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Home My WebLink AboutInvitation to BidADDENDUM NO. 5 June 21, 2017 REQUEST FOR QUALIFICATIONS (RFQ) NO.: 16-17-006 SOUTHWEST (SW) STREETSCAPE AND TREE SCAPE MASTER PLAN TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and/or deletions amend the above -captioned Request for Proposals and shall become an integral part of the Proposals submitted and the SW Streetscape and Street Tree Master Plan — Request for Proposals No.: 15-16-006 (the "Project). Please note the contents herein and affix same to the documents you have on hand. All attachments (if any) are available on the Office of Capital Improvements` website and are part of this Addendum. A. The following are inquiries received and the corresponding responses: Ql. On pages 4 and 23, it is shown that the PSA is Exhibit 2, though the PSA document provided by the City is noted as Exhibit 1. Please clarify. Al. Correction: The draft Agreement is provided as Exhibit 1, and it is hereby incorporated into, and made a part of this RFQ. Q2. On page 20, it is stated that City Form RFQ-N is to be 1 page maximum, however, the PDF provided includes two pages. Please clarify if two pages are allowed. A2. Proposers are permitted to use a maximum of two (2) pages for the Proposal Narrative. Q3. On pages 21 and 22, the contents to include in Sections C and D are listed differently than as shown on page 24. Please clarify the correct contents to be included in Sections C and D. A3. Section C shall become Section D, and Vice Versa (Section D shall become Section C) Q4. In Section 4,1, Submission Requirements, Sub Section A.6 (page 20), it is stated that form RFQ-WC shall be completed for each of the Key Personnel and Subconsultants in Section A, Item 7. In Section 4.1, Sub Section B, Proposal Submission Format (page 24), it is stated to include form RFQ-WC in Section C, Item 16. Are these forms to be repeated in both Sections or form RFQ-WC for Subconsultants in Section A, Item 7 and form RFQ-WC for Key Personnel as Section C, Item 16? A4. Proposer shall complete and submit City Form RFQ-QT. For EACH Key Personnel and Sub consultants identified in the Form RFQ-QT, a Form RFQ-WC shall be completed. Q5. Part 3.5 Minimum Qualification Requirements, states that the City is looking for a "qualified and experienced urban design, landscape architecture and engineering services team as defined in Section 287,055 Florida Statutes, CCNA." This section defines professional services as: "Professional services" means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the state, or those performed by any architect, professional engineer, RFQ No.: 16-17-006 landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice. However in portion 1) — it states that firm would have been registered and practicing as "an architecture or engineering firm". Given that the scope of work is Streetscape and Street Tree Master Plan services, it seems more appropriate that a "landscape architecture" firm would be more suitable than an architecture or engineering firm to lead this project effort. Question: Can a landscape architectural firm that is licensed, registered and practiced for a minimum of eight (8) consecutive years, authorized to conduct business in the State of Florida, serve as Prime /Lead for this project ? A5. Yes Q6. Section 3.5, Item 3) states: that the Proposer have at least one staff or team member who has been licensed and practicing as an architect or engineer under Title XXXII, Regulation of Professions and Occupations, Florida Statutes, Chapter 471 Engineer or Chapter 481 "Architect", as applicable to the named profession, for a minimum of five (5) years, who will serve as the Project Manager for this Project. Given that Chapter 481, covers Landscape Architectural services in Part 11, and the scope of services seems more appropriate and within the realm of a landscape architecture career. a) Can a landscape architect who has been licensed and practiced as a landscape architect under Chapter 481 — Part 11, for a minimum of 5 years serve as the Project Manager for this Project? (YES) b) Is an Architect a critical member of the team? (Architect No, Engineer Yes) c) What would the role of the registered Architect be for this project? A6. a) Yes, b) No, however an Engineer is. c) N/A Q7. Should a team have a Professional Lighting Consultant or since the plan will be primarily street lighting can we propose using a lighting manufacturers' rep. who can supply lighting footcandle calculations, A7. A Lighting Consultant not required, however, a manufactures rep may be used, THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE RFQ AND SHALL BE MADE A PART THEREOF. A,` ie Perez, CPP©, Director City of Miami Department of Pr 9 rement June 14, 2017 REQUEST FOR QUALIFICATIONS /RFO\NO.:10-17-0OG SOUTHWEST (SW) STREETSCAPEAND TREE SCAPEMASTER PLAN TO: ALL PROSPECTIVE BIDDERS: The following changeS, additions, dohficabOna. and/or deletions amend the above -captioned ReoV8GL for Proposals and shall become an integral part of the Proposals submitted and the SW Streetscape and Street Tree Master Plan — Request for Proposals Wo.:15-16-00O(the "Project). Please note the contents herein and affix same tOthe documents you have onhand, All attachments (if any) are available on the Office of Capital |n1provmnmants' vvebsite and are part ofthis Addendum, A. The Submission Due Date has been extended to Tuesday, June 27, 2017, at 3:00 PM_(Local B. The following are inquiries received and the corresponding responses: Q1. What other projects are the City of Miami conducting simultaneously with this project at the site for the GVYStregtscup8and Tree Sc3p8Master Plan? Al. Please gohz Cl2.How many trees are anticipated? /\2. This number isdependent oOthe study and recommendations resulting from this Solicitation, [l3.Section 4.1A. number 5, Proposers Project E'eOQe. requires the submittal ofsdleast /1\sample of a public streetscape and street trees master plan similar in scope. Generally the product of these efforts are bound books, Does the proposer need t0submit atotal of 8 copies Ofthis example and adigital copy 0fthe book aspart Ofthe submittal? A3. Since each of the Evaluation Committee members will be required to have @ copy for nevievV, yes, vvewill need eight (8)hard copies, Adigital copy 0[the sample isnot required. Q4.Given the extensive amount of information requested and the specialists required for the team will the submittal deadline beextended beyond June 20m ? A4.See item Aabove. THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE RFQ AND SHALL BE MADE A PART THEREOF. Af,nie Perez, CPPO, Director City of Miami Department of Procurement RPQNm.:16-17'000 0 R June 8, 2017 SOUTHWEST (SW) STREETSCAPE AND TREE SCAPE MASTER PLAN The following changes, additions, clarifications, and/or deletions amend the above -captioned Request for Proposals and shall become an integral part of the Proposals submitted and the SW Streetscape and Street Tree Master Plan — Request for Proposals No.: 15-16-006 (the "Project). Please note the contents herein and affix same to the documents you have on hand. All attachments (if any) are available on the Office of Capital Improvements' website and are part of this Addendum. The following are inquiries received and the corresponding responses: Ql. What is the projected budget for this Project? Al. A Budget has not been set at this time. However please note that the City of Miami has consulted with neighboring municipalities in similar size of the proposed Southwest Area as to cost associated with their, executed master landscape plans, Q2. Can the City clarify the certification requirements for the Urban Designer? A2. Urban Designer shall have a minimum of a Bachelor's degree in City, Regional, Urban Planning, Architecture, and considerable (three [3] to six (61 years) professional experience working with large scale urban design infill and or urban master planning projects, Q3. Are public meetings a part of this process, and how many are anticipated? A3. Yes, a minimum of four (4) meetings. Refer to Section 2.3 Importance is placed on effective community outreach and public input that maximizes opportunities to develop a community consensus for the proposed plan. The City would like to ensure that the majority of the needs identified by the community are effectively addressed. It is anticipated that minimum of 4 community meetings (estimated twelve [12) hours total) will be required in addition to other outreach efforts. Community meetings are in addition to Presentation's to the Planning, Zoning and Appeals Board and the City Commission for Action. RFQ No.: 16-17-006 Q4. How many street miles represent the project? A4. Approximately 186 miles Q5. Can a potential Proposer submit as a reference a past completed City project? A5. Yes. Q6. What is the timeframe for completion of this project? A6. The timeframe for completion for this project is approximately four (4) to six (6) months Q7. What is the square miles for this project? A7. The square miles for the project are 6.7 square miles Q8. Can an engineering firm be the prime if there is a lead landscape architecture✓ firm for the RFQ 16- 17-003? A8. Yes THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE RFQ AND SHALL BE MADE A PART THEREOF. A�'nee Perez, CPPD, Director City of Miami Department of Procurement 2 C1Vy OP4 t 6 R June 2, 2017 11 11 , I oil SOUTHWEST (SW) STREETSCAPE AND TREE SCAPE MASTER PLAN The following changes, additions, clarifications, and/or deletions amend the above -captioned Request for Proposals and shall become an integral part of the Proposals submitted and the SW Streetscape and Street Tree Master Plan — Request for Proposals No,: 15-16-006 (the "Project). Please note the contents herein and affix same to the documents you have on hand. All attachments (if any) are available on the Office of Capital Improvements' website and are part of this Addendum. A. Please see attached Pre -Proposal Conference Attendance Sheet. B. A copy of a color map can be obtained from the Procurement Department, located at the MRC Building, 444 SW 2n' Avenue, 611 Floor, Miami, Florida 33130, between the hours of 8:30 AM and 4:30 PM. C. Section 4.1, Submission requirements, Sub Section A.6. Proposer's Team Qualifications and Experience, first bullet has been deleted in its entirety to remove the stricken words, and replaced with the following underlined words: 6. "Listing of Project Team by name; 4aG , . . I guagels)—spoken, 12ropos d Rp�ijtion, and specific tasks to be performed in this Project." D. The following is an inquiry received and the corresponding response: Q1. a) Will there be an option to join via conference call or online? b) Will there be a way for us to access conference materials after the event (for example, slide presentations, Q&A, transcript, attendance sheets)? Al. a) No. b) See Item A above. THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE RFQ AND SHALL BE MADE A PART THEREOF. 6knie Perez, CPPO, Director of rocurement City of Miami Department of Procurement RFQ No.: 16-17-006 ATTENDANCE SHEET RFQ 16-17-€406 - SW Streetscape and Street Tree Master Planning Services ' ' ? P P/RFQ NUMBER: . LOCATION= MRC Building 6th Floor South Conference Roorn PURPOSE= Pre -Proposal Conference DATE. 2-3un-17 Completing this attendance sheet is optional. - NAME COMPANY ApbRESS PHONE E MAIL Lydia Osborne City of Miami 444 SW 2nd Avenue 6th Floor {305} 416-1907 losborne. Miami Qy.ccom AY, w ri-� 12 -SI G10 -2-0=?ti i t R �v k 'i " 4 C�Si ' t8• t I i3 i i. , b t J < 9 j a _51y � J S CR ": C 9DS 6 i 1 1 rJ $ G a t"I 1 r1a C(., s � Lt ., � i �g � F � `` ' c n"5 � � � 2G `-� � - •t � �Gc t lej � � �' < � is l l'= •v : ( t' �,. . T �c � �� j e�f�'fi. { �'i�rZE,v ;vc:Ut.�- �`.' nit a,� (�c ;J . cc�,z, f ) { 7 { } t 7 { Rev. 10/18)'99 Page— of v ATTENDANCE SHEET RFP/RFQ NUMBER: RFQ 16-17-006 - SW Streetscape and Street Tree Master Planning Services LOCATION- MRC Building 6th Floor South Conference Room PURPOSE- Pre -Proposal Conference I)ATE: 2 -Jun -17 Completing this attendance sheet is optional, NAME: COM:P:ANV:.: ADORES,, E.-MAIL— Lydia Osborne City of Miami 444 SW 2nd Avenue. 6th Floor (305)416-1907 5--7 t r- I 1. V 3 L' PPTMICX kAi1nPA-TIj Cllf�A/ AwAt j. plzckiml�) kQ&enmuOW_.Co)T1 -LA dim!:"[) C' 'W 2 IN V, M (3 D) rj.I(,, �t) Rev. 10118199 Pa,7e..._..._..._... of " t_v R May 31, 20177 SOUTHWEST (SW) STREETSCAPE AND TREE SCAPE MASTER PLAN The following changes, additions, clarifications, and/or deletions amend the above -captioned Request for Proposals and shall become an integral part of the Proposals submitted and the SW Streetscape and Street Tree Master Plan — Request for Proposals No.: 15-16-006 (the "Project). Please note the contents herein and affix same to the documents you have on hand. All attachments (if any) are available on the Office of Capital Improvements' website and are part of this Addendum. A. The following language has been added to Section 3.5, Minimum Requirement: "Failure to meet the above -stated qualification - reqL4,irements and include documentation substantiatinq the above stated licensing and experience with the Proposal, will result in a determination of the Proposer being found non-responsive". B. The following are inquiries received and the corresponding responses: Ql. Section 3,5 Minimum Qualification Requirements states that the Proposer shall: 1) Have been licensed, registered, and practicing as an architecture or engineering firm for a minimum of eight (8) consecutive years, authorized to conduct business in the State of Florida under its current business name. 2) Possess a minimum of eight (8) years of professional experience with comprehensive urban design and engineering services for public streetscape and street tree master planning projects in densely populated areas, as described in Section 2.0, Scope of Services. Can a firm authorized to conduct business in the State of Florida as Landscape Architects qualify for under this section? Al. As stated in the RFQ, Section 3,5, Minimum Requirements, the Proposer shall have, as of the Proposal Submission Date, the qualification requirements. Failure to meet the stated qualification requirements and include documentation substantiating the stated licensing and experience with the RFQ No.: 16-17-006 Proposal, will result in a determination of the Proposer being found non-responsive. Q2. Please identify the areas for the streetscape and tree scape required in the solicitation. A2. Refer to Section 2.3, Scope of Services, Subsection 3 (f) Master Plan Schematics and Plant Palette Phase. Proposers should also review Exhibit, Street Tree Master Plan Area, posted online. THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE RFQ AND SHALL BE MADE A PART THEREOF. A ie Perez, CPPO, Director f Procurement City of Miami Department of Procurement Vj CITZ_ OF 1IIAAII REQUEST FOR QUALIFICATIONS SOUTHWEST (SW) STREETSCAPE AND STREET TREE MASTER PLAN SERVICES RFQ NUMBER 16-17-006 ISSUE DATE WEDNESDAY, MAY 24, 2017 PRE -PROPOSAL CONFERENCE (VOLUNTARY) FRIDAY, JUNE 2, 2017 @ 10:00 AM AT MRC BUILDING, 444 SW 2ND AVENUE, 6T" FLOOR SOUTH CONFERENCE ROOM MIAMI, FLORIDA 33130 ADDITIONAL INFORMATION & CLARIFICATION DEADLINE WEDNESDAY, JUNE 14, 2017 @ 5:00 PM PROPOSAL SUBMISSION DUE DATE TUESDAY, JUNE 20, 2017 @ 3:00 PM CONTACT Lydia Osborne, CPPD Assistant Director Department of Procurement City of Miami 444 SW 2nd Avenue, 6' Floor Miami, Florida 33130 Phone: (305) 416-1907 Email: losborne(q�,miamigov.com TABLE OF CONTENTS PublicNotice ............................................................................... Pg. 2 Introduction toRequest for Qualifications /RF{3\..... SECTION 2 RFQScope nfServices. SECTION 3 RFC> General Conditions SECTION 4 SECTION 5 —........ Pg. 3 ----------Po.8 --........ —... --. Pg. 13 Evaluation and Selection Process .............. ....... --..................... Pg. 27 RFQPRDPOOALFonno-------........... —..... Pg. 28 RFQ 16-17-006 C;xy q M;ti«.;. 1211 WDER6104 REQUEST FOR QUALIFICATIONS (RFQ) NO.: 16-17-006 Completed Proposals must be delivered to the Office of the City Clerk, City Hall, 3500 Pan American Drive, 11t Floor, Miami, Florida 33133, by 3:00 PM, on Tuesday, June 20, 2017 (Proposal Submission Due Date). Any Proposals received after the above date and time or delivered to a different address, department, or location will not be considered. RFQ documents may be obtained on or after Wednesday. May 24, 2017, from the City of Miami, Office of Capital Improvements (OCI) webpage at: .;• • .IT M11 It is recommended that prospective Proposers periodically check the OCI webpage for updates and the issuance of addenda. It is the sole responsibility of all Proposers to ensure receipt of any addenda. The Department of Procurement has scheduled a Voluntary Pre -Proposal Conference for this solicitation to be held on: Friday, June 2, 2017 at 10:00 AM (Local Time) at MRC Building, 444 SW 2nd Avenue 6` Floor South Conference Room Miami, Florida 33130 Any Proposers who cannot attend the pre -proposal conference, will not be precluded from submitting a Proposal. The City of Miami reserves the right to accept any Proposals deemed to be in the best interest of the City, to waive any minor irregularities, scrivener's errors omissions, and/or technicalities in any Proposal, or to reject any or all Proposals and to re -advertise for new Proposals, in accordance with the applicable sections of the Florida Statutes, City Charter and Code, and this RFQ. The responsibility for submitting a Proposal before the stated time and date is solely and strictly that of the Proposer. The City is not responsible for any delay, late or mis-delivered Proposals, no matter the cause. Late or mis-delivered proposals will not be considered for award by the City. THIS SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH SECTION 18-74 OF THE CITY OF MIAMI CODE. Daniel J. Alfonso, City Manager SW Streetscape and Street Tree Master Plan Services RFQ 16-17-006 SECTION 1 INTRODUCTION TO REQUEST FOR QUALIFICATIONS 1.1 Invitation Thank you for your interest in this RFQ. The City of Miami (the "City") Department of Procurement (Procurement), through the Planning and Zoning Department (P&Z/Department) is seeking to procure a full range of professional urban design and planning, landscape architecture and engineering services for the development of a comprehensive public streetscape and street tree master plan, as described in Section 2.0, Scope of Services. The Successful Proposer shall work in conjunction with City staff to assure the design, development and final production of a comprehensive SW Streetscape and Street Tree Master Plan (Plan), is reflective and inclusive of the City's diverse stakeholders and community vision. The City anticipates for the Plan to serve as a master document identifying projects, policies and strategies to create an interconnected network of green spaces, accommodate infill growth and improve the quality of life and environment, for existing and future City residents, particularly those within the identified areas, provided as Exhibit 1, Southwest Study Area. This RFQ is being issued pursuant to Section 287.055, Florida Statutes, Consultants' Competitive Negotiation Act (CCNA). All references to Florida Statutes, City of Miami, and Miami -Dade County Codes and other laws/regulations, will be interpreted to include "as amended from time to time." Copies of the Solicitation documents are available on the Office of Capital Improvements (OCI) webpage by visiting: t For the purposes of this RFQ, the words: a) "Proposal" shall mean the completed written and properly signed submission in response to this RFQ by the Proposer. b) "Proposer" shall mean the legal entity submitting a Proposal in response to this RFQ. 1.2 Voluntary Pre -Proposal Conference A voluntary pre -proposal Conference will be held on Friday, June 2, 2017 at 10:00 AM (Local Time), at MRC Building, 444 SW 2nd Avenue, 6t" Floor South Conference Room, Miami Florida, 33130. Prospective Proposers are strongly encouraged to attend this meeting to obtain information relative to the RFQ. 1.3 Submission of Proposals Sealed written Proposals must be received by the City of Miami Office of the City Clerk, no later than the date, time and at the physical location indicated in Section 4.2, Proposal Submission, and the Public Notice found on the cover of this RFQ, in order to be considered. Faxed documents are not acceptable. One (1) original, along with seven (7) copies (total of 8), plus one (1) copy in digital format (on CD-ROM or USB in .pdf format), of Proposer's Proposal, must be timely received by the City, or the Proposal may be disqualified. SW Streetscape and Street Tree Master Plan Services RFQ 16-17-006 1.4 Cone of Silence Pursuant to Section 18-74 of the City of Miami Code (Ordinance No. 12271), a "Cone of Silence" is imposed upon this RFQ. Oral communications are not prohibited as long as the Cone of Silence . remains in effect. Written communications must be in the form of a fax, mail or e-mail to Lydia Osborne, CPPD, Assistant Director, City of Miami, Department of Procurement, 444 SW 2nd Avenue, 6t" Floor, Miami, FL 33130, fax 305-400-5025, e-mail losborne(?�miamigov.com, with a copy to the Office of the City Clerk, Attn: Rosa Castillo, at rcastillogmiamigov.com. Please review Section 18-74 of the City of Miami Code for complete details on the Cone of Silence. Proposers are hereby cautioned not to contact any member of the Evaluation\Selection Committee or any City staff, except as provided for in the RFQ, regarding this Solicitation, until such time as the Cone of Silence is lifted. Failure to abide by this condition of the RFQ shall be cause for rejection of Proposer's Proposal, and may result in potential suspension or debarment, pursuant to the applicable provisions of the City of Miami Code and applicable regulations. 1.5 Additional Information or Clarification Requests for additional information or clarifications must be made in writing, addressed to the City's Contact, Lydia Osborne, CPPD, Assistant Director, at Iosborne flmiamigov.com or faxed to (305) 400-5025. Proposer may fax or e-mail their requests for additional information or clarifications in accordance with Section 1.4, Cone of Silence. Facsimile submissions must have a cover sheet that includes the Proposer's name, the RFQ number and title, and the number of pages transmitted. Any request for additional information or clarification must be received in writing no later than 5:00 PM, on Wednesday, June 14, 2017. Late or mis-delivered request for additional information or clarification may not receive a response in the subsequent addendum. Procurement will issue responses to inquiries received and any other corrections it deems necessary, in the form of a written addenda, prior to the Proposal Submission Due Date. Proposers shall not rely on any representations, statements or explanations other than those made in this RFQ and in any written addenda to this RFQ. Where there appears to be conflict between the RFQ and any addenda issued, the last addenda issued shall prevail. Addenda will only be made available on the OCI webpage, and it is the Proposer's sole responsibility to assure its review and receipt of all addenda. Prior to submitting the, Proposal, the Proposer should check the OCI webpage, for all addenda: http://www.miamigov.com/CITP/ProcurementC)pp.html. 1.6 Award of an Agreement A Professional Services Agreement (PSA or Agreement) may be awarded to the Successful Proposer for services by the City Commission, following a written recommendation from the City Manager, based upon the qualification requirements reflected herein. The draft Agreement is provided as Exhibit 2, and it is hereby incorporated into, and made a part of this RFQ. The City reserves the right to execute or not execute, as applicable, an Agreement with the Successful Proposer, when it is determined to be in the City's best interest. The City does not represent that any award will be made. The award and execution of the Agreement shall comply with Section 287.055, Florida Statute, as amended, and codified in Section 18-87 of the City of Miami Code. SW Streetscape and Street Tree Master Plan Services 4 RFQ 16-17-006 1.7 Agreement Execution By submitting a Proposal, the Proposer agrees to be bound to and execute the Agreement furnished by the City for SW Streetscape and Street Tree Master Plan Services (Services). Without diminishing the foregoing, the Proposer may request clarification and submit comments concerning the Agreement for City's consideration. Only clarification requests and comments, and proposed revisions included within the Proposer's Proposal will be considered by the City. Any comments identified after the Proposal has been received will not be considered by the City. Furthermore, any requests to negotiate provisions of the Agreement not identified in the Proposal, after the Proposal has been received, may be grounds for dismissal. None of the foregoing shall preclude the City from seeking to negotiate changes to the Agreement during the negotiation process. The City shall require the Successful Proposer to provide, for itself, as well as the Subconsultant(s), any and all of the following documentation to support the Price Proposal, as applicable, as a condition precedent to execution of an Agreement. • Current financial statement(s), preferably audited financial statements for the most recently completed fiscal year clearly showing the costs (not percentage) of direct labor, indirect labor, fringe benefits, general administrative costs and overhead and a statement of profit or operating margin requested. • Raw labor rates by labor or professional classification certified as accurate by an officer of the company. • Breakdown of the fee by task/labor classification and raw or billable hourly rate/number of hours. • Updated information reflecting material data resulting from negotiation of the Agreement. • Copy of current Notice of Qualification letter from the Florida Department of Transportation, if applicable. 1.8 Unauthorized Work The Successful Proposer shall not begin Work until the City issues a Notice to Proceed (NTP). Such NTP shall constitute the City's authorization to begin Work. Any unauthorized Work performed by the Successful Proposer prior to the NTP, or during the term of the Agreement, shall be deemed non -compensable by the City, and Successful Proposer shall not have any recourse against the City for performing unauthorized or premature Work. 1.9 Submittal Instructions Careful attention must be given to all requested items contained in this RFQ. Proposers are invited to submit Proposals in accordance with the requirements of this RFQ. PLEASE READ THE ENTIRE SOLICITATION BEFORE SUBMITTING A PROPOSAL. Proposers shall make the necessary entries in all blanks and forms provided for the Proposal. Proposals shall be submitted in sealed envelopes or packages, with the RFQ number, title, and Proposals Submission Due Date clearly noted on the outside of the envelopes or packages. 1.10 Changes/Modifications/Alterations Proposer may submit a modified Proposal to replace all or any portion of a previous submitted Proposal, or withdraw a Proposal at any time prior to Proposal Submission Due Date. All modifications or withdrawals shall be made in writing, to the point of contact specified in Section 1.4, SW Streetscape and Street Tree Master Plan Services RFQ 16-17-006 Cone of Silence. OralNerbal modifications are not allowed and will be disregarded. Written modifications will not be accepted after the Proposal Submission Due Date. The City will only consider the latest version of the Proposal. 1.11 Subconsultants/Subcontractors For the purpose of this RFQ, a "Subconsultant" and "Subcontractor" are used interchangeably. A Subconsultant or Subcontractor is any individual, firm, entity, or organization, other than the employees of the Proposer, who has or will have, a contract with the Successful Proposer to assist in the performance of services required under this RFQ. A Subconsultant shall be paid by the Successful Proposer and not directly by the City. The Proposer must clearly identify in its Proposal the Subconsultants to be utilized in the performance of required services. The City retains the right to accept or reject any Subconsultant proposed in the Proposer's Proposal, or proposed prior to Agreement execution. Any and all liabilities regarding the use of a Subconsultant shall be borne solely by the Successful Proposer, and insurance for each Subconsultant must be maintained in good standing and approved by the City throughout the duration of the Agreement. Neither the Successful Proposer nor any of its Subconsultants are considered to be employees, partners, affiliates or agents of the City. Failure to list all Subconsultants and provide the required information, may disqualify any proposed Subconsultants from performing Work under this RFQ. Proposers shall include in their Proposal the requested Subconsultant information and all relevant information required of the Proposer. Proposer must identify each of its Community Business Enterprise (CBE) Subconsultants via Letter of Agreement (LOA) at the time of Proposal submittal. Additional information concerning the CBE requirements can be found in Section 3.6, Community Business Enterprise (CBE) Participation Requirements - Mandatory. After Proposal submittal, Proposers are expressly prohibited from substituting any Subconsultants contained in the Proposal. Proposers shall not change any Subconsultants without just cause and prior written approval by the City Manager or the Manager's designee, as applicable. If approved, the City reserves the right to request additional required documentation, as specified in the RFQ. If the City does not accept the proposed change(s), the Proposal will be rejected and not considered for award. 1.12 Discrepancies, Errors, and Omissions Any discrepancies, errors, or ambiguities in the RFQ or addenda (if any) should be reported in writing, in the manner prescribed in the Section 1.4, Cone of Silence. If applicable, the City will issue a written addendum to the RFQ clarifying such conflicts or ambiguities. It is agreed that any such alleged discrepancies, errors or omissions will not be construed against the drafting party. 1.13 Disqualification This RFQ requires the use and submission of specific City Forms. In addition, the RFQ requires the submission of additional documents and information. Failure to utilize the City Forms will result in the rejection of the Proposal as non-responsive and it will not be considered for award. Modifications of, retyping, or alternations to the City Forms may also result in the Proposal being deemed non-responsive. The City reserves the right to disqualify Proposers upon evidence of collusion with intent to defraud or other illegal practices on the part of the Proposer. The City also reserves the right to waive any immaterial defect or informality in any Proposal; to reject any or all Proposals in whole or in part, or to reissue the RFQ. SW Streetscape and Street Tree Master Plan Services RFQ 16-17-006 Any Proposer who submits in its Proposal any information that is determined by the City, in its sole opinion, to be substantially inaccurate, misleading, exaggerated, or incorrect, shall be disqualified from consideration for award of the Agreement. Any Proposal submitted by a Proposer who is in arrears, (e.g., money owed or otherwise in debt by failing to deliver goods or services to the City (including any agency or department of the City), or where the City has an open or liquidated claim against a Proposer for monies owed the City at the time of Proposal Submission Due Date, or if the Proposer has been declared in default, or abandoned a prior City contract or agreement, or has been debarred by a federal, State of Florida, or local public entity within the past five (5) years), will be rejected as non-responsive and shall not be considered for evaluation. Additionally, prior to award recommendation, the above requirements must be met by the Successful Proposer, and is a condition that must be maintained during the term of the Agreement. 1.14 Proposer's Expenditures Proposer understands and agrees that any expenditures resulting from the preparation and submittal of Proposals, or in the performance of any services requested by the City in connection with the Proposals to this RFQ, are exclusively at the expense of the Proposer. The City will not pay or reimburse any expenditure or any other expense incurred by any Proposer in preparation of a Proposal, and in anticipation of an award of contract, and to maintain the approved status of the Successful Proposer if an Agreement is awarded, and administrative orjudicial proceedings resulting from the solicitation process. By submission of a Proposal, the Proposer agrees to these terms. 1.15 Inspection of Site Proposers should carefully examine the site location before submission of a Proposal and make all necessary investigations to inform themselves thoroughly as to all difficulties involved in the completion of all services required pursuant to the mandates and requirements of this RFQ and the Agreement. No plea of ignorance of conditions or difficulties that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the services pursuant to the Proposal as a result of failure to make the necessary examinations and investigations, will be accepted as an excuse for a failure or omission on the part of the Successful Proposer to fulfill, in every detail, all of the requirements, as defined in the Agreement, nor will they be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 1.16 Execution of Proposal The Proposal must be manually and duly signed by an authorized corporate officer, principal, or partner (as applicable) with an original signature in full. When a firm is the Proposer, the Proposal shall be signed in the name of the firm by one or more of the partners. When a corporation is the Proposer, the officer signing shall set out the corporate name in full beneath which he shall sign his name, give title of his office and affix the corporate seal. Anyone signing the Proposal as an agent must file with it, legal evidence of signature authority. Proposers who are nonresident corporations shall furnish to the City a duly certified copy of their permit to transact business in the State of Florida with the Proposal. Failure to promptly submit the evidence or qualification to transact business in the State of Florida, may be basis for rejection of the Proposal. Proposer understands that submitting a Proposal to this RFQ does not constitute an Agreement or contract with the City. SW Streetscape and Street Tree Master Plan Services RFQ 16-17-006 SECTION 2 RFQ SCOPE OF SERVICES 2.1 Project Purpose The City is seeking to procure a qualified and experienced professional consulting firm to perform a full range of urban planning and design, landscape architecture and engineering services to create a Master Plan and schematic design for the distinct neighborhoods and commercial corridors within the southwestern municipal boundaries of the City, identified in Exhibit 1, Southwest Study Area. The overall Project goal is to develop a blueprint for the City's use in the implementation of a cohesive and meaningful vision which most efficaciously builds upon other City planning efforts, through a creative and imaginative design unifying street tree canopy and water efficient plant palette. The Successful Proposer must recognize the interconnectedness of natural resources and greening projects, as well as focus on sustainable features. A traffic analysis and/or traffic study and parking assessment must also be performed to evaluate existing traffic and parking conditions, and impacts on future residents. 2.2 Project Description The City of Miami is located within the eastern coastal portion of Miami -Dade County, Florida. Incorporated in 1896, the southwestern portion of the City is comprised of several distinct neighborhoods and commercial corridors. The area identified consists of approximately 6.7 square miles and is one of the City's most densely populated regions with the greatest tree canopy deficiency. The Successful Proposer's Plan must demonstrate the most thorough understanding of the City's planning goals, and categorize how urban greening projects can maximize the City's environmental and place -making objectives, while identifying strategic opportunities which: a) Strengthen the sense of place, neighborhood identity and aesthetics, through the identification of strategic tree planting locations at gateways, thoroughfares and choice of species to identify specific districts along major corridors, and the reintroduction of native local plant species; b) Build the community's resilience to the impacts of climate change through tree shading to reduce the heat island effect; c) Maintain and enhance the quality of the air, water and land through a mature tree canopy's ability to sequester carbon and release oxygen, and filter storm water; and d) Promote and encourage actions that reduce greenhouse gas emissions through the creation of attractive and comfortable pedestrian and cycling routes which foster the use of alternate modes of transportation. e) Create of a roadmap by which a sustainable urban forest can be developed, and implement a planning process that will support and cultivate the maintenance of ecological, social and economic functions and benefits, over time. f) Promote awareness with City residents, on the benefits of trees, through community education and outreach. SW Streetscape and Street Tree Master Plan Services RFQ 16-17-006 The unique character and potential of each neighborhood, as well as the challenges of the individual area, must be contemplated thoroughly. Additionally, the plant material(s) to be utilized in the ongoing maintenance and enhancement of each roadway, gateway, median, neighborhood and historic district, shall include a recommended plant palette. The Successful Proposer's Plan shall include an analysis of the existing site conditions, tree inventory, along with the recommended improvements, the phasing/priority, cost benefit analysis and the estimated costs associated with the implementation of such recommendations. Emphasis shall be placed on the sustainability, ease of access and egress, and the creation a coherent Plan design statement within the City. The Proposer's Plan should complement the existing Coral Way, Underline Corridors' and Miami Green Commission Tree Master plans, and applicable provisions of Chapter 17, Trees/Environmental Protection of the City Code, which are readily accessible for review, by accessing the below web links: 1) Coral Way Master Plan: httl2://www.miamigov,com/planning/docs/guidelines/DG CoralWay.pdf 2) Underline Master Plan: https://www.dropbox.com/s/63dyz5ikgpo6vg3/The%2OUnderline Framework%20PIan% 20and%20Demonstration%20Projects screen revised%200205 2016%20FINAL.pdf?dl =0 3) Miami Green Commission Tree Master Plan: http:/l www.miamigov.com/planning/docs/trees/C®MTreeMasteE an.2df 2.2.1 Sustainable Landscape Components Sustainability and conservation of resources shall be an integral part of the Plan, and recognized as a Project goal throughout. Proposer shall incorporate sustainable landscape within all of the communities identified in Exhibit 1, Southwest Study Area in support of a sustainable design theme which consistently projects a positive statement to the community, and its visitors alike. Plan recommendations, at a minimum, shall consider sustainable planning, building, site, and design practices. Community input on how to expand upon the following objectives, is mission critical in achieving Project sustainability goals: 1) Permeable surfaces; 2) Energy conservation and atmospheric impact; 3) Habitat protection and enhancement; 4) Naturalizing water conveyance, where possible; 5) Irrigation and water use efficiency; 6) Reduced pesticide use 7) Develop storm water retention capability; and, 8) Efficient use of materials and resources. The Plan shall address the plant material used in on-going maintenance and enhancement of each neighborhood. The installation of desirable environmentally appropriate groundcover, trees, and/or shrubs is of high priority. Specimens recommended for the area must be able to thrive in a coastal environment, be drought tolerant, and strong enough to withstand the public by -way and SW Streetscape and Street Tree Master Plan Services RFQ 16-17-006 climate forces. Trees or plants that are susceptible to pests and disease shall not be recommended. To sustain local wildlife populations, Florida natives that do not go completely dormant, should be added whenever possible. Deciduous trees shall be surrounded by evergreens to maintain the visual aesthetics of thoroughfares. 2.3 Scope of Services Tasks, responsibility and contents include, but are not limited to: kick-off environmental site analysis, assessment and studies, professional surveying, grading and drainage, review of pertinent plans and context analysis, special event strategy/economic analysis, traffic analysis/parking plan, project management and research, public outreach/community engagement and presentations, consensus building and facilitation, design options, framework planning, demonstration project, civil/site planning, landscape design/space planning, schematic design, and perspective illustrations. The Successful Proposer must be familiar with Miami -Dade County and City codes, restrictions, and processes which impact the Project. The Work Plan includes, but is not limited to: 1) Site Analysis and Assessment Phase Conduct environmental site analysis of the area to consider existing site conditions, inventory components and frequency of updates, canopy cover, survey, knowledge about the composition and structure of the City's urban forest, opportunities and constraints, along with neighborhood and civic interests. Additional information will be needed to evaluate existing trees, potential property uses, energy resources, conservation options, architectural streetscape and alternative landscape options for the purpose of maintaining and renovating the existing landscape where appropriate. 2) Development of Community Outreach, Public Input Process, and Consensus Building Phase Embark on the community outreach process, seek to build resident support for the Street Tree and Streetscape planning project, and solicit community comment on how the Master Plan should be designed to meet the needs of residents and visitors. The community outreach, public input, and consensus building effort will be integral to a successful planning and design process. The Master Plan will reflect public input and community consensus as endorsed by the City and major stakeholders. Stakeholders include, but are not limited to: adjacent neighbors, the Fairchild Botanical Garden, and applicable governmental agencies. It is essential that the diverse make-up of the community is encouraged to participate, and is represented fairly, in this process. 3) Master Plan Schematics and Plant Palette Phase Based on needs assessment and community outreach, a Master Plan shall be developed. This Master Plan shall reflect the needs and interests identified by the community, the City, grant contract provisions, and other key partners. A palette of recommended plants to be used in the landscape project will also be developed, making use of existing resources from the Tree Trust Fund. This phase shall also identify the areas of the Master Plan that have the highest priority for implementation based on a needs assessment of the site, and including community input. The Master Plan must lay out the recommended priorities for completion of each phase of the Project. Location and sequence of tree plantings shall be identified during this phase. SW Streetscape and Street Tree Master Plan Services 10 RFQ 16-17-006 a) Riverview Historic District (approximately 23 acres • Develop a Street Tree and Streetscape Plan specific to this historic district which shall be included in the Landscape Master Plan and shall include streetscape design guidelines (street furniture, plantings, lighting, signage, etc.). b) Shenandoah North Neighborhood (approximately 180 acres) • Develop a Street Tree and Streetscape Plan specific to this district which shall be included in the Landscape Master Plan and shall include streetscape design guidelines (street plantings, lighting, etc.). c) Bird Road/Douglas Station Commercial District (approximately 44 acres) • Develop a Street Tree and Streetscape Plan specific to this district which shall be included in the Landscape Master Plan and shall include streetscape design guidelines (street furniture, plantings, lighting, etc.). d) Southwest 27th Avenue — Streetscape Design Guidelines • Develop a Streetscape Plan specific to SW 27th Avenue which shall include streetscape design guidelines (street furniture, plantings, lighting, etc.). e) Southwest 8th Street - Streetscape Design Guidelines • Develop a Streetscape Plan specific to SW 8th Street which shall include streetscape design guidelines (street furniture, plantings, lighting, etc.). f) Street Tree Master Plan • Develop a Street Tree Master Plan for the SW area as identified in Exhibit 1, Southwest Study Area. • Develop a landscape plan for all existing medians and rights-of-way located within the identified area. • Identify areas of opportunity for the installation of medians and for the placement of public art. 4) Cost Estimates and Maintenance Plan Phase Complete an operating cost model and maintenance plan for the project. The Successful Proposer shall analyze and extrapolate data from the previous phases to complete both the operating cost model and Maintenance Plan. The Maintenance Plan must identify and address how the City will fund the maintenance once each phase of installation is completed. 5) Urban Forester Needs Assessment Phase Assess the City's need to utilize an Urban Forester, whose responsibilities include long- term care and management of urban city trees. Identify Urban Forester's involvement in both maximizing the benefits of urban forests and minimizing associated cost, as well as providing expertise on vegetation resources, community framework and resource management. SW Streetscape and Street Tree Master Plan Services 11 RFQ 16-17-006 6) Street Tree Master Plan Phase The components of the Management Plan shall include assessments of tree and horticultural resources; long-term, intermediate, and short-term for tree canopy cover, species diversity and tree age distribution; program and system descriptions for tree risk management, plant health care, curb/sidewalk repair; Management Plan and mechanism for integrating feedback into the Management Plan. 7) Presentation to Miami City Commission for Final Master Plan Adoption Once the Landscape Master Plan has been drafted, the Successful Proposer shall make a presentation to the Planning, Zoning and Appeals Board and the Miami City Commission detailing the components of the Plan, highlighting the identified maintenance priorities, and recognizing the extent of community outreach and involvement attained in developing the Master Plan. All Work Plan deliverables shall be submitted to the City in hard copy and original electronic format (for example: Excel, AutoCAD, Word, etc.). All work produced by the Successful Proposer for this Project will become property of the City of Miami, and it is expected that information pertinent to this Project will be shared freely with all City staff involved in the Project, and made available as a public record, upon request. The City anticipates contracting with one (1) qualified firm under one (1) non-exclusive Agreement for this Project. A. Proposed Team The Successful Proposer's Team shall consist of the following disciplines and be directed by Key Personnel: • Lead Design Landscape Architect • Urban Designer • Environmental Specialist • Traffic Engineer/Transportation Planner • Community Outreach/Public Relations Specialist B. Project Manager The Successful Proposer shall designate a lead individual, referred to as the "Project Manager" to manage the Project. The Project Manager shall meet the minimum qualification requirements specified in Section 3.5 (3), Minimum Qualification Requirements. (Vote: The City, acting by and through its City Manager, as further detailed in Exhibit 2, draft Agreement, as may be amended from time to time, prior to issuance of any Notice to Proceed, or at other reasonable intervals decided by the City Manager, may elect at the City's discretion, to proceed with the Work on a phased basis. A detailed Scope of Work will be developed by the Department for each Work Order issued. SW Streetscape and Street Tree Master Plan Services 12 RFQ 16-17-006 SECTION 3 RFQ GENERAL CONDITIONS 3.1 Acceptance/Rejection The City reserves the right to accept any or all Proposals that best meet the criteria in the Solicitation or reject any or all Proposals. The City also reserves the right to reject any Proposer(s) who has previously failed to properly perform under the terms and conditions of a City contract, to deliver on time any contracts with the City, and who does not have the capacity to perform the requirements defined in this RFQ. Further, the City may waive informalities, technicalities, minor irregularities, and request additional information/clarification for the services specified in this RFQ, and may, at its discretion, withdraw and/or re -advertise the RFQ. 3.2 Legal Requirements This RFQ is subject to all applicable Federal, State, County, City and local laws, codes, ordinances, rules and regulations that in any manner affect any and all of the services covered herein. Lack of knowledge by the Proposer shall in no way be cause for relief from responsibility. Proposer shall fully comply with all applicable Federal, State and local laws, rules and regulations, loan and grant requirements. The foregoing will be considered as part of the duties of performance of the Proposer under the Agreement. 3.3 Non -Appropriation of Funds In the event that insufficient funds are appropriated and budgeting or funding is otherwise unavailable in any fiscal period for this Project, the City shall have the unqualified right to terminate the Work Order(s) and Agreement, upon written notice to the Successful Proposer, without any penalty or expense to the City. No guarantee, warranty or representation is made that any particular Work or any project(s) will be assigned to the Successful Proposer. 3.4 Business Tax Receipt Requirement Proposers shall meet the City's Business Tax Receipt (BTR) requirements in accordance with Chapter 31, Article II of the City of Miami Code, as amended, and any required County Business Tax Receipt ("County BTR"). Proposers with a business location outside the City of Miami shall meet all applicable local BTR requirements. A copy of the BTR should be submitted with the Proposal. The City may, at its sole option, allow the Proposer to submit a copy of their BTR after the Proposal Submission Due Date. 3.5 Minimum Qualification Requirements The City is seeking to procure a qualified and experienced urban design, landscape architecture, and engineering services team, as defined in Section 287.055, Florida Statutes, CCNA. The Proposer shall, as of Proposal Submission Due Date: 1) Have been licensed, registered, and practicing as an architecture or engineering firm for a minimum of eight (8) consecutive years, authorized to conduct business in the State of Florida under its current business name. 2) Possess a minimum of eight (8) years of professional experience with comprehensive urban design and engineering services for public streetscape and street tree master planning projects in densely populated areas, as described in Section 2.0, Scope of Services. SW Streetscape and Street Tree Master Plan Services 13 RFQ 16-17-006 3) Have at least one staff or team member who has been licensed and practicing as an architect or engineer under Title XXXII, Regulation of Professions and Occupations, Florida Statutes, Chapter 471, "Engineer" or Chapter 481, "Architect", as applicable to the named profession, for a minimum of five (5) years, who will serve as Project Manager for this Project. 4) Proposers must also have at least one (1) staff or team member who is an ISA Certified Arborist in good standing and has additional experience in the specialty area of urban trees. Proposers submitting Proposals must provide information on the firm's qualifications and experience; qualifications of the Project team, members and staff; Project Manager's experience; and previously completed projects. See Section 4.0, Instructions for Submitting Proposal: Submission Requirements, for further direction. Proposals that do not completely adhere to all requirements may be considered non-responsive and eliminated from the process. Additional minimum qualifications may be included in Section 4.0, Instructions for Submitting a Proposal. The City may consider a Proposal as non-responsive where a Proposer has less than the stipulated minimum number of years of experience solely where the Proposer has undergone a name change and such change -of -name has been filed with the State of Florida, or where the Proposer was a subsidiary of a larger firm and the Proposer's firm has been merged into the larger firm. Proposer must include documentation substantiating such name change or merger as part of its Proposal, for the City to consider crediting the years of experience from the Proposer under its previous name. 3.6 COMMUNITY BUSINESS ENTERPRISE (CBE) PARTICIPATION REQUIREMENTS - MANDATORY Unless precluded by Florida Statutes, Federal laws or regulations or grant requirements, in accordance with Section 18-87 of the City of Miami Code, the City has established mandatory CBE Participation requirements. OCI has established procedures to assist Proposers in complying with these CBE participation requirements. On the OCI webpage, Tools and Resources Header, CITP Forms Section, there is a link to CBE Forms/Reports. That page contains links to required City CBE Forms, as well as a forms checklist and a "Frequently Asked Questions" (FAQ) page containing important information. In addition, there are also active links to the Miami -Dade County website for a listing of CBE certified firms and certification forms. For detailed instructions and access to required CBE Forms, click on the link below: http://www.miamigov.com/Capitalimprovements/pages/ProcurementOpportunities/ProiectPages /CBE/CBE forms.asp For all additional CBE questions, please use the contact information listed on the CBE Forms page. SW Streetscape and Street Tree Master Plan Services 14 RFQ 16-17-006 Successful Proposer shall adhere to the following mandatory requirement: • Assign a minimum of fifteen (15%) percent of the comprehensive award value to firms currently certified by Miami -Dade County as a CBE. Unless precluded by Florida Statutes, Federal laws and regulations, or grant requirements, Proposers who meet the mandatory CBE participation requirements and use firms located within the City of Miami's municipal boundaries, will be awarded five (5) bonus preference points. In addition to submitting the required CBE Forms, please refer to Section 5.0(c), Five Bonus Points — CBE Participation, for instructions on how to qualify to receive the five (5) bonus points. To qualify and receive the five (5) bonus points, Proposer's Proposal must include: Copies of both a current City of Miami Business Tax Receipt AND a current Miami -Dade County Business Tax Receipt. 2. Completed and signed Form 6.4 - Certificate of Compliance. 3. Completed and signed Form C-1 - List of Subconsultant. To verify the above requirements, the City has provided Form "C-1 List of Subconsultants" to identify all subconsulting firms (including CBE certified firms) that are part of the Proposer's team. This Form can be found on the OCI webpage, CBE — Forms and Reports Link, along with the Solicitation documents. Failure to include this completed form with Proposer's Proposal may result in Proposal being deemed non-responsive. SECTION 18-73 - CITY OF MIAMI CODE Local office means a business within the City which meets all of the following criteria: (1) Has had a staffed and fixed office or distribution point, operating within a permanent structure with a verifiable street address that is located within the corporate limits of the city, for a minimum of twelve (12) months immediately preceding the date bids or Proposals were received for the purchase or contract at issue; for purposes of this section, "staffed" shall mean verifiable, full-time, on-site employment at the local office for a minimum of forty (40) hours per calendar week, whether as a duly authorized employee, officer, principal or owner of the local business; a post office box shall not be sufficient to constitute a local office within the city; (2) If the business is located in the permanent structure pursuant to a lease, such lease must be in writing, for a term of no less than twelve (12) months, been in effect for no less than the twelve (12) months immediately preceding the date Proposals were received, and be available for review and approval by the Chief Procurement Officer or their designee; for recently -executed leases that have been in effect for any period less than the twelve months immediately preceding the date Proposals were received, a prior fully -executed lease within the corporate limits of the City that documents, in writing, continuous business residence within the corporate limits of the City for a term of no less than the twelve (12) months immediately preceding the date Proposals were SW Streetscape and Street Tree Master Plan Services 15 RFQ 16-17-006 received shall be acceptable to satisfy the requirements of this section, and shall be available for review and approval by the Chief Procurement Officer or their designee; further requiring that historical, cleared rent checks or other rent payment documentation in writing that documents local office tenancy shall be available for review and approval by the Chief Procurement Officer or their designee; (3) Has had, for a minimum of twelve (12) months immediately preceding the date Proposals were received for the purchase or contract at issue, a current business tax receipt issued by both the city and Miami -Dade County, if applicable; and (4) Has had, for a minimum of twelve (12) months immediately preceding the date Proposals were received for the Agreement at issue, any license or certificate of competency and certificate of use required by either the city or Miami -Dade County that authorizes the performance of said business operations; and (5) Has certified in writing its compliance with the foregoing at the time of submitting its Proposal to be eligible for consideration under this section; provided, however, that the burden of proof to provide all supporting documentation in support of this local office certification is borne by the business applicant submitting a Proposal. 3.7 PUBLIC ENTITY CRIMES In accordance with Section 287.133, Florida Statutes, a person or affiliate who has been placed on the convicted vendor list, following a conviction for a public entity crime, may not a) submit a response on a contract to provide any goods or services to a public entity; b) submit a response on a contract with a public entity for the construction or repair of a public building or public work; c) submit responses on leases of real property to a public entity; d) be awarded or perform work as a contractor, design -builder, supplier, subcontractor, or consultant under a contract with any public entity; and e) transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, as amended, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Proposer shall result in rejection of the Proposal, cancellation of the Agreement (if awarded), and may result in Proposer's debarment. 3.8 RESOLUTION OF PROTESTS Any actual or prospective contractual party who feels aggrieved in connection with the Solicitation or award of a contract may protest in writing to the Chief Procurement Officer, in accordance with the procedures contained in Section 18-104, Resolution of Protested Solicitations and Awards, as amended, of the City Code, Ordinance No. 12271 (the City of Miami Procurement Code) describing the protest procedures. Protests failing to meet the requirements for filing shall NOT be accepted. Failure of a party to timely file shall constitute a forfeiture of such party's right to file a protest. NO EXCEPTIONS TO THIS REQUIREMENT. 3.9 REVIEW OF PROPOSALS FOR RESPONSIVENESS Each Proposal will be reviewed to determine if it is responsive to the submission requirements outlined in the RFQ. A "responsive" Proposal is one which meets the requirements of the RFQ, is submitted in the format outlined in Section 4.1 (B), Proposal Submission Format, is of timely submission, and has appropriate signatures and attachments, as required on each document. SW Streetscape and Street Tree Master Plan Services 16 RFQ 16-17-006 3.10 COLLUSION The Proposer, by submitting a Proposal, certifies that its Proposal is made without previous understanding, agreement or connection either with any person, firm, or corporation submitting a Proposal for the same services, or with any City department. The Proposer certifies that its Proposal is fair, without control, collusion, fraud, or other illegal action. The Proposer further certifies that it is in compliance with the conflict of interest and code of ethics laws. The City will investigate all situations where collusion may have occurred, and the City reserves the right to reject any and all Proposals where collusion may have occurred. 3.11 CLARIFICATIONS The City reserves the right to request clarifications of information submitted and to request any necessary supporting documentation or information of one or more Proposers, after the Proposal Submission Due Date. 3.12 KEY PERSONNEL Subsequent to submission of a Proposal and prior to award of an Agreement, Key Personnel shall not be changed. Proposers shall not change any member of their Key Personnel without just cause and must obtain prior written approval by the City. The City reserves the right to request additional documentation, as required by the RFQ. If the City does not accept the proposed change(s), the Proposal will be rejected and not considered for award. 3.13 AUDIT RIGHTS AND RECORDS RETENTION The Successful Proposer agrees to provide access, at all reasonable times, to the City, or to any of its duly authorized representatives, to any books, documents, papers, invoices, receipts, reimbursement information and records of Proposer which are directly pertinent to this RFQ, the Agreement, the loan reimbursement and grant reimbursement, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Proposer shall maintain and retain any and all of the books, documents, papers and records pertinent to the Agreement for five (5) years after the City makes final payment and all other pending matters are closed. Proposer's failure to or refusal to comply with this condition shall result in the immediate termination of the Contract (if awarded) by the City. 3.14 PUBLIC RECORDS Successful Proposer shall additionally comply with the provisions of Section 119.0701, Florida Statutes, entitled "Contracts; public records". This Statute is deemed as being incorporated by reference herein. IF THE SUCCESSFUL PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE SUCCESSFUL PROPOSER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (305) 416 — 1800, VIA EMAIL AT PUBLICRECORDS@MIAMIGOV.COM, OR REGULAR MAIL AT CITY OF MIAMI OFFICE OF THE CITY ATTORNEY, 444 SW 2ND AVENUE, 9TH FL, MIAMI, FL 33130. 3.15 E -VERIFY Consultant shall utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the Consultant during the term of the Contract SW Streetscape and Street Tree Master Plan Services 17 RFQ 16-17-006 and shall expressly require any Sub consultant performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. 3.15 CONFLICT OF INTEREST Proposers, by responding to this RFQ, certify that, to the best of their knowledge or belief, no elected/appointed official or employee of the City is financially interested, directly or indirectly, in the purchase of goods/services specified in this RFQ. Any such interests on the part of the Proposer or its employees, shall be disclosed in writing to the City. Further, Proposers shall disclose the name of any City employee who owns, directly or indirectly, an interest of five percent (5%) or more of the total assets of capital stock of the Proposer firm. 3.16 DEBARRED/SUSPENDED VENDORS An entity or affiliate who has been placed on the State of Florida debarred or suspended vendor list may not: a) submit a response on a contract to provide goods or services to a public entity; b) may not submit a response on a contract with a public entity for the construction or repair of a public building or public work; c) may not submit a response on leases of real property to a public entity; d) may not be awarded or perform work as a contractor, design -builder, supplier, subcontractor, or consultant under contract with any public entity; and e) may not transact business with any public entity. 3.17 NONDISCRIMINATION Proposer agrees that it shall not discriminate as to race, gender, color, age, religion, national origin, marital status, or disability in connection with its performance under this RFQ. Furthermore, Proposer agrees that no otherwise qualified individual shall solely by reason of his/her race, gender, color, age, religion, national origin, marital status or disability be excluded from the participation in, be denied benefits of, or be subjected to, discrimination under any program or activity. 3.18 UNETHICAL BUSINESS PRACTICE PROHIBITIONS Proposer represents and warrants to the City that it has not employed or retained any person or company employed by the City to solicit or secure the award of the Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind, contingent upon or in connection with, the award of the Agreement. 3.19 ADDITIONAL TERMS AND CONDITIONS No additional terms and conditions included with the Proposal shall be evaluated or considered, and any and all such additional terms and conditions shall have no force or effect and are inapplicable to this Solicitation. If submitted either purposely, through intent or design, or inadvertently, appearing separately in transmittal letters, specifications, literature, price lists or warranties, it is understood and agreed that the General and Special Conditions in this Solicitation are the only conditions applicable to this Solicitation and that the Proposer's authorized signature affixed to the Proposer's Acknowledgment Form attests to this. SW Streetscape and Street Tree Master Plan Services is RFQ 16-17-006 SECTION 4 INSTRUCTIONS FOR SUBMITTING A PROPOSAL Submit the following information and documents with Proposer's Proposal. Failure to do so may cause the Proposal to be deemed non-responsive. Non-responsive Proposals will receive no further consideration. 4.1 Submission Requirements Each Proposal must contain the following documents and forms required by Section 4.1.A, (A -F) below, each fully completed, and signed as required. Proposers shall prepare their Proposals utilizing the same format outlined in Section 4.1.B. Each section of the Proposal as stipulated in Section 4.1.13 shall be separated by a tabbed divider identifying the corresponding section number. Proposers are not to submit any information in response to this RFQ that has not been requested, or which the Proposer considers confidential. Submission of any confidential information will be deemed a waiver of any confidentiality or other such protection, which would otherwise be available to the Proposer, except as specifically permitted under Florida Statute. Proposers are not to include any documents not specifically required or requested. The submission of such documentation may adversely affect the evaluation of the Proposal by the Evaluation Committee. The original Proposal document must not be bound, however spiral binding and binder clips are acceptable for the submission of the document copies. Proposers should also make every effort to utilize recycled paper in preparing its Proposal. Double sided printing is permitted provided that the Proposal complies with the format set forth in Section 4.1.13. Do not include additional information not requested in this RFQ, unless specified in the form of an Addendum. This RFQ requires the use and submission of specific City Forms. The City Forms shall not be expanded or altered by Proposer. Additional pages may not be added unless the form specifically states that pages can be added. If applicable, additional pages must be labeled with the solicitation number and as a continuation of the City Forms. Failure to utilize the City Forms will result in the rejection of the Proposal as non-responsive. A. Content of Qualifications Statement: All City Forms referenced in Sections 4.1.A, (A-E) are required. Section A 1. Table of Contents The Table of Contents should follow in sequential order the sections and documents specified in Section 4.1.13, including enclosures. All pages of the Proposal must be consecutively numbered and correspond to the Table of Contents. 2. Proposal Letter Proposer shall complete and submit City Form RFQ-PL as well as a proposal letter introducing Proposer's Proposal for this section of the Proposal. (1 page max.) SW Streetscape and Street Tree Master Plan Services 19 RFQ 16-17-006 3. Narrative Proposer shall complete and submit City Form RFQ-N to provide a narrative about the Proposer and describe why the Proposer determines itself to be the most qualified to be awarded this Project. (9 page max.) 4. Proposer's Qualifications (See Section 3.5) Proposer shall complete and submit City Form RFQ-QP as well as: • Indicate the firm's number of years of experience in providing urban planning and design, landscape architecture and engineering professional services; • Provide any membership and accreditation by professional organizations; • Provide applicable licenses and any other pertinent information; and • Any other documentation which demonstrates their ability to satisfy all of the minimum qualifications requirements. Submittals which do not contain such documentation may be deemed non-responsive. 5. Proposer's Proiect Experience (See Section 3.5) Proposer shall complete and submit City Form RFQ-PP to provide a comprehensive summary of the Proposer's experience in the successful development and adoption of public streetscape and street trees master plan projects, in densely populated areas. The firm MUST have a minimum of eight (8) years of experience and have served as the prime consultant on similar public streetscape and street trees master plan projects, on a minimum of three (3) previous occasions. Proposer shall submit public streetscape and street tree master plan projects similar in size, scope and complexity; including scope and nature, cost and budget control, quality of work, and compliance with performance schedules and standards. A client contact person, preferably a city or redevelopment project manager, name, title, and telephone number, shall be provided for each project cited. In addition, Proposer shall provide at least one (1) sample of a public streetscape and street trees master plan design previously completed by Proposer similar in scope to that requested within this RFQ. Discuss whether any proposed Project Team members participated in the creation of the sample streetscape and street trees master plan design. If so, denote the responsibility of each. Failure to meet the eight (8) year minimum experience requirement and submit proof of three (3) public streetscape and street trees master plan design projects shall result in the Proposal being deemed non-responsive. For each City Form RFQ-PP, the Proposer must submit Form RFQ-PP-R for the Proposer's Project Experience. Form RFQ-PP-R must be completed and signed by the Program/Project Owner's representative. List three (3) projects as identified in Section 3.5, Minimum Qualification Requirements. 6. Proposer's Team Qualifications and Experience Proposer shall complete and submit City Form RFQ-QT. Form RFQ-WC shall be completed for each of the Key Personnel and Subconsultants identified in Form SW Streetscape and Street Tree Master Plan Services 20 RFQ 16-17-006 RFQ-QT. An organizational chart of the Project Team shall be provided for each of the Key Personnel identified. Proposer shall also submit: Listing of Project Team by name, race, ethnicity, gender, language(s) spoken, and specific tasks to be performed in this Project. Documentation indicate whether each proposed member of the Project Team has worked with the Proposer on a comparable project of a similar nature prior to this time, or with other proposed members of the Team and/or Proposer. If so, include a detailed description of the project, responsibilities of each, and whether Proposer managed said project(s); Resumes for Key Personnel and Subconsultants, including education, experience, previous working relationships, work preformed of a similar nature, licenses, and any other pertinent information. Documentation should be provided which demonstrates their ability to satisfy all of the minimum requirements. Section S 1. Qualifications of Proiect Manager Proposer shall complete and submit Form RFQ-PM for this section of its Proposal to provide a comprehensive summary of the Project Manager's experience within the past five (5) years, including a list of projects similar in size, scope, and complexity. Failure to meet the stipulated minimum requirements will result in the Proposal being deemed non-responsive. List three (3) projects as identified in Section 3.5, Minimum Qualification Requirements. Form RFQ-PM-R shall be submitted for each Form RFQ-PM submitted. Proposer shall also provide a one page resume reflecting the Project Manager's education, experience and qualifications as they relate to this Project. Section C 1. Design Approach and Process to Functionality/Design Concept Innovation Proposer shall complete and submit City Form RFQ-DAP to include the following: • Description of overall approach and process for including public input of desired design elements and objectives; • Understanding of the Scope of Services and the purpose and goals of developing master plans for public streetscapes; • Description of the Proposer's proposed approach to facilitating the engagement of the City officials, local botanical park representatives and community stakeholders in a public process, and its ability to interface successfully with other agencies or firms; and, • Innovation and functionality of proposed designed concepts. 2. Technical Capabilities and Methodology in Designing and Master Planning in South Florida Proposer shall complete and submit City Form RFQ-T to provide a comprehensive explanation of the Proposer's technical capabilities in the following areas: SW Streetscape and Street Tree Master Plan Services 21 RFQ 16-17-006 • Environmental/Sustainable design - approach to minimizing the daily and long term operational and maintenance cost, including the application of "green design"; • Value Engineering — methodology used in determining material and equipment quality, and maximizing efficiency with design elements; • Designing for sustenance of local wildlife populations, inclusion of specimens that thrive in a coastal environment, and non -dormant Florida native consistency; and, • Quality control and assurance, including coordination between design disciplines, compliance with project requirements professional/industry standards, sensitivity to historically designated sites and conformance with all applicable code requirements, including existing master plans identified in Exhibit 1. 3. Project Management/Schedule Adherence and Plan Delivery • Ensuring timely completion of projects; • Quality control and assurance procedures, including timely reporting, and reviewing pay applications and change orders; • Discussion of how Proposer would supervise the Proposal Team and manage engagement in order to meet deadline(s) and budget; and, • Capacity to provide on-call services in a timely manner. Section D 1. Qualifications of Lead Design Landscape Architect Proposer shall complete and submit City Form RFQ-LA for the Lead Design Landscape Architect for this section of its Proposal. For each RFQ-LA Form, the Proposer must submit Form RFQ-LA-R for the Lead Design Landscape Architect, and the Lead Design Landscape Architect's Resume. 2. Qualifications of Urban Designer Proposer shall complete and submit City Form RFQ-UD for each Urban Designer on the Project Team in this section of its Proposal. For each RFQ-UD Form, the Proposer must submit Form RFQ-UD-R for the Urban Designer, and a resume for the Urban Designer. 3. Qualifications of Environmental Specialist Proposer shall complete and submit City Form RFQ-ES for the Environmental Specialist listed for this section of its Proposal. For each RFQ-ES Form, the Proposer must submit Form RFQ-ES-R for the Environmental Specialist, and a resume for the Environmental Specialist. 4. Qualifications of Traffic Engineer Proposer shall complete and submit City Form RFQ-EE for Traffic Engineer listed for this section of its Proposal. SW Streetscape and Street Tree Master Plan Services 22 RFQ 16-17-006 For each RFQ-EE Form, the Proposer must submit Form RFQ-EE-R for the Traffic engineer, and a resume for the Traffic Engineer. 5. Qualifications of Community Outreach/Public Relations Specialist Proposer shall complete and submit City Form RFQ-PR for the Public Relations Specialist for this section of its Proposal. For each RFQ-PR Form, the Proposer must submit Form RFQ-PR-R for the Public Relations Specialist and a resume for the Public Relations Specialist. Section E 1. Exhibit 2 - Agreement Provide comments on, and exceptions to, the attached Agreement terms and conditions. Proposed changes to the Agreement must be returned to the City in Microsoft Word format with comments reflected by "red -lining" the original document utilizing the tracking feature. The Microsoft Word document must be included in the Proposal in both printed format and electronically on a CD-ROM or USB Drive. The City will only consider the identified comments and exceptions during negotiations. Where a Proposal is returned without comments it will be deemed that the Proposer has no comments or exceptions to the draft Agreement. If the Proposer has no comments, a statement to that effect shall be included in the Proposal in this section. As noted certain sections of the Agreement, including, without limitation, Hold Harmless/Indemnity, Insurance, Cancellation for Convenience, Funding Out, Ethics, Public Records, Sunshine, Lobbying and Compliance with Laws Sections are long standing City practices and cannot be modified. 2. RFQ Proposal Forms (Section 6.0) Proposer shall sign and submit each RFQ Proposal Form. 3. Information for Determining Joint Venture Eligibility - Form A (if applicable) Section F 1. Letter of Agreement(s) (LOA) 2. Form C-1- List of Subconsultants/Subcontractors* 3. Certificate of Compliance 4. Business Tax Receipt 5. Copies of Miami -Dade County CBE Certification for Proposer or Proposer's Subconsultant(s), if applicable 6. Notice of Qualifications (FDOT), if applcable *NOTE: Proposer shall list all proposed Subconsultants/Subcontractors to be used in the performance of the Services requested herein, regardless of racial or gender grouping, to include names, addresses, phone numbers, type of work (service or commodity) and CBE Certification, as approved by Miami -Dade County, if applicable. B. Proposal Submission Format: SW Streetscape and Street Tree Master Plan Services 23 RFQ 16-17-006 Proposer shall prepare and submit the Proposal in the format provided below. Failure to comply with this format may result in the Proposal being deemed non-responsive. Section A 1. Table of Contents 2. RFQ-PL - Proposal Letter 3. RFQ-N - Proposal Narrative 4. RFQ-QP - Proposer's Qualifications 5. RFQ-PP- Proposer's Project Experience 6. RFQ-PP-R - Proposer's Reference Forms 7. RFQ-QT - Qualifications of Proposer's Team - Including Forms RFQ-WC 8. Resumes of Key Personnel 9. Team Organizational Chart Section B 1. RFQ-PM - Qualifications of Project Manager 2. RFQ-PM-R - Project Manager Reference 3. Resume of Project Manager Section C 1. RFQ-LA - Qualifications of Lead Design Landscape Architect 2. RFQ-LA-R- Lead Design Landscape Architect Reference Forms 3. Resume of Lead Design Landscape Architect 4. RFQ-UD- Qualifications of Urban Designer 5. RFQ-UD-R - Urban Designer Reference Forms 6. Resume of Urban Designer 7. RFQ-ES - Qualifications of Environmental Specialist 8. RFQ-ES-R - Environmental Specialist Reference Forms 9. Resume of Environmental Specialist 10. RFQ-EE - Qualifications of Traffic Engineer 11. RFQ-EE-R- Traffic Engineer Reference Forms 12. Resume of Traffic Engineer 13. RFQ-PR - Qualifications of Public Relations Specialist 14. RFQ-PR-R - Public Relations Specialist Reference Forms 15. Resume of Public Relations Specialist 16. Form RFQ-WC - Workload Capacity for the Proposer's current work load. Section D 1. RFQ-DAP - Design Approach and Process to Functionality/Innovation 2. RFQ-T- Technical Capabilities and Methodology Section E 1. Agreement (Exhibit 2) 2. RFQ Proposal Forms (See Section 6.0) 3. Information for Determining Joint Venture Eligibility - Form A (if applicable). Section F 1. Letter of Agreement(s) (LOA) SW Streetscape and Street Tree Master Plan Services 24 RFQ 16-17-006 2. Form C-1 List of Subconsultants 3. Certificate of Compliance 4. Business Tax Receipt 5. Copies of Miami -Dade County CBE Certification for Proposer or Proposer's Subconsultant(s) (if applicable) 6. Notice of Qualifications (FDOT), if applicable. 4.2. Proposal Submission One (1) unbound original and seven (7) bound copies (total of 8), plus one (1) digital copy in digital format (CD-ROM or USB in .pdf file format), of Proposer's complete Proposal for this RFQ shall be delivered to: Mr. Todd Hannon, City Clerk City of Miami Office of the City Clerk 3500 Pan American Drive, 1st Floor Miami, Florida 33133 Proposals must be clearly marked on the outside of the packages referencing: RFQ No. 16-17-006 Proposals received at any other location than the aforementioned or after the Proposal Submission Due Date and time shall be deemed non-responsive and shall not be considered. Proposals should be signed by an official authorized to bind the Proposer to the provisions given in the Proposal. Proposals are to remain valid for at least 180 days. Upon award of an Agreement, the contents of the Proposal of the Successful Proposer(s) may be included as part of the Agreement, at the City's discretion. SUBMITTAL GUIDELINES 1. General Only one (1) Proposal from an individual, firm, partnership, corporation, business entity, or joint venture will be considered in response to this RFQ. Subconsultants or Subcontractors may be included in more than one Proposal submitted by more than one Proposer. A firm, partnership, corporation, business entity, or joint venture that submits a Proposal may not be a Subconsultant/Subcontractor on another Proposal submitted under this RFQ. Joint venture firms must complete and submit with their Proposal, Form A titled "Information for Determining Joint Venture Eligibility", (located on the last two pages of this RFQ document) and submit a copy of the formal agreement between all joint venture parties. This joint venture agreement must indicate their respective roles, responsibilities and levels of participation for the Project. Failure to submit Form A, along with an attached SW Streetscape and Street Tree Master Plan Services 25 RFQ 16-17-006 written copy of the joint venture agreement may result in disqualification of Proposer's Proposal. Joint venture Proposals will be evaluated based on the combined team. Each member of a joint venture shall provide the information listed above. Proposer must clearly reflect in its Proposal any Subconsultants proposed to be used, and provide for the Subconsultant the same information required of the Proposer. The City retains the right to accept or reject any proposed Subconsultants. Throughout this RFQ, the phrases "must" and "shall" will denote mandatory requirements. Any Proposal that does not meet the mandatory requirements is subject to immediate disqualification. It is the policy of the City of Miami that prior to being recommended for an award, the Successful Proposer shall complete the City's Vendor Registration. Vendor registration is easily completed by accessing the City's website using the below link: http://www.miamigov.com/Procurement/pages/SupplierCorner/default.gsp. For any questions regarding vendor registration, please contact the Department of Procurement at (305) 416-1922. It is the sole responsibility of the Successful Proposer to ensure that City Vendor Registration requirements are wholly satisfied. SW Streetscape and Street Tree Master Plan Services N RFQ 16-17-006 SECTION 5 EVALUATION/SELECTION PROCESS A. Evaluation Procedures and Contract Award The procedure for Proposal evaluation and selection is as follows: Request for Qualifications issued. 2. Receipt of Proposals. 3. Opening and listing of all Proposals received. 4. Preliminary review by City's Procurement staff for compliance with the submission requirements of the RFQ, including verification that each Proposal included all required documents. 5. Review by professional staff and/or an Evaluation Committee (Committee) certifying that the Proposer is qualified to render the required services according to State regulations. 6. The Committee, appointed by the City Manager, shall meet to evaluate each responsive Proposal in accordance with the requirements of this RFQ. The Committee will select a minimum of three (3) firms deemed the most highly qualified to perform the required services, unless fewer than three (3) Proposals are received. At the Committee's option, they may decide to hold brief presentations and interview sessions with all Proposers or shortlisted firms. 7. The Committee forwards its recommendation to the City Manager, listing the Proposers in rank order. 8. After reviewing the Committee's recommendation, the City Manager may: a) approve the recommendation of the Committee and authorize Procurement to enter into negotiations with the top ranked Proposer or request that the Committee provide additional information as to the ranking of the Proposals. Upon approval of the Committee's recommendation, the Proposers will be listed in rank order on the OCI webpage, http://www.miamigov.com/CITP/ProcurementOpp.htmi. b) reject the Committee's recommendation and instruct the Committee to re- evaluate and make further recommendations; c) reject all Proposals; or d) recommend that the City Commission reject all Proposals. 9. Upon successful negotiation of the Agreement(s), Procurement will forward the recommended Agreement(s) to the City Manager for approval, and the City Manager upon acceptance of the negotiated Agreement(s) will approve the award of Agreement(s) not exceeding $500,000.00, or recommend that the City Commission, when required by the City's Procurement Code, approve the recommendation of the Committee and the award of the Agreement(s). Where Procurement is not able to successfully negotiate an Agreement with the top ranked Proposer(s), Procurement will recommend to the City Manager that such negotiations be terminated and that SW Streetscape and Street Tree Master Plan Services 27 RFQ 16-17-006 Procurement enter into negotiations with the next ranked Proposer(s) until an Agreement is negotiated or all Proposals are rejected. 10. After reviewing the City Manager's recommendation, the City Commission may: a) approve the City Manager's recommendation and authorize award of the Agreement. Upon approval of the City Manager's recommendation, an award memorandum will be included on the OCI webpage, http://www.miamigov.com/CITP/ProcurementOpp.html, of which written notice shall be provided to all Proposers. b) reject the Agreement; or c) reject all Proposals and direct the City Manager to re -open negotiations or to solicit new Proposals. B. Evaluation Criteria Proposals shall be evaluated according to the following criteria and their respective weight, for a maximum of one hundred (100) points per Committee member: Technical Criteria Maximum Points 1. Proposer's Qualifications and Experience 25 2. Proposer's Team Qualifications, Experience and Availability 20 3. Proposer's Project Manager's Qualifications and Experience 15 4. Design Approach and Process to Functionality/Innovation 15 5. Technical Capabilities and Methodology in Designing and Master Planning in South Florida 15 6. Project Management/Schedule Adherence and Plan Delivery 10 C. Five Bonus Points — CBE Participation Unless precluded by Florida Statutes, Federal laws or regulations, or grant requirements, bonus points will be granted to Proposers who agree to use Miami -Dade County CBE Firms from within the City of Miami municipal boundaries. The awarded firm must agree to assign at a minimum fifteen percent (15%) of the contract value to Miami -Dade County certified CBE firm(s) that maintain a "Local Office", as defined in Section 18-73 of the City of Miami Code. SW Streetscape and Street Tree Master Plan Services 28 RFQ 16-17-006 SECTION 6 RFQ PROPOSAL FORMS 6.1 RFQ INFORMATION AND ACKNOWLEDGEMENT FORM The Proposer hereby acknowledges and affirms to the contents of this RFQ; its Proposal thereto, including without limitation any Addendum, or all Addenda have been read, understood, and agreed to by assigning and completing the spaces provided below: Addendum No. 1, Dated Addendum No. 2, Dated Addendum No. 3, Dated Addendum No. 4, Dated 6.1.1 RFQ No.: 16-17-006 I certify that any and all information contained in this RFQ is true. I certify that this RFQ is made without prior understanding, agreement, or connections with any corporation, firm or person submitting a RFQ for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of the RFQ, and certify that I am authorized to sign for the Proposer's firm. Please print the following and sign your name: Proposing Firm's Name Principal Business Address Telephone Fax E-mail address Name Title Authorized Signature SW Streetscape and Street Tree Master Plan Services 061 RFQ 16-17-006 6.2.1 CERTIFICATE OF AUTHORITY (IF CORPORATION) STATE OF ) SS: COUNTY OF ) I HEREBY CERTIFY that a meeting of the Board of Directors of the a corporation existing under the laws of the State of held on 20 , the following resolution was duly passed and adopted: "RESOLVED, that, , as President of the Corporation, be and is hereby authorized to execute the Proposal dated, , 20 , to the City of Miami and this Corporation and that their execution thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be the official act and deed of this Corporation." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this , day of Secretary: (SEAL) ,20 FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY PROPOSER'S PROPOSAL SW Streetscape and Street Tree Master Plan Services 30 RFQ 16-17-006 6.2.2 CERTIFICATE OF AUTHORITY (IF PARTNERSHIP) STATE OF ) SS: COUNTY OF ) I HEREBY CERTIFY that a meeting of the Partners of the organized and existing under the laws of the State of , held on , 20 , the following resolution was duly passed and adopted: "RESOLVED, that, , as of the Partnership, be and is hereby authorized to execute the Proposal dated, 20 , to the City of Miami and this Partnership and that their execution thereof, attested by the shall be the official act and deed of this Partnership." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this day of , 20_ Secretary: (SEAL) FAILURE TO COMPLETE, SIGN AND RETURN THIS FORM MAY DISQUALIFY PROPOSER'S PROPOSAL SW Streetscape and Street Tree Master Plan Services 31 RFQ 16-17-006 6.2.3 CERTIFICATE OF AUTHORITY (IF JOINT VENTURE) STATE OF ) SS: COUNTY OF ) I HEREBY CERTIFY that a meeting of the Principals of the organized and existing under the laws of the State of , held on 20 , the following resolution was duly passed and adopted: "RESOLVED, that, as Venture be and is hereby authorized to execute the Proposal dated the City of Miami official act and deed of this Joint Venture." I further certify that said resolution is now in full force and effect. of the Joint 20 , to IN WITNESS WHEREOF, I have hereunto set my hand this day of , 20 Secretary: FAILURE TO COMPLETE, SIGN AND RETURN THIS FOR MAY DISQUALIFY PROPOSE'S PROPOSAL SW Streetscape and Street Tree Master Plan Services 32 RFQ 16-17-006 6.2.4 CERTIFICATE OF AUTHORITY (IF LIMITED LIABILITY CORPORATION) STATE OF ) SS: COUNTY OF ) I HEREBY CERTIFY that a meeting of the Principals of the organized and existing under the laws of the State of , held on 20 , the following resolution was duly passed and adopted: "RESOLVED, that, as of the Limited Liability Corporation be and is hereby authorized to execute the Proposal dated, 20 , to the City of Miami and that their execution thereof shall be the official act and deed of this Limited Liability Corporation." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this day of .20 Secretary: (SEAL) FAILURE TO COMPLETE, SIGN AND RETURN THIS FORM MAY DISQUALIFY PROPOSER'S PROPOSAL SW Streetscape and Street Tree Master Plan Services 33 RFQ 16-17-006 • MITFUNSAIA (IF INDIVIDUAL) STATE OF ) SS: COUNTY OF ) I HEREBY CERTIFY that as an individual, I (Name of Individual) and as a d/b/a (doing business as) (if applicable) exist under the laws of the State of Florida. "RESOLVED, that, as an individual and/or d/b/a (if applicable), be and is hereby authorized to execute the Proposal dated, , 20 , to the City of Miami as an individual and/or d/b/a (if applicable) and that my execution thereof, attested by a Notary Public of the State, shall be the official act and deed of this attestation." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Notary Public this day of 20 NOTARY PUBLIC: Commission No.: I personally know the individual/do not know the individual (Please Circle) Driver's License # (SEAL) FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY PROPOSER'S PROPOSAL SW Streetscape and Street Tree Master Plan Services 34 RFQ 16-17-006 6.3 DEBARMENT AND SUSPENSION (a) Authority and requirement to debar and suspend: After reasonable notice to an actual or prospective contractual party, and after reasonable opportunity to such party to be heard, the City Manager, after consultation with the Chief Procurement Officer and the City Attorney, shall have the authority to debar a contractual party for the causes listed below from consideration for award of city contracts. The debarment shall be for a period of not fewer than three years. The City Manager shall also have the authority to suspend a contractor from consideration for award of City contracts if there is probable cause for debarment. Pending the debarment determination, the authority to debar and suspend contractors shall be exercised in accordance with regulations, which shall be issued by the Chief Procurement Officer after approval by the City Manager, the City Attorney, and the City Commission. (b) Causes for debarment or suspension include the following: 1. Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public or private contract or subcontract, or incident to the performance of such contract or subcontract. 2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty. 3. Conviction under state or federal antitrust statutes arising out of the submission of bids or Responses. 4. Violation of contract provisions, which is regarded by the Chief Procurement Officer to be indicative of non -responsibility. Such violation may include failure without good cause to perform in accordance with the terms and conditions of a contract or to perform within the time limits provided in a contract, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension. 5. Debarment or suspension of the contractual party by any federal, state or other governmental entity. 6. False certification pursuant to paragraph (c) below. 7. Any other cause judged by the City Manager to be so serious and compelling as to affect the responsibility of the contractual party performing City contracts. SW Streetscape and Street Tree Master Plan Services 35 RFQ 16-17-006 (c) Certification: All contracts for goods and services, sales, and leases by the City shall contain a certification that neither the contractual party nor any of its principal owners or personnel has been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5). The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel has been convicted of any of the violations set forth above, or debarred or suspended as set forth in paragraph (b) (5). Proposing Firm's Name: Individual Name: Signature: Date: SW Streetscape and Street Tree Master Plan Services 36 6.4 that: RFQ 16-17-006 CERTIFICATE OF COMPLIANCE WITH SECTION 18-87 OF THE CITY OF MIAMI CODE hereby certify i) I am the (President/Secretary or Principal) of (Proposer); ii) I have read Section 18-87 of the City of Miami Procurement Code; iii) (Proposer) hereby agrees to assign a minimum of fifteen percent (15%) of the contract value to firms currently certified by Miami -Dade County as a Community Business Enterprise ("CBE"); iv) (Proposer) hereby is certified by Miami -Dade County as a CBE firm and will self -perform to meet the minimum fifteen percent (15%) CBE requirement. An active copy of the Proposer's CBE certification must be included in the proposal document. OPTIONAL: V) (Proposer) hereby agrees to make assignments pursuant to item (iii), above, to certified CBE firms who maintain a "Local Office," as defined in Section 18-73 of the City of Miami Code; STATE OF FLORIDA ) SS COUNTY OF MIAMI-DADE ) Before me, a Notary Public duly commissioned, qualified and acting personally, appeared to me well known, who being by me first duly sworn upon oath says that he/she has been authorized to execute the foregoing Certificate of Compliance with Section 18-87 of the City of Miami Code on behalf of Proposer named therein in favor of the City. Subscribed and Sworn to before me this day of. My commission expires: Bonded by: SW Streetscape and Street Tree Master Plan Services 20_ Notary Public, State of Florida at Large 37 RFQ 16-17-006 Form A Information for Determining Joint Venture Eligibility If the Proposer is submitting as a joint venture, please be advised that this form (2 pages max) MUST be completed and the REQUESTED written joint -venture agreement MUST be attached and submitted with this form. 1. Name of joint venture: 2. Address of joint venture: 3. Phone number of joint venture: 4. Identify the firms that comprise the joint venture: 5. Describe the role of the MBE firm (if applicable) in the joint venture: 6. Provide a copy of the joint venture's written contractual agreement. 7. Identify by name, race, gender, and "firm" those individuals (and their titles) who are responsible for day- to-day management and policy decision making, including, but not limited to, those with prime responsibility for control of, and participation in, this Agreement: (a) Financial decisions: (b) Management decisions, such as: (1) Estimating: (2) Marketing and sales: (3) Hiring and firing of management personnel: (4) Purchasing of major items or supplies: SW Streetscape and Street Tree Master Plan Services 38 RFQ 16-17-006 (c) Supervision of field operations: NOTE: If, after filing this form and before the completion of the joint venture's work on the Agreement, there is any significant change in the information submitted, the Joint Venture must inform the City in writing. AFFIDAVIT "The undersigned swear or affirm that the foregoing statements are correct and include all material information necessary to identify and explain the terms and operation of our joint venture and the intended participation by each joint venturer in the undertaking. Further, the undersigned covenant and agree to provide to the City current, complete and accurate information regarding actual joint venture work and the payment therefore and any proposed changes in any of the joint venturer relevant to the joint venture, by authorized representatives of the City. Any material misrepresentation will be grounds for terminating any Contract which may be awarded and for initiating action under Federal or State laws concerning false statements." Name of Firm: Signature: Name: Title: Date: Name of Firm: Signature: _ Name: Title: Date: SW Streetscape and Street Tree Master Plan Services 39