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Home My WebLink AboutBack-Up DocumentsOFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Applicant Information Provide the legal name of the Applicant Agency. If awarded funding, this information will be used for contract purposes. City of Miami Federal Data Universal Numbering System (DUNS) Number: 072220791 Federal Employee Identification Number (FEIN): 596000375 Registered with the System of Award Management (formally CCR)? Yes Agency Director: Prefix (Mr., Ms., Dr., etc.) Chief Title: Chief of Police Name: Jorge Colina Telephone #: (305) 603-6100 Fax #: (305) 372-4609 Mailing Address: City of Miami Police Department (Street, P.O. Box, P.O. Box 016777 etc.) City: Miami Zip Code: 33101-1706 Email Address: 1126@miami-police.org Performance Report Contact: Prefix (Mr., Ms., Dr., etc.) Mrs Name: Tymekia Gibson Telephone #: (305) 603-6142 Mailing Address: 400 NW 2nd Ave (Street, P.O. Box, 4th Floor etc.) City: Miami Zip Code: 33101-1706 Email Address: 41860@miami-police.org State: Florida Title: Budget Contract Compliance Analyst Fax #: (305) 579-6634 State: Florida 08/31/2018 Page 1 of 73 Financial Contact: OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Applicant Information Prefix (Mr., Ms., Dr., etc.) Name: Telephone #: Mailing Address: (Street, P.O. Box, etc.) City: Zip Code: Email Address: Bertine Louissaint (305) 603-6140 400 NW 2nd Ave 4th Floor Miami 33128-1706 Ms. Title: Senior Budget & Financial Support Advisor Fax #: (305) 603-6634 Bertine.Louissaint@miami-police.org State: Florida acknowledge that I have read, understand, and agree to the conditions set forth in the Victims of Crime Act (VOCA) Grant Application, Instructions and the VOCA Rules for the duration of the grant period. I certify that the information contained in this application is true, complete and correct. acknowledge that the applicant agency, if awarded a VOCA grant, will comply with Federal Rules Regulating Grants and State Criteria. Subrecipients must comply with the applicable provisions of VOCA, the VOCA Rules, the requirements of the OJP Financial Guide, effective edition, and all laws, rules and regulations applicable to expenditures of State funds including the Reference Guide for State Expenditures. Subrecipients must maintain appropriate programmatic and financial records that fully disclose the amount and disposition of VOCA funds received. This includes: financial documentation for disbursements; daily time and attendance records specifying time devoted to allowable VOCA victim services; client files; the portion of the project supplied by other sources of revenue; job descriptions; contracts for services; and other records which facilitate an effective audit. Subrecipients will abide by any additional eligibility or service criteria as established by the state grantee including submitting statistical and programmatic information on the use and impact of VOCA funds, as requested. PUBLIC AGENCIES ONLY: I hereby certify that pursuant to the VOCA Rules, grant funds will be used to enhance or expand services and will not be used to supplant state and local funds that would otherwise be available for crime victim services. Signature of Agency Director: Jorge Colina Date: February 19, 2018 2:05PM 08/31/2018 Page 2 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Agency Eligibility 1) Identify which of the following categories best describes the applicant agency: Public 2) Describe the type of implementing agency (choose only one category): Government Agencies Only (choose one from the drop-down menu): Law Enforcement Describe Other: Campus Organizations Only (choose one from the drop-down menu): Describe Other: Non-profit Organization Only (choose one from the drop-down menu): Federally Recognized Tribal Governments, Agencies, and Organizations Only (choose one from the drop-down menu): Describe Other: 3) Judicial circuit to be served: Eleventh 4) Subgrantee Agency Service Area(s) (List the counties that cover the service area of your organization); Miami -Dade County 5) List the total population of the counties to be served: 453,579 6) Describe the geographic characteristics of the service are (choose one from the drop-down menu): Urban 7) Congressional District(s) served: 25th 08/31/2018 Page 3 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Agency Eligibility 27th 8) Describe the purpose of the Proposed VOCA sub award: (choose one from the drop-down menu): Expand or enhance an existing project not funded by VOCA in the previous year 9) Funds will primarily be used to (choose one from the drop-down menu): Offer new types of services 10) Is the applicant organization faith -based? (choose one from the drop-down menu): No 11) Include the address of the location(s) victim services will be provided: Services will be provided within the jurisdiction of the City of Miami. 08/31/2018 Page 4 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Certification Regarding Debarment Instructions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2.The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4.The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier 08/31/2018 Page 5 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Certification Regarding Debarment covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Non -procurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which the transaction originated may pursue available remedies, including suspension and/or debarment. U. S. DEPARTMENT OF JUSTICE OFFICE OF THE COMPROLLER OFFICE OF JUSTICE PROGRAMS Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered transactions (Sub -Recipient) This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67.510. Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160 B 19211). 1) The prospective lower tier participant certifies, by submission of the proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 08/31/2018 Page 6 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Certification Regarding Debarment 2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Lillian P. Blondet, Office of Grants Administration Name and Title of Authorized Official V Signature of Authorized Official City of Miami Name of Organization City of Miami Police Department P.O. Box 016777 Address of Organization February 19, 2018 2:12PM Date Signed 08/31/2018 Page 7 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Special Conditions Certification Victims of Crime Act (VOCA) Section 539, Consolidated and Further Continuing Appropriations Act, 2013, Special Conditions Certification Form Section 539 of the Consolidation and further Continuing Appropriations Act, 2013 provides the following requirement: Computer Network Requirement The Agency understands and agrees that: a)No award funds may be used to maintain or establish a computer network system unless such network blocks the viewing, downloading, and exchanging of pornography, and b)Nothing in item (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities. * Each agency must have some type of blocking software, if their networks are supported ("maintained") by VOCA funds; * This includes the purchase of new computer equipment (computers, monitors and printers), or software of any kind (new and/or updates) for the computer network system. AGENCY CERTIFICATION: VOCA funding is NOT USED to maintain or establish a computer network system. OR VOCA funding is USED to maintain or establish a computer network system. However, the computer network system is (select one below): Is currently blocking the viewing, downloading, and exchanging of pornography, or Is not able to block the viewing, downloading and exchanging of pornography. Anticipated date of blocking software purchase (fill in date), or Exempt because organization is a Federal, State, tribal, or local law enforcement agency, or an entity carrying out criminal investigations, prosecutions, or adjudication activities. Agency Name: City of Miami Name of Authorized Official: Lillian P. Blondet, Office of Grants Administration 08/31/2018 Page 8 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Special Conditions Certification Signature and Title of Authorized Official: v Date of Certification: 2/22/2018 OAG Staff Only: v Approved Courtney Pellegrino Approved By Not Approved June 25, 2018 1:26PM Date Approved 08/31/2018 Page 9 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Standard Assurances U.S. Department of Justice AWARD CONTINUATION Office of Justice Programs Office for Victims of Crime SHEET Grant Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any certifications or assurances submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Failure to comply with any one or more of these award requirements—whether a condition set out in full below, a condition incorporated by reference below, or a certification or assurance related to conduct during the award period—may result in the Office of Justice Programs ("OJP") taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. The Department of Justice ("DOJ"), including OJP, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or unenforceable, such provision shall be deemed severable from this award. 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2018 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2018 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2018 award. For more information and resources on the Part 200 Uniform Requirements as the relate to OJP awards and subawards ("subgrants"), see the OJP website at https://oiP.qov/fundinq/Part2000niformReguirements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain – typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies – and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, 08/31/2018 Page 10 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Standard Assurances and other pertinent records indicated at 2 C.F.R. 200.333. In the event that an award -related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://oip.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 4. Reclassification of various statutory provisions to a new Title 34 if the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. 5. Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2016, will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after— (1) the date of OJP's approval of the "Change Grantee Contract" GAN (in the case of a new POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful completion of such a training on or after January 1, 2016, will satisfy this condition. A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://www.oip.gov/training/fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6. Requirements related to "de minimis" indirect cost rate 08/31/2018 Page 11 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Standard Assurances A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 7. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 8. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do no acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https:Hoip.gov/funding/Explore/SAM.htm (Award condition: System forAward Management (SAM) and Universal Identifier Requirements), and are incorporated by the reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 9. Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient)-1) creates, uses, processes, stores, maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the scope of an OJP grant -funded program or activity, or 2) uses or operates a "Federal information system" (OMB CircularA-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 10. All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that—for purposes of federal grants administrative requirements—OJP considers a "subaward" (and therefore does not 08/31/2018 Page 12 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Standard Assurances consider a procurement "contract"). The details of the requirements for authorization of any subaward are posted on the OJP web site at https:/foip.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. 11. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed $150,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $150,000). This condition applies to agreements that—for purposes of federal grants administrative requirements—OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://oip.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $150,000)), and are incorporated by reference here. 12. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https:Hoip.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 13. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the DOJ Grants Financial Guide"). 14. Requirement for data on performance and effectiveness under the award 08/31/2018 Page 13 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Standard Assurances The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 15. OJP Training Guiding Principles Any training or training materials that recipient—or any subrecipient ("subgrantee") at any tier—develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https:/foip.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm. 16. Effect of failure to address audit issues The recipient understands and agrees that the DOJ award agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 17. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the performance of this award, if the recipient is designated as "high-risk" for purposes of the DOJ high-risk grantee list. 18. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination – 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 19. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." 20. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well 08/31/2018 Page 14 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Standard Assurances as rules and requirements that pertain to recipients and subrecipients that are faith -based or religious organizations. The text of the regulation, now entitled "Partnerships with Faith -Based and Other Neighborhood Organizations," is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cqi-bin/ECFR?page=browse), by browsing to Title 28 -Judicial Administration, Chapter 1, Part 38, under e -CFR "current" data. 21. Restrictions on "lobbying" In general, as a matter of federal law, federal funds awards by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law). Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 22. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2018) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2018, are set out at https://oip.gov/funding/Explore/FY18AppropriationsRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 23. Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award— (1) submitted a claim that violates the False Claim Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by—(1) mail directed to: Office of the Inspector General, U.S. Department of Justice, 08/31/2018 Page 15 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Standard Assurances Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (2) the DOJ OIG hotline: (contact information in English and Spanish) at (800) 869-4499 (phone) or (202) 616-9881 (fax). Additional information is available from the DOJ OIG web site at https://oig.oustice.govlhotline. 24. Restrictions and certifications regarding non -disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which related to classified information), Form 4414 (which related to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the recipient— a. represents that it neither requires no has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or Both— a. it represents that— (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 08/31/2018 Page 16 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL, VOLA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Standard Assurances 25. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 26. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Message While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 27. Requirements to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency. 28. The recipient, and any subrecipient ("subgrantee") at any tier, must authorize the Office for Victims of Crime (OVC) and/or the Office of the Chief Financial Officer (OCFO), and its representatives, access to and right to examine all records, books, paper or documents related to the VOCA grant. 29. The recipient must submit a Subgrant Award Report (SAR) to OVC for each subrecipient of the VOCA victim assistance funds, within ninety (90) days of awarding funds to the subrecipients. Recipients must submit this information through the automated system. 30. VOCA Requirements 08/31/2018 Page 17 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Standard Assurances The recipient assures that the State and its subrecipients will comply with the conditions of the Victims of Crime Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 34 U.S.C. 20103(a)(2) and (b) (1) and (2) (and the applicable program guidelines and regulations), as required. Specifically, the State certifies that funds under this award will: a) be awarded only to eligible victim assistance organizations, 34 U.S.C. 20103(a)(2); b) not be used to supplant State and local public funds that would otherwise be available for crime victim assistance, 34 U.S.C. 20103(a)(2); and c) be allocated in accordance with program guidelines or regulations implementing 34 U.S.C. 20103(a) (2)(A) and 34 U.S.C. 20103(a)(2)(B) to, at a minimum, assist victims in the following categories: sexual assault, child abuse, domestic violence, and underserved victims of violent crimes as identified by the State. 31. Demographic Data The recipient assures that is subrecipients will collect and maintain information on race, sex, national origin, age, and disability of victims receiving assistance, where such information is voluntarily furnished by the victim. 32. Discrimination Findings The recipient assures that in the event that a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the ground of race, religion, national origin, sex, or disability against a recipient of victim assistance formula funds under this award, the recipient will forward a copy of the findings to the Office for Civil Rights of OJP. 33. The recipient understands that all OJP awards are subject to the National Environmental Policy Act (NEPA, 42 U.S.C. section 4321 et seq.) and other related Federal laws (including the National Historic Preservation Act), if applicable. The recipient agrees to assist OJP in carrying out is responsibilities under NEPA and related laws, if the recipient plans to use VOCA funds (directly or through subaward or contract) to undertake any activity that triggers these requirements, such as renovation or construction. (See 28 C.F.R. Part 61, App. D.) The recipient also agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the development and implementation of the activities to be funded under this award. 34. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://oip.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not apply to (1) an award of less than $25,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any 08/31/2018 Page 18 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Standard Assurances business or non-profit organization that he or she may own or operate in his or her name). 35. "Methods of Administration" — monitoring compliance with civil rights laws and nondiscrimination provisions The recipient's monitoring responsibilities include monitoring of subrecipient compliance with applicable federal civil rights laws and nondiscrimination provisions. Within 90 days of the date of award acceptance, the recipient must submit to OJP's Office for Civil Rights (at CivilRightsMOA@usdoj.gov) written Methods of Administration ("MOA") for subrecipient monitoring with respect to civil rights requirements. In addition, upon request by OJP (or by another authorized federal agency), the recipient must make associated documentation available for review. The details of the recipient's obligations related to Methods of Administration are posted on the OJP web site at https:Hoip.gov/funding/Explore/StateMethodsAdmin-FY2017update.htm (Award condition: "Methods of Administration" — Requirements applicable to States (FY 2017 Update)), and are incorporated by reference here. 36. The recipient agrees to submit (and, as necessary, require sub -recipients to submit) quarterly performance reports on the performance metrics identified by OVC, and in the manner required by OVC. This information on the activities supported by the award funding will assist in assessing the effects that VOCA Victim Assistance funds have had on services to crime victims within the jurisdiction. 37. Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system (currently, "FAPIIS"). The details of recipient obligations regarding the required reporting (and updating) of information on certain civil, criminal, and administrative proceedings to the federal designated integrity and performance system (currently, "FAPIIS") within SAM are posted on the OJP web site at https:Hoip.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by reference here. 38. The Victims of Crime Act (VOCA) of 1984 states that VOCA funds are available during the federal fiscal year of the award, plus the following three fiscal years. At the end of this period, VOCA funds will be deobligated. OVC has no discretion to permit extensions beyond the statutory period (E.g., VOCA funds awarded in FY 2017, are available until the end of FY 2020). Agency Name: City of Miami Name of Authorized Official: Lillian P. Blondet, Director, Office of Grants Administration 08/31/2018 Page 19 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Standard Assurances Signature of Authorized Official: I/ Date Signed: February 23, 2018 2:25PM 08/31/2018 Page 20 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 EEOP Certification Form Compliance with the Equal Employment Opportunity Plan (ESOP) Requirements Carefully read the instructions below and then complete the applicable section for your agency. Recipient's Name: City of Miami Police Department Address: City of Miami Police Department P.O. Box 016777, Miami, Florida, 33101-1706 Grant Title: VOCA 2018 Requested Award Amount: $612,191.89 Name and Title of Contract Person: Chief Jorge Colina Chief of Police Telephone Number: (305) 603-6100 DUNS Number: 072220791 Grant Number: VOCA-2018-City of Miami Police Depa-00016 E -Mail Address: 1126@miami-police.org Section A - Declaration Claiming Complete Exemption from the ESOP Requirement Please check all the following boxes that apply: Recipient has less than fifty employees Recipient is a nonprofit organization. Recipient is an Indian tribe. I, [responsible official], Recipient is an educational institution. Recipient is a medical institution. Recipient is receiving an award less than $25,000. certify that [recipient] is not required to prepare an EEOP for the reason (s) checked above, pursuant to 28 C.F.R § 42.302. 1 further certify that [recipient] will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Section B - Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying that an EEOP is on File for Review If a recipient agency has fifty or more employees and is receiving a single award or subaward of $25, 000 or more, but less than $500, 000, then the recipient agency does not have to submit an ESOP to the OCR for review as long as it certifies the following (42 C.F.R. § 42.305): , [responsible official], certify that [recipient], 08/31/2018 Page 21 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 EEOP Certification Form which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office: [organization], [Address]. V Section C - Declaration Stating that an EEOP Utilization Report Has Been Submitted to the Office for Civil Rights for Review If a recipient agency has fifty or more employees and is receiving a single award or subaward of $500, 000 or more, then the recipient agency must send an ESOP Utilization Report to the OCR for review. I, Lillian P. Blondet [responsible official], certify that City of Miami [recipient], which has fifty or more employees and is receiving a single award of $500,000 or more, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on 1/5/2016 [date] to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. Emilio T. Gonzalez, Ph.D., City Manager Name and Title of Authorized Official V Signature ofAcrthorized Official February 23, 2018 2:33PM Date Signed 08/31/2018 Page 22 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Related Parties Questionnaire Agency Name: City of Miami 1) Are there currently any family relationships that exist between the board of directors, the agency's No principal officers, the agency's employees, and any independent contractors? If yes, describe any and all family relationships that exist and indicate if your agency has a related parties policy. 2) Are you aware of any interests, direct or indirect, that exist with the current board of directors, the current agency principal officers, the current agency employees, or any current independent contractors in the following area? A) Sale, purchase, exchange, or leasing of property? No B) Receiving or furnishing of goods, services, or facilities? No C) Transfer or receipt of compensation, fringe benefits, or income or assets? No D) Maintenance of bank balances as compensating balances for the benefit of another? No If yes to any above, describe any and all interests that you are aware of at this time. 3) Are any current board of directors, current agency's principal officers, current agency's No employees, or any current independent contractors indebted to the agency? If yes, describe any and all family relationships that exist and indicate if your agency has a related parties policy. 4) Have any current board of directors, current agency principal officers, current agency employees, No or any current independent contractors misappropriated assets or committed other forms of fraud against the agency? If yes, describe any and all family relationships that exist and indicate if your agency has a related parties policy. 08/31/2018 Page 23 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/3112018 11:42:14 Related Parties Questionnaire By signing this form, I hereby certify that the information contained in this questionnaire is true and accurate to the best of my knowledge and belief. I acknowledge my obligation to notify the Office of the Attorney General VOCA Grant Manager for this contract of any changes to the information provided. Lillian P. Blondet, Director, Office of Grants Administration Name and Title of Authorized Official YO Signature of Authorized Official February 22, 2018 5:33PM Date Signed 08/31/2018 Page 24 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOLA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Funding Source Chart Applicants must provide information that demonstrates community support of its services; financial support from non-federal sources; non-federal resources for the required 20% program match (unless in-kind match is utilized); and, if a new program, shows that 25-50% of the total financial support is from non-federal sources. Budget and Staffing Provide the amount of funding that is allocated to victim services within the applicant agency for the current fiscal year and the amount requested for the proposed VOCA project. Do not report the entire agency budget, unless the entire budget is devoted to victim services programs. Round amounts to the nearest dollar, and include all expenses which are budgeted for the victim services program (i.e., personnel costs which include salaries for directors, clerical/support staff, victim advocates, counselors, etc.; training costs; equipment such as computers, fax machines, printers, copiers, telephones, and furnishings, etc.; operating costs such as utilities, postage, printing, office supplies, travel, counseling supplies, etc.). Please note: Do not include in-kind match. What is the fiscal year of your sub grantee agency? (choose one from the drop-down menu to the right) Other Defined: Funding Source Federal Funding *Describe below VOCA grant request (excluding match) State Funds Local, Public or Private Funds Other: (Describe at right) Totals October 1 to September 30 Agency Total Victim Proposed Services Budget VOCA Project (Current Fiscal Year) Budget $612,191.89 $121,000.00 $153,047.97 $121,000.00 $765,239.86 *For the judicial circuit you are requesting funding with this application * If the applicant agency currently receives federal funding for victim services, indicate the source(s) and the use of those funds. (Response is limited to 1000 characters.) If this is not applicable, please indicate "N/A." 08/31/2018 Page 25 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 1 Agency Name: City of Miami Complete the table below and provide information about each position requested. In the Budget Narrative section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month period. For example, raises and increases in benefit costs, as well as any other information needed to support the request. Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job duty. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. The job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary, e.g., retirement is often calculated in this manner. Personnel: Total Actual Cost Total Amount Percent VOCA VOCA Funded (from chart below) VOCA Funded Funded FTE Position: Victim Advocate $50,605.47 $50,605.47 100% 1 1 Personnel Narrative: Provide direct services to victims (10%), follow-up (15%),victims rights information (40%) and crime scene, hospital & home visits (10%).They provide initial crisis intervention referrals (15%) & maintain a detailed case management system (10%). Sub -Total $50,605.47 $50,605.47 1 Agency Contribution for Personnel Expenses $0.00 Pay Schedule: (choose one from the drop-down menu) Bi -Weekly Position Number: 1 Hours per week = 40 Hourly Rate = $18.90 RATE Yearly Per Pay Period Employer Approved Budget Cost Gross Salary $39,312.00 $39,312.00 $1,512.00 FICA 7.65% $3,007.37 $115.67 08/31/2018 Page 26 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 1 Retirement 0% $0 $0 Health Ins. $7,661.42 $294.67 Life Ins. $0 $0 Dental Ins. $0 $0 Workers Comp 1.5% $589.68 $22.68 Unemployment 0.5% $35.00 $1.35 (1 st $7K) Other: $0 TOTAL $50,605.47 $1,946.36 Explanation (if applicable): This position is funded 100% through the VOCA grant at a cost of $50,605.47. This is a full-time temporary position. Is this position used as a matching expense YIN? we 08/31/2018 Page 27 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 2 Agency Name: City of Miami Complete the table below and provide information about each position requested. In the Budget Narrative section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month period. For example, raises and increases in benefit costs, as well as any other information needed to support the request. Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job duty. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. The job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary,e.g., retirement is often calculated in this manner. Personnel: Total Actual Cost Total Amount Percent VOCA VOCA Funded (from chart below) VOCA Funded Funded FTE Position: Victim Advocate $50,605.47 $50,605.47 100% 1 2 Personnel Narrative: Provide direct services to victims (10%), follow-up (15%),victims rights information (40%) and crime scene, hospital & home visits (10%).They provide initial crisis intervention referrals (15%) & maintain a detailed case management system (10%). Sub -Total $50,605.47 $50,605.47 Agency Contribution for Personnel Expenses Pay Schedule: (choose one from the drop-down menu) Position Number: 2 Hours per week= 40 Hourly Rate = $18.90 RATE Gross Salary $39,312.00 FICA 7.65% Retirement 0% $0.00 Bi -Weekly Yearly Per Pay Period Employer Approved Budget Cost $39,312.00 $1,512.00 $3,007.37 $115.67 $0 $0 1 08/31/2018 Page 28 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 2 Health Ins. $7,661.42 $294.67 Life Ins. $0 $0 Dental Ins. $0 $0 Workers Comp 1.5% $589.68 $22.68 Unemployment 0.5% $35.00 $1.35 (1 st $7K) Other: $0 TOTAL $50,605.47 $1,946.36 Explanation (if applicable): This position is funded 100% through the VOCA grant at a cost of $50,605.47. This is a full-time temporary position. Is this position used as a matching expense Y/N? No 08/31/2018 Page 29 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 3 Agency Name: City of Miami Complete the table below and provide information about each position requested. In the Budget Narrative section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month period. For example, raises and increases in benefit costs, as well as any other information needed to support the request. Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job duty. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. The job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary, e.g., retirement is often calculated in this manner. Personnel: Total Actual Cost Total Amount Percent VOCA VOCA Funded (from chart below) VOCA Funded Funded FTE Position: Victims Advocate $70,470.77 $70,470.77 100% 1 Witness Coordinator 1 Personnel Narrative: Provide direct services to victims (10%), follow-up (10%),victims rights information (30%) and crime scene, hospital & home visits (30%).They provide initial crisis intervention referrals (10%) & maintain a detailed case management system (10%). Sub -Total $70,470.77 $70,470.77 Agency Contribution for Personnel Expenses Pay Schedule: (choose one from the drop-down menu) Position Number: 3 Hours per week = 40 Hourly Rate = $27.65 RATE Gross Salary $57,512.00 FICA 7.65% Retirement 0% $0.00 Bi -Weekly Yearly Per Pay Period Employer Approved Budget Cost $57,512.00 $2,212.00 $4,399.67 $169.22 $0 $0 1 08/31/2018 Page 30 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 3 Health Ins. $7,661.42 $294.67 Life Ins. $0 $0 Dental Ins. $0 $0 Workers Comp 1.5% $862.68 $33.18 Unemployment 0.5% $35.00 $1.35 (1 st $7K) Other: $0 TOTAL $70,470.77 $2,710.41 Explanation (if applicable): This position is funded 100% through the VOCA grant at a cost of $70,470.77. This is a full-time temporary position. Is this position used as a matching expense Y/N? 08/31/2018 Page 31 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 4 Agency Name: City of Miami Complete the table below and provide information about each position requested. In the Budget Narrative section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month period. For example, raises and increases in benefit costs, as well as any other information needed to support the request. Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job duty. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. The job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary, e.g., retirement is often calculated in this manner. Personnel: Total Actual Cost Total Amount Percent VOCA VOCA Funded (from chart below) VOCA Funded Funded FTE Position: Victims Advocate $70,470.77 $70,470.77 100% 1 Witness Coordinator 2 Personnel Narrative: Provide direct services to victims (10%), follow-up (10%),victims rights information (30%) and crime scene, hospital & home visits (30%).They provide initial crisis intervention referrals (10%) & maintain a detailed case management system (10%). Sub -Total $70,470.77 $70,470.77 Agency Contribution for Personnel Expenses Pay Schedule: (choose one from the drop-down menu) Position Number: 4 Hours per week = 40 Hourly Rate = $27.65 RATE Gross Salary $57,512.00 FICA 7.65% Retirement 0% $0.00 Bi -Weekly Yearly Per Pay Period Employer Approved Budget Cost $57,512.00 $2,212.00 $4,399.67 $169.22 $0 $0 1 08/31/2018 Page 32 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 4 Health Ins. $7,661.42 $294.67 Life Ins. $0 $0 Dental Ins. $0 $0 Workers Comp 1.5% $862.68 $33.18 Unemployment 0.5% $35.00 $1.35 (1 st $7K) Other: $0 TOTAL $70,470.77 $2,710.41 Explanation (if applicable): This position is funded 100% through the VOCA grant at a cost of $70,470.77. This is a full-time temporary position. Is this position used as a matching expense Y/N? iim 08/31/2018 Page 33 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 5 Agency Name: City of Miami Complete the table below and provide information about each position requested. In the Budget Narrative section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month period. For example, raises and increases in benefit costs, as well as any other information needed to support the request. Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job duty. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. The job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary, e.g., retirement is often calculated in this manner. Personnel: Total Actual Cost Total Amount Percent VOCA VOCA Funded (from chart below) VOCA Funded Funded FTE Position: Victims Advocate $70,470.77 $70,470.77 100% 1 Witness Coordinator 3 Personnel Narrative: Provide direct services to victims (10%), follow-up (10%),victims rights information (30%) and crime scene, hospital & home visits (30%).They provide initial crisis intervention referrals (10%) & maintain a detailed case management system (10%). Sub -Total $70,470.77 $70,470.77 Agency Contribution for Personnel Expenses Pay Schedule: (choose one from the drop-down menu) Position Number: 5 Hours per week = 40 Hourly Rate = $27.65 RATE Gross Salary $57,512.00 FICA 7.65% Retirement 0% $0.00 Bi -Weekly Yearly Per Pay Period Employer Approved Budget Cost $57,512.00 $2,212.00 $4,399.67 $169.22 $0 $0 1 08/31/2018 Page 34 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 5 Health Ins. $7,661.42 $294.67 Life Ins. $0 $0 Dental Ins. $0 $0 Workers Comp 1.5% $862.68 $33.18 Unemployment 0.5% $35.00 $1.35 (1 st $7K) Other: $0 TOTAL $70,470.77 $2,710.41 Explanation (if applicable): This position is funded 100% through the VOCA grant at a cost of $70,470.77. This is a full-time temporary position. Is this position used as a matching expense Y/N? M 08/31/2018 Page 35 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 6 Agency Name: City of Miami Complete the table below and provide information about each position requested. In the Budget Narrative section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month period. For example, raises and increases in benefit costs, as well as any other information needed to support the request. Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job duty. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. The job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary, e.g., retirement is often calculated in this manner. Personnel: Total Actual Cost Total Amount Percent VOCA VOCA Funded (from chart below) VOCA Funded Funded FTE Position: Victims Advocate $70,470.77 $70,470.77 100% 1 Witness Coordinator 4 Personnel Narrative: Provide direct services to victims (10%), follow-up (10%),victims rights information (30%) and crime scene, hospital & home visits (30%).They provide initial crisis intervention referrals (10%) & maintain a detailed case management system (10%). Sub -Total $70,470.77 $70,470.77 Agency Contribution for Personnel Expenses Pay Schedule: (choose one from the drop-down menu) Position Number: 6 Hours per week = 40 Hourly Rate = $27.65 RATE Gross Salary $57,512.00 FICA 7.65% Retirement 0% $0.00 Bi -Weekly Yearly Per Pay Period Employer Approved Budget Cost $57,512.00 $2,212.00 $4,399.67 $169.22 $0 $0 1 08/31/2018 Page 36 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 6 Health Ins. $7,661.42 $294.67 Life Ins. $0 $0 Dental Ins. $0 $0 Workers Comp 1.5% $862.68 $33.18 Unemployment 0.5% $35.00 $1.35 (1 st $7K) Other: $0 TOTAL $70,470.77 $2,710.41 Explanation (if applicable): This position is funded 100% through the VOCA grant at a cost of $70,470.77. This is a full-time temporary position. Is this position used as a matching expense Y/N? Me 08/31/2018 Page 37 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 7 Agency Name: City of Miami Complete the table below and provide information about each position requested. In the Budget Narrative section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month period. For example, raises and increases in benefit costs, as well as any other information needed to support the request. Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job duty. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. The job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary, e.g., retirement is often calculated in this manner. Personnel: Total Actual Cost Total Amount Percent VOCA VOCA Funded (from chart below) VOCA Funded Funded FTE Position: Victims Advocate $70,470.77 $70,470.77 100% 1 Witness Coordinator 5 Personnel Narrative: Provide direct services to victims (10%), follow-up (10%),victims rights information (30%) and crime scene, hospital & home visits (30%).They provide initial crisis intervention referrals (10%) & maintain a detailed case management system (10%). Sub -Total $70,470.77 $70,470.77 Agency Contribution for Personnel Expenses Pay Schedule: (choose one from the drop-down menu) Position Number: 7 Hours per week = 40 Hourly Rate = $27.65 RATE Gross Salary $57,512.00 FICA 7.65% Retirement 0% $0.00 Bi -Weekly Yearly Per Pay Period Employer Approved Budget Cost $57,512.00 $2,212.00 $4,399.67 $169.22 $0 $0 1 08/31/2018 Page 38 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: 7 Health Ins. $7,661.42 $294.67 Life Ins. $0 $0 Dental Ins. $0 $0 Workers Comp 1.5% $862.68 $33.18 Unemployment 0.5% $35.00 $1.35 (1 st $7K) Other: $0 TOTAL $70,470.77 $2,710.41 Explanation (if applicable): This position is funded 100% through the VOCA grant at a cost of $70,470.77. This is a full-time temporary position. Is this position used as a matching expense Y/N? No 08/31/2018 Page 39 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOLA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: Victims Advocate Witness Coordinator 6 8 Agency Name: City of Miami Complete the table below and provide information about each position requested. In the Budget Narrative section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month period. For example, raises and increases in benefit costs, as well as any other information needed to support the request. Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job duty. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. The job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary, e.g., retirement is often calculated in this manner. Personnel: Total Actual Cost Total Amount Percent VOCA VOCA Funded (from chart below) VOCA Funded Funded FTE Position: Victims Advocate $70,470.77 $70,470.77 100% 1 Witness Coordinator 6 Personnel Narrative: Provide direct services to victims (10%), follow-up (10%),victims rights information (30%) and crime scene, hospital & home visits (30%).They provide initial crisis intervention referrals (10%) & maintain a detailed case management system (10%). Sub -Total $70,470.77 $70,470.77 Agency Contribution for Personnel Expenses Pay Schedule: (choose one from the drop-down menu) Position Number: 8 Hours per week = 40 Hourly Rate = $27.65 RATE Gross Salary $57,512.00 FICA 7.65% Retirement 0% $0.00 Bi -Weekly Yearly Per Pay Period Employer Approved Budget Cost $57,512.00 $2,212.00 $4,399.67 $169.22 $0 $0 1 08/31/2018 Page 40 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Personnel Budget: Victims Advocate Witness Coordinator 6 8 Health Ins. $7,661.42 $294.67 Life Ins. $0 $0 Dental Ins. $0 $0 Workers Comp 1.5% $862.68 $33.18 Unemployment 0.5% $35.00 $1.35 (1 st $7K) Other: $0 TOTAL $70,470.77 $2,710.41 Explanation (if applicable): This position is funded 100% through the VOCA grant at a cost of $70,470.77. This is a full-time temporary position. Is this position used as a matching expense YIN? No 08/31/2018 Page 41 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Contractual/Fee for Service Budget Agency name: City of Miami For each contractual service listed, include a description of the service to be provided, the business name of the contractor, the cost per unit of service, and the estimated units of service to be used. Indicate in the narrative section how the number of services requested was determined. Also, give a description of a unit of service, e.g., a 60 minute unit of legal services, a 60 minute individual therapy session, and a 90 minute group therapy session. Therapy must be requested at a maximum of the following rates, per 15 minute increment/unit: Individual Therapy- $25 per unit Family Therapy- $12.25 per unit/per person Group Therapy- $8 per unit/per person EXAMPLE - Budget Narrative: Therapy, Inc., will provide therapy for adult survivors of incest. It is anticipated that this service will be used approximately 10 times during the year. Contractual Services - Contracts for specialized services: Name of Business or Contractor / Budget Narrative Cost Per Estimated Unit of Units of Service Service Name of Business or Contractor: Budget Narrative: Contractual Subtotal Total $0 08/31/2018 Page 42 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Equipment Budget Agency Name: City of Miami Items included in this section must be furniture and/or equipment costing $2,500 or more. If awarded funds in this category, prior approval is required before purchasing items. Provide a justification for the equipment purchase requests. EXAMPLE - Narrative Response: The computer will increase the advocate's ability to reach and better serve crime victims. The cost listed above is for a complete computer package which includes the computer, monitor, software and printer. ALL EQUIPMENT PURCHASES MUST BE PRE -APPROVED PRIOR TO THE ACTUAL PURCHASE Equipment: Description of Equipment and a Budget Narrative Description of Equipment: Budget Narrative: Equipment Subtotal Number Cost Per Total Item $0 08/31/2018 Page 43 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Operating Budget Agency name: City of Miami Office supplies such as paper, pencils, toner, printing, books, postage, transportation for victims; monthly service costs for telephone or utilities; staff travel (for direct service to crime victims only), etc. Furniture and equipment costing less than $2,500 should be requested from this budget category. In the narrative section, provide a brief description of the operating expenses and note if the cost is pro -rated. Indicate how the number and cost of services requested were determined (by FTE? by % use? by sq/ft?). EXAMPLE- Narrative Response: The Victim Advocate will need monthly telephone service calculated at $20 per month, which is the standard rate budgeted for new positions in this agency. Operating: Description of Operating Cost and a Budget Narrative Number Cost Per Total Item Description of Operating Cost: 105,000 $0.05 $5,250.00 Victim Advocate Services Brochures Budget Narrative: The brochures provide victims with comprehensive information on victim rights and resources. Approval of brochures will be obtained from the OAG and contain all acknowledgements. We are requesting 105000 brochures at $0.052 each. Description of Operating Cost: 7 Cell phones for Victim Advocate Unit use only. Budget Narrative: A majority of the work by the Victims Advocate Unit is done outside of the office. These phones will be used solely for Victims Advocate Unit related matters. Operating Subtotal $50.00 $350.00 $5,600.00 08/31/2018 Page 44 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Training Budget: Victim Services Training offered by FCPTI Agency Name: City of Miami Training requested must be to enhance delivery of victim services. Travel associated with training must adhere to the State of Florida Travel Rules. If awarded funds in this category, additional information will be required prior to incurring costs associated with training. The narrative should include the name and detailed information on the training and a justification for how it will enhance direct services to crime victims. VOCA funds will only reimburse registration, lodging and travel. Florida Administrative Rules related to travel expenses: Click Here Section 112.061, Florida Statutes- Travel Expenses: Click Here Reference Guide for State Expenditures: Click Here Training Expenses: Description of Training Expenses and a Budget Narrative Number Description of Training Expenses: Victim Services Training offered by FCPTI Budget Narrative: For approved training provided by the Florida Crime Prevention Institute (FCPTI) and associated approved travel costs. Training to be attended by two Victim Advocates and 6 Witness Coordinators. Training Subtotal 0 Cost Per Total Item $2,000.00 $16,000.00 $16,000.00 08/31/2018 Page 45 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Match Budget: VA Witness Coordinator Agency Name: City of Miami Program Match: The VOCA Rules require that all proposals provide a 20% match of the total VOCA project. Total VOCA Project is defined as the VOCA Budget Request plus the Program Match. Match funds are subject to the same restrictions that govern VOCA grant funds, i.e., the source of program match must be a VOCA-allowable expenditure. Training is not approved as a matching contribution. To determine the amount of match required by the VOCA Rules for the proposed VOCA project, divide the total amount of the VOCA Budget Request by four. The result is the amount of the program match. For example, if the VOCA Budget Request is $30,000, then divide $30,000 by four which equals $7,500. In this case, the required match is $7,500 which equals 20% of the total VOCA project. The following further illustrates the program match requirement: $30,000 +$7,500 $37,500 Allowable match funds may include, but are not limited to, volunteers, staff salaries, rent, equipment, operating costs, etc. Federal funds from other sources cannot be used for VOCA match. Match used for the VOCA project cannot be used as match for any other grant. Do not over report match, i.e., do not provide match in excess of 20% of the total VOCA project. Match may be provided as either cash or in-kind or a combination of cash and in-kind as follows: Cash Match: A cash match is any cost component that is included in the agency's overall budget as it applies to the provision of direct services for victims of crime, i.e., staff providing direct victim services, travel related to the delivery of direct victim services, rent paid by the agency for the portion of the program providing direct victim services, etc. If the agency pays for the expense, then it may be used as a cash match. In -Kind Match: An in-kind match includes donated items or services that benefit the program but which do not have a dollar value assigned for budgeted purposes. For example, programs may use volunteer hours as match. The value placed on donated services must be consistent with the rate of compensation paid for similar work in the applicant agency. If the required skills are not found in the applicant agency, the rate of compensation must be consistent with the labor market. Programs may use items donated by other programs or individuals as in-kind match, i.e., rent and utilities used for the provision of direct services to victims and donated by another source outside the agency. The Program match section is an itemized description by budget category of proposed matching contributions. The budget categories are personnel, contractual services, equipment and operating expenses. Provide a detailed (itemized) list and a budget narrative for each budgeted category. Indicate the funding source and indicate if it is a cash or in-kind match. Do not over report required match. Unless otherwise approved by the 08/31/2018 Page 46 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Match Budget: VA Witness Coordinator OAG, reported match must be consistent with the monthly reimbursement request. Match Narrative: Describe in detail the type of Match, whether cash or in-kind, the budget category, etc. Submit the same detailed information for match as provided for VOCA funded items. If match is in the personnel category for paid staff complete the table below (attach additional page(s) if needed) and provide the total salary and benefits and percentage. Attach job descriptions for all paid staff and/or volunteers reported as Match. Job descriptions must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is reported as Match. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. EXAMPLES- Match Narrative: Our agency utilizes volunteers who provide direct services to victims of crime, such as intake clerks, clerical (types reports and calls victims) and victim advocates. The agency anticipates using volunteers at the equivalent of 20 - 23 hours per week x 52 weeks x $5.15 for a match of $5,698. * Only those agencies with an established volunteer component are eligible to utilize volunteers as match. The agency rents office space from the Global Company at $14,400 annually and the agency's pro -rated portion for office space for volunteers and supervisor of the victim advocate would be approximately 19% (or $234 per month) x 12 months = $2,807. Approximately 5% of the Victim Advocate Supervisor position will be utilized to provide supervision for the victim advocate position. The supervisor's total salary and benefits equal $32,000. Program Match Description Funding Source Cash or Budget Match May not be derived from In -Kind Category Amount Federal Dollars VA Witness Coordinator Local, Public or Private Cash Personnel $70,470.77 Match Sub -Total $70,470.77 Budget Narrative: Provide direct services to victims (10%), follow-up (10%),victims rights information (30%) and crime scene, hospital & home visits (30%).They provide initial crisis intervention referrals (10%) & maintain a detailed case management system (10%). VOCA FTE % 1 % Hours per week = 40 RATE Employer Reported Match = Cost Hourly Rate = $27.65 100% Annual Gross Salary $57,512.00 $57,512.00 $57,512.00 FICA 7.65% $4,399.67 $4,399.67 Retirement 0% $0 $0 Health Ins. $7,661.42 $7,661.42 Life Ins. $0 $0 08/31/2018 Page 47 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Match Budget: VA Witness Coordinator Dental Ins. $0 Workers Comp 1.5% $862.68 Unemployment 0.5% $35.00 Other TOTAL $70,470.77 $0 $862.68 $35.00 $0 $70,470.77 Explanation (if applicable): 100% percent of the City -funded Witness Coordinator will be utilized for VOCA approved activities. The Witness Coordinator's total match salary and benefits equal to $70,470.77. The Witness Coordinator is directly supervised by the Violent Crimes Intervention Administrator.Considerable latitude will be afforded at Administrator's discretion as the Witness Coordinator is one of the department's experts and will be integrated within other units specific to their skillset. 08/31/2018 Page 48 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Match Budget: VC Interventions Admin Agency Name: City of Miami Program Match: The VOCA Rules require that all proposals provide a 20% match of the total VOCA project. Total VOCA Project is defined as the VOCA Budget Request plus the Program Match. Match funds are subject to the same restrictions that govern VOCA grant funds, i.e., the source of program match must be a VOCA-allowable expenditure. Training is not approved as a matching contribution. To determine the amount of match required by the VOCA Rules for the proposed VOCA project, divide the total amount of the VOCA Budget Request by four. The result is the amount of the program match. For example, if the VOCA Budget Request is $30,000, then divide $30,000 by four which equals $7,500. In this case, the required match is $7,500 which equals 20% of the total VOCA project. The following further illustrates the program match requirement: $30,000 +$7,500 $37,500 Allowable match funds may include, but are not limited to, volunteers, staff salaries, rent, equipment, operating costs, etc. Federal funds from other sources cannot be used for VOCA match. Match used for the VOCA project cannot be used as match for any other grant. Do not over report match, i.e., do not provide match in excess of 20% of the total VOLA project. Match may be provided as either cash or in-kind or a combination of .cash and in-kind as follows: Cash Match: A cash match is any cost component that is included in the agency's overall budget as it applies to the provision of direct services for victims of crime, i.e., staff providing direct victim services, travel related to the delivery of direct victim services, rent paid by the agency for the portion of the program providing direct victim services, etc. If the agency pays for the expense, then it may be used as a cash match. In -Kind Match: An in-kind match includes donated items or services that benefit the program but which do not have a dollar value assigned for budgeted purposes. For example, programs may use volunteer hours as match. The value placed on donated services must be consistent with the rate of compensation paid for similar work in the applicant agency. If the required skills are not found in the applicant agency, the rate of compensation must be consistent with the labor market. Programs may use items donated by other programs or individuals as in-kind match, i.e., rent and utilities used for the provision of direct services to victims and donated by another source outside the agency. The Program match section is an itemized description by budget category of proposed matching contributions. The budget categories are personnel, contractual services, equipment and operating expenses. Provide a detailed (itemized) list and a budget narrative for each budgeted category. Indicate the funding source and indicate if it is a cash or in-kind match. Do not over report required match. Unless otherwise approved by the 08/31/2018 Page 49 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Match Budget: VC Interventions Admin OAG, reported match must be consistent with the monthly reimbursement request. Match Narrative: Describe in detail the type of Match, whether cash or in-kind, the budget category, etc. Submit the same detailed information for match as provided for VOCA funded items. If match is in the personnel category for paid staff complete the table below (attach additional page(s) if needed) and provide the total salary and benefits and percentage. Attach job descriptions for all paid staff and/or volunteers reported as Match. Job descriptions must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is reported as Match. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. EXAMPLES- Match Narrative: Our agency utilizes volunteers who provide direct services to victims of crime, such as intake clerks, clerical (types reports and calls victims) and victim advocates. The agency anticipates using volunteers at the equivalent of 20 - 23 hours per week x 52 weeks x $5.15 for a match of $5,698. * Only those agencies with an established volunteer component are eligible to utilize volunteers as match. The agency rents office space from the Global Company at $14,400 annually and the agency's pro -rated portion for office space for volunteers and supervisor of the victim advocate would be approximately 19% (or $234 per month) x 12 months = $2,807. .Approximately 5% of the Victim Advocate Supervisor position will be utilized to provide supervision for the victim advocate position. The supervisor's total salary and benefits equal $32,000. Program Match Description Funding Source Cash or Budget Match May not be derived from In -Kind Category Amount Federal Dollars VC Interventions Admin Local, Public or Private Cash Personnel $82,577.20 Match Sub -Total $82,577.20 Budget Narrative: Approximately 85.6629% of the Violent Crimes Intervention Administrator position will be utilized for supervision of Victim Advocates and Victim Advocate Witness Coordinators. The Administrator's total match salary and benefits equal to $82,577.20. VOCA FTE % 0.8566% Hours per week = 40 RATE Employer Reported Match = Cost Hourly Rate = $39.07 85.6629% Annual Gross Salary $81,265.60 $81,265.60 $69,614.47 FICA 7.65% $6,216.82 $5,325.51 Retirement 0% $0 $0 Health Ins. $7,661.45 $6,563.02 Life Ins. $0 $0 08/31/2018 Page 50 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Match Budget: VC Interventions Admin Dental Ins. $0 Workers Comp 1.5% $1,218.98 Unemployment 0.5% $35.00 Other TOTAL $96,397.85 $0 $1,044.22 $29.98 $0 $82,577.20 Explanation (if applicable): The Violent Crimes Intervention Administrator will devote 85.6629% of time to train and direct Victim Advocates and Victim Advocate Witness Coordinators to manage violent crimes situations via crisis intervention, referral, police involvement, safety planning and victim education. The Administrator works under the Unit Commander of the Special Victims Unit. 08/31/2018 Page 51 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOLA Budget Request Budget Summary By Category Total VOCA -Total VOCA Budget Request Approved Budget Personnel (10A) $524,035.56 $524,035.00 Contractual Services (1013) $0 Equipment (10C) $0 Operating Expenses (10D) $5,600.00 $5,600.00 Training Expenses (10E) $16,000.00 $16,000.00 Total $545,635.56 $545,635.00 Required Match Part 11 $136,408.89 Total paid staff for agency's victim services program (total number of 5 full-time equivalent staff (FTE) for the current fiscal year): Number of staff requested from VOCA, expressed in FTEs: 8 Number of staff requested as matching expenses, expressed in FTE's: 1.86 Total staff requested, expressed in FTE's: 9.8566 Child Abuse $6,865.24 (Include services for child physical abuse/neglect and child sexual assault/abuse) Domestic and Family Violence $343,261.84 Adult Sexual Assault $12,482.25 Underserved $246,462.00 (includes DUI/DWI crashes, survivors of homicide victims, assault, adults molested as children, elder abuse, victims with disabilities, robbery, other violent crimes) MATCH (financial support from other sources) Value of in-kind match Cash match $136,408.89 Total match $136,408.89 Match waiver No 08/31/2018 Page 52 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Use of VOCA and Match Funds INSTRUCTION: For this request, check the category of service and subcategory that best identifies the types of services or activities that will be provided by the VOCA-funded project as described below. Note: Report only those program activities that will be implemented with VOCA and Match funds. Check all that apply INFORMATION & REFERRAL V Information about the criminal justice process V Referral to other victim service programs V Information about victim rights, how to obtain notification, etc. PERSONAL ADVOCACY/ACCOMPANIMENT Referral to other services, supports and resources (includes legal, medical, faith -based organizations, address confidentiality programs, etc.) d Victim advocacy/accompaniment to emergency Performance of medical forensic exam or medical care interview, or medical evidence collection Victim advocacy/accompaniment to medical v Immigration assistance (e.g. special visa, forensic exam continued presence application, and other immigration relief) V Law enforcement interview V Intervention with employer, creditor, landlord, or advocacy/accompaniment academic institution V Prosecution interview advocacy/accompaniment Child and/or dependent care assistance (includes accompaniment with prosecuting (provided by agency) attorney and with victim/witness) Criminal advocacy/accompaniment v Transportation assistance (provided by agency) Civil advocacy/accompaniment (includes victim V Interpreter services advocate assisting with protection orders) V Individual advocacy (assistance in applying for V Assistance with victim compensation public benefits, return of personal property or effects) 08/31/2018 Page 53 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOLA -2018 -City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Use of VOCA and Match Funds EMOTIONAL SUPPORT OR SAFETY SERVICES V Crisis intervention (in-person, includes safety planning, etc.) Hotline/crisis line counseling Individual counseling V On -scene crisis response (e.g., community crisis response) SHELTER/HOUSING SERVICES Emergency shelter or safe house Transitional housing CRIMINAL/CIVIL JUSTICE SYSTEM ASSISTANCE V Notification of criminal justice events (e.g., case status, arrest, court proceedings, case disposition, release, etc.) Victim impact statement assistance Assistance with restitution (includes assistance in requesting and when collection efforts are not successful) Emergency justice -related assistance Civil legal attorney assistance in obtaining protection or restraining order Therapy (traditional, cultural, or alternative healing: art, writing, or play therapy; etc.) Support groups (facilitated or peer) Emergency financial assistance (includes emergency loans and petty cash, payment for items such as food and/or clothing, changing windows and/or locks, taxis, prophylactic and non prophylactic meds, durable medical equipment, etc.) Relocation assistance Immigration attorney assistance (e.g., special visas, continued presence application, and other immigration relief) Other civil legal attorney assistance (e.g., landlord/tenant, employment, etc.) Prosecution interview advocacy/accompaniment (includes accompaniment with prosecuting attorney and with victim/witness Criminal advocacy/accompaniment Civil advocacy/accompaniment (includes victim advocate assisting with protection orders) 08/31/2018 Page 54 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Use of VOCA and Match Funds Civil legal attorney assistance with family law issues (e.g., custody, visitation, or support) 08/31/2018 Page 55 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Statement of Need Statement of Need: The statement of need must provide a description about why this project is needed. Be clear and avoid acronyms. Underserved Victims: Applicants are encouraged to identify gaps in available services for "underserved" victims and to seek funding to provide services to these victims. Underserved populations may include, but are not limited to, child -on -child abuse, child abuse by non -caretaker, crimes against the elderly, non-English speaking persons, persons with disabilities, victims of federal crimes, victims of workplace violence and members of racial or minorities. 1) Briefly describe the need for services to victims of crime that will be addressed using VOCA funding. If needed, define the deficiency of services to victims. The City of Miami Police Department (MPD) Victim Advocate Services Unit (Unit) currently has 1 Administrator and 2 Witness Coordinators fully funded by the City and 2 VOCA funded Victims' Advocates (100% & 50% respectively), serving 453,579 residents and 3.8M annual visitors. Annually, the Unit serves nearly 9000 victims and makes contact with about 25,000. In comparison, Miami Beach PD serves 1200 victims yearly with a staff of 4 in its Victims' unit. MPD is the largest servicer of victims in South Florida, second only to Miami -Dade County Police. We surveyed neighboring jurisdictions and discovered that the City is significantly staffed below the average based on caseload and city size. It is critical for us to increase staff to effectively provide victim services/support and complement the efforts of officers to aid victims. Funding from VOCA will support two full-time temporary Victims' Advocates, six full-time temporary Witness Coordinators and one part-time contracted Counselor. 2) Provide information about crime statistics for all counties that will be served in the service area. Specifically, detail the statistics related to the need described in #1. The Unit helps victims navigate the various programs and services available to them for recovery from traumatic incidents. In 2017, the Unit was assigned 4,200 new cases and continued management on 24,992 other cases which needed follow up and are still open. We also completed 6,500 phone contacts.The number of cases reported to MPD included 1236 physical assaults; 2898 domestic violence;254 sexual assaults; 1011 robberies;4080 vehicular victimizations and 372,971 CAD generated calls. The Unit is responsible for advocacy efforts such as but not limited to, providing outreach information to residents and law enforcement, accompanying victims to court, performing crisis intervention, as well as assisting non-English speaking residents with U -Visa requests. The community has been asking for greater advocacy. Lack of resources inhibits our ability to reach out personally and provide continual case management. An expanded Unit is critical to better serve the needs of the community. 3) Provide demographic information about the population of all of the counties that will be served. At a minimum, provide information about gender, race, or national origin and age for the service area. With approximately 6 million inhabitants, Miami -Dade, Broward and Palm Beach Counties are the most 08/31/2018 Page 56 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Statement of Need populous areas in Florida. Per the 2015 Census estimate, 3 million (52%) females and 2.8 million (48%) males reside in these counties. The tri -county population is diverse, consisting of 21.5% Black, 37.7% Hispanic, and 37.7% White. The vulnerable populations of children make up 20.8%, and seniors 17.4% (over 65 years old) of the population; the median age is 41. Wages are low, at an average median income of $50,818 versus $55,322 nationally. Families have high poverty rates, with 16.5% overall living in poverty, and 18% of females living below the poverty line. In 2016, approximately 38.6 million people visited the tri -county area. While MPD does not provide direct law enforcement services in these counties, should a resident of these counties or visitor become a victim in the City of Miami, services will be provided to them. 4) Provide demographic information about the population to be served through the proposed VOCA project. At a minimum provide information using agency historical data about gender, race or national origin and age for the service area. Miami is the largest municipality in Miami -Dade County with a 2016 estimated population of 453,579, covering 36 square miles. The majority of the Unit's clients reside here. It has an ethnically diverse population that is 71 % Hispanic, 19.2% Black, and 11.8% White. Females comprise 52% and males 48% of the populace; 18% are under age 18 and 16% are seniors 65 years and older. The median income is $31,642 versus the US average of $55,322; 27.6% of Miami residents live in poverty. In single family households with related children this is higher with 46.1 % living below the poverty line. Miami's foreign -born rate is 57% and 76% of residents speak a language other than English at home. Millions of travelers visit yearly, many not familiar with City laws or unable to access resources when victimized. These factors affect victims' access to victim services, increase the difficulty of MPD's response, and intensify the need for additional Victim Advocate Services Unit personnel. 08/31/2018 Page 57 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Project Proposal The project proposal must clearly outline what needs to be done and by whom in order to address the needs identified in the statement of need. The project proposal pertains only to the services related to the proposed Total VOCA Project (VOCA grant plus match activities). 1) Describe which services will be provided to the crime victims described in the statement of need. Summarize which services will be provided by each proposed VOCA funded personnel position or contractor. Specifically, indicate how the proposed personnel, operating, contractual, equipment and training expenses are associated with the provision of services to crime victims: consistency Funding will support (6) Witness Coordinators (WC) and (2) Victims' Advocates (VA), full-time,7 days a week to fill the current service gap.WCs are experts in their field and will be integrated into other departments (ie.Homicide) with assigned duties specific to their skillset.This integration will improve interdepartmental cooperation between the Unit and officers.One in-house Counselor will be contracted (1) day a week to provide trauma counseling services. VAs will support WCs with duties such as completing victim compensation forms, follow-up contacts and other services. Increased VAs and a service vehicle will allow the Unit to handle more of the transportation of victims, which is currently being done mostly by detectives. Staff will provide victims a brochure containing rights and resources valuable to them.Low-cost cell phones will be given to staff for 24-hour accessibility. Staff will receive training from Florida Crime Prevention Institute to optimize quality of service. 2) Provide a listing of other agencies that will coordinate services with the applicant for the VOCA project and the services provided by each agency. The City coordinates services with agencies providing assistance within its boundaries and keeps referrals sources for Miami -Dade, Broward and Monroe Counties: Coordinated Victim Assistance Center (CVAC); the Lodge and Safespace-shelter for victims of domestic violence; Women's Fund of Miami -Dade County Human Trafficking & Sexual and Domestic Abuse Program; the State Attorney's Office Victim Advocates Unit;Kristi House Sexual Abuse Program; Community Action and Human Services Department -certifies victims of domestic violence; Switchboard of Miami -provides information and referrals; Jackson Health System for Mental Health Crisis Counseling; Roxy Bolton Rape Treatment Center;The Children's Bereavement Center, Center for Family and Child Enrichment,inc, Dade County Alliance Against Domestic Violence,the Homeless Assistance Trust Programs and the Florida Department of Children and Families. We coordinate with other local police departments; victim advocate units, and others as needed. 3) Describe in detail how the coordination of services will be accomplished. Indicate if a Memorandum of Agreement or other formal coordination plan is in place. 08/31/2018 Page 58 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Project Proposal Once the initial assessment is prepared, the Witness Coordinator or Victims' Advocate determines the necessary services to a partner agency. If services are provided by the Advocate, they will schedule an appointment with the victim at the point of intake to come to the MPD's Victim Advocate Services Unit office. If services needed are within the scope of another agency, the Advocate or Coordinator will make a referral to the appropriate partner agency. Unit personnel then follows -up with the victim to ensure their needs are being met. Once an external referral is made to one of MPD's partner agencies, that agency takes on case management responsibilities. However, the Victims' Advocate Unit personnel remain responsible for processing victims' compensation forms and maintains an open door policy for all victims they assist. For minors, MPD has a Multidisciplinary Team Agreement with the Orlowitz-Lee Children Advocacy Center. 4) Does a duplication of service exist? (Choose one from the drop-down menu): No If yes, please explain. 5) The VOCA Rules mandate that grant recipients use volunteers in the victim services program. Describe how volunteers will be utilized to provide services to crime victims. If the agency does not currently utilize volunteers, please explain how they will be recruited and incorporated into the victim services program. Volunteers are selected via an application process and undergo a background check through the Community Relations Unit, per Miami Police Department policy. Volunteer duties include contacting victims, filing cases, answering office phones, compiling statistics and other administrative duties related to obtaining incident (crime reports) and maintaining victim case files. 6) Identify the number of volunteer hours supporting the work of this VOCA award for subgrantee agency's victimization program/services. 1 Volunteers provided 520 Hours of Service annually 0.25 FTE equivalent (hours provided divided by 2080) 7) If applicable, provide a justification for not billing Victim Compensation for services that may be funded through Victim Compensation. For example, therapy services requested as part of the personnel or contractual budgets. If this is not applicable, please indicate "N/A." The in-house Counselor to be contracted will also provide services beyond what is covered under The Crime Victim Compensation Program, such as assisting with the contact and follow-up with 08/31/2018 Page 59 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Project Proposal survivors of homicides and child victims. 8) The agencies that receive VOCA grant funding are required to comply with the Federal statutes and regulations that prohibit discrimination in federally assisted programs or activities. Recipients may not discriminate in employment on the basis of race, color, national origin, religion, sex, and disability. Also, recipients may not discriminate in the delivery of services or benefits on the basis of race, color, national origin, religion, sex, disability, and age. In order to ensure VOCA-funded agencies fulfill the expectations of the Federal civil rights obligations all organizations that receive VOCA funding must complete the online civil rights training curriculum for recipients offered by the Office for Civil Rights. If awarded VOCA grant funding will the applicant agency complete the required training and comply with all applicable Federal statutes and regulations related to civil rights and nondiscrimination? (Choose one from the drop-down menu below) Yes 08/31/2018 Page 60 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Victims Served and Types of Services Agency Name: City of Miami The number of victims indicated should include the number of new victims provided services by VOCA funded and matching staff during the grant period. The figures indicated should be based on historical data and/or the anticipated need of the population served through the VOCA project. If awarded funding, the applicant agency will be expected to fulfill these performance measures. Recipients of VOCA funding are required to provide services to victims of Federal crimes and to provide assistance with the VOCA Crime Victim Compensation program. VOCA Grant Request (from the Budget Summary Page) $612,191.89 # of Victims Type of Victim $ Amount % of Total # of Other For other to be $612,191.89 per Grant Types types of crimes, Served Category Amount of Victims identify and list each to be separately below. Served 3499 Adult Physical Assault $218,376.94 35.67% 0 (Includes Aggravated and Simple Assault) 200 Adult Sexual Assault $12,482.25 2.04% 0 0 Adults Sexually $0 0.00% 0 Abused/Assaulted as Children 0 Arson $0 0.00% 0 0 Bullying (Verbal, Cyber or $0 0.00% 0 Physical) 0 Burglary $0 0.00% 0 50 Child Physical Abuse or $3,120.56 0.51% 0 Neglect 0 Child Pornography $0 0.00% 0 60 Child Sexual $3,744.67 0.61% 0 Abuse/Assault 5500 Domestic and/or Family $343,261.84 56.07% 0 Violence 0 DUI/DWllncidents $0 0.00% 0 150 ElderAbuse or Neglect $9,361.69 1.53% 0 0 Hate Crime: $0 0.00% 0 Racial/Religious/Gender/S exual Orientation/Other 08/31/2018 Page 61 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Victims Served and Types of Services Indicate the number of victims projected to receive the following services. In this section, only count a victim once, regardless of how many times the victim received a particular service. The total amount for any one service may not exceed the total number of victims projected to be served. See the VOCA Definitions for a description of each service. # of Victims (Explanation Required) # of Other Types For other types of 0 Human Trafficking: Labor $0 0.00% 0 0 Human Trafficking: Sex $0 0.00% 0 0 Identity $0 0.00% 0 5700 Theft/Fraud/Financial 0 9050 Crime 0 0 Kidnapping $0 0.00% 0 0 Mass Violence $0 0.00% 0 9050 (Domestic/International) 0 50 Other Vehicular $3,120.56 0.51% 0 Total Victimization (e.g., Hit and 0 Subtotal of "Other" Services Run) Services 0 Robbery $0 0.00% 0 0 Stalking/Harassment $0 0.00% 0 300 Survivors of Homicide $18,723.37 3.06% 0 Victims 0 Teen Dating Victimization $0 0.00% 0 0 Terrorism $0 0.00% 0 (Domestic/International) Total 9809 $612,191.89 100.00% 0 Victims Served Indicate the number of victims projected to receive the following services. In this section, only count a victim once, regardless of how many times the victim received a particular service. The total amount for any one service may not exceed the total number of victims projected to be served. See the VOCA Definitions for a description of each service. # of Victims Type of Service # of Other Types For other types of to be of Services to be services, identify and list Served Provided each separately below. 9050 Information and Referral 0 5700 Personal Advocacy/Accompaniment 0 9050 Emotional Support or Safety Services 0 0 Shelter/Housing Services 0 5700 Criminal/Civil Justice System Assistance 0 9050 Number of Victims Assisted with a Victim 0 Compensation Application Total 38550 0 Subtotal of "Other" Services Services 08/31/2018 Page 62 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Required Documentation Required Documentation: Job descriptions: A job description is required for all proposed VOCA-funded personnel and match personnel and must indicate the percentage of time allocated for each task totaling 100% of the job duties. Job descriptions must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. Letters of Support: Attach three (3) current letters of support from local community or government groups. A current letter is one that is dated during the current calendar year. It is the responsibility of the applicant agency to ensure letters highlight the applicant agency's record of providing effective services to victims of crime (if applicable), demonstrates the writer's support as well as the community's support of the services that are requested as part of VOCA Grant project. Do not provide more than three letters. The following will not be accepted: *Letters from one individual that is not writing on behalf of a local community or government group *Letters from individuals or units within the applicant agency *Letters acknowledging conference or meeting participation *Letters that are similar in content Documentation of the agency's 501(c) 3 ruling from the Internal Revenue Service: Provide documentation to document the nonprofit status of the applicant agency. This may include: *proof that the Internal Revenue Service recognizes the organization as being tax exempt under 501(c)(3) of the Internal Revenue Code; *a statement from a state taxing body or state secretary of state certifying that the organization is a nonprofit organization and that no part of the organization's net earnings may benefit any private shareholder or individual; *a certified copy of a certificate of incorporation or similar document establishing nonprofit status; *any of the above, if it applies to a state or national parent organization, with a statement by the state or national parent organization that the applicant is a local nonprofit affiliate Required Documentation Uploads Upload Name: Victim Response Upload Type: Letters of Support Roxcy Bolton Rape Letters of Support 08/31/2018 Page 63 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Required Documentation Treatment Center Miami -Dade CAHS State of Florida Certificate of Tax Exemption Victim Advocate Job Description Witness Coordinator Job Description Violent Crimes Intervention Administrator OAG Only - Upload Section Upload Name: Letters of Support 501(c) 3 Job Descriptions Job Descriptions Job Descriptions Upload Type: 08/31/2018 Page 64 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Grant Application - Technical Review Results Agency Information Review Application Information 1. Are there any discrepancies in the information? If yes, then please explain in the No comments field. Comments: Agency Eligibility 1. Is the applicant agency type correct? Yes 2. Is the implementing agency type correct? Yes 3. Is the indicated Judicial Circuit correct for the service area? Yes 4. Are the correct counties selected for the judicial circuit? Yes 5. Are the geographical characteristics correct? Yes 6. Are the indicated Congressional District(s) correct? No 7. Is the purpose of the project acceptable? Yes 8. Is the primary use of funding acceptable? Yes Comments: 6. Dade County is congressional districts 23-27. Please revise. 11. Address must be included. Additional Reviewer Comments: Certification Review Certificate of Debarment Are there any discrepancies in the information provided? If yes, then please explain Yes in the comments field. Comments: 1: Signee's position title does not appear to be included. Please review and revise 08/31/2018 Page 65 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Grant Application - Technical Review Results signature page as necessary. Special Conditions Certification 1. Is VOCA funding used to maintain or establish a computer network system? No 2. If VOCA funding is being used to maintain or establish a computer network, is the N/A applicant agency blocking the viewing, downloading and exchange of pornography? 3. If the applicant agency is not able to block the viewing, downloading and exchange N/A of pornography, what is the anticipated date of being able to do so? 4. Are there any discrepancies in the information provided? If yes, then please explain Yes in the comments field. Comments: 4: Signee's position title does not appear to be included. Please review and revise signature page as necessary. EEOP Certification Form 1. Are there any discrepancies in the information provided? If yes, then please explain No in the comments field. 2. Is section A, B or C completed as appropriate? Yes Comments: Related Parties Questionnaire If any of the answers are Yes, is an acceptable explanation provided? N/A Comments: Additional Reviewer Comments: The Standard Assurances form must be resigned and dated, as they have been revised. Project Information Review 08/31/2018 Page 66 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Grant Application - Technical Review Results Statement of Need 1. Is the need for services to victims provided by the applicant agency acceptable? Yes 2. Is the information about crime statistics for all counties that will be served in the Yes service area acceptable? 3. Is the demographic information about the population of all of the counties that will be No served acceptable? 4. Is the demographic information about the population to be served through the Yes proposed VOCA project acceptable? Comments: 3: Statistics given include counties which are not listed as being in the service area. Review and revise to present demographic information about the population of all Counties listed in the Agency's service area. Project Proposal 1. Are services and service providers acceptable? No 2. Is a complete listing of coordinating agencies and services identified? Yes 3. Is the description of how the coordination of services will be accomplished Yes acceptable? 4. If a duplication of services exist, is the explanation acceptable? If no, then please N/A explain in the comments field. 5. Is the description on how volunteers will be utilized acceptable? Yes 6. If a justification for not billing Victim Compensation was provided, is the justification Yes acceptable? 7. Did the applicant agency confirm that Civil Rights training will be completed? Yes Comments: 1. Witness Coordinators are not allowable. Victims Served and Types of Services 1. Are there any discrepancies in the Victims to be Served section? If yes, then No please explain in the comments field. a. What is the proposed total number of victims to be served? 9,809 b. What is the current total number of victims to be served, if applicable? 4,721 c. Are the target numbers appropriate? Yes 08/31/2018 Page 67 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/201811:42:14 VOCA Grant Application - Technical Review Results 2. Are there any discrepancies in the Types of Services section? If yes, then please No explain in the comments field. a. What is the proposed total number of services? 38,550 b. What is the current total number of services, if applicable? 30,600 c. Are the target numbers appropriate? Yes 3. Is the target number entered forAssisting with Victim Compensation applications Yes appropriate for the victim population served? 4. Are "Others" indicated appropriate? N/A Comments: Required Documentation 1. Are three letters of support included? Yes a. Do letters of support address Victims to be Served and Types of Services? Yes b. Are the letters of support current? Yes c. Are the letters of support from an individual written on behalf of a local Yes community or government group? d. Are the letters of support similar in content (exact same narrative/text)? No 2. Did the applicant agency provide documentation of it's 501(c)3 ruling from the N/A Internal Revenue Service? Comments: Additional Reviewer Comments: Budget Information Review Funding Source Chart 1. Are there any discrepancies in the information provided? If yes, then please explain No in the comments field. 2. Are the sources indicated for federal funding and the use of those funds N/A acceptable? 3. Are the sources described for Other funding and the use of those funds N/A acceptable? 08/31/2018 Page 68 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00018 Version Date: 08/31/2018 11:42:14 VOCA Grant Application - Technical Review Results 4. For cash match in the VOCA Match Budget identified in the Proposed VOCA Yes Project Budget column, what is the funding source? a. What is the funding source? (Select all that apply, double click to de -select a State radio button) v Local Other 5. Does the grant amount requested match the total request amount in the VOCA Yes Budget Request section? Comments: VOCA Personnel Budget 1. Are there any discrepancies in the information provided? If yes, then please explain No in the comments field. 2. Are job descriptions for each position uploaded in the Required Documentation Yes section? 3. Does each job description indicate the percentage of time allocated for each job Yes duty? (totaling 100%) 4. Do allowable duties match requested funding? Yes Comments: VOLA Contractual/Fee for Service Budget 1. Are there any discrepancies in the information provided? If yes, then please explain No in the comments field. 2. Does each narrative explain how the expenses were calculated? Yes 3. Are services allowable? Yes 4. Are Consultant fees below the Federal threshold of $450 per 8 hour day? N/A 5. If the applicant agency is requesting a Legal Aid or SATP, are the rates within N/A guidelines? 6. If the applicant agency is requesting a Legal Aid or SATP, is the narrative N/A acceptable? Comments: The requested counselor position appears to be supplanting and therefore not approved and has been removed from the budget. 08/31/2018 Page 69 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOLA -2018 -City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Grant Application - Technical Review Results VOCA Equipment Budget 1. Are there any discrepancies in the information provided? If yes, then please explain Yes in the comments field. 2. Does each narrative explain how the expenses were calculated? No 3. Is each item over $2,500 allowable? No Comments: The vehicle is not approved for 2018-2019 funding and has been removed. Vehicles may be considered during the 2019-2020 funding cycle. VOCA Operating Budget 1. Are there any discrepancies in the information provided? If yes, then please explain No in the comments field. 2. If printed material is requested, are they appropriate for VOCA funding? Yes 3. If travel costs are requested, are the costs related to direct service provision? N/A 4. Does each narrative explain how the expenses were calculated? No 5. Is each item less than $2,500 allowable? Yes Comments: VOCA will reimburse for monthly cell phone service, phone purchases are not approved. VOCA Training Budget 1. Are there any discrepancies in the information provided? If yes, then please explain No in the comments field. 2. Does each narrative include information on the training and how it will enhance Yes direct services to crime victims? 3. Is the training requested appropriate for VOCA funding? Yes Comments: VOCA Match Budget 1. Are there any discrepancies in the information provided? If yes, then please explain Yes 08/31/2018 Page 70 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Grant Application -Technical Review Results Comments: The Victim Compensation Intervention Administrator is not allowable at 85%. The agency will need to include an additional source of match for the project. VOCA Budget Request 1. Are there any discrepancies in the information provided? If yes, then please explain No in the comments field. 2.. Is the agency's total paid staff in the victimization program/services included in Yes FTE's for the current fiscal year? 3. Is the subaward match complete and correct? Yes Comments: Use of VOCA and Match Funds 1. Are there any discrepancies in the information provided? If yes, then please explain Yes in the comments field. 2. Did the applicant agency select Emergency Financial Assistance as one of their Yes services? a. Is Emergency Financial Assistance indicated in the VOCA or Match budget? N/A 3. Did the applicant agency select Sexual Assault Forensic Exams as one of their No services? Comments: 08/31/2018 Page 71 of 73 in the comments field. 2. Is the correct match amount listed? (based on the funding request) Yes 3. Is cash or in-kind appropriately identified? Yes 4. Are the budget categories indicated correctly? Yes 5. Does each narrative explain how the expenses were calculated? No 6. Is the correct match amount listed for each item based on the narrative provided? Yes 7. Are all match items allowable? 8. Are job descriptions for each position uploaded in the Required Documentation Yes section? 9. Does each job description indicate the percentage of time allocated for each job Yes duty? 10. Are duties described for match allowable? No Comments: The Victim Compensation Intervention Administrator is not allowable at 85%. The agency will need to include an additional source of match for the project. VOCA Budget Request 1. Are there any discrepancies in the information provided? If yes, then please explain No in the comments field. 2.. Is the agency's total paid staff in the victimization program/services included in Yes FTE's for the current fiscal year? 3. Is the subaward match complete and correct? Yes Comments: Use of VOCA and Match Funds 1. Are there any discrepancies in the information provided? If yes, then please explain Yes in the comments field. 2. Did the applicant agency select Emergency Financial Assistance as one of their Yes services? a. Is Emergency Financial Assistance indicated in the VOCA or Match budget? N/A 3. Did the applicant agency select Sexual Assault Forensic Exams as one of their No services? Comments: 08/31/2018 Page 71 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 VOCA Grant Application - Technical Review Results 1: Emergency Financial Assistance is selected on the Use of VOCA and Match Funds page, however it is not indicated in the VOCA or Match Budgets. Please review and revise as necessary. Additional Reviewer Comments: Signature of Reviewer: Beth Wiggins Date: June 20, 2018 10:59AM 08/31/2018 Page 72 of 73 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2018-2019 Organization: City of Miami Police Department Grant No.: VOCA-2018-City of Miami Police Depa-00016 Version Date: 08/31/2018 11:42:14 Award Letter August 31, 2018 Chief Jorge Colina Chief of Police City of Miami Police Department P.O. Box 016777 Miami, Florida 33101-1706 Dear Chief Jorge Colina, Chief of Police: The Office of the Attorney General, Bureau of Advocacy and Grants Management, is pleased to inform you that City of Miami will be awarded a Victims of Crime Act (VOCA) grant for the 2018-2019 funding cycle in the amount of $545,635.00. Our staff has worked diligently to determine how best to distribute the available VOCA grant funding while maintaining mandatory federal grant distribution guidelines and mission critical services. These considerations and your agency's commitment to providing services to crime victims in your community were the key factors used in making our decision. Reimbursement is contingent upon resolving all items noted on the Technical Review Results Form. Please contact the Bureau of Advocacy and Grants Management at (850) 414-3380 or Contact.Voca@myfloridalegal.com with any questions on this grant. Thank you for your continuing efforts in providing assistance to victims of crime. Sincerely, Emery A. Gainey, Director 08/31/2018 Page 73 of 73