcohol wrist -banding staff to ensure consumers of alcohol are of the appropriate legal drinking
age. Licensee or Licensee's concessionaire shall obtain all required permits required by law.
Failure to comply with this rule, whether by the concessionaire or their representative, may result
in the immediate cancellation of alcohol sales and breach of this Agreement, as determined by the
City Manager or City Manager's designee.
4.8 Dispensing of Alcoholic and Non-alcoholic Beverages:
4.8.1 Licensee shall not sell beverages, alcoholic or non-alcoholic, in glass bottles of any size.
Licensee shall dispense all beverage products in plastic or paper cups only. However,
Licensee shall be authorized to sell Red Bull products (or the products of subsequent non-
alcoholic beverage sponsors) in cans not to exceed nine (9) ounces. In addition, the City
authorizes Licensee to dispense beer (or the products of subsequent alcoholic beverage
sponsors) in aluminum shaped bottles in the VIP area(s) only. However, under no
circumstance shall this product be taken out of the VIP area(s). Licensee shall use
reasonable good faith efforts to minimize the use of plastic products near environmentally
sensitive areas.
4,8,2 Licensee hereby agrees to dispense a maximum of two (2) alcoholic beverages per person
at time of purchase.
4.8.3 Licensee hereby agrees that sales of alcoholic beverages will stop sixty (50) minutes prior
to the end of the Event. Sales of non-alcoholic beverages shall not be subject to this
restriction.
4.8.4 Licensee is responsible to secure all governmental permits and approvals required by
applicable laws and regulations for the sale and dispensation of alcoholic beverages. All
required liquor permits shall be filed with the City Manager at least ten (10) days before
the commencement of the Event.
4.9 Sponsor's Signage and Banner Placement:
City hereby agrees that Licensee may place signage and banners in the Property during the Use
Period subject to the approval of the City's Director of Real Estate and Asset Management and
such approval may not be unreasonably withheld, delayed or conditioned. Licensee shall ensure
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that all signage and banners are permitted and comply with City and County Sign and Zoning
Regulations. Licensee shall secure all required permits and approvals for such signage and banners
and shall remove all signage and banners prior to the end of the Use Period.
4.1.0 Non -Exclusivity;
This Agreement confers no exclusive possession of the Property, provided however, the City agrees
not to enter into another License or Use Agreement on this Property that would interfere with
Licensee's ability to operate for the Permitted Uses on the Property according to the terms of this
Agreement. The City agrees not to use or permit others to use the Property under the control of the
City during the Use 'Period except as mutually agreed by the City and Licensee. Licensee
recognizes and agrees that the Property is a public site and during the entirety of the Use Period,
the Licensee will cooperate with the City to maximize public access to tine Property. This will not
be construed to prevent the Licensee from restricting access to the Event.
4,11 Exclusivity
The Event shall be the only multi -day multi -stage music festival to be produced at, and utilizing,
the entire Property. The City shall not authorize or make the Property available to another producer
of multi -day multi -stage music festival or similar music -based event, with over 30,000 patrons
expected per day, during the term of this Agreement. The City acknowledges and agrees that the
restrictions described in this Section are reasonably necessary to protect the legitimate business
interests of Licensee.
4.12 Limited Use
The City agrees that it will not license any individual portion of the Property to any multi -day
multi -stage music festival or similar music -based event, with over 30,000 patrons expected per
day, for the period commencing sixty (60) days before Licensee's first show day and concluding
sixty (60) days after Licensee's last show day. The City acknowledges and agrees that the
restrictions described in this Section are reasonably necessary to protect the legitimate business
interests of Licensee.
4.13 Improvements:
As ofthe Effective Date and throughout the Use Period, all buildings and permanent improvements
thereon steal l be vested in the City. Furthermore, title to permanent improvements and al l alterations
made in or to the Property, whether or not by or at the expense of Licensee, shall, unless otherwise
provided by written agreement, immediately upon their completion, become the property of the
City and shall remain with the Property. Licensee shall not make any permanent improvements on
the Property. Licensee shall leave the Premises in'a condition equal to or better than provided prior
to each Event, as further detailed in Section 5 below.
4.14 Third -Party Agreements:
The City agrees to make reasonable efforts, at no cost to the City and subject to existing agreements,
to assist Licensee in obtaining access or use agreements with third party operators and with other
operators on City -owned property for use by the User during and in support of the Event. Licensee
is responsible to safeguard, maintain, protect and preserve the egress, ingress and access of all
neighboring businesses and users including, without limitation, the Virginia Key Outdoor Center,
the Rusty Pelican, the Miami Rowing Club, the adjacent marinas, Miami Seaquarium, the Miami -
Dade County Water and Sewer Department facility, etc., and will be additionally responsible for
negotiating any expanded parking arrangements or similar agreements with such third parties, to
the extent not otherwise provided for herein,
The Licensee understands and accepts the City's current Exclusive Concession Agreement,
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approved by Resolution R-15-4227, with Eventstar Structures, Corp. ("Eventstar") and shall use
Eventstar for any tent structures intended to be placed on the Marine Stadium Area shown on
Exhibit A-1, subject to the term and limitations contained in such agreement. The Parties
understand and agree that stages used for the Event are separate and apart from tent structures.
Licensee shall, in good faith, endeavor to use vendors that are minority-owned, local, and/or which
otherwise provide benefits to historically underprivileged areas/populations within the City of
Miami. Licensee's failure to comply with this provision shall not constitute a material breach of
this Agreement, nor shall the City be entitled to any audit rights respecting Licensee's vendor
selection practices,
4.15 Traffic Management Plan
Sixty (60) days prior to each Event, Licensee shall prepare and submit to the City Manager for
City's review and approval, a traffic management plan setting forth the operational strategies for
managing event -generated and background traffic on the day(s) of the Event within the Property
and general region to ensure safe means of access to the site and to minimize traffic disruptions on
Rickenbacker Causeway.
The traffic management plan must (1) indicate how traffic, parking, and pedestrian operations will
be managed on the day(s) of the Event, (2) coordinate and mitigate transportation impacts, and (3)
adapt to traffic demand scenarios, demand management plan, and contingencies. At a minimum,
the traffic management plan shall include: (1) Traffic flow route planning; (2) Site access and
parking planning; (3) Pedestrian access planning; (4) Traffic control planning; (5) travel demand
management and transit service planning; and (6) Incident management and traveler information
planning.
4.16 Environmental Management and Remediation Plan
Sixty (60) days prior to each Event, Licensee shall prepare and submit to the City Manager for
City's review and approval, an Environmental Management and Remediation Plan setting fortis the
preventative measures that will be undertaken by Licensee to avoid damage to, or contamination
of, environmentally sensitive habitat, vegetation, or preserved areas. Such plan shall also identify
remediation activities so as to minimize any actual or potential adverse impacts and to provide
adequate protection to such areas.
Together with the Environmental Management and Remediation Plan, and at the option of the City,
Licensee shall be required to submit to the City an Environmental Surety Bond in an amount
determined by the City using, and based on, commercially reasonable standards when factoring
Licensee's damage and security deposit, insurance coverage limits, and past payment history,
among other factors, to guarantee compliance with all environmental requirements expressly
provided for in this Agreement, including, but not limited to, compliance with all environmental
laws. To the extent applicable, the form of the Bond shall be approved by the City Manager or the
Risk Manager as their designee and by the City Attorney as to legal form.
S. CONDITION OF PREMISES AND REQUIRED RENOVATIONS:
5.1 Licensee has inspected, or has been given the opportunity to inspect, the Premises, prior to
execution of this Agreement, and accepts it in its present condition and agrees to restore and return
the same in the pre -load -in condition. The City shall maintain the Property on a year-round basis
and shall be responsible for replacing and restoring elements on the Property which are damaged
(unrelated to Licensee's use), Specifically, Licensee agrees that it shall replace or restore to their
original condition, any and all components of the Property, including but not limited to
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infrastructure, electrical or fiber-optic cables/lines, grass or trees, including necessary irrigation, if
any, and decorative and play structures, which are damaged due to the Event. All replacement or
restoration shall be in a manner satisfactory to the City, in the City's sole discretion.
5.2 Licensee shall repair and make the Property available for public use immediately after the Use
Period. Licensee shall complete all restoration no later than June 1 following each Event, annually.
Licensee shall make a qualified representative available (for whom the City shall retain approval
rights provided that the City make the Property available to Licensee to undertake such repairs and
restoration and provided that the City does not cause or contribute to any delays in the repairs or
restoration) to review, discuss and implement a course of action as a result of damages to the
Property in accordance with the terms mentioned in Section 9, Damage & Security Deposit. Should
Licensee fail to complete the Property's restoration by June 1 following each Event annually, the
City Manager shall, subject to the foregoing, have the sole option to elect to begin deducting
$10,000.00 per day from the $250,000.00 Damage & Security Deposit for each day the restoration
remains incomplete. Licensee understands that if the Property is not cleared of any and all
production equipment, including electronics, supplies, and personal property by the expiration of
the Use Period following notification to Licensee and, unless it has made other written
arrangements with the City Manager or designee, a $10,000.00 per day fee may be imposed until
the Premises has been cleared.
5.3 The Parties acknowledge that Licensee upon occasion shall have the right, but not the obligation,
to make certain temporary renovations to the Property in order to produce the Event, with such
temporary renovations occurring at Licensee's sole cost and expense. The City shall not have any
obligation to Licensee, financial, contractual or otherwise, arising out of temporary renovations.
Any temporary renovations shall be performed in a manner acceptable to the City and shall
minimize impacts to visitors of the Property.
5.4 Licensee acknowledges that it will not access or use the Ralph Middleton Munroe Miami Marine
Stadium, unless and until the Stadium has been restored, and then only after the City Manager
provides written authorization, subject to all additional terms or restrictions imposed in the sole
discretion of the City.
5,5 Licensee will use reasonable efforts to maintain the Property and surrounding areas clean from any
waste during the Use Period, including, for example, the implementation of environmentally
sensitive turbidity control measures. Historically designated areas or environmentally sensitive
habitat, vegetation, or preserved areas, including, but not limited to, the areas specifically
designated on the attached Exhibits D-1, D-2, and D-3, shall not be damaged or disturbed by
Licensee.
5.6 Licensee acknowledges and accepts that it will not access or use the Virginia Key Beach Park
Trust's offices or identified historic buildings and sensitive areas on the Historic Virginia Key
Beach Park, attached an incorporated herein as Exhibits D- 1, D-2, and D-3. Usage of such buildings
on the Virginia Key Beach Park is subject to the written approval of the City Manager or his
designee.
6. COMPLIANCE WITiH PERMITS AND LAWS:
6.1 Licensee represents and warrants that during the term of this Agreement, in connection with the
Event, it will obtain and maintain all required permits and approvals. The City will assist Licensee
in obtaining permit(s) from governmental agencies including the Fire Department of the City of
Miami. Fire Department manpower requirements shall be determined by the Fire Department and
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presented to Licensee at least ten (10) business nays prior to tilt Event.
6.2 Licensee represents and warrants that during the term of this Agreement, it will not use or employ
the Premises, or any other City owned property, to handle, transport, store or dispose of any
hazardous materials and that it will not conduct any activity on the Premises or other City -owned
property in violation of any applicable environmental laws.
6.3 Licensee represents and covenants that it will comply, and require its concessionaires to comply,
with all applicable laws, codes and ordinances, including, but not limited to, the Americans with
Disabilities Act ("ADA"), the Florida Building Code, all laws prohibiting discrimination, planning,
zoning, traffic, environmental laws, and regulations.
6.4 Licensee represents and warrants that it is aware of the restrictions contained in Sections 22-184
through 22-185 of the Code of the City of Miami entitled "Handbills" and that it will comply with
all of the requirements therein with respect to the distribution of commercial handbills. Should
Licensee fail to comply, it shall be responsible for the payment of any fine the City may impose
upon the City. Payment for fines imposed must be made within ten (10) days of receipt thereof.
6.5 Licensee accepts this Agreement and hereby acknowledges that Licensee's strict compliance with
all applicable federal, state and local laws, permits, approvals, ordinances, rules, and regulations
(collectively sometimes referred to as: "law" or "laws") is a condition of this Agreement, and
Licensee, and any of its employees, agents or performers, shall comply therewith as the same
presently exist and as they may be amended hereafter. This Agreement shall be construed and
enforced according to the laws of the State of Florida.
7. USE FEE:
7.1 The Use Fee that is hereby agreed to by Licensee, to be paid by Licensee to the City is One Million
Four Hundred Thousand Dollars ($1,400,000.00) for each Event that occurs on the Property under
the terms of this Agreement, subject to an increase of Three percent (3%) annually commencing
upon the production of the third (P) Event, such increase applying yearly to each Event thereafter
through the termination of this Agreement.
7.2 The Use Fee includes the Ticket Surcharge as defined in Section 2 of this Agreement. The Use Fee
is an unconditional and absolute payment due the City regardless of any ticket shortfalls, ticket
price or sale fluctuations, or the number of tickets sold by the Licensee for the Event. The Use Fee
is due as a net payment to the City without any deductions made for service charges, utilities, taxes,
allowable offsets, Additional Charges as described herein, and any similar credits. The Ticket
Surcharge as described herein and outlined in Section 53-1 of the Code of the City of Miami, as
amended, shall be applicable to all Event tickets sold, as well as complimentary tickets in excess
of 3,000 per day. In the event the Ticket Surcharge due to the City in accordance with Code Section
53-1 exceeds the Use Fee, the City shall be entitled to the greater of the Ticket Surcharge or the
Use Fee. Notwithstanding any language to the contrary, under no circumstances will the City ever
receive less than the Use Fee. For example, if the Ticket Surcharge in effect at any time would
result in Ticket Surcharge collections of $1,744,000 (based on tickets sold and complimentary
tickets in excess of 3,000 per day) for an Event, and the Use Fee payable to the City under Section
7.1 for that Event is $1,400,000, then Licensee would pay the City $1,700,000 in full satisfaction
of Licensee's obligations under both Sections 7.1 and 10.1.
7.3 In consideration of the use of the Property, Licensee shall be responsible for all costs and
expenditures associated with the production of the Event, and Licensee shall compensate the City
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by payment of the Use Fee as defined in this Agreement. The Use Fee shall include fees for use of
the Premises on load -in and load -out days and Event Days, the Ticket Surcharge and fees for use
of the Property.
7.4 The Use Fee shall cover all fees associated with the use of the Property by Licensee. The Use Fee
is for the temporary use of the Property, as specified in this Agreement, and does not include any
services provided by the City, and specifically excludes Additional Charges, which may be
incurred by Licensee, such as agreed-upon clean-up services, police, fire -rescue, utilities,
sanitation, landscaping, and other charges set forth in Exhibit C ("Additional Charges"). The final
cost of any Additional Charges shall be determined by the City upon presentation of invoices to
Licensee following a prior estimate by the City of the various service providers, as applicable.
7.5 Under no circumstances will the City be liable for any costs or expenses incurred by Licensee under
this Agreement or as a result of its operations or related activities beyond those that are expressly
and specifically set forth in this Agreement. Licensee shall be responsible for all costs involved in
the production of the Event, including without limitation: all SMI and ASCAP copyright and
license fees, any intellectual property fees, all staffing and all charges for police, fire rescue,
inspectors, building and/or assembly permits, security, insurance, all utilities, supplies, equipment
rental, ticket surcharge, all applicable taxes, including State of Florida Sales and Use Tax, any other
governmental levies and impositions imposed by law, and other services other than those which
are furnished by the City and are included in the Use Fee. Following the conclusion of the Event,
the City shall invoice Licensee for those costs which are paid by Licensee as pass-through costs
pursuant to this Section 7.4, and Licensee shall reimburse the City within ten (1 p) days after
Licensee's receipt of such invoice(s). Licensee may engage any vendor(s) it elects to contract with,
and Licensee is not required to use City -approved vendors, except as otherwise specifically
provided in this Agreement. The preceding sentence does not apply to service furnished by City
emp loyees.
7.6 The City reserves the right to interrupt, curtail or suspend the provision of any utility service,
including but not limited to, 'heating, ventilating and air conditioning systems and equipment
serving the Property, to which Licensee may be entitled hereunder, when necessary by reason of
accident or emergency, or for repairs, alterations or improvements in the judgment of the City
Manager desirable or necessary to be made or due to difficulty in obtainin-supplies or labor, or
for any other cause beyond the reasonable control of the City. The work of such repairs, alterations
or improvements shall be prosecuted with reasonable diligence, and to the extent that substantial
repairs, alterations, improvements and/or construction is contemplated or scheduled to occur during
the Use Period, Licensee shall be promptly notified by the City of such scheduled repairs,
alterations, improvements and/or construction. The City shall in no respect be liable for any failure
of the utility companies or governmental authorities to supply utility service to Licensee or for any
limitation of supply resulting from governmental orders or directives. Licensee shall not claim any
damages by reason of the City's or other individual's interruption, curtailment or suspension of a
utility service, nor shall this Agreement or any of Licensee's obligations hereunder be affected or
reduced thereby
8. TERMS OF PAYMENT:
8.1 Licensee shall submit to the City, by wire transfer, cashier's check, or money order, no later than
5:00 p.m., two (2) days prior to the commencement of the Use Period, the Use Fee, and any
estimated additional charges, and Licensee shall have fully and timely replenished the Damage &
Security Deposit by the dates outlined herein.
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8.2 A[] amounts due to the City in excess of the Use Fee, shall be remitted to the City within thirty (30)
days of the conclusion of the Event.
8.3 If any installment of the Use Fee or any other undisputed sum due from Licensee shall not be
received by the City on the date such undisputed sum is due, Licensee shall pay to the City an
interest rate equal to five percent (5%) per annum of such overdue amount. If the undisputed sum
due is not received by the City within fifteen (15) days after the date on which such undisputed
sum is due, the Five percent (5%) interest rate will be replaced with an interest rate equal to Eleven
and One Half (11.5%) per annum of such overdue amount. The Parties hereby agree that such late
charge represents a fair and reasonable estimate of the costs the City will incur by reason of late
payment by Licensee. Acceptance of such late charge by the City shall not constitute a waiver of
the Licensee's default with respect to such overdue amount, nor prevent the City from exercising
any of its other rights and remedies granted hereunder or at law or in equity. The terms of this
Section shall not apply to any charges which are the subject of a good faith dispute which are
controverted in writing, setting forth with reasonable specificity all pertinent details by the party
seeking to avoid payment, within ten (10) days of the due date.
DAMAGE & SECURITY DEPOSIT; DATE DESIGNATIONS:
9.1 The Damage & Security Deposit shall be in the amount of Two Hundred and Fifty Thousand dollars
($250,004,00) and shall be subject to the applicable terms of this Agreement. The Damage &
Security Deposit is intended to secure performance of all of Licensee's obligations hereunder,
including but not limited to the repair and restoration of the Property after the Event. In addition,
the Damage & Security Deposit is intended to secure Licensee's request for future dates through
the end of the term of this Agreement.
9.2 A joint inspection of the Premises by the parties will be made within Two (2) business days after
the completion of each Event and/or upon the expiration of the Use Period, wherein the short-term
and long-term repairs to the Property will be identified. The Damage & Security Deposit will be
held by the City until such time as all the repairs are completed or it is depleted by Licensee's
failure to complete the restoration within the allotted time. The Damage & Security Deposit shall
also be applied toward payment of any fees, liens, costs or other assessments against the Property
or the City for activities and operations of Licensee directly resulting from or related to the Event.
In the event the amount necessary to repair the damages or satisfy Licensee's obligations hereunder
exceeds the Damage & Security Deposit, then L icensee agrees to pay the balance to the C ity with in
Ten (10) business days of the City's written request.
9.3 Nothing in this Agreement shall be construed as constituting the consent or request of the City,
expressed or implied, by inference or otherwise, to any contractor, subcontractor, laborer or
materialman for the performance of any labor or the furnishing of any materials, for any specific
work on the Property nor as giving the Licensee the right, power or authority to contract for or
permit the rendering of any services or the furnishing of any materials that would give rise to the
filing of any liens against the City's interest in the Property. If any liens shall at any time be filed
against the Property, the Licensee shall initiate steps to cause it to be discharged of record within
thirty (30) days after the date that it has notice of its filing. Licensee's failure to comply with this
Section shall be a material breach of this Agreement by the City Manager for cause.
9.4 Licensee further agrees to inform the City by July 1 of every subsequent Event year, of its intentions
not to hold the Event during the Use Period for the subsequent dates for the immediately following
year. If Licensee does not affirm its intention of not holding the Event, the Damage & Security
Deposit will be held to secure performance of all Licensee's obligations. Licensee's failure to
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inform the City of Licensee's intention to not hold the Event by the above -stated deadlines, shall
be deemed an affirmation by Licensee of its intention to use the Property. Cancellation of the Event
after Licensee's affirmation to the City of its intention to use the Property shall result in forfeiture
of the Damage & Security Deposit.
9.5 Similarly, in the event the Damage & Security Deposit falls below $250,000.00 after Licensee
completes all necessary repairs to the Property, Licensee shall timely and fully replenish up to the
full amount of $250,000.00 within Ten (10) business days of the City's written request.
9.6 If Licensee fails to remove any personal property, equipment and fixtures from the Property within
Twenty -Four (24) days following the close of the Use Period and notification by the City to
Licensee and following Licensee's failure to remove such personal property, equipment and
fixtures from the Property, then said property shall be deemed abandoned and thereupon shall
become the sole personal property of the City. The City, at its sole discretion and without liability
shall remove the same and Licensee shall reimburse the City for all costs associated with such
removal and disposal within Ten (10) business days followingsuch removal. Licensee will be liable
for any costs, including removal and/or storage, incurred by the City for Licensee's failure to timely
remove personal property, equipment and fixtures from the Property.
9.7 Licensee shall not be entitled to receive any interest on the Damage & Security Deposit. As this
Agreement is a license, the Parties stipulate that Chapter 83, Florida Statutes, does not apply to the
Damage & Security Deposit, and this is not a lease agreement.
10. TICKETS:
10.1 Ticket Surcharee:
For purposes of this Agreement, the City acknowledges and agrees that all applicable ticket
surcharges as stated in Section 53-1, of the Code of the City of Miami and ordinance 10509 of the
City of Miami, as may be amended, that are due to the City are inclusive in the Use Fee, unless the
total Ticket Surcharge due to the City under such Cotte Section 53-1 exceeds the Use Fee. Licensee
shall pay to City all Ticket Surcharge fees to the extent that they exceed the Use Fee, as provided
in Section 7.2 herein. Licensee agrees to pay all applicable taxes, merchant, and service charges
related to tickets.
10.2 Complimentary Tickets:
Licensee shall have right to distribute up to 3000 complimentary tickets per each Event day for
promotional use without payment of a ticket surcharge. Complimentary tickets distributed by the
Licensee in excess of 3000 per each Event day shall have a face value of not less than the highest
priced general admission ticket of each Event year for purposes of calculating the ticket surcharge.
10.3 Ticket Policy:
10.3.1 Licensee agrees that all ticketed events in the Property, to include the Event will be audited
by the City Manager's designee relating to tickets sold by Licensee. There will be no
exceptions.
10.3.2 Licensee agrees to submit a valid ticket manifest prior to the opening of the gates. There
will be no exceptions. The City Manager's designee will report compliance or lack of
compliance to the City prior to the gates being opened on day of the Event.
10.3.3 Failure to provide a valid ticket manifest may result in a non-compliance fee as outlined
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below. The fee will be assessed on ail tickets counted by the City, including complimentary
tickets. Fees shall be assessed as follows:. 1,000 to 9,999 tickets - $1,000.00 non-
compliance fee; 10,000 to 19,999 tickets - $2,000.00 non-compliance fee; and 20,000 +
tickets - $3,000.00 non-compliance fee
10.4 Ticket Scanning:
In the event that Licensee employs a ticket scanning method (including barcode, RFID and other
scanning technologies), City ticket scanning personnel will not tear tickets in half and a drop count
will not be used. Additionally, Licensee shall provide sufficient back-up scanners in the event of
any scanner malfunction. In the event of a complete scanner failure, the City may use alternative
methods to maintain accurate counts of patrons attending the Event. Licensee will provide the City
with a laptop loaded with a ticketing program that will track the scanned tickets making it possible
to know how many patrons are in the facility at any time. In the event that the show's tickets are
sold out, the City and Licensee agree that ticket counting staff will not be required.
10.5 Capacity:
The current capacity for the Event is estimated to be 60,000 persons per day. Licensee shall have
the right to increase the capacity for the Event, subject to applicable safety and traffic requirements
as set forth by the City's Fire Department, Police Department, and similar departments or agencies.
The City agrees to use its best efforts to cooperat6 with Licensee in the event that Licensee elects
to increase the number of tickets that may be issued for, and the total attendance at, the Event.
11, ADVERTISING:
All advertising for Event must state: City of Miami, Miami Marine Stadium, 3501 Rickenbacker Causeway,
Miami, FL 33149 and Virginia Key Beach Park, 4020 Virginia Beach, Miami FL 33149. Licensee shall
not permit any signs or advertising matter to be placed upon the exterior of the Property without having
first obtained the written approval of the City Manager or their designee, which approval may not be
unreasonably withheld, delayed or conditioned. Licensee shall, at its sole cost and expense, install, provide,
maintain such sign, decoration, advertising matter or other things as may be permitted hereunder in good
condition and repair at all times. Licensee must further obtain approval from all governmental authorities
having jurisdiction and must comply with all applicable requirements set forth in the Sign Regulations in
the City of Miami Code and Zoning Ordinance and the Miami -Dade County Sign Code, as applicable.
Upon the end of each Use Period, Licensee shall, at its sole cost and expense, remove any sign, decoration,
advertising matter or other item permitted hereunder from the Property, Licensee hereby understands and
agrees that the City may, at its sole discretion, erect or place upon the Property an appropriate sign
indicating City's having entered into this Agreement.
12. FOOD & ARTS & MERCHANDISE LOCATIONS:
Not later than sixty (60) days prior to the Use Period, the Licensee shall make available to the City, for the
City Manager's approval, which approval shall not be unreasonably withheld, delayed or conditioned, a
preliminary site plan setting forth the location of Licensee's installations and equipment on the Property,
including, without restriction, the location of the Licensee's tents, ticket box office, concession and food
stands, and vans. Final Site Plan shall be due to the City not later than thirty (30) days prior to the Use
Period. The City Manager, or his designee, shall approve or disapprove, which disapproval shall state the
reasons within five (5) business days after its receipt. The City and the City's Fire Department reserve the
right to remove or revise the location of booths for the Event to the extent necessary for public health,
safety and security during the Event.
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13. SECURITY;
Licensee shall provide, at Licensee's cost, all necessary perimeter/t-shirt event security and police officers
to be determined by the City of Miami Police Department and the City, including, but not limited to, an on-
site special response team on site throughout the duration of the Event. In addition, the City may require
extra fencing or security if it deems it necessary. The Licensee shall maintain access for City of Miami
emergency vehicles on the Property at all times.
14. PARKING
To the extent Licensee will not be utilizing the portions of the Property constituting parking lots for staging,
production, logistics or related purposes, and to the extent such parking lots are not needed to mitigate
traffic or for other logistical reasons, all in the sole and absolute discretion of Licensee, then the City may
allow public parking at such parking lots, the City shall conduct such parking operations at its sole expense,
and the City shall retain 100% of all parking revenues collected, The portion of the Property identified in
Exhibit A-2 as Arthur Lamb Road Area will be used for parking. If the maximum available parking provided
on the Arthur Lamb Road Area is insufficient under applicable law, or otherwise insufficient for Licensee's
purposes, Licensee shall be responsible for obtaining additional parking required at its sole cost and
expense.
15. INSURANCE;
Licensee shall obtain and maintain in force for the Use Period, insurance policies and coverages, as may
be reasonably amended from time to time by the City's Director of Risk Management or designee using
commercially reasonable standards, and as set forth on Exhibits B-1 and B-2 (B-1 is for the Licensee; B-2
is for the caterer), which is attached hereto and made a part of this Agreement. The City and the Virginia
Key Beach Park Trust shall be named "Additional Insured" on all policies. Any questions regarding
insurance should be directed to the City. Licensee shall furnish all required insurance certificates no later
than ten (10) days prior to the commencement of the Use Period.
16. INDEMNIFICATION:
Licensee agrees to indemnify, defend (at its own cost and expense), covenant not to sue, and hold harmless
the City, their respective officers, officials, employees, personnel, volunteers, agents, assigns,
representatives, and successors, and the Virginia Key Beach Park Trust, their respective officers, officials,
employees, personnel, volunteers, agents, assigns, representatives, and successors (hereinafter collectively
referred to as the "Indemnitees") from and against all Liabilities to the extent arising out of, resulting from,
or in connection with (i) the Event, the use of the Premises and/or performance of any renovation to the
Premises (including, but not limited to, the granting of this Agreement), (ii) the performance or non-
performance of this Agreement, whether it is, or is alleged to be, directly or indirectly caused, in whole or
in part, by any act, omission, default or negligence (whether active or passive) of the Indemnitees, or any
of them (except for the intentional, criminal or wrongful acts, or gross negligence or willful misconduct
committed by such Indemnitees), or (iii) the failure of Licensee to comply with any of the provisions
contained herein, or to conform to statutes, ordinances, or other rules, conditions of approval, permits or
regulations or requirements of any governmental authority, local, federal or state, in connection with the
performance of this Agreement, including, without limitation all actions and omissions by the Licensee
taken as a result of or in connection with this Agreement. This Indemnification shall cover liabilities in tort,
liabilities in contract, liabilities alleging statutory or regulatory violations including, but not limited to
claims resulting from noise, light, nuisance, traffic, and/or liabilities derived from any other actions or
omissions alleged to impact the quiet enjoyment of residents, tenants, or commercial entities in the
surrounding neighborhoods, or otherwise who reside within five (5) miles of the Property. Licensee
expressly agrees that this indemnification shall include all employees/personnel of the City, on and off-
duty police officers, fire, and other emergency/medical service employees/personnel rendering services or
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support in connection with the Event. In addition, Licensee expressly agrees to indemnify, covenant not to
sue, and hold harmless the Indemnitees, or any of them, from and against all Liabilities which may be
asserted by an employee or former employee of Licensee, or any of its contractors, subcontractors, agents,
representatives, concessionaires, vendors, invitees, guests, or consultants as provided above, for which
Licensee's liability to such employee or former employee would otherwise be limited to payments under
state Workers' Compensation or similar laws, This Indemnification provision shall survive the expiration,
termination, or cancellation of this Agreement and shall continue in effect until the expiration of the
corresponding statute of limitations or the tolling thereof. The word Liabilities used in this Section includes
claims and actions relative to the Liabilities. Granting of this Agreement is freely acknowledged by the
Licensee as good and sufficient independent consideration for this Indemnification. To the extent that
Licensee undertakes any indemnification obligations under this Section 16, and notwithstanding any
provision herein to the contrary, Licensee shall have its choice of counsel for a defense.
17. RISK OF LOSS:
Except as set forth in the following sentence, the Indemnitees as described above, assume no responsibility
whatsoever for any person or property that enters the Premises as a result of, or in connection with, the
Event. In consideration of the execution of this Agreement by the City, Licensee releases the Indemnitees
from any and all liability for any loss, injury, death, theft, damage or destruction to any persons or property
to include, without limitation, those described above in Section 16 Indemnification, which may occur in or
about the Premises and which loss, injury, theft, damage or destruction to any persons or property arises
from Licensee's negligent acts or omissions. To the extent allowed by Florida Statute 768.28, Licensee
does not release the City for any and all liability to the extent such liability is determined to be due to the
intentional or willful misconduct or gross negligence of the City.
18. DEFAULT PROVISION:
In the event Licensee shall fail to comply with any material term and condition of this Agreement or shall
fail to perform any of the material terms and conditions contained herein, then the City, at its sole option
and in addition to all other rights and legal remedies available to it by law, upon written notice to Licensee,
may cancel and terminate this Agreement [after providing Licensee with written notice of any material
breach by Licensee and after allowing Licensee an opportunity of Twenty (20) days to cure such material
breach or default] and all payments made by User pursuant to this Agreement, shall be retained by the City.
Licensee shall have no recourse against the City or Virginia Key Beach Park Trust from the provisions of
this Section.
19. AWARD OF AGREEMENT:
Licensee represents and warrants to the City that it has not employed or retained any person or company
employed by the City to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed
to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon the
award of this Agreement.
20. PUBLIC RECORDS:
Licensee understands that the public shall have access, at all reasonable times, to all documents and
information pertaining to City contracts, subject to the provisions of Chapter 119, Florida Statutes, and
agrees to allow access by the City and the public to all documents subject to disclosure under applicable
laws. Licensee's failure or refusal to comply with the provisions of this section shall result in the City's
immediate cancelation of this Agreement. Licensee acknowledges that this termination is not subject to
cure provisions contained elsewhere in this Agreement.
ELI
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23.
24.
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IF THE LICENSEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO THE LICENSEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS BY PHONE AT 305-
416-1883; BY EMAIL AT PUBLICRECORDS MIAMIGOV.COM; OR IN PERSON AT 444 SW 2ND
AVENUE, 9TH FLOOR, MIAMI, FLORIDA 33130.
NON-DISCRIMINATION:
Licensee shall not discriminate against any persons on account of race, color, sex, sexual orientation,
gender, religion, creed, ancestry, national origin, age, disability, or marital status in the use of the Premises.
AUTHORIZED PERSONNEL:
The City shall have authorized representatives with decision making authority, reasonably available at all
reasonable times throughout the Use Period for consultation with Licensee, as requested.
AUTHORITY TO EXECUTE AGREEMENT:
Each party represents to the other that it has the power to enter into this Agreement and that the consent of
no other person or entity is required in connection therewith, except as otherwise provided, and this
Agreement constitutes a valid and binding obligation of each party in accordance with the terms hereof.
This Agreement is subject to the separate review and approval of the Miami City Commission as an express
condition precedent to its validity.
RELATIONSHIP OF PARTIES:
This Agreement shall not be deemed or construed to create any landlord tenant relationship, leasehold
estate, rights of exclusive occupancy and possession of the Property and Premises during the Use Period,
or agency relationship, partnership, or joint venture between the City and Licensee. The City is not a
guarantor of any debt, default or miscarriage of the Licensee.
The City enters into this Agreement with Licensee to provide Licensee with a limited use of the Property
for the Event, and does so in a proprietary sense as landowner, not in its regulatory capacity. Any approvals
herein shall not be considered approvals or waivers of any applicable laws, or otherwise relieve Licensee
of any obligation it may have at law to submit applications with any department of the City or any other
governmental authority having jurisdiction.
NOTICES:
Notices required under this Agreement shall be deemed to be given when hand -delivered (with receipt
therefore) or mailed by registered or certified mail, postage prepaid, return receipt requested.
AS TO LICENSEE:.
General Counsel
Event Entertainment Group, Inc.
201 S. Biscayne Blvd., #800
Miami, Florida 33131
WITH A COPY TO:
City Attorney
City of Miami
AS TO THE CITY:
City Manager
City of Miami
3500 Pan American Drive
Miami, Florida 33133
WITH A COPY TO:
Director of Real Estate & Asset Management
City of Miami
16
444 SW 2nd Avenue, Suite 945
Miami, Florida 33130
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444 SW 2nd Avenue, 3'd Floor
Miami, Florida 33130
26. GOVERNING LAWNENUE; ATTORNEYS FEES:
This Agreement shall be construed according to the laws of the State of Florida and venue for any and all
claims or controversies that may arise as a result of this Agreement shall be heard in a court of competent
jurisdiction in Miami -Dade County, Florida. Each party shall bear their own respective attorney's fees.
27. CONFLICT OF INTEREST:
Licensee is aware of the conflict of interest laws of the City of Miami (Code of the City of Miami, Florida,
Chapter 2, Article V), of Miami -Dade County, Florida (Code of Miami -Dade County, Florida, Section 2-
1 1,1) and of the State of Florida (as set forth in Florida Statutes) and agrees it will fully comply in all
respects with the terms of said laws and any future amendments.
28. FORCE MAJEURE:
The Parties shall not be liable to the other and shall excuse the other from their respective obligations
hereunder for any failure to perform their respective obligations where such failure is caused by Force
Majeure, which is defined herein as any event whereby the Property, or any portion thereof, shall be
destroyed or damaged, as a result of any event beyond human control, including but not limited to acts of
national security, national emergency, acts of God, war, act or threats of terrorism, domestic government
regulations, strikes (other than strikes of Licensee's employees), fire or other natural calamity, disorder,
civil disobedience, curtailment of transportation facilities or service, or any occurrence which makes it
illegal or impossible for Licensee to perform its obligations under this Agreement.
29. ASSIGNMENT:
The City has relied on the extensive and unique reputation and experience of Licensee in granting this
License. The License is personal to the Licensee. Licensee shall not sell, grant, confer, or assign this
License or any part thereof to any other party, person, or entity, The License granted by this License is
personal to the Licensee. Any assignment of this License contrary to the foregoing provision, whether
voluntary or involuntary, shall be void and shall confer no right upon such assignee, shall constitute a
default under this License, and shall result in an automatic revocation of the License and the forfeiture of
the rights of Licensee hereunder following notification to Licensee.
30. SEVERABILITY
It is the express intent of the Parties that this Agreement constitutes a license and not a lease. To further
this intent, the Parties agree as follows: (i) if any provision of this Agreement, or the application thereof to
any circumstance, suggest that a lease, rather than a license, has been created, then such provision shall be
interpreted in the light most favorable to the creation of a license and (ii) if any provision of this Agreement,
or the application thereof to any circumstance, is determined by a court of competent jurisdiction to have
created a lease rather than a license, then such provision shall be stricken and, to the fullest extent possible,
the remaining provisions of this Agreement shall not be affected thereby and shall continue to operate and
remain in full force and effect.
With regard to those provisions which do not affect the Parties intent for this Agreement to serve as a
license, should any provision, section, paragraph, sentence, word or phrase contained in this Agreement be
determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the
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laws of the State of Florida or the City of Miami, such provision, section, paragraph, sentence, word or
phrase shall be deemed modified to the minimum extent necessary to accomplish the intent of this
Agreement to the maximum extent allowable without violating any applicable laws; or if not modifiable,
then same shall be deemed severable, and in either event, the remaining terms and provisions of this
Agreement shall remain unmodified and in full force and effect or limitation of its use.
31. AMENDMENTS
No alterations, amendments or modifications hereof shall be valid unless executed by an instrument in
writing by the Parties with the same formality as this License. Neither this License, nor any term hereof,
can be changed, modified, or abandoned, in whole or in part, except by an instrument in writing, and no
prior or subsequent oral agreement shall have any validity whatsoever. Notwithstanding any language to
the contrary, the City Manager is authorized to administratively execute non -substantive or operational
amendments, not involving material terms, to this License without the necessity of further action by the
City Commission.
32. CITY ACCESS
The City and its authorized representative(s) shall at all tirnes have access to the Property. The City will
maintain a complete set of keys to the Property. Licensee, at its sole cost and expense, may duplicate or
change key locks to the Property but not until first receiving written approval from the City Manager for
such work. In the event Licensee changes key locks as approved by the City Manager, Licensee, at its sole
cost and expense, must also provide to the City a copy or copies of said keys, if more than one copy is
required.
The City shall have access to and entry into the Property at any time to: (a) inspect the Property; (b) to
perform any obligations of Licensee hereunder which Licensee has failed to perform after written notice
thereof to Licensee, Licensee not having cured such matter within ten (10) days of such notice, and without
the City waiving any legal rights or remedies; (c) to assure Licensee's compliance with the terms and
provisions of this Agreement and all applicable laws, ordinances, rules and regulations; (d) to show the
Property to prospective purchasers, tenants or others; and (e) for other purposes as may be deemed
necessary by the City Manager or hislher authorized designee in the furtherance of the City's corporate
purpose; provided, however, that City shall make a diligent effort to provide at least 24 -hours advance
notice and Licensee shall have the right to have one or more of its representatives or employees present
during the time of any such entry. The City shall not be liable for any loss, cost or damage to the Licensee
by reason of the exercise by the City of the right of entry described herein for the purposes listed above.
The making of periodic inspections or the failure to do so shall not operate to impose upon the City any
liability of any kind whatsoever nor relieve the Licensee of any responsibility, obligations or liability
assumed under this Agreement.
(SIGNATURE PAGE FOLLOWS)
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IN WITNESS WHEREOF, the parties hereto have individually and through their proper
corporate official executed this Agreement, this the day and year first written.
ATTEST:
Todd B. Hannon
City Clerk
Approved as to Legal Form
And Correctness by:
Victoria Mendez,
City Attorney
Approved as to Business Terms:
Daniel Rotenberg
Director of Real Estate &
Asset Management
04.011 *'MIF
Witness, sign above & print name below
Witness, sign above & print name below
"CITY"
CITY OF MIAMI, A Florida Municipal Corporation
Emilio T. Gonzalez, Ph.D.
City Manager
Approved as to Insurance
Requirements by:
Ann -Marie Sharpe
Director of Risk Management
"LICENSEE" SEE"
EVENT ENTERTAINMENT GROUP, INC.
Steven A. McCord
Chief Financial Officer
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EXHIBIT A-1
PROPERTY —MARINE STADIUM AREA
Generally located on or around 3801 Rickenbacker Causeway Miami, FL 33149
(subject to existing Leases, Licenses, and any other City Agreements)
*Sizes and demarcation lines are approximate and subject to a formal survey
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END OF THIS DOCUMENT.
EXHIBIT A-2
PROPERTY — ARTHUR LAMB ROAD AREA
Generally located on or around 3801 Rickenbaacker Causeway Miami, FL 33149
(subject to existing Leases, Licenses, and any other City Agreements)
*Sixes and demarcation lines are approximate and subject to a formal survey
PAI
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EXHIBIT A-3
PROPERTY — HISTORIC VIRGINIA KEY BEACH PARK TRUST AREA
Generally located on or around 4020 Virginia Beach Drive, Miami, FL 33149
*Sizes and demarcation lines are approximate and subject to a formal survey
22
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EXHIBIT B
INSURANCE REQUIREMENTS FOR A CERTIFICATE OF INSURANCE -EVENT
ENTERTAINMENT GROUP, INC,
L Commercial General Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence
$1,004,004
General Aggregate Limit
$2,400,000
Products/Completed Operations
$2,000,000
Personal and Advertising Injury
$1,000,040
Damage to Rented Premises
$1,000,400
B. Endorsements Required
City of Miami, Virginia Key Beach Park Trust, and each of the respective instrumentalities,
Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders,
Employees, Volunteers, Agents and Representatives and the Army Corp of Engineers listed
as an additional insured
Contingent and Contractual Liability
Premises and Operations Liability
Primary Insurance Clause Endorsement
Explosion, Collapse and Underground Hazards
Terrorism Coverage Included
Liquor Liability Included
Waiver of Subrogation
II. Business Automobile Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Combined Single Limit
Any Auto, Owned Autos
Including Hired, Borrowed or Mon -Owned Autos
Any One Accident 1,000,000
B. Endorsements Required
City of Miami, Virginia Key Beach Park Trust, and each of the respective instrumentalities,
Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders,
Employees, Volunteers, Agents and Representatives and the Army Corp of Engineers listed
as an additional insured
23
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111. Worker's Compensation
Limits of Liability
Statutory -State of Florida
Waiver of subrogation
Employer's Liability
A. Limits of Liability
$1,000,000 for bodily injury caused by an accident, each accident.
$1,000,000 for bodily injury caused by disease, each employee
$1,000,000 for bodily injury caused by disease, policy Iimit
V. Umbrella Policy[Excess Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence $ 10,000,000
Aggregate $ 10,000,000
City of Miami, Virginia Key Beach Park Trust, and each of the respective instrumentalities,
Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders,
Employees, Volunteers, Agents and Representatives and the Army Corp of Engineers listed
as an additional insured
Coverage is excess over all applicable liability policies contained herein including terrorism
and liquor liability.
The above policies shall provide the City of Miami with written notice of cancellation or material change
from the insurer not less than (30) days prior to any such cancellation or material change, or in accordance
to policy provisions.
Companies authorized to do business in the State of Florida, with the following qualifications, shall issue
all insurance policies required above:
The company must be rated no less than "A-" as to management, and no less than "Class V' as to Financial
Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent. All policies and for certificates of insurance are subject to review and verification
by Risk Management prior to insurance approval.
24
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EXHIBIT B-2
INSURANCE REQUIREMENTS FOR A CERTIFICATE OF INSURANCE -EVENT
ENTERTAINMENT GROUP, INC.
(CATERING COMPANY)
Commercial General Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence
$1,000,000
General Aggregate Limit
$2,000,000
Products/Completed Operations
$2,000,000
Personal and Advertising Injury
$1,000,000
Damage to Rented Premises
$50,000
B. Endorsements Required
City of Miami, Virginia Key Beach Park Trust, and each of the respective instrumentalities,
Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders,
Employees, Volunteers, Agents and Representatives and the Army Corp of Engineers listed
as an additional insured
Contingent and Contractual Liability
Premises and Operations Liability
Primary Insurance Clause Endorsement
Explosion, Collapse and Underground Hazards
Terrorism Coverage Included
Waiver of Subrogation
II. Business Automobile Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability Combined Single Limit
Any Auto, Owned Autos
Including Hired, Borrowed or Non -Owned Autos
Any One Accident $ 1,000,000
B. Endorsements Required
City of Miami, Virginia Key Beach Park Trust, and each of the respective instrumentalities,
Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders,
Employees, Volunteers, Agents and Representatives and the Army Corp of Engineers listed
as an additional insured
25
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END OF THIS DOCUMENT.
Ili. Worker's Compensation
Limits of Liability
Statutory -State of Florida
Waiver of subrogation
Employer's Liability
Limits of Liability
$1,000,040 for bodily injury caused by an accident, each accident.
$1,000,000 for bodily injury caused by disease, each employee
$1,000,000 for bodily injury caused by disease, policy limit
IV. Umbrella Policy/Excess Liability
Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence $10,000,000
Aggregate $10,00(),000
City of Miami, Virginia Key Beach Park Trust, and each of the respective instrumentalities,
Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders,
Employees, Volunteers, Agents and Representatives and the Army Corp of Engineers listed as an
additional insured
Coverage is excess over all applicable liability policies contained herein including liquor liability.
V. Liquor Liability
Limits of Liability
Each Occurrence $1,000,000
Aggregate $1,000,000
City of Miami, Virginia Key Beach Park Trust, and each of the respective instrumentalities,
Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders,
Employees, Volunteers, Agents and Representatives and the Army Corp of Engineers listed as all
additional insured
The above policies shall provide the City of Miami with written notice of cancellation or material change
from the insurer not less than (30) days prior to any such cancellation or material change, or in accordance
to policy provisions.
Companies authorized to do business in the State of Florida, with the following qualifications, shall issue
all insurance policies required above:
The company must be rated no less than "A-" as to management, and no less than "Class V" as to Financial
Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent. All policies and for certificates of insurance are subject to review and verification
by Risk Management prior to insurance approval.
l►Z
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EXHIBIT C
ADDITIONAL CHARGES O THE EXTENT APPLICABLE
I. City of Miami Police
2. City of Miami Fire Rescue
3. Light Pole, Benches, Bike Racks Relnoval/Reinstall
4. Chain Link Fence Removal
5. Solid Waste Downtown
b. Solid Waste Trash Hauling
7. Overtime Fees
8. Taxes
9. Electricians (to the extent provided by the City)
10. Drums/oil containers and/or disposal fees
11. Fiber Optic and/or WIFI costs
12. Utilities (electrical, water, sewer, etc.)
13. Qualified staff required for environmental management, remediation, or supervision (unless
otherwise provided by Licensee at its sale cost)
27
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EXHIBIT D-1
HISTORIC VIRGINIA KEY BEACH PARK
HISTORIC BUILDINGS AND SENSITIVE AREAS
Historic facilities and elements off-limits to Ultra Music Festival event use area:
■ Historic Concession Stand Building
• Historic Carousel Amusement Ride
• Historic Mini Train and Railroad Amusement ride
• Virginia Key Beach Park Trust Administrative Building
Print 0190625126
NistdriC Virginia Date; OW5118
Virginia Key Beach Park Trust 9 aKeyBeachPark UVLon25.735455-80,157206
Order No- 52076
Aenal Photo3nt^ Inc 954.,54at-i8a
28
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EXHIBIT D-2
HISTORIC VIRGINIA KEY BEACH PARK
HISTORIC BUILDINGS AND SENSITIVE AREAS
Sensitive Natural Areas off-limits to festival area and interaction;
• Natural pond and surrounding protected vegetation
• Mangrove wetland
• Protected coastal dune areas
• Mature native trees and vegetation
• Hardwood Hammock
• Army Carps of Engineers 1135 Ecosystem Restoration Area
Print #180925227
Historic Virginia Ke Beach Park
Date, (19/25/18
Virginia Key Bosch Park Trust 9 Y Lai�Lon 25.736455 -00157200
Order No- 52075
Aerial Photography, Inc 954 569o4t4
29
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ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT
END OF THIS DOCUMENT.
EXHIBIT D-3
HISTORIC VIRGINIA KEY BEACH PARK
HISTORIC BUILDINGS AND SENSITIVE AREAS
Historic Virginia Key Beach Park's two (2) children's' playground areas:
• Boundless Playground
• Railroad Playground
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Print 0180625126
Virginia Ka Beach Park Trust Historic Virginia Ke Beach Park Dale:4506125!18
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SUBSTITUTED
REVOCABLE LICENSE AGREEMENT
THIS REVOCABLE LICENSE A GREEMENT hereinafter referred to as this "Agreement," ma
this day of November 2018, by and between the CITY OF MIAMI, a municipal corporation ith
offices at 3500 Pan American Drive, Miami, Florida 33133, hereinafter referred to as the "City and
EVENT ENTERTAINMENT GROUP, INC., a Florida for-profit corporation, with offices locate at 201
S. Biscayne Blvd., Suite 800, Miami, Florida 33131, hereinafter referred to as "Licensee" (collec vely, the
"Parties").
RECITALS /
WHEREAS, the City is the owner of certain real property throughout Virgin Key, including but
not limited to 3501, 3801, 3861 Rickenbacker Causeway, Miami, FL 33149; and
WHEREAS, the Virginia Key Beach Park Trust is a limited agency annstrumentality of the City
with responsibility to oversee and manage the Historic Virginia Key Beach P rk, located at 4020 Virginia
Beach Drive, Miami, FL 33149, subject to City Commission approval; an
WHEREAS, Licensee hosts an annual electronic music festival ("Ultra Music Festival"); and
WHEREAS, Licensee wishes to use the Property (as de ed in Section 2.11) for the purpose of
producing the Ultra Music Festival and with the 2019 productio eing scheduled to be produced on March
29, 30 and 31, 2019; and
WHEREAS, formal action by the City of Mi City Commission is required to authorize and
accept this Agreement, and is a condition precedent to Xis Agreement's legal efficacy and validity;
NOW, THEREFORE, in consideration oyhe covenants and agreements hereinafter set forth, the
receipt and sufficiency of which is acknowledge by the parties, the City hereby grants unto Licensee the
privilege of entry upon and use of the Propefy, for the production of the Event and for uses incidental
thereto, on the terms and conditions set fortn this Agreement.
RECITALS:
The above Recitals are true and corre and hereby incorporated into and made a part of this Agreement.
2. DEFINITIONS:
When used in this Agreement,e following terms shall have the specified meanings:
2.1 ADDITIO
Exhibit C,
2.2 AGREEM
2.3 CITY na
ARGES have the meaning given to such term in Section 7.4 and as outlined in
and incorporated hereto.
has the meaning given to such term in the preamble to this Agreement.
the City of Miami.
2.4 CI COMMSSION is the local legislative body of the City of Miami who has ultimate control
o9fhe PROPERTY and the events held therein.
EFFECTIVE DATE has the meaning given to it in Section 3.3.
EVENT means (a) the Ultra Music Festival, to take place at the Property on the Friday through
3.
SUBSTITUTED
Sunday on either one of the last three (3) weekends of March or the first weekend of April during
the Term as described herein with operating hours of 4:00 pm to 2:00 a.m. on Fridays, noon to 2:0
a.m. on Saturdays, and noon to 2:00 a.m. on Sundays. The hours described herein are firmun s
an amendment thereto is mutually agreed upon by the Parties.
2.7 INDEMNITEES mean the City, the Virginia Key Beach Park Trust, and all the City' and the
Virginia Key Beach Park Trust's respective members, officials, officers, agen assigns,
successors, personnel, and employees.
2.8 LIABILITIES means all losses, costs, penalties, fines, damages, claims, expenses (including
attorney's fee, interest, and costs), and liabilities. /
2.9 PERMITTED USES has the meaning given to it in Section 3.1.
2.10 PREMISES means the entire Property and such open spaces that ma e required by the Licensee
for the Event, and other such facilities of the Property as may be atAorized by the City. Premises
does not include the use of the physical stadium structure know s the Ralph Middleton Munroe
Miami Marine Stadium.
2.11 PROPERTY collectively refers to the event space surrou mg, but specifically excluding, Ralph
Middleton Munroe Miami Marine Stadium, located ge rally at 3501 Rickenbacker Causeway,
Miami, FL 33149, as shown on the attached Exhibit A- the land adjacent to Arthur J. Lamb Road,
located generally at 3801 Rickenbacker Causeway, iami, FL 331349, as shown on the attached
Exhibit A-2; and the event and parking space op ated by the Historic Virginia Key Beach Park
Trust, located generally at 4020 Virginia Beach rive, Miami, FL 33149, as shown on the attached
Exhibit A-3.
2.12 TICKET SURCHARGE means the feesy6 be paid in accordance with the ticket surcharge rates
expressly provided in Section 53-1 of tV Code of the City of Miami, Florida, as amended.
2.13 USE FEE means the sumof One illion Four Hundred Thousand Dollars ($1,400,000.00), that
the Licensee shall pay the City fo each yearly Event is produced at the Property and Premises. The
Use Fee shall be increased anally by Three percent (3%) commencing upon the production of
the third (3rd) Event and s9& Use Fee includes the Ticket Surcharge. Such Use Fee is more
particularly described in S tion 7 herein.
2.14 USE PERIOD means e Thirty -Five (3 5) day period inclusive of load in and load out and ancillary
preparations and re ovals, as applicable, that begins at approximately 7:00 a.m. Eighteen (18)
days prior to each vent, and ends at 11:59 p.m., Fourteen (14) days after the conclusion of each
Event. Thesed es are subject to mutual agreement of the parties on an annual basis, as more
particularly s forth in Section 3.2.
2.15 LICENS has the meaning given to such term in the preamble to this Agreement.
3.1 Prose:
he Property shall be used and occupied by the Licensee solely for the purposes of producing the
Event and for undertaking any and all uses ancillary and incidental thereto, selling, using or
displaying any goods and/or products related to the Event, and to grant to third parties the right to
sell, use or display any goods or products on, to, or from the Property (collectively the "Permitted
2
SUBSTITUTED
Uses"). Licensee may request written consent from the City Manager or their designee to use the
Property for other uses but shall not be authorized until Licensee has received the written conse
of the City Manager or their designee, which consent may not be unreasonably conditio d,
withheld or delayed. Unless otherwise expressly and specifically provided hereunder, Lic see
shall be solely responsible for the production, coordination and management of the Eve , at its
sole cost and expense.
This Agreement solely authorizes Licensee to the temporary u/Property
e Property the limited
purposes set forth herein and for no other purpose. The Parties hgree that, e provisions of
this Agreement do not constitute a lease or confer any leasehts or es te. The rights of
Licensee hereunder are not those of a tenant, but merely auton to o certain acts of a
temporary character on the Property and to use the Property, subjhe to s ofthis Agreement.
The City retains dominion, possession and control of the Propern e does not and shall not
claim at any time any interest or estate of any kind or extent whin the Property by virtue
of this Agreement, its use of the Property, or by virtue of any exre of funds by the Licensee
for improvements, construction, repairs, partitions, or alteratiohe Property which may be
authorized by the City Manager or his/her designee.
3.2 Event Use Period
The Event will, at the option of Licensee, ta/Citynager,
th roperty on the Friday through Sunday
on either one of the last three (3) weekendor first weekend of April or other date
mutually agreed upon by the Licensee annager for each Event year. The specific
weekend for the Event shall be designated e and City in conjunction with the notice
Licensee is required to deliver to the City pection 9.4 described herein. The dates for
the Event in 2019 are March 29, 30 and 31. Uy shall use commercially reasonable efforts
to coordinate the Use Period inamanner tot conflict with other major events on the
Property. Without limiting the foregoing, e Event date selected (and corresponding Use Period)
shall not conflict with the dates affo ed to National Marine Manufacturer's Association's
(' NMMA") use period per the rev able license agreement between NMMA and the City
originally approved by Resolution X. R-15-0009. The operating hours of the for the Event days
shall be: from 4:00 p.m. to 2:00 a on Fridays, 12:00 p.m. to 2:00 a.m. on Saturdays, and 12:00
p.m. to 2:00 a.m. on Sundays./be aforementioned times shall be fixed and apply to the Event
throughout the Term of this Licensee will occupy the Property for no more than thirty-
five (35) days includingto�&eement.
in to load out. Set-up for the Event will begin at the commencement
of the Use Period and to -down will terminate no later than the end of the Use Period each year.
Any use of the word " y" or "days" throughout this Agreement shall mean calendar days, unless
specifically stated of rwise.
3.3 /and
no st d or expressed term for this Agreement. Asa revocable license, it has an indefinite
m be terminated or revoked for convenience at the will of the City Manager and as
e rovided in this Agreement. The Effective Date of this Agreement is the execution date
reement by the last of the Parties and shall continue until terminated by any means
in this Agreement. Licensee acknowledges that this is a revocable license agreement
ing a specific use for a limited time per year, subject to various other limitations specified
d that it does not convey, pledge, hypothecate, or confer any right, title or interest in any
ed real property.
Termination
3.4.1 With Cause: Each party agrees to abide by every term and condition of this Agreement.
If either party materially breaches the terms, restrictions or conditions of this Agreement,
SUBSTITUTED
then the nonbreaching party shall give the breaching party twenty (20) days written no
within which to cease such violation or correct such deficiencies. U/An
on the breac g
party's failure to do so, the nonbreaching party may cancel this Agreegivi ten
(10) days written notice to the breaching party and thereafter the t all be
automatically canceled without the necessity for further action by the* g party.
Termination for cause shall include, without limitation, any one of tng acts or
omissions: (a) Failure to pay any payment or any portion thereof wi0) days of
due date; (b) Failure to carry insurance as required in this AgreemeFailure to
comply with any material terms or conditions of this Agreement, incluot limited
to, conditions expressly set forth in Sections 6 and 13.
3.4.2 Without Cause: Licensee or City may, at its option and without t other party's consent,
terminate this Agreement upon at least three hundred sixty-four 64) days' notice prior to
the next subsequent Event. In the event of such termination b icensee, the provisions of
Section 9 (with respect to the Damage & Security Deposit) all be applicable to all other
obligations and duties shall be applicable.
3.5 City Review:
Subject to the limitations set forth in Paragr/2hof thi Agreement, the parties agree that the
City shall, upon the Five (5) year anniversaffe ive Date of this Agreement, reconsider
the viability of continuing the Event on the , if it is to continue, whether the terms and
conditions applicable to the Event shoulified by agreement of the parties. Any
renegotiated terms or cancellation of the Agrrsuant to this Section 3.5 will occur effective
immediately upon execution of any amendotice of cancellation, as applicable. At any
other time if it is the City's intent to terminaeement, the City will provide such notice as
specified in Sections 3.3 or 3.4, as applicabl
3.6 Reasonable Efforts:
For purposes of this A/th
s shall use commercially reasonable efforts to assist and
facilitate future produco take place on the Property.
4. PREMISES:
4.1 Restroom Facilities:
Licensee hereby agreete portable restroom facilities, which shall be open and
operational during the
4.2
4.3
Licensee hereby rees that the staff and management of the City, in consultation with the Miami
Police Depart 3ent and Licensee, have complete control as to when gates to Events are opened.
Licensee her y agrees to respond to any reasonable City request during the Use Period of the
Event.
yt�ee hereby agrees that there will be no sound checks before 12:00 noon or after 2:00 a.m. on
weekday (Monday through Friday) within the week immediately prior to commencement of
Event.
Light Checks:
The City hereby agrees that Licensee shall be permitted to conduct light checks on the eve of, and
prior to, each Event day.
4
-]
SUBSTITUTED
4.5 Sound Level:
Licensee's Event may not exceed a maximum level of One Hundred Ten (110) decibels me
60 feet away from each stage. Failure to cure each incident of sound level non-compliance
five (5) minutes of notification by a City designee will result in a fee of $1,000.00 per each
Each incident shall constitute a separate event of non-compliance.
4.6 Time of Event:
Licensee hereby agrees the Event must end by 2:00 a.m. on each day of t/parateeventofnon-
compliance
ensee shall
pay a time overage fee of $1,000.00 for every single minute, or a fractif the Event
continues beyond 2:00 a.m. This overage fee is in addition to all other ffor which
Licensee is responsible under this Agreement. Each minute shall constitutee
4.7 Alcohol Wrist Band Policy:
Licensee hereby agrees that if alcoholic beverages are vended at e Event, Licensee will use
alcohol wrist -banding staff to ensure consumers of alcohol are the appropriate legal drinking
age. Licensee or Licensee's concessionaire shall obtain all r uired permits required by law.
Failure to comply with this rule, whether by the concessiona* or their representative, may result
in the immediate cancellation of alcohol sales and breach o is Agreement, as determined by the
City Manager or City Manager's designee.
4.8
4.9
4.8.1 Licensee shall not sell beverages, alcoh is or non-alcoholic, in glass bottles of any size.
Licensee shall dispense all beverage r -ducts in plastic or paper cups only. However,
Licensee shall be authorized to sell ed Bull products (or the products of subsequent non-
alcoholic beverage s/sha
isnot to exceed nine (9) ounces. In addition the City
authorizes Licensee eer (or the products of subsequent alcoholic beverage
sponsors) in aluminottles in the VIP area(s) only. However, under no
circumstance shall thaken out of the VIP area(s).
4.8.2 Licensee hereby agra maximum of two (2) alcoholic beverages per person
at time of purchase.
4.8.3 Licensee hereby grees that sales of alcoholic beverages will stop sixty (60) minutes prior
to the end of e Event. Sales of non-alcoholic beverages shall not be subject to this
restriction.
4.8.4 License is responsible to secure all governmental permits and approvals required by
applic le laws and regulations for the sale and dispensation of alcoholic beverages. All
red liquor permits shall be filed with the City Manager at least ten (10) days before
mmencement of the Event.
Cit ereby agrees that Licensee may place signage and banners in the Property during the Use
P iod subject to the approval of the City's Director of Real Estate and Asset Management and
uch approval may not be unreasonably withheld, delayed or conditioned. Licensee shall ensure
that all signage and banners are permitted and comply with City and County Sign and Zoning
Regulations. Licensee shall secure all required permits and approvals for such signage and banners
and shall remove all signage and banners prior to the end of the Use Period.
SUBSTITUTED
4.10 Non -Exclusivity:
This Agreement confers no exclusive possession of the Property, provided however, the City agree
not to enter into another License or Use Agreement on this Property that would interfere h
Licensee's ability to operate for the Permitted Uses on the Property according to the terms this
Agreement. The City agrees not to use or permit others to use the Property under the contr of the
City during the Use Period except as mutually agreed by the City and Licensee. icensee
recognizes and agrees that the Property is a public site and during the entirety of the se Period,
the Licensee will cooperate with the City to maximize public access to the Propert is will not
be construed to prevent the Licensee from restricting access to the Event.
4.11 Exclusivity
The Event shall be the only multi -day multi -stage music festival to be pr need at, and utilizing,
the entire Property. The City shall not authorize or make the Property av .. able to another producer
of a multi -day multi -stage music festival or similar event, with over 000 patrons expected per
day, during the term of this Agreement. The City acknowledges d agrees that the covenants
described in this Section are reasonably necessary to protect the egitimate business interests of
Licensee.
4.12 Limited Use
The City agrees that it will not license any individual rtion of the Property to any multi -day
multi -stage music festival or similar event, with ove 0,000 patrons expected per day, for the
period commencing sixty (60) days before License s first show day and concluding sixty (60)
days after Licensee's last show day. The City cknowledges and agrees that the covenants
described in this Section are reasonably neces to protect the legitimate business interests of
Licensee.
4.13 Improvements:
As of the Effective Date /roperty.
hou e Use Period, all buildings and permanent improvements
thereon shall be vested inF ermore, title to permanent improvements and all alterations
made in or to the Propertor not by or at the expense of Licensee, shall, unless otherwise
provided by written agremediately upon their completion become the property of the
City and shall remain witerty. Licensee shall not make any permanent improvements on
the Property. Licensee shhe Premises in a condition equal to or better than provided prior
to each Event, as further Section 5 below.
4.14 Third -Party A ree nts:
The City agrees to ake reasonable efforts, at no cost to the City and subj ect to existing agreements,
t/RusPeli�can,
icense in obtaining access or use agreements with third party operators and with other
oon C -owned property for use by the User during and in support of the Event. Licensee
iib to safeguard, maintain protect and preserve the egress, in and access of all
nbusinesses and users including, without limitation, the Virginia Key Outdoor Center,
tPelican the Miami Rowing Club, the adjacent marinas, Miami Seaquarium the Miami-
nty Water and Sewer Department facility, etc., and will be additionally responsible for
ng any expanded parking arrangements or similar agreements with such third parties, to
t not otherwise provided for herein.
The Licensee understands and accepts the City's current Exclusive Concession Agreement,
approved by Resolution R-15-0227, with Eventstar Structures, Corp. ("Eventstar") and shall use
Eventstar for any tent structures intended to be placed on the Marine Stadium Area shown on
Exhibit A-1, subject to the term and limitations contained in such agreement. The Parties
Ce
5.
SUBSTITUTED
understand and agree that stages used for the Event are separate and apart from tent structures.
4.15 Traffic Management Plan
Sixty (60) days prior to each Event, Licensee shall prepare and submit to the City Manage or
City's review and approval, a traffic management plan setting forth the operational strate s for
managing event -generated and background traffic on the day(s) of the Event within the operty
and general region to ensure safe means of access to the site and to minimize traffic dis ptions on
Rickenbacker Causeway.
The traffic management plan must (1) indicate how traffic, parking, and pedestr operations will
be managed on the day(s) of the Event, (2) coordinate and mitigate transportat n impacts, and (3)
adapt to traffic demand scenarios, demand management plan, and continge cies. At a minimum
the traffic management plan shall include: (1) Traffic flow route plain g, (2) Site access and
parking planning; (3) Pedestrian access planning; (4) Traffic control pnning; (5) travel demand
management and transit service planning; and (6) Incident manage nt and traveler information
planning.
5.1 Licensee has inspected, or has been given the opportty to inspect, the Premises, prior to
execution of this Agreement, and accepts it in its presen ondition and agrees to restore and return
the same in the pre -load -in condition. The City shall aintain the Property on a year-round basis
and shall be responsible for replacing /ines,
elements on the Property which are damaged
(unrelated to Licensee's use). Specificee agrees that it shall replace or restore to their
original condition, any and all comthe Property, including but not limited to
infrastructure, electrical or fiber-optic cgrass or trees, including necessary irrigation if
any, and decorative and play structuresdamaged due to the Event. All replacement or
restoration shall be in a manner satisfacity, in the City's sole discretion.
5.2 Licensee shall repair and make th roperty available for public use immediately after the Use
Period. Licensee shall complete restoration no later than June 1 following each Event, annually.
Licensee shall make a qualifie representative available (for whom the City shall retain approval
rights provided that the City ake the Property available to Licensee to undertake such repairs and
restoration andprovided t t the City does not cause or contribute to any delays in the repairs or
restoration) to review, scuss and implement a course of action as a result of damages to the
Property in accordanc ith the terms mentioned in Section 9, Damage & Security Deposit. Should
Licensee fail to co Tete the Property's restoration by June 1 following each Event annually, the
City Manager sh , subject to the foregoing, have the sole option to elect to begin deducting
$10/inc
ay from the $250,000.00 Damage & Security Deposit for each day the restoration
remete. Licensee understands that if the Property is not cleared of any and all
proment, including electronics, supplies, and personal property by the expiration of
the following notification to Licensee and, unless it has made other written
arrath the City Manager or designee, a $10,000.00 per day fee may be imposed until
the been cleared.
5.3 he Parties acknowledge that Licensee upon occasion shall have the right, but not the obligation,
to make certain temporary renovations to the Property in order to produce the Event, with such
temporary renovations occurring at Licensee's sole cost and expense. The City shall not have any
obligation to Licensee, financial, contractual or otherwise, arising out of temporary renovations.
Any temporary renovations shall be performed in a manner acceptable to the City and shall
minimize impacts to visitors of the Property.
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6.
SUBSTITUTED
5.4 Licensee acknowledges that it will not access or use the Ralph Middleton Munroe Miami Mari
Stadium, unless and until the Stadium has been restored, and then only after the City Man er
provides written authorization, subject to all additional terms or restrictions imposed in sole
discretion of the City.
5.5 Licensee will use reasonable efforts to maintain the Property and surrounding areas clQdn from any
waste during the Use Period, including, for example, the implementation of e ironmentally
sensitive turbidity control measures. Historically designated areas or environ ntally sensitive
habitat, vegetation, or preserved areas shall not be damaged or disturbed by Li nsee.
COMPLIANCE WITH PERMITS AND LAWS:
6.1 Licensee represents and warrants that during the term of this Agree nt, in connection with the
Event, it will obtain and maintain all required permits and approval he City will assist Licensee
in obtaining permit(s) from governmental agencies including the ire Department of the City of
Miami. Fire Department manpower requirements shall be dete ined by the Fire Department and
presented to Licensee at least ten (10) business days prior to e Event.
6.2 Licensee represents and warrants that during the term of is Agreement, it will not use or employ
the Premises, or any other City owned property, to andle, transportstore or dispose , of any
hazardous materials and that it will not conduct any ctivity on the Premises or other City -owned
property in violation of any applicable environme al laws.
6.3 Licensee represents and covenants that it
with all applicable laws, codes and ordin
Disabilities Act ("ADA"), the Florida Bun
zoning, traffic, environmental laws, an�/
wil omply, and require its concessionaires to comply,
es, including, but not limited to, the Americans with
ing Code, all laws prohibiting discrimination, planning,
gulations.
6.4 Licensee represents and warrants t t it is aware of the restrictions contained in Sections 22-180
through 22-185 of the Code oft City of Miami entitled "Handbills" and that it will comply with
all of the requirements therei with respect to the distribution of commercial handbills. Should
Licensee fail to comply, its all be responsible for the payment of any fine the City may impose
upon the City. Payment fo fines imposed must be made within ten (10) days of receipt thereof.
6.5 Licensee accepts this greement and hereby acknowledges that Licensee's strict compliance with
all applicable feder state and local laws, permits, approvals, ordinances, rules, and regulations
(collectively so imes referred to as: "law" or "laws") is a condition of this Agreement, and
Licensee, and y of its employees, agents or performers, shall comply therewith as the same
presently ex* and as they may be amended hereafter. This Agreement shall be construed and
enforced a ordinQ to the laws of the State of Florida.
7. USE FEE:
7.1 T Use Fee that is hereby agreed to by Licensee, to be paid by Licensee to the City is One Million
our Hundred Thousand Dollars ($1,400,000.00) for each Event that occurs on the Property under
the terms of this Agreement, subject to an increase of Three percent (3%) annually commencing
upon the production of the third (3rd) Event, such increase applying yearly to each Event thereafter
through the termination of this Agreement.
7.2 The Use Fee includes the Ticket Surcharge as defined in Section 2 of this Agreement. The Use Fee
SUBSTITUTED
is an unconditional and absolute payment due the City regardless of any ticket shortfalls, ticket
price or sale fluctuations, or the number of tickets sold by the Licensee/ha
e Event. The Use Fe
is due as a net payment to the City without any deductions made for serharges, utilities, to s,
allowable offsets, Additional Charges as described herein, and any ar credits. The i ket
Surcharge as described herein and outlined in Section 53-1 of the Cothe City of M* i, as
amended, shall be applicable to all Event tickets sold, as well as comntary tickets i excess
of 3,000 per day. In the event the Ticket Surcharge due to the City in acce with C de Section
53-1 exceeds the Use Fee, the City shall be entitled to the greater of icket Su arge or the
Use Fee. Notwithstanding any language to the contrary, under no circuces 1 the City everreceive less than the Use Fee. For example, if the Ticket Surcharge ect any time wouldresult in Ticket Surcharge collections of $1,700,000 (based on ticked d complimentarytickets in excess of 3,000 per day) for an Event, and the Use Fee payabe City under Section7.1 for that Event is $1,400,000, then Licensee would pay the City $100 in full satisfaction
of Licensee's obligations under both Sections 7.1 and 10.1.
7.3 In consideration of the use of the Property, Licensee shall be/esponsible for all costs and
expenditures associated with the production of the Event, and Le ensee shall compensate the City
by payment of the Use Fee as defined in this Agreement. The se Fee shall include fees for use of
the Premises on load -in and load -out days and Event Days, e Ticket Surcharge and fees for use
of the Property.
7.4 The Use Fee shall cover all fees associated with the of the Property by Licensee. The Use Fee
is for the temporary use of the Property, as specifi in this Agreement, and does not include any
services provided by the City, and specificall excludes Additional Charges, which may be
incurred by Licensee, such as agreed-upo clean-up services, police, fire -rescue, utilities,
sanitation, landscaping, and other charges se orth in Exhibit C ("Additional Charges"). The final
cost of any Additional Chargesshall be d ermined by the City upon presentation of invoices to
Licensee following a prior estimate byt] City of the various service providers, as applicable.
7.5 Under no circumstances will the Cit e liable for any costs or expenses incurred by Licensee under
this Agreement or as a result of it operations or related activities beyond those that are expressly
and specifically set forth in this greement. Licensee shall be responsible for all costs involved in
the production of the Event ncluding without limitation: all BMI and ASCAP copyright and
license fees, any intellect property fees, all staffing and all charges for police, fire rescue,
inspectors, building and/ assembly permits, security, insurance, all utilities, supplies, equipment
rental, ticket surcharge 11 applicable taxes, including State of Florida Sales and Use Tax, any other
governmental levies d impositions imposed by law, and other services other than those which
are furnished by t City and are included in the Use Fee. Following the conclusion of the Event,
the City shall i oice Licensee for those costs which are paid by Licensee as pass-through costs
pursuant to t i Section 7.4, and Licensee shall reimburse the City within ten (10) days after
Licensee's r ceipt of such invoice(s). Licensee may engage any vendor(s) it elects to contract with,
and Lice ee is not required to use City -approved vendors, except as otherwise specifically
provide in this Agreement. The preceding sentence does not apply to service furnished by City
7.6e City reserves the right to interrupt, curtail or suspend the provision of any utility service,
neluding but not limited to, heating, ventilating and air conditioning systems and equipment
serving the Property, to which Licensee may be entitled hereunder, when necessary by reason of
accident or emergency, or for repairs, alterations or improvements in the judgment of the City
Manager desirable or necessary to be made or due to difficulty in obtaining supplies or labor, or
for any other cause beyond the reasonable control of the City. The work of such repairs, alterations
W
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or improvements shall be prosecuted with reasonable diligence, and to the extent that substantial
repairs, alterations, improvements and/or construction is contemplated or scheduled to occur during
the Use Period, Licensee shall be promptly notified by the City of such scheduled repair
alterations, improvements and/or construction. The City shall in no respect be liable for any fa-
re
of the utility companies or governmental authorities to supply utility service to Lice/orny
limitation of supply resulting from governmental orders or directives. Licensee shalny
damages by reason of the City's or other individual's interruption, curtailment or sf a
utility service, nor shall this Agreement or any of Licensee's obligations hereunder or
reduced thereby
8. TERMS OF PAYMENT:
9.
8.1 Licensee shall submit to the City, by wire transfer, cashier's check, or mo/y order, no later than
5:00 p.m., two (2) days prior to the commencement of the Use Perio , the Use Fee, and any
estimated additional charges, and Licensee shall have fully and timely eplenished the Damage &
Security Deposit by the dates outlined herein.
8.2 All amounts due to the City in excess of the Use Fee, shall bereip�Itted to the City within thirty (3 0)
days of the conclusion of the Event.
8.3 If any installment of the Use Fee or any other undispu d sum due from Licensee shall not be
received by the City on the date such undisputed su s due, Licensee shall pay to the City an
interest rate equal to five perc/naba
) per annum of ch overdue amount. If the undisputed sum
due is not received by the Citin fifteen (15 ays after the date on which such undisputed
sum is due, the Five percent (5erest rate wi be replaced with an interest rate equal to Eleven
and One Half (11.5%) per annsuch over e amount. The Parties hereby agree that such late
charge represents a fair and rele esti ate of the costs the City will incur by reason of late
payment by Licensee. Acceptf suc ate charge by the City shall not constitute a waiver of
the Licensee's default with ress overdue amount, nor prevent the City from exercising
any of its other rights and reanted hereunder or at law or in equity. The terms of this
Section shall not apply to anes which are the subject of a good faith dispute which are
controverted in writing, settinwith reasonable specificity all pertinent details by the party
seeking to avoid payment, wit (10) days of the due date.
9.1 The Damage &Securi Deposit shall be in the amount of Two Hundred and Fifty Thousand dollars
($250,000.00) and all be subject to the applicable terms of this Agreement. The Damage &
Security Deposit intended to secure performance of all of Licensee's obligations hereunder,
including but n limited to the repair and restoration of the Property after the Event. In addition,
the Damage Security Deposit is intended to secure Licensee's request for future dates through
the end of e term of this Agreement.
9.2 A join nspection of the Premises by the parties will be made within Two (2) business days after
the 5#ftnpletion of each Event and/or upon the expiration of the Use Period, wherein the short-term
an long-term repairs to the Property will be identified. The Damage & Security Deposit will be
ld by the City until such time as all the repairs are completed or it is depleted by Licensee's
failure to complete the restoration within the allotted time. The Damage & Security Deposit shall
also be applied toward payment of any fees, liens, costs or other assessments against the Property
or the City for activities and operations of Licensee directly resulting from or related to the Event.
In the event the amount necessary to repair the damages or satisfy Licensee's obligations hereunder
10
10.
SUBSTITUTED
exceeds the Damage & Security Deposit, then Licensee agrees to pay the balance to the City within
Ten (10) business days of the City's written request.
9.3 Nothing in this Agreement shall be construed as constituting the consent or request of the C ,
expressed or implied, by inference or otherwise, to any contractor, subcontractor, labor or
materialman for the performance of any labor or the furnishing of any materials, for any ecific
work on the Property nor as giving the Licensee the right, power or authority to contr t for or
permit the rendering of any services or the furnishing of any materials that would giv rise to the
filing of any liens against the City's interest in the Property. If any liens shall at an ime be filed
against the Property, the Licensee shall initiate steps to cause it to be discharged record within
thirty (30) days after the date that it has notice of its filing. Licensee's failure t comply with this
Section shall be a material breach of this Agreement by the City Manager for ause.
9.4 Licensee further agrees to inform the City by July 1 of every subsequent Ey6ut year, of its intentions
not to hold the Event during the Use Period for the subsequent dates for e immediately following
year. If Licensee does not affirm its intention of not holding the E nt, the Damage & Security
Deposit will be held to secure performance of all Licensee's ob gations. Licensee's failure to
inform the City of Licensee's intention to not hold the Event b e above -stated deadlines, shall
be deemed an affirmation by Licensee of its intention to use th eroperty. Cancellation of the Event
after Licensee's affirmation to the City of its intention to /the Property shall result in forfeiture
of the Damage & Security Deposit.
9.5 Similarly, in the event the Damage & Security Dep/sit falls below $250,000.00 after Licensee
completes all necessary repairs to the Property, Li see shall timely and fully replenish up to the
full amount of $250,000.00 within Ten (10) busiyEss days of the City's written request.
9.6 If Licensee fails to remove any personal pro rty equipment and fixtures from the Property within
Twenty -Four (24) days following the cl e of the Use Period and notification by the City to
Licensee and following /Liceee
fa re to remove such personal property, equipment and
fixtures from the Propertroperty shall be deemed abandoned and thereupon shall
become the sole personal the City. The City, at its sole discretion and without liability
shall remove the same anshall reimburse the City for all costs associated with such
removal and disposal withibusiness days following such removal. Licensee will be liable
for any costs, including reor storage, incurred by the City for Licensee's failure to timely
remove personal property,t and fixtures from the Property.
9.7 Licensee shall not be titled to receive any interest on the Damage & Security Deposit. As this
Agreement is a lice e, the Parties stipulate that Chapter 83, Florida Statutes, does not apply to the
Damage & Securi Deposit, and this is not a lease agreement.
TICKETS:
10.1
For p oses of this Agreement, the City acknowledges and agrees that all applicable ticket
sure rges as stated in Section 53-1, of the Code of the City of Miami and ordinance 10509 of the
Ci of Miami, as may be amended, that are due to the City are inclusive in the Use Fee, unless the
tal Ticket Surcharge due to the City under such Code Section 53-1 exceeds the Use Fee. Licensee
shall pay to City all Ticket Surcharge fees to the extent that they exceed the Use Fee, as provided
in Section 7.2 herein. Licensee agrees to pay all applicable taxes, merchant, and service charges
related to tickets.
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10.2 Complimentary Tickets:
Licensee shall have right to distribute up to 3000 complimentary tickets per each Event day r
promotional use without payment of a ticket surcharge. Complimentary tickets distributed b the
Licensee in excess of 3000 per each Event day shall have a face value of not less than the ghest
priced general admission ticket of each Event year for purposes of calculating the ticket s charge.
10.3 Ticket Policy:
10.3.1 Licensee agrees that all ticketed events in the Property, to include the Ev twill be audited
by the City Manager's designee relating to tickets sold by License . There will be no
exceptions.
10.3.2 Licensee agrees to submit a valid ticket manifest prior to the o ning of the gates. There
will be no exceptions. The City Manager's designee will r ort compliance or lack of
compliance to the City prior to the gates being opened on d of the Event.
10.3.3 Failure to provide a valid ticket manifest may result in,4 non-compliance fee as outlined
below. The fee will be assessed on all tickets counted K the City, including complimentary
tickets. Fees shall be assessed as follows: 1,00Y to 9,999 tickets - $1,000.00 non-
compliance fee; 10,000 to 19,999 tickets - $2 0 00 non-compliance fee; and 20,000 +
tickets - $3,000.00 non-compliance fee
10.4 Ticket Scanning:
In the event that Licensee emplo/facility
et scan ng method (including barcode, RFID and other
scanning technologies), City tickng p onnel will not tear tickets in half and a drop count
will not be used. Additionally Lha provide sufficient back-up scanners in the event of
any scanner malfunction. In the omplete scanner failure, the City may use alternative
methods to maintain accurate cotrons attending the Event. Licensee will provide the City
with a laptop loaded with a tickeram that will track the scanned tickets making it possible
to know how many patrons are iility at any time. In the event that the show's tickets are
sold out, the City and Licensee a ticket counting staff will not be required.
10.5 Capacity:
The current capac/cacity
ent is estimated to be 60,000 persons per day. Licensee shall have
the right to increay for the Event, subject to applicable safety and traffic requirements
as set forth by theepartment, Police Department, and similar departments or agencies.
The City agrees tefforts to cooperate with Licensee in the event that Licensee elects
to increase the nuts that may be issued for, and the total attendance at, the Event.
11. ADVERTISING:
All advertising foryvent must state: City of Miami, Miami Marine Stadium, 3501 Rickenbacker Causeway,
/ityof
FL 3314 and Virginia Key Beach Park, 4020 Virginia Beach, Miami FL 33149. Licensee shall
it any igns or advertising matter to be placed upon the exterior of the Property without having
taine the written approval of the City Manager or their designee, which approval may not be
na withheld, delayed or conditioned. Licensee shall, at its sole cost and expense, install, provide,
uch sign, decoration, advertising matter or other things as may be permitted hereunder in good
n and repair at all times. Licensee must further obtain approval from all governmental authorities
urisdiction and must comply with all applicable requirements set forth in the Sign Regulations in
of Miami Code and Zoning Ordinance and the Miami -Dade County Sign Code, as applicable.
e end of each Use Period, Licensee shall, at its sole cost and expense, remove any sign, decoration,
12
SUBSTITUTED
advertising matter or other item permitted hereunder from the Property. Licensee hereby understands and
agrees that the City may, at its sole discretion, erect or place upon the Property an appropriate signy
indicating City's having entered into this Agreement. /
12. FOOD & ARTS & MERCHANDISE LOCATIONS:
Not later than sixty (60) days prior to the Use Period, the Licensee shall make available to the ty, for the
City Manager's approval, which approval shall not be unreasonably withheld/disproval
delayed or nditioned, a
preliminary site plan setting forth the location of Licensee's installations ant the Property,
including without restriction the location of the Licensee's tents, ticket boession and food
stands, and vans. Final Site Plan shall be due to the City not later than this prior to the Use
Period. The City Manager, or his designee, shall approve or disapprove, whval shall state the
reasons within five (5) business daysafter its receipt. The City and the City'ment reserve the
right to remove or revise the location of booths for the Event to the extenfor public health,
safety and security during the Event.
13. SECURITY:
Licensee shall provide, at Licensee's cost, all necessary perimeter/t- in event security and police officers
to be determined by the City of Miami Police Department and the ity, including, but not limited to, an on-
site special response team on site throughout the duration of Event. In addition, the City may require
extra fencing or security if it deems it necessary. The Lice e shall maintain access for City of Miami
emergency vehicles on the Property at all times.
14. PARKING
To the extent Licensee will not be utilizing the porAtns of the Property constituting parking lots for staging,
production logistics or related p/icient
and t the extent such parking lots are not needed to mitigate
traffic or for other logistical reasoth sole and absolute discretion of Licensee, then the City may
allow public parking at such parkiCity shall conduct such parking operations at its sole expense,
and the City shall retain 100% ofg revenues collected. The portion of the Property identified in
Exhibit A-2 as Arthur Lamb Road be used for parking. If the maximum available parking provided
on the Arthur Lamb Road Area is int under applicable law, or otherwise insufficient for Licensee's
purposes, Licensee shall be respor obtaining additional parking required at its sole costand
expense.
15. INSURANCE;
Licensee shall obtainmaintain in force for the Use Period, insurance policies and coverages, as may
be reasonably amen d from time to time by the City's Director of Risk Management or designee using
commercially reas able standards, and as set forth on Exhibits B-1 and B-2 (B-1 is for the Licensee; B-2
is for the caterer/which is attached hereto and made a part of this Agreement. The City and the Virginia
Key Beach P Trust shall be named "Additional Insured" on all policies. Any questions regarding
insurance s Id be directed to the City. Licensee shall furnish all required insurance certificates no later
than ten ( days prior to the commencement of the Use Period.
16. INDEMNIFICATI
IAensee agrees to indemnify, defend (at its own cost and expense), covenant not to sue, and hold harmless
Ke City, their respective officers, officials, employees, personnel, volunteers, agents, assigns,
representatives, and successors, and the Virginia Key Beach Park Trust, their respective officers, officials,
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employees, personnel, volunteers, agents, assigns, representatives, and successors (hereinafter collectively
referred to as the "Indemnitees") from and against all Liabilities to the extent arising out of, resulting from
or in connection with (i) the Event, the use of the Premises and/or performance of any renovation to e
Premises, (ii) the performance or non-performance of this Agreement, whether it is, or is alleged t e,
directly or indirectly caused, in whole or in part, by any act, omission, default or negligence (whether ctive
or passive) of the Indemnitees, or any of them (except for the intentional, criminal or wrongful cts, or
gross negligence or willful misconduct committed by such Indemnitees), or (iii) the failure of * ensee to
comply with any of the provisions contained herein, or to conform to statutes, ordinances, or ther rules,
conditions of approval, permits or regulations or requirements of any governmental autho i y, federal or
state, in connection with the performance of this Agreement, including, without limitatio all actions and
omissions by the Licensee taken as a result of or in connection with this Agreement. Th* Indemnification
shall cover liabilities in tort, liabilities in contract, liabilities alleging statutory or r ulatory violations
including, but not limited to claims resulting from noise, light, nuisance, traffic, an or liabilities derived
from any other actions or omissions alleged to impact the quiet enjoyment o residents, tenants, or
commercial entities in the surrounding neighborhoods, or otherwise who reside i hin Five (5) miles ofthe
Property. Licensee expressly agrees that this indemnification shall include all ployees/personnel of the
City, on and off-duty police officers, fire, and other emergency/medical ervice employees/personnel
rendering services or support in connection with the Event. In additio Licensee expressly agrees to
indemnify, covenant not to sue, and hold harmless the Indemnitees, or y of them from and against all
Liabilities which may be asserted by an employee or former employee icensee, or any of its contractors,
subcontractors, agents, representatives, concessionaires, vendors, nvitees, guests, or consultants as
provided above, for which Licensee's liability to such employee former employee would otherwise be
limited to payments under state Workers' Compensation or si ar laws. This Indemnification provision
shall survive the expiration termination or cancellation of this is
and shall continue in effect until
the expiration of the corresponding statute of limitations or t tolling thereof The word Liabilities used in
this Section includes claims and actions relative to the L ilities. Granting of this Agreement is freely
acknowledged by the Licensee as good and sufficient in pendent consideration for this Indemnification.
17. RISK OF LOSS:
Except as set forth in the following sentence, the demnitees as described above, assume no responsibility
whatsoever for any person or property that e ers the Premises as a result of or in connection with the
Event. In consideration of the execution of is Agreement by the City, Licensee releases the Indemnitees
from any and all liability for /dall
death, theft, damage or destruction to any persons or property
to include, without limitation,ibed above in Section 16 Indemnification, which may occur in or
about the Premises and whichy, theft, damage or destruction to any persons or property arises
from Licensee's negligent acons. To the extent allowed by Florida Statute 768.28, Licensee
does not release the City for aiability to the extent such liability is determined to bedue to the
intentional or willful miscond negligence of the City.
18. DEFAULT PR
In the event Licensee all fail to comply with any material term and condition of this Agreement or shall
fail to per any the material terms and conditions contained herein, then the City, at its sole option
and in addition to 'other rights and legal remedies available to it by law, upon written notice to Licensee,
may c/Lisee
rminate this Agreement [after providing Licensee with written notice of any material
breach and after allowing Licensee an opportunity of Twenty (20) days to cure such material
breachand all payments made by User pursuant to this Agreement, shall be retained by the City.
License no recourse against the City or Virginia Key Beach Park Trust from the provisions of
this Se
19. AWARD
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Licensee represents and warrants to the City that it has not employed or retained any person or company
employed by the City to solicit or secure this Agreement and that it has not offered to pay, paid, or agre
to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind contingent upo e
award of this Agreement.
20. PUBLIC RECORDS:
Licensee understands that the public shall have access, at all reasonable times, to all cuments and
information pertaining to City contracts, subject to the provisions of Chapter 119 Flom a Statutes, and
agrees to allow access by the City and the public to all documents subject to disclosur under applicable
laws. Licensee's failure or refusal to comply with the provisions of this section sha result in the City's
immediate cancelation of this Agreement. Licensee acknowledges that this termi tion is not subject to
cure provisions contained elsewhere in this Agreement.
IF THE LICENSEE HAS QUESTIONS REGARDING THE APPLIC ION OF CHAPTER 119,
FLORIDA STATUTES, TO THE LICENSEE'S DUTY TO PROVIDE P LIC RECORDS RELATING
TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC CORDS BY PHONE AT 305-
416-1883; BY EMAIL AT PUBLICRECORDSAMIAMIGOV.COM R IN PERSON AT 444 SW 2ND
AVENUE, 9TH FLOOR, MIAMI, FLORIDA 33130.
21. NONDISCRIMINATION:
Licensee shall not discriminate against any persons on a/ount of race, color, sex, sexual orientation,
gender, religion, creed, ancestry, national origin, age, dis lity, or marital status in the use of the Premises.
22. AUTHORIZED PERSONNEL:
The City shall have authorized representatives
reasonable times throughout the Use Period fol
23. A
24.
decision making authority, reasonably available at all
ultation with Licensee, as requested.
Each party represents to the other that has the power to enter into this Agreement and that the consent of
no other person or entity is requi d in connection therewith, except as otherwise provided, and this
Agreement constitutes a valid an inding obligation of each party in accordance with the terms hereof.
This Agreement is subject to th eparate review and approval of the Miami City Commission as an express
condition precedent to its val* ity.
This Agreement shnot be deemed or construed to create any landlord tenant relationship, leasehold
estate, rights of e usive occupancy and possession of the Property and Premises during the Use Period,
or agency relati ship, partnership, or joint venture between the City and Licensee. The City is not a
guarantor of aly debt, default or miscarriage of the Licensee.
The City ters into this Agreement with Licensee to provide Licensee with a limited use of the Property
for the ent, and does so in a proprietary sense as landowner, not in its regulatory capacity. Any approvals
herei hall not be considered approvals or waivers of any applicable laws, or otherwise relieve Licensee
of y obligation it may have at law to submit applications with any department of the City or any other
g ernmental authority having jurisdiction.
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25.
26.
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NOTICES:
Notices required under this Agreement shall be deemed to be given when hand -delivered (with
therefore) or mailed by registered or certified mail, postage prepaid, return receipt requested.
AS TO LICENSEE:
General Counsel
Event Entertainment Group, Inc.
201 S. Biscayne Blvd., 4800
Miami, Florida 33131
WITH A COPY TO:
City Attorney
City of Miami
444 SW 2nd Avenue, Suite 945
Miami, Florida 33130
AS TO THE CITY:
City Manager
City of Miami
3500 Pan American Drive
Miami, Florida 33133
WITH A COPY TO:
Director of Real Estate &
City of Miami
444 SW 2nd Avenue, 3rd
Miami, Florida 33130 /
GOVERNING LAW/VENUE; ATTORNEYS FEES:
This Agreement shall be construed according to the laws of the ate of Florida and venue for any and all
claims or controversies that may arise as a result of this Agrey6ent shall be heard in a court of competent
jurisdiction in Miami -Dade County, Florida. Each party sha bear their own respective attorney's fees.
27. CONFLICT OF INTEREST:
Licensee is aware of the conflict of interest laws of e City of Miami (Code of the City of Miami, Florida,
Chapter 2, Article V), of Miami -Dade County, F rida (Code of Miami -Dade County, Florida, Section 2-
11.1) and of the State of Florida (as set forth/h Florida Statutes) and agrees it will fully comply in all
respects with the terms of said laws and any ture amendments.
28. FORCE MAJEURE:
29.
The Parties shall not be liable to t other and shall excuse the other from their respective obligations
hereunder for any failure to perf their respective obligations where such failure is caused by Force
Majeure, which is defined her n as any event whereby the Property, or any portion thereof, shall be
destroyed or damaged, as a r ult of any event beyond human control, including but not limited to acts of
national security, national ergency, acts of God, war, act or threats of terrorism, domestic government
regulations, strikes (oth than strikes of Licensee's employees), fire or other natural calamity, disorder,
civil disobedience, cu ailment of transportation facilities or service, or any occurrence which makes it
illegal or impossible or Licensee to perform its obligations under this Agreement.
The City h relied on the extensive and unique reputation and experience of Licensee in granting this
License.Oflie License is personal to the Licensee. Licensee shall not sell, grant, confer, or assign this
Licens or any part thereof to any other party, person, or entity. The License granted by this License is
pers al to the Licensee. Any assignment of this License contrary to the foregoing provision, whether
vo ntary or involuntary, shall be void and shall confer no right upon such assignee, shall constitute a
fault under this License, and shall result in an automatic revocation of the License and the forfeiture of
the rights of Licensee hereunder following notification to Licensee and opportunity to cure.
L[:
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30. SEVERABILITY
It is the express intent of the Parties that this Agreement constitutes a license and not a lease. To furme
this intent, the Parties agree as follows: (i) if any provision of this Agreement, or the application thereo o
any circumstance, suggest that a lease, rather than a license, has been created, then such provision sh be
interpreted in the light most favorable to the creation of a license and (ii) if any provision of this Agr ment,
or the application thereof to any circumstance, is determined by a court of competent jurisdictio to have
created a lease rather than a license, then such provision shall be stricken and, to the fullest exte possible,
the remaining provisions of this Agreement shall not be affected thereby and shall continue operate and
remain in full force and effect.
With regard to those provisions which do not affect the Parties intent for this Ag
license, should any provision, section, paragraph, sentence, word or phrase containe( ?ent to serve as a
n this Agreement be
determined by a court of competent jurisdiction to be invalid, illegal o/tenns
nenforceable under the
laws of the State of Florida or the City of Miami, such provision, seraph, sentence, word or
phrase shall be deemed modified to the minimum extent necessarplish the intent of this
Agreement to the maximum extent allowable without violating any apws; or if not modifiable,
then same shall be deemed severable, and in either event, the remas and provisions of this
Agreement shall remain unmodified and in full force and effect or limuse.
31. AMENDMENTS
No alterations, amendments or modifications hereofshall b valid unless executed by an instrument in
writing by the Parties with the same formality as this Lice e. Neither this License, nor any term hereof,
can be changed, modified, or abandoned, in whole or i/ty
rt, except by an instrument in writing, and no
prior or subsequent oral agreement shall have any valiwhatsoever. Notwithstanding any language to
the contrary, the City Manager is authorized to execu non -substantive or operational amendments to this
License without the necessity of further action by t City Commission.
32. CITY ACCESS
The City and its authorized representative ) shall at all times have access to the Property. The City will
maintain a complete set of key/but
operty. Licensee, at its sole cost and expense, may duplicate or
change key locks to the Propeuntil first receiving written approval from the City Manager for
such work. In the event Licenskey locks as approved by the City Manager, Licensee, at its sole
cost and expense, must also Pre City a copy or copies of said keys, if more than one copy is
required.
The City shall have access o and entry into the Property at any time to: (a) inspect the Property; (b) to
perform any obligations Licensee hereunder which Licensee has failed to perform after written notice
t/aiv
to Licensee, Li nsee not having cured such matter within ten (10) days of such notice, and without
ty waiving an legal rights or remedies; (c) to assure Licensee's compliance with the terms and
pons of this greement and all applicable laws, ordinances, rules and regulations; (d) to show the
y to pro ective purchasers, tenants or others; and (e) for other purposes as may be deemed
nry by e City Manager or his/her authorized designee in the furtherance of the City's corporate
p; pr ided, however that City shall make a diligent effort to provide at least 24 -hours advance
nan icensee shall have the right to have one or more of its representatives or employees present
de time of any such entry. The City shall not be liable for any loss, cost or damage to the Licensee
bon of the exercise by the City of the right of entry described herein for the purposes listed above.
king of periodic inspections or the failure to do so shall not operate to impose upon the City any
of any kind whatsoever nor relieve the Licensee of any responsibility, obligations or liability
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assumed under this Agreement.
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(SIGNATURE PAGE FOLLOWS)
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IN WITNESS WHEREOF, the parties hereto have individually and through their
corporate official executed this Agreement, this the day and year first written.
ATTEST:
Todd B. Hannon
City Clerk
Approved as to Legal Form
And Correctness by:
Victoria Mendez,
City Attorney
Approved as to Business Terms:
Daniel Rotenberg
Director of Real Estate &
Asset Management
ATTEST:
Witness, sign above & pri name below
Witness, sign ove & print name below
"CITY"
CITY OF MIAMI, A Florida Municipal
Emilio T. Gonzalez, Ph.D.
City Manager
Approved as to Insurance
Requirements by:
Ann -Marie Shp/pe
Director of Management
"LICENSEE"
EVENT ENTERTAINMENT GROUP, INC.
Steven A. McCord
Chief Financial Officer
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EXHIBIT A-1
PROPERTY — MARINE STADIUM AREA
Generally located on or around 3801 Rickenbacker Causeway Miami, FL 33149
(subject to existing Leases, Licenses, and any other City Agreements)
*Sizes and
4
lines are approximate and subject to a formal survey
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EXHIBIT A-2
PROPERTY — ARTHUR LAMB ROAD AREA
Generally located on or around 3801 Rickenbacker Causeway Miami, FL 331
(subject to existing Leases, Licenses, and any other City Agreements) ,
i
�•
M
w7k
*Sizes and demarcation lines are approximate and subject to a formal survey
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EXHIBIT A-3
PROPERTY — HISTORIC VIRGINIA KEY BEACH PARK TRUST AREA
Generally located on or around 4020 Virginia Beach Drive, Miami, FL 33149
*Sizes and demarcation lines are approximat/and subject to a formal survey
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EXHIBIT B
INSURANCE REQUIREMENTS FOR A CERTIFICATE OF INSURANCE -E
ENTERTAINMENT GROUP, INC.
I. Commercial General Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence
$1,000,000
General Aggregate Limit
$2,000,000
Products/Completed Operations
$2,000,000
Personal and Advertising Injury
$1,000,000
Damage to Rented Premises
$1,000,00/
B. Endorsements Required
City of Miami, Virginia Key Beach Park Trust, ande of the respective instrumentalities,
Members, Partners, Affiliates, each of their respe ve Officers, Directors, Shareholders,
Employees, Volunteers, Agents and Representativ and the Army Corp of Engineers listed
as an additional insured
Contingent and Contractual Liability
Premises and Operations Liability
Primary Insurance Clause Endorsem(
Explosion, Collapse and Undergroun
Terrorism Coverage Included
Liquor Liability Included
Waiver of Subrogation
II. Business Automobile Li
A. Limits of Liability
Bodily Injury and roperty Damage Liability
Combined Sing/Limit
Any Auto, O ed Autos
Including H/ ed, Borrowed or Non -Owned Autos
Any One Acident $ 1,000,000
B. Endo/ements Required
ey of Miami, Virginia Key Beach Park Trust, and each of the respective instrumentalities,
embers, Partners, Affiliates, each of their respective Officers, Directors, Shareholders,
Employees, Volunteers, Agents and Representatives and the Army Corp of Engineers listed
as an additional insured
III. Worker's Compensation
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Limits of Liability
Statutory -State of Florida
Waiver of subrogation
Employer's Liability
A. Limits of Liability
$1,000,000 for bodily injury caused by an accident, each accident.
$1,000,000 for bodily injury caused by disease, each employee
$1,000,000 for bodily injury caused by disease, policy limit
V. Umbrella Policy/Excess Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence $ 10 0,000
Aggregate $ ,000,000
City of Miami, Virginia Key Beach Park Trust, an/each of the respective instrumentalities,
Members, Partners, Affiliates, each of their rective Officers, Directors, Shareholders,
Employees, Volunteers, Agents and Represen tives and the Army Corp of Engineers listed
as an additional insured
Coverage is excess over all applicable lj,�bility policies contained herein including terrorism
and liquor liability.
The above policies shall provide the City of iami with written notice of cancellation or material change
from the insurer not less than (30) days pri to any such cancellation or material change, or in accordance
to policy provisions.
Companies authorized to do busine m the State of Florida, with the following qualifications, shall issue
all insurance policies required at e:
The company must be rated ness than "A-" as to management, and no less than "Class V" as to Financial
Strength, by the latest editio of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent. 1 policies and /or certificates of insurance are subject to review and verification
by Risk Management pyfor to insurance approval.
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SUBSTITUTED
EXHIBIT B-2
INSURANCE REQUIREMENTS FOR A CERTIFICATE OF INSURANCE -E
ENTERTAINMENT GROUP, INC.
(CATERING COMPANY)
I. Commercial General Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence $1,000,000
General Aggregate Limit $2,000,000
Products/Completed Operations $2,000,000
Personal and Advertising Injury $1,000,000
Damage to Rented Premises $50,0001
B. Endorsements Required
City of Miami, Virginia Key Beach Park Trust, and e ch of the respective instrumentalities,
Members, Partners, Affiliates, each of their resptive Officers, Directors, Shareholders,
Employees, Volunteers, Agents and Represent af es and the Army Corp of Engineers listed
as an additional insured
Contingent and Contractual Liability
Premises and Operations Liability
Primary Insurance Clause Endorseme
Explosion, Collapse and Undergrou Hazards
Terrorism Coverage Included
Waiver of Subrogation
II. Business Automobile Li
A. Limits of Liability
Bodily Injury and roperty Damage Liability Combined Single Limit
Any Auto, OwnA Autos
Including Hirpd, Borrowed or Non -Owned Autos
Any One A/ident $ 1,000,000
B. Endors/hents Required
Ci of Miami, Virginia Key Beach Park Trust, and each of the respective instrumentalities,
embers, Partners, Affiliates, each of their respective Officers, Directors, Shareholders,
Employees, Volunteers, Agents and Representatives and the Army Corp of Engineers listed
as an additional insured
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LUT
V
SUBSTITUTED
Worker's Compensation
Limits of Liability
Statutory -State of Florida
Waiver of subrogation
Employer's Liability
Limits of Liability
$1,000,000 for bodily injury caused by an accident, each accident.
$1,000,000 for bodily injury caused by disease, each employee
$1,000,000 for bodily injury caused by disease, policy limit
Umbrella Policy/Excess Liability
Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence $10,000,000
Aggregate $10,000,000
City of Miami, Virginia Key Beach Park Trust, and ach of the respective instrumentalities,
Members, Partners, Affiliates, each of their res ective Officers, Directors, Shareholders,
Employees, Volunteers, Agents and Representativ and the Army Corp of Engineers listed as an
additional insured
Coverage is excess over all applicable
Liquor Liability
Limits of Liability
Each Occurrence
Aggregate
policies contained herein including liquor liability.
$1,000,000
$1,000,000
City of MiamiVirginia ey Beach Park Trust, and each of the respective instrumentalities,
Members, Partners, A fates, each of their respective Officers, Directors, Shareholders,
Employees, Volunteer , Agents and Representatives and the Army Corp of Engineers listed as an
additional insured
The above policies sh provide the City of Miami with written notice of cancellation or material change
from the insurer Is.
ess than (30) days prior to any such cancellation or material change, or in accordance
rov
to policy pisio
Companies a orized to do business in the State of Florida, with the following qualifications, shall issue
all insuranel policies required above:
The co pany must be rated no less than "A-" as to management, and no less than "Class V" as to Financial
Stre th by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New
Je ey, or its equivalent. All policies and/or certificates of insurance are subject to review and verification
Risk Management prior to insurance approval.
Le
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EXHIBIT C
ADDITIONAL CHARGES (TO THE EXTENT APPLICABLE)
1. City of Miami Police
2. City of Miami Fire Rescue
3. Light Pole, Benches, Bike Racks Removal/Reinstall
4. Chain Link Fence Removal
5. Solid Waste Downtown
6. Solid Waste Trash Hauling
7. Overtime Fees
8. Taxes
9. Electricians (to the extent provided by the City)
10. Drums/oil containers and/or disposal fees
11. Fiber Optic and/or WIFI costs
12. Utilities (electrical, water, sewer, etc.)
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