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Date: 09/10/2018
AGENDA ITEM SUMMARY FORM
File ID: #4718
Commission Meeting Date: 10/11/2018
Requesting Department: Department of
Planning
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Bid Waiver - Ynigo Landscaping and Lawn Services, Inc.
Purpose of the Item:
It is respectfully recommended that the Miami City Commission adopt the attached
resolution, by a four-fifths (4/5ths) affirmative vote, ratifying, confirming and approving
the City Manager's emergency finding that it is most advantageous for the City to waive
the competitive sealed bidding procedures, pursuant to section 18-90 of the Code of the
City of Miami, Florida; further approving the retroactive selection of Ynigo Landscaping
and Lawn Services, Inc. ("Ynigo") and Visualscape, Inc. ("Visualscape") for the provision
of tree restoration services, for a total expenditure amount not to exceed $150,000.
Background Information:
As a result of Hurricane Irma, City of Miami ("City") was impacted by high forced winds,
which damaged trees along the right-of-ways. The Planning Department ("Planning")
was tasked to assess the landscape damage and concluded that there was a need to
restore approximately 419 trees. The damaged trees were reset, braced, pruned, and
watered in order to preserve as much tree canopy as possible, and ensure the safety of
City residents. The tree restoration services were approved as an emergency purchase
under the City Manager's authority. The restoration services were funded through the
Tree Trust Fund (P: 15-110136A, A: 2061).
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
$150,000.00
Tree Trust Fund (P: 15-110136A. A: 2061
Reviewed By
Department of Planning
Jessica Iturrey
Department Head Review
Completed
09/25/2018 9:49 AM
Department of Procurement
Annie Perez
Procurement Review
Completed
09/25/2018 1:45 PM
Office of Management and Budget
Fred Pericles
Budget Analyst Review
Completed
09/26/2018 2:21 PM
Office of Management and Budget
Christopher M Rose
Budget Review
Completed
10/01/2018 4:27 PM
City Manager's Office
Nzeribe Ihekwaba
Assistant City Manager Review
Completed
10/01/2018 5:15 PM
City Manager's Office
Nikolas Pascual
City Manager Review
Completed
10/01/2018 6:10 PM
Legislative Division
Valentin J Alvarez
Legislative Division Review
Completed
10/01/2018 7:26 PM
Office of the City Attorney
Valentin J Alvarez
Deputy City Attorney Review
Skipped
10/01/2018 7:26 PM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
10/01/2018 7:30 PM
City Commission Joyce Jones Meeting Completed 10/11/2018 9:00 AM
Office of the Mayor Mayor's Office Signed by the Mayor Completed 10/22/2018 4:27 PM
Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 10/22/2018 4:53 PM
Office of the City Clerk City Clerk's Office Rendered Completed 10/22/2018 4:53 PM
File Number: 4718
City of Miami
Legislation
Resolution
Enactment Number: R-18-0437
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 10/11/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5)
AFFIRMATIVE VOTE, RATIFYING, CONFIRMING AND APPROVING THE CITY
MANAGER'S EMERGENCY FINDING, ATTACHED AND INCORPORATED AS
EXHIBIT "A," THAT IT IS MOST ADVANTAGEOUS FOR THE CITY TO WAIVE THE
COMPETITIVE SEALED BIDDING PROCEDURES, PURSUANT TO SECTION 18-90
OF THE CODE OF THE CITY OF MIAMI, FLORIDA; FURTHER APPROVING THE
RETROACTIVE SELECTION OF YNIGO LANDSCAPING AND LAWN SERVICES,
INC., A FLORIDA PROFIT CORPORATION, AND VISUALSCAPE, INC., A FLORIDA
PROFIT CORPORATION, FOR TREE RESTORATION SERVICES FOR THE
PLANNING DEPARTMENT, FOR A TOTAL EXPENDITURE AMOUNT NOT TO
EXCEED $150,000.00.
WHEREAS, during Hurricane Irma, City of Miami ("City") was impacted by high force
winds that damaged approximately four hundred and nineteen (419) trees along the right-of-way
and
WHEREAS, the damaged trees were reset, braced, pruned, and watered in order to
preserve as much tree canopy as possible, and ensure the safety of City residents; and
WHEREAS, maintenance of the tree canopy is essential for the wellbeing of the
environment, and promotes resiliency and the goals, objectives and policies of the Miami
Comprehensive Neighborhood Plan and the Miami 21 Code, the Zoning Ordinance of the City of
Miami, Florida, as amended; and
WHEREAS, the City Manager, pursuant to Section 18-90 of the Code of the City of
Miami, Florida, as amended ("City Code"), approved an emergency purchase to provide these
services;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-90 of the City
Code, the City Manager's emergency finding, attached and incorporated as Exhibit "A," is
ratified, retroactively approved, the requirements for competitive sealed bidding procedures are
waived, and the emergency award for tree restoration services from Ynigo Landscaping and
Lawn Services, Inc., a Florida profit corporation, and Visualscape, Inc., a Florida profit
corporation, for the Planning Department, is approved, for a total expenditure amount not to
exceed $150,000.00.
Section 3. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
APPROVED AS TO FORM AND CORRECTNESS:
1
Un ndez, City Attor ey 10/1/2018
' This resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10)
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission or upon the effective date stated
herein, whichever is later.