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Home My WebLink AboutAgenda Item Summary FormDate: 09/26/2018 AGENDA ITEM SUMMARY FORM File ID: #4865 Commission Meeting Date: 10/25/2018 Requesting Department: Department of Planning Sponsored By: District Impacted: District 5 Type: Resolution Subject: Accept Proposal - Streetscape and Street Tree Masterplan Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the proposal received June 27, 2017, pursuant to Request for Proposals (RFQ) No. 16-17-006, from Curtis & Rogers Design Studio, Inc. (Curtis & Rogers), for the Development of the Southwest Streetscape and Street Tree Master Plan Services (Services), on a phased basis. Funds are allocated from the Tree Trust Fund, subject to budgetary approval at the time of need. Background of Item: On May 24, 2017, the Planning Department through Procurement, issued RFQ No. 16- 17-006 under full and open competition, to obtain proposals from qualified and experienced professional consulting firms to procure a full range of professional urban design and planning, landscape architecture and engineering services for the development of a comprehensive public streetscape and street tree master plan. On June 27, 2017, five (5) proposals were received in response to the RFQ. Following evaluations of the proposals, including oral presentations by top three ranked firms, the Evaluation Committee recommended Curtis & Rogers, the highest ranked responsive and responsible proposer, for negotiations. The City Manager authorized a Negotiation Team (Team), including Procurement and Planning departments, to negotiate with Curtis + Rogers, the scope, the hourly staff billing rates, and cost proposal for completion of the project. The Team finalized negotiations on November 16, 2017 for a negotiated contract value of $1,297,271.02, upon which a recommendation to award was approved by the former City Manager on December 5, 2017 (see enclosed Recommendation of Award). However, authorization by the City Commission was placed on hold due to unforeseen budgetary constraints. As a result, Planning restructured the scope of services to address the intent of the Project in a more efficient manner. The fiscal impact to the City of Miami (City) for the negotiated contract is now $610,247.77. This fee is comprised of a fee for Basic Services in the amount of $580,247.77 and Reimbursable Expenses in the amount of $30,000.00. The original award totaled to $1,297,271.02; therefore, additional negotiations and restructuring resulted in $687,023.25 of considerable savings for our taxpayers. Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: $610,247.77 General Account No: Tree Trust Fund Reviewed By Department of Planning and Zoning Carolina Bazail Department of Planning Jeremy Calleros Gauger Office of Management and Budget Fred Pericles Office of Management and Budget Christopher M Rose City Manager's Office Nzeribe Ihekwaba Legislative Division Valentin J Alvarez City Manager's Office Nikolas Pascual Office of the City Attorney Pablo Velez Office of the City Attorney Barnaby L. Min Office of the City Attorney Valentin J Alvarez Office of the City Attorney Victoria Mendez City Commission Joyce Jones Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Office of the City Clerk City Clerk's Office Department Head Review Skipped 09/25/2018 8:35 AM Department Head Review Completed 10/05/2018 10:46 AM Budget Analyst Review Completed 10/05/2018 11:38 AM Budget Review Completed 10/10/2018 2:34 PM Assistant City Manager Review Completed 10/11/2018 9:37 AM Legislative Division Review Completed 10/11/2018 9:52 AM City Manager Review Completed 10/11/2018 11:08 AM ACA Review Completed 10/15/2018 9:32 AM Deputy Attorney Review Completed 10/15/2018 10:34 AM Deputy City Attorney Review Skipped 10/11/2018 9:54 AM Approved Form and Correctness Completed 10/15/2018 4:20 PM Meeting Completed 10/25/2018 9:00 AM Signed by the Mayor Completed 11/02/2018 4:19 PM Signed and Attested by the City Clerk Completed 11/02/2018 4:40 PM Rendered Completed 11/02/2018 4:40 PM 4�CS O/: I! City of Miami ` City Hall * 9fi 11 IM&0Q:AT10 '® Legislation 3500 Pan American Drive Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-18-0486 File Number: 4865 Final Action Date:10/25/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO SECTION 18-86 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), ACCEPTING THE PROPOSAL RECEIVED JUNE 27, 2017, IN RESPONSE TO REQUEST FOR QUALIFICATIONS ("RFQ") NO. 16-17-006 FROM CURTIS & ROGERS DESIGN STUDIO, INC., A FLORIDA PROFIT CORPORATION ("CURTIS & ROGERS"), TO PROVIDE PROFESSIONAL URBAN DESIGN AND PLANNING, AS WELL AS LANDSCAPE ARCHITECTURE AND ENGINEERING SERVICES ON A PHASED BASIS, FOR THE DEVELOPMENT OF A COMPREHENSIVE PUBLIC STREETSCAPE AND STREET TREE MASTER PLAN ("SERVICES") FOR THE CITY OF MIAMI'S ("CITY") PLANNING DEPARTMENT ("PLANNING"); ALLOCATING FUNDS FROM THE TREE TRUST FUND, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE A NEGOTIATED PROFESSIONAL SERVICES AGREEMENT ("PSA"), IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY SUBSEQUENT PROJECT PHASES, AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVALS HAVING BEEN PREVIOUSLY MADE AT THE TIME OF NEED, AND IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, BUT NOT LIMITED TO, THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") Planning Department ("Planning") has a need for professional urban design and planning, as well as landscape architecture and engineering services, for the development of a comprehensive public streetscape and street tree master plan ("Services"); and WHEREAS, pursuant to Section 18-86 of the Code of the City of Miami, Florida, as amended ("City Code"), the City's Procurement Department ("Procurement"), on behalf of Planning, issued Request for Qualifications ("RFQ") No. 16-17-006 for the development of the Services; and WHEREAS, the Evaluation Committee appointed by the City Manager completed the review and evaluation of the proposals received and recommended that Procurement negotiate and execute a Professional Services Agreement ("PSA") with Curtis & Rogers Design Studio, Inc., a Florida profit corporation ("Curtis & Rogers"); and WHEREAS, the City Manager concurred with the recommendation of the Evaluation Committee and requests authorization to execute the negotiated PSA with Curtis & Rogers for the Services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-86 of the City Code, the proposal received June 27, 2017 in response to RFQ No. 16-17-006 from Curtis & Rogers to provide the Services for Planning, is accepted, with funds allocated from the Tree Trust Fund, subject to the availability of funds and budgetary approval, at the time of need. Section 3. The City Manager is authorized' to execute a negotiated PSA, in substantially the attached form, with Curtis & Rogers. Section 4. The City Manager is further authorized' to negotiate and execute any and all other documents, including any subsequent Project phases, amendments, renewals, and extensions, subject to allocations, appropriations, and budgetary approval having been previously made at the time of need, and in compliance with all applicable provisions of the City Code, including, but not limited to, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable rules and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i ' ndez, City Attor ey 10/1512018 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.