HomeMy WebLinkAboutMemo - Manager's ApprovalCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Emilio T. Gonzalez, Ph.D.
City Manager
FROM: Annie Perez, CPPD, Director
Department of Procurement
Recommendation
DATE: September 24, 2018 FILE:
AiSUBJECT: Revised Recommendation of Award
of a Contract for Southwest (SW) Streetscape
and Street Tree Master Plan Services
REFERENCES: RFQ No. 16-17-006
ENCLOSURES: Recommendation of Award
Dated December 5, 2017; Chairperson's Report
with Score Sheets; Evaluation Committee
Appointment Memo
In the Recommendation of Award dated December 5, 2017, the former City Manager approved the
award of a Contract to Curtis & Rogers Design Studio, Inc. (Curtis & Rogers), for Request for
Qualifications (RFQ) No. 16-17-006, Southwest (SW) Streetscape and Street Tree Master Plan
Services (the "Project") (see enclosed Recommendation of Award). However, in an effort to meet
unforeseen budgetary requirements, the Department of Planning (Planning) has restructured the scope
of services to address the intent of the Project in a more efficient manner. As a result, the
comprehensive Master Plan will be developed on a phased basis as Pilot Plans or "Conceptual Plans"
for the neighborhoods and corridors identified in the scope of services; establishing clear guidance for
development in the immediate future and a foundation for comprehensive schematic design
development at the time of need.
Fiscal Impact
The fiscal impact to the City of Miami (City) for the negotiated contract is now $610,247.77. This fee is
comprised of a fee for Basic Services in the amount of $580,247.77 and Reimbursable Expenses in the
amount of $30,000.00. The prior award totaled to $1,297,271.02; therefore, additional negotiations and
restructuring resulted in $687,023.25 of considerable savings for our taxpayers. Funds will be allocated
frim the Tree Trust Funds.
Background
On May 24, 2017, the City, through the Department of Procurement (Procurement), issued a solicitation
for the Project under full and open competition. On June 27, 2017, the Office of the City Clerk received
five (5) proposals in response to the solicitation. Following evaluation of the proposals, the Evaluation
Committee recommended Curtis & Rogers, the highest ranked responsive and responsible proposer,
for negotiations (see enclosed Evaluation Committee Report). Subsequently, a Negotiations Team
finalized negotiation of the scope of services and price proposal on November 16, 2017. However,
although the former City Manager approved the prior recommendation to award, authorization by the
City Commission was placed on hold due to unforeseen budgetary constraints.
Consequently, approval of this revised recommendation to award is requested. Your signature below
will indicate approval of this recommendation.
r�AApproved: </0/&///J_ Date:d
Emili . Gonzalez, h.D., City Manager
Page 2 - Southwest (SW) Streetscape and Street Tree Master Plan Services
Emilio T. Gonzalez, Ph.D., City Manager
c: Joseph F. Napoli, Deputy City Manager
Nzeribe Ihekwaba, Ph.D., P.E., Assistant City Manager
Sandra Bridgeman, CPA, Assistant City Manager/Chief Financial Officer
Rafael Suarez -Rivas, Chief Assistant City Attorney
Todd B. Hannon, City Clerk, COM
Francisco Garcia, Director, Department of Planning
Fernando V. Ponassi, MA Arch., MA PPA, LEEDOAP, Assistant Director, Procurement
PR18128