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HomeMy WebLinkAboutAgenda Item Summary FormDate: 09/28/2018 AGENDA ITEM SUMMARY FORM File ID: #4881 Commission Meeting Date: 11/15/2018 Type: Resolution Subject: Accept Grant - VOCA Purpose of Item: Requesting Department: Department of Police Sponsored By: District Impacted: All A Resolution of the Miami City Commission, with attachment(s), establishing a New Special Revenue Project entitled: "2018-2019 Victims of Crime Act ("VOCK) Grant," consisting of an anticipated grant award from the State of Florida, Office of the Attorney General, Division of Victim Services, in an approximate amount of $545,635.00, including operational expenses and training costs, with matching funds in an approximate amount of $136,408.89 to fund eight (8) full-time positions; appropriating and allocating funds from the Police Special Revenue Fund, Account Code No. 12000.191004.513000; authorizing the City Manager to accept said grant upon receipt of the award, allowing for any increase or decrease in grant funding; further authorizing the City Manager to execute the agreement for acceptance of the grant award. Background of Item: The Victims of Crime Act ("VOCK) assistance grant program offers funding for direct services to crime victims for use in responding to the emotional and physical needs of crime victims, assisting victims in stabilizing their lives after their victimization, helping victims to understand and participate in the criminal justice system, and providing victims with a measure of safety and security. The Miami Police Department ("MPD") submitted a grant application to the State of Florida, Office of the Attorney General, Division of Victim Services, to fund eight full-time positions, two (2) Victims Advocate and six (6) Victims Advocate (Witness Coordinator) positions to provide services to crime victims. The City of Miami ("City") received notification of an award in the amount of $545,635.00, for Fiscal Year 2018-2019. Due to the increasing population of the City and over 3.8 million visitors annually, the Advocates' caseloads are significant. These factors frequently impede residents' and visitors' ability to obtain necessary victim services, increase the difficulty of MPD's response, and increase the need for eight (8) full-time positions, two (2) Victims Advocate and six (6) Victims Advocate (Witness Coordinator) positions. Services are defined as those efforts that respond to the emotional and physical needs of crime victims, including assisting to stabilize their lives after their victimization, assisting them with understanding and participating in the criminal justice system and providing them with a measure of safety and security. Funds from this grant will be used for the continued funding of the Victims Advocate's program for the duration of one (1) year to coordinate services for the victims of crime. MPD will provide the required match of approximately $136,408.89, in the form of a cash match towards the operation of this program. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $682,043.89 (including match) Special Revenue Account No: 12000.191004.513000 Reviewed By Department of Police Jorge Blanco Department of Police Ronald Papier Department of Police Ronald Papier Office of Management and Budget Luis Hernandez -Torres Office of Management and Budget Christopher M Rose Office of Grants Administration Lillian P Blondet City Manager's Office Nikolas Pascual Legislative Division Valentin J Alvarez Office of the City Attorney Juan Carlos Perez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Maricarmen Lopez Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Office of the City Clerk City Clerk's Office Initial Police Review Completed 10/05/2018 1:07 PM Police Chief Review Completed 10/05/2018 2:16 PM Department Head Review Completed 10/05/2018 2:16 PM Budget Analyst Review Completed 10/05/2018 3:58 PM Budget Review Completed 10/10/2018 2:35 PM Grant Review Completed 10/10/2018 2:37 PM City Manager Review Completed 10/11/2018 11:24 AM Legislative Division Review Completed 10/16/2018 11:42 AM ACA Review Completed 10/18/2018 4:14 PM Deputy City Attorney Review Completed 10/18/2018 6:09 PM Approved Form and Correctness Completed 11/01/2018 7:06 PM Meeting Completed 11/15/2018 9:00 AM Signed by the Mayor Completed 11/26/2018 3:21 PM Signed and Attested by the City Clerk Completed 11/26/2018 3:52 PM Rendered Completed 11/26/2018 3:52 PM 01 1 City of Miami City Hall q 3500 Pan American Drive Legislation Miami, FL 33133 www.miamigov.com Resolution Enactment Number: R-18-0495 File Number: 4881 Final Action Date:11/15/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "2018-2019 VICTIMS OF CRIME ACT ("VOCK) GRANT" CONSISTING OF AN ANTICIPATED GRANT AWARD FROM THE STATE OF FLORIDA, OFFICE OF THE ATTORNEY GENERAL, DIVISION OF VICTIM SERVICES IN AN APPROXIMATE AMOUNT OF $545,635.00, INCLUDING OPERATIONAL EXPENSES AND TRAINING COSTS, WITH MATCHING FUNDS IN AN APPROXIMATE AMOUNT OF $136,408.89 TO FUND EIGHT (8) FULL- TIME POSITIONS; APPROPRIATING AND ALLOCATING FUNDS FROM THE POLICE SPECIAL REVENUE FUND, ACCOUNT NO. 12000.191004.513000; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT UPON RECEIPT OF THE AWARD, ALLOWING FOR ANY INCREASE OR DECREASE IN GRANT FUNDING; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, FOR ACCEPTANCE OF SAID GRANT AWARD. WHEREAS, the Victims of Crime Act ("VOCA") assistance grant program offers funding for direct services to crime victims for use in responding to the emotional and physical needs of crime victims, assisting victims in stabilizing their lives after their victimization, helping victims to understand and participate in the criminal justice system, and providing victims with a measure of safety and security; and WHEREAS, the Miami Police Department ("MPD") submitted a grant application to the State of Florida, Office of the Attorney General, Division of Victim Services ("Division") to fund eight (8) full-time positions, comprising of two (2) Victims Advocate positions and six (6) Victims Advocate Witness Coordinator positions, to provide services to crime victims; and WHEREAS, the City of Miami ("City") received an award notification from the Division in the amount $545,635.00 to fund the eight (8) full-time positions, including operational expenses and training costs, during the 2018-2019 Fiscal Year; and WHEREAS, due to the increasing population of the City and over 3.8 million visitors annually, the Victims Advocates' caseloads are significant; and WHEREAS, this factor may impede a victim's ability to obtain necessary services, increase the difficulty of MPD's response, and strengthens the need for eight (8) full-time Victims Advocate positions; and WHEREAS, this grant award will be used for funding MPD's Victims Advocate positions to coordinate services for the victims of crime during 2018-2019 Fiscal Year; and WHEREAS, the MPD will provide the required match of approximately $136,408.89, in the form of a cash match towards the operation of this program; and WHEREAS, it would be appropriate for the City Manager to accept said grant upon receipt and to establish a New Special Revenue Project titled "2018-2019 Victims of Crime Act (VOCA) Grant" for the appropriation of said award; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special Revenue Project is established and resources are appropriated as described below: FUND TITLE: 2018-2019 Victims of Crime Act (VOCA) Grant RESOURCES: State of Florida, Office of the Attorney General, Division of Victim Services $524,035.00 Operational Expenses 5,600.00 Training 16,000.00 MPD Cash Match $ 136,408.89 APPROPRIATIONS: Victims Advocate Program $682,043.89 Section 3. The City Manager is authorized' to accept said grant upon receipt of the award, allowing for any increase or decrease in grant funding. Section 4. The City Manager is further authorized' to execute the agreement, in substantially the attached form, for acceptance of the grant award. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 X --z, City Attor ey&ina de11/1/2018 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.