The URL can be used to link to this page

Home My WebLink AboutAgenda Item Summary Form AGENDA ITEM SUMMARY FORM File ID: #4801 Date: 09/25/2018 Requesting Department: Department of Police Commission Meeting Date: 10/25/2018 Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - Electrical Maintenance and Repair Services at Police Facilities Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission, pursuant to IFB 881382 to establish a contract for electrical maintenance and repair services at City of Miami Police facilities on a quarterly basis, and/or on an as needed/emergency basis, with R & D Electric, Inc., for an initial contract term of three (3) years, with the option to renew for two (2) additional one (1) year periods, allocating funds from the City of Miami P 00001.191508.546000, and other sources of funds. Further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti-deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: The City of M services at various Police facilities on a quarterly basis, and/or on an as needed/emergency basis. On June 8, 2018, the Department of Procurement 382, for Electrical Maintenance and Repair Services at Police Facilities. As required by the Procurement Code, the IFB was advertised and issued online. On July 10, 2018, at the bid closing, two (2) bids were received. Procurement is recommending award to R & D Electric, Inc., which met all requirements, per bid specifications, and is the lowest responsive and responsible bidder. The estimated contract amount is $89,000 annually, approximately $449,500 for the five (5) years in the aggregate. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: $89,900 Annually (Approximately $449,500 for five (5) years in the aggregate) General Account No: 00001.191501.546000. 00001.191508.546000, and other sources of funds Reviewed By Department of Police Carolina Bazail Initial Police Review Skipped 10/05/2018 12:40 PM Department of Police Jorge Blanco Initial Police Review Completed 10/05/2018 1:06 PM Department of Police Ronald Papier Police Chief Review Completed 10/05/2018 1:20 PM Department of Police Jorge Colina Department Head Review Completed 10/05/2018 1:30 PM Office of Management and Budget Luis Hernandez-Torres Budget Analyst Review Completed 10/05/2018 4:12 PM Office of Management and Budget Christopher M Rose Budget Review Completed 10/10/2018 2:34 PM Department of Procurement Annie Perez Procurement Review Completed 10/11/2018 11:09 AM Nikolas Pascual City Manager Review Completed 10/11/2018 11:12 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 10/11/2018 11:26 AM Office of the City Attorney Valentin J Alvarez Deputy City Attorney Review Skipped 10/11/2018 11:26 AM Office of the City Attorney Victoria Méndez Approved Form and Correctness Completed 10/11/2018 7:46 PM City Commission Joyce Jones Meeting Completed 10/25/2018 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 11/02/2018 4:10 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 11/02/2018 4:29 PM Office of the City Clerk City Clerk's Office Rendered Completed 11/02/2018 4:29 PM City of Miami City Hall 3500 Pan American Drive Legislation Miami, FL 33133 www.miamigov.com Resolution Enactment Number: R-18-0474 File Number: 4801 Final Action Date:10/25/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID 881382, FOR ELECTRICAL MAINTENANCE AND REPAIR SERVICES AT POLICE FACILITIES FROM R & D ELECTRIC, INC., A FLORIDA PROFIT CORPORATI - NEEDED/EMERGENCY BASIS, FOR AN INITIAL PERIOD OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM THE POLICE DEPARTMENT ACCOUNT NO. 00001.191501.546000, 00001.191508.546000, AND OTHER SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER CONTRACT DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI- DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Miami Police has a need for electrical maintenance and repair services; and IFB No. 881382 to establish a contract for electrical maintenance and repair services at MPD facilities on a quarterly basis, and/or on an as needed/emergency basis; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received July 10, 2018, pursuant to IFB No. 881382, to provide electrical maintenance and repair services at MPD facilities from R & D Electric, Inc., a Florida profit corporation , the lowest responsive and responsible bidder, on a quarterly basis, and/or on an as needed/emergency basis, for an initial period of three (3) years, with the option to renew for two (2) additional one (1) year periods, is accepted. Section 3. Funds to be allocated from the Police Department Account No. 00001.191501.546000, 00001.191508.546000, and other sources of funds, subject to the availability of funds and budgetary approval at the time of need. 1 Section 4. Authorizing the City Manager to negotiate and execute all other contract documents, including any amendments, renewals, and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the , including the City of Miami's Procurement Ordinance, Anti-Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption and 2 signature of the Mayor. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.