HomeMy WebLinkAboutSubmittal-City ManagerCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor Francis Suarez
And City Commissioners
FROM: Emilio T. Gonialez, Ph. D'
City Manager
Dear Honorable Mayor and City Commissioners,
DATE: November 8, 2018
SUBJECT: Substitution for item RE 14
November 15, 2018 Agenda
REFERENCES: File Number 4958
ENCLOSURES:
The Office of the City Manager respectfully requests that the following item be substituted in the
November 15, 2018 City Commission Meeting: Item RE 14, authorizing Olympia Center Inc. ("Olympia")
as manager, to execute a Grant Agreement, in substantially the attached form, with the State of Florida,
Department of State, Division of Historical Resources ("Division"), in order to receive State Historic
Preservation Grant assistance funds in the amount of five hundred thousand dollars ($500,000.00) to be
used for the restoration and preservation of the Olympia Theater Building fa§ade, and authorizing the City
Manager to execute a Restrictive Covenant with Olympia, in substantially the attached form, and an
assignment agreement in a form acceptable to the City Attorney, requiring Olympia to assign the
Agreement with the Division over to the City, should their Management Agreement for the Olympia
Theater Building be terminated or cancelled, with terms and conditions more particularly set forth in the
agreements.
The substituted item removes language pertaining to the City agreeing not to exercise the termination
clause in the Management Agreement with Olympia Center, Inc. before September 30`h 2020
Cc: Joseph Napoli, Deputy City Manager
Victoria Mendez, City Attorney
Todd B. Hannon, City Clerk
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AGENDA ITEM SUMMARY FORM RE.14
File ID: #4988
Date: 10/25/2018 Requesting Department: Department of Real
Estate and Asset Management
Commission Meeting Date: 11/1512018 Sponsored By:
District Impacted: District 2
Type: Resolution
Subject: Accept Grant - 01yrn is Theater Office Building
Purpose of Item:
A Resolution of the City of Miami Commission, with attachment(s), authorizing Olympia
Center Inc. ("Olympia") as manager, to execute a Grant Agreement, in substantially the
attached farm, with the State of Florida, Department of State, Division of Historical
Resources ("Division"), in order to receive State Historic Preservation Grant assistance
funds in the amount of five hundred thousand dollars ($500,000.00) to be used for the
restoration and preservation of the Olympia Theater Building fagade, and authorizing
the City Manager to execute a Restrictive Covenant with Olympia, in substantially the
attached form, and an assignment agreement in a farm acceptable to the City Attorney,
requiring Olympia to assign the Agreement with the Division over to the City, should
their Management Agreement for the Olympia Theater Building be terminated or
cancelled, with terms and conditions more particularly set forth in the agreements.
Background of Item:
The City of Miami ("City") is the fee simple titleholder of the Property located at 174 E.
Flagler Street, Miami, Miami -Dade County, Florida, known as the Olympia Theater
Building ("Theater"). The Theater is currently being managed by Olympia Center, Inc.
("Olympia"), a non-profit corporation of the State of Florida.
In 2010 Olympia, applied for matching funds from the State of Florida to begin the
specialized, engineering analysis, documentation, design and construction document
development for restoration/repair of the fagade for the Olympia Theater and Office
Building. Their application was ranked in the top ten and awarded Five Hundred
Thousand Dollars (`5500,000.00) in FY 18-19 State of Florida preservation funds to
match monies already allocated for facade repairs in City of Miami Office of Capital
Improvements 40-B70100.
The covenant is a mandatory attachment to the Skate of Florida's Grant Agreement with
Olympia that provides the match funding for Phase 1 repair of the City of Miami owned
historic Olympia Theater and Office Building.
The City and Olympia will enter into an assignment agreement, in a form acceptable to
the City Attorney, that will cause Olympia to assign the Grant Agreement to the City,
should their Management Agreement be cancelled or terminated.
Budget Impact Analysis
Item is Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$500,000.00
Special Revenue Account No: 40-B70100
Reviewed By
Real Estate and Asset Mlaragement Aldo Bustamante
Office of Management and Budget
Carolina Bazad
Office of Management and Budget
Carolina Sazail
Office of Management and Budget
Christopher M Rase
City Manager's Office
Fernando Casamayor
Legislative Division
Valentin J Alvarez
City Manager s Office
Nikolas Pascuai
Office of the City Attorney
Valentin J Alvarez
Office of the City Attorney
Valentin J Alvarez
Office of the City Attorney
Victoria Mendez
City Commission
Todd B Harron
Department Head Review
Completed
I=512018 9:04 AMI
Budget Analyst review
Skipped
10i25i2018 2:08 PMI
Budget Analyst Review
Skipped
1110512018 2:49 PM!
Budget Review
Completed
1 1/051201 8 4:24 PM
Assistant City Manager Review
Completed
1110512018 5:43 PMI
Legislative Division Review
Completed
11!051'2018 5:47 PMI
City Manager Review
Completed
11i05i2018 6:21 PMI
ACA Review
Skipped
1 ti051'2018 6.18 PM
Deputy City Attorney Review
Skipped
11;0512018 614 PM
Approved Form and Correctness
Completed
11105/2018 6754 PMI
Meeting
Pending
1 ti 15+'2018 9 00 .AM