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HomeMy WebLinkAboutBack-Up DocumentDRAFT BAYFRONT PARK USE AGREEMENT THIS BAYFRONT PARK USE AGREEMENT hereinafter referred to as this "Agreement," made this ____ ___ day of July 2018, by and between the Bayfront Park Management Trust, a limited agency and instrumentality of the City of Miami, hereinafter referred to as the "TRUST," and EVENT ENTERTAINMENT GROUP, INC., a Florida for-profit corporation, with offices located at 201 S. Biscayne Blvd., Suite 800, Miami, Florida 33131, hereinafter referred to as "USER." RECITALS WHEREAS, the TRUST is responsible for the operation, management and maintenance of the CITY (as defined in Section 2.5) owned park, located at 301 N. Biscayne Blvd., Miami, Florida 33132, and known as Bayfront Park; and WHEREAS, USER wishes to use the PARK (as defined in Section 2.11) for the purpose of conducting the Ultra Music Festival for an initial term of __ (_) years (2019 to ____) with one (1) optional renewal period of (__) years (____ to ____) , to be agreed upon by the parties; and WHEREAS, USER will occupy the PARK for no more than thirty (30) days including load in to load out as herein defined; and WHEREAS, the TRUST and USER entered into an agreement (as defined in Section 2.5) relating to the Ultra Music Festival conducted at the PARK during the period from 2014 through 2018, and the parties desire to enter into this Agreement to be effective upon approval and execution by the TRUST and the USER. WHEREAS, formal action by the City of Miami City Commission is required to authorize and accept this legal efficacy and validity; NOW, THEREFORE, in consideration of the covenants and agreements hereinafter set forth, the receipt and sufficiency of which is acknowledged by the parties, the TRUST hereby grants unto USER the privilege of entry upon and use of the PARK, for the purpose of producing the EVENT, on the terms and conditions set forth in this Agreement. 1. RECITALS: The Recitals are true and correct and are hereby incorporated into and made a part of this Agreement. 2. DEFINITIONS: When used in this Agreement, the following terms shall have the specified meanings: 2.1 ADDITIONAL CHARGES have the meaning given to such term in Section 7.2 and as outlined in . 2.2 AGREEMENT has the meaning given to such term in the preamble to this Agreement. 2.3 BAYFRONT PARK MANAGEMENT TRUST is the Board that directs and supervises the Park and who have such other duties as are set forth in Chapter 38, Article III of the City Code. 2.4 CITY COMMSSION is the local legislative body of the City of Miami who has ultimate control of the Park and the events held therein. DRAFT 2.5 CITY means the City of Miami. 2.6 EVENT means (a) the Ultra Music Festival, to take place at the PARK on the Friday through Sunday th of the fourth (4) weekend each March during the Term as described herein, from 4:00 pm to 10:00 p.m. on Fridays, noon to 10:00 p.m. on Saturdays, and noon to 10:00 p.m. on Sundays. Hours and dates described herein are firm unless an amendment thereto is mutually agreed upon by the Parties. 2.7 GUARANTEED MINIMUM PAYMENT means the sum of two million dollars ($2,000,000.00), that the USER must pay the TRUST for each yearly EVENT that takes place in the PARK under the terms of this Agreement. The Guaranteed Minimum Payment includes (but my not be limited to) the Ticket Surcharge Rate and the Use Fee. Such is more particularly described in Section 7 herein. 2.8 PRIOR AGREEMENT means that certain Bayfront Park Use Agreement dated March 6, 2014 between the TRUST and USER. 2.9 INDEMNITEES mean the CITY and the TRUST, the UNITED STATES CORPS OF ENGINEERS, and all the CITY'S and the TRUST'S members, officials, officers, agents, assigns, successors, and employees. 2.10 LIABILITIES means all losses, costs, penalties, fines, damages, claims, expenses (including , interest, and costs), and liabilities. 2.11 PARK means Bayfront Park. 2.12 PREMISES means the entire PARK and such open spaces that may be required by the USER for the EVENT, and other such facilities of the PARK as may be authorized by the TRUST. Premises does not include the Bayfront Park/Live Nation Amphitheater, the use of which is authorized under a separate agreement with Live Nation. 2.13 TICKET SURCHARGE RATE means ticket surcharge rates expressly provided in Section 53-1 of the Code of the City of Miami, Florida, as amended. 2.14 TRUST has the meaning given to such term in section 2.3 of the Definitions to this Agreement. 2.15 USE FEE means the base sum of $797,030.00 for each EVENT year, not inclusive of any escalators as may be reflected in the fee schedule attached hereto and incorporated herein as Exhibit B and irrespective of any other fees as are more particularly described in this Agreement. 2.16 USER has the meaning given to such term in the preamble to this Agreement. 2.17 USE PERIOD means the thirty (30) day period inclusive of load in and out that begins at approximately 7:00 a.m., on or about March 5 of each EVENT year, and ends at 11:59 p.m., on or about April 5 of each EVENT year. These dates are subject to mutual agreement of the parties. 3. EVENT AND USE PERIOD: 3.1 The EVENT is the Ultra Music Festival, to take place at the Park on the Friday through Sunday on the th fourth (4) weekend of March, or other date mutually agreed upon, for each EVENT year of the Initial Term and any Renewal Period. The times for the EVENT days shall be: from 4:00 p.m. to 10:00 p.m. on Friday, 12:00 noon to 10:00 p.m. on Saturday, and 12:00 noon to 10:00 p.m. on Sunday. The aforementioned times shall be fixed and apply to the EVENT during the Initial Term and any Renewal Period, subject to approval by the TRUST. The specific weekend for the EVENT shall be designated by USER and TRUST in conjunction with the notice USER is required to deliver to the TRUST pursuant to Section 9.3 described herein. Set-up for the EVENT will begin at the beginning of the Use Period and tear-down will terminate no later than the end of the Use Period each year. Unless DRAFT otherwise expressly and specifically provided hereunder, USER shall be completely responsible for the production, coordination and management of the EVENT, at its sole cost and expense. 3.2 The Initial Term of this Agreement shall commence upon the date of execution of this Agreement, and shall end upon the expiration of the Use Period in April, ____. This Agreement may be renewed, at the mutual written agreement of the parties, subject the approval and ratification of the of the Bayfront Park Management Trust and the Miami City Commission for one (1) additional ____ (_) year term (i.e., relating to EVENTS in the (____-____ period) unless USER or TRUST, in their respective discretions, provides written notice to the other party, not less than one hundred eighty (180) days prior to the expiration of the Initial Term, that such party does not intend to effectuate the Renewal Period. USER may, at its option, terminate this Agreement for any reason (or for no reason at all) upon at least three hundred sixty-five (365) days prior to the next subsequent EVENT. In the event of such termination by USER, the provisions of Section 9.3 (with respect to the Damage & Security Deposit) shall be applicable to all other obligations and duties shall be applicable. 4. PREMISES: The use of the Amphitheater is not included in the Use Fee described in Section 7.1, and USER shall be required to pay an additional amount to the TRUST or any other party for the use of the Amphitheater. Restroom Facilities: USER hereby agrees to provide adequate portable restroom facilities, which shall be open and operational during the Use Period. 4.1 Control of Access: USER hereby agrees that the staff and management of the TRUST, in consultation with the Miami Police Department and USER, have complete control as to when gates to EVENTS are opened. USER hereby agrees to respond to any reasonable TRUST request during the Use Period of the EVENT. 4.2 Sound and Light Checks: USER hereby agrees that there will be no sound or light checks before the Tuesday of the EVENT week. Sound and light checks may occur only in the following dates and times: (1) Tuesday of the EVENT week between the hours of 5:00 p.m. and 9:00 p.m. (2) Wednesday of the EVENT week between the hours of 5:00 p.m. and 9:00 p.m.; (3) Thursday of the EVENT week between the hours of 5:00 p.m. and 9:00 p.m.; (4) Friday being the first event day from 3:00 to 4:00 p.m. Soundchecks will be conducted not to exceed a maximum level of 80 decibels. Sound Level: USER understands that the sound policy establishes a maximum level of 110 decibels measured 60 feet away from each stage. Failure to cure each incident of sound level non-compliance within five (5) minutes of notification by a TRUST designee will result in a fee of $1,000.00 per incident. 4.3 Time of Event: USER hereby agrees the EVENT must end by 10:00 p.m. on each day of the EVENT. These EVENT times shall be subject to the current existing TRUST and PARK curfew guidelines, or as more particularly described herein, or as may be amended by the TRUST. USER shall pay a time overage fee of $1,000.00 for every one (1) minute, or a fraction thereof, if the EVENT continues beyond 10:00 DRAFT p.m.. This overage fee is in addition to all other fees and costs for which USER is responsible under this Agreement. 4.4 Alcohol Wrist Band Policy: USER hereby agrees that if alcoholic beverages are vended at the EVENT, USER will use alcohol wrist-banding staff to ensure consumers of alcohol are of the appropriate legal drinking age. 4.5 Dispensing of Alcoholic and Non-alcoholic Beverages: 4.5.1 USER shall not sell beverages, alcoholic or non-alcoholic, in glass bottles of any size. USER shall dispense all beverage products in plastic or paper cups only. However, USER shall be authorized to sell Red Bull products (or the products of subsequent non-alcoholic beverage sponsors) in cans not to exceed nine (9) ounces. In addition, the TRUST authorizes USER to dispense Heineken beer (or the products of subsequent alcoholic beverage sponsors) in aluminum shaped bottles in the VIP area(s) only. However, under no circumstance shall this product be taken out of the VIP area(s). 4.5.2 USER hereby agrees to dispense a maximum of two (2) alcoholic beverages per person at time of purchase. 4.5.3 USER hereby agrees that sales of alcoholic beverages will stop sixty (60) minutes prior to the end of the EVENT. Sales of non-alcoholic beverages shall not be subject to this restriction. 4.5.4 USER is responsible to secure all governmental permits and approvals required by applicable regulations for the sale and dispensation of alcoholic beverages. 4.6 and Banner Placement: TRUST hereby agrees that USER may place signage and banners in the PARK during the use period subject to the approval of the Executive Director. USER is responsible that all signage and banners are permitted and comply with City and County Sign and Zoning Regulations. USER shall secure all required permits and approvals for such signage and banners and shall remove all signage and banners prior to the end of the Use Period. 5. CONDITION OF PREMISES AND REQUIRED RENOVATIONS: 5.1 USER has inspected, or has been given the opportunity to inspect, the PREMISES, prior to execution of this Agreement, and accepts it in its present condition and agrees to restore and return the same in the annual pre-load-in condition. The TRUST shall maintain the PARK on a year-round basis, including good irrigation practices. Specifically, USER agrees that it shall replace or restore to their original condition, any and all components of the PARK, including but not limited to infrastructure, grass or trees, including necessary irrigation, if any, and decorative (including statues, historical markers and Light Tower paint with approved, preparation and specialized paint) and play structures, which are damaged due to the EVENT. All replacement or restoration shall be in a manner satisfactory to the TRUST, in the sole discretion. USER shall repair and make the PARK available for public use immediately after the USE PERIOD. USER shall complete all restoration no later than June 1 following each EVENT, annually. USER shall make a qualified representative available (for whom the TRUST shall retain approval rights) to review, discuss and implement a course of action as a result of damages to the PARK in accordance with the terms mentioned in Section 9.2, Damage & Security Deposit. Should USER fail to complete the restoration by June 1 following each EVENT annually, the TRUST shall begin deducting $10,000.00 per day from the $250,000.00 Damage & Security Deposit for each day the restoration remains incomplete. USER understands that if the PREMISES are not cleared of any and all production equipment, including DRAFT electronics, supplies, and personal property by seven (7) days following the last Sunday performance, unless it has made other arrangements with the TRUST, a $10,000.00/day fee will be imposed until the PREMISES have been cleared of production equipment. 6. COMPLIANCE WITH PERMITS AND LAWS: 6.1 USER represents and warrants that during the term of this Agreement, in connection with the EVENT, it will obtain and maintain all required permits and approvals. The TRUST will assist USER in obtaining permit(s) from governmental agencies including the Fire Department of the City of Miami. Fire Department manpower requirements shall be determined by the Fire Department at least ten (10) business days prior to the EVENT. 6.2 USER represents and warrants that during the term of this Agreement, it will not use or employ the PREMISES, or any other CITY owned property, to handle, transport, store or dispose of any hazardous materials and that it will not conduct any activity on the PREMISES or CITY owned property in violation of any applicable environmental laws. 6.3 USER represents and covenants that it will comply with all applicable laws, codes and ordinances, including, but not limited to, laws prohibiting discrimination and environmental laws. 6.4 USER represents and warrants that it is aware of the restrictions contained in Sections 22-180 through 22- requirements therein with respect to the distribution of commercial handbills. Should USER fail to comply, it shall be responsible for the payment of any fine the CITY may impose upon the TRUST. Payment for fines imposed must be made within ten (10) days of receipt thereof. 6.5 USER accepts this Agreement and hereby acknowledges that USER's strict compliance with all applicable federal, state and local laws, permits, approvals, ordinances, rules, and regulations (collectively sometimes referred to as: is a condition of this Agreement, and USER, and any of its employees, agents or performers, shall comply therewith as the same presently exist and as they may be amended hereafter. This Agreement shall be construed and enforced according to the laws of the State of Florida. Any uncured violations of any federal, state and local laws shall subject USER to cancellation of this Agreement. Uncured violations remain violations that are not cured within 30 days or any lesser period of days provided in the notice of Default issued to the User. 7. GUARANTEED MINIMUM PAYMNENT; USE FEE: The Guaranteed Minimum Payment that is hereby agreed to by USER, to be paid by USER to the TRUST per the Terms of Payment set forth in Section 8 of this Agreement is Two Million Dollars ($2,000,000.00) for each EVENT that occurs in the PARK under the terms of this Agreement. The Guaranteed Minimum Payment includes, but may not be limited to, the Ticket Surcharge and the Use Fee as defined in Section 2 of this Agreement. The Guaranteed Minimum Payment is an unconditional and absolute payment due the TRUST regardless of any ticket shortfalls, ticket price or sale fluctuations, or the number of tickets sold by the USER for the EVENT. The Guaranteed Minimum Payment is due as a net payment to the TRUST after any and all service charges, deductions, taxes, allowable offsets, Additional Charges as described herein, and any similar credits. This Guaranteed Minimum Payment may exceed the $2,000,000.00 as described above, but shall not be an amount less than such stated figure. The ticket surcharge as described herein and outlined in Section 53-1 of the Code of the City of Miami, as amended, shall be applicable to all paid admissions and EVENT tickets sold. 7.1 Subject to adjustment as provided in Section 10.1, in consideration of the use of the PREMISES, USER shall be responsible for all costs associated with the EVENT, and USER shall compensate the TRUST by payment of the USE FEE as defined in this Agreement. The USE FEE for each EVENT DRAFT year shall be in the amount of Seven Hundred Ninety-Seven Thousand Thirty Dollars ($797,030.00), subject to an increase of _____ percent (_%) annually beginning in the _____ ( ) year of the Initial Term (year ), such increase applying yearly through year ____. The aforementioned escalators to the USE FEE are reflected in B The USE FEE shall include fees for use of the PREMISES on load-in and load-out days and EVENT DAYS, and fees for use of the parking lot. The USE FEE does not include additional charges as more particularly described herein. 7.2 USER shall be responsible for all costs involved in the production of the EVENT, including without limitation: all BMI and ASCAP copyright and license fees, any intellectual property fees , all staffing and all charges for police, fire rescue, inspectors, building and/or assembly permits, security, insurance, all utilities, supplies, equipment rental, ticket surcharge, all applicable taxes, including State of Florida Sales and Use Tax and other services, except those which are furnished by the TRUST and are included in the USE FEE. Following the conclusion of the EVENT, the TRUST shall invoice USER for those costs which are paid by USER as pass-through costs pursuant to this Section 7.2, and USER shall reimburse the TRUST within ten (10) days after receipt of such invoice(s). USER may engage any vendor(s) it elects to contract with, and USER is not required to use any TRUST-approved vendors, except as specifically provided in Schedule 7.2. 8. TERMS OF PAYMENT: USER shall submit to the TRUST, in the form of wire transfer, cashier's check, or money order, no later than 5:00 p.m. two (2) calendar days prior to the commencement of the EVENT, the Guaranteed Minimum Payment inclusive of the applicable USE FEE and Ticket Surcharge, and any estimated additional charges, and USER shall have replenished the Damage & Security Deposit by the dates outlined herein. The ticket surcharge shall be payable as required in Section 10.1. 9. DAMAGE & SECURITY DEPOSIT: 9.1 The Damage & Security Deposit shall be in the amount of $250,000.00 and shall be subject to the applicable terms of this Agreement. The TRUST shall apply any remaining balance of the Damage & Security Deposit held by the TRUST under the Prior Agreement to the Damage & Security Deposit under this Agreement, and any balance of the Damage & Security Deposit held by the TRUST under this Agreement shall be returned to USER upon the expiration of same. The Damage & Security Deposit is intended to secure performance of all of obligations hereunder. In addition, the Damage & Security Deposit is intended to secure request for future dates through the end of the term of this Agreement. 9.2 A joint inspection of the PREMISES by the parties will be made within two (2) business days after the completion of each EVENT, wherein the short-term and long-term repairs to the PARK will be identified. The Damage & Security Deposit will be held by the TRUST until such time as all the repairs are completed or it is depleted by failure to complete the restoration within the allotted time. The Damage & Security Deposit shall also be applied toward payment of any fees or costs assessed against the PARK, the CITY or the TRUST for activities and operations of USER directly resulting from the EVENT hereunder, or directly arising from the EVENT. In the event the amount necessary to repair the damages or satisfy USs obligations hereunder exceeds the Damage & Security Deposit, then USER agrees to pay the balance to the TRUST within ten (10) business days of the TRUST'S written request. 9.3 USER further agrees to inform the TRUST on or before September 1, 2018 (for EVENT in 2019), and by July 1 of every subsequent EVENT year, of its intentions to hold the EVENT during the Use Period for the subsequent dates for the immediately following year. If USER affirms its intention of holding the EVENT, the Damage & Security Deposit will be held to secure performance of all obligations. s failure to inform the TRUST of intention of usage by September 1, 2018 (for EVENT in 2019), and July 1 of every subsequent EVENT year, shall not be deemed an affirmation by USER of its intention to use the PARK. Cancellation of the EVENT after DRAFT affirmation to the TRUST of its intention to use the PARK shall result in forfeiture of the Damage & Security Deposit. 9.4 Similarly, in the event the Damage & Security Deposit falls below $250,000.00 after USER completes all necessary repairs to the PARK, USER shall replenish up to the full amount of $250,000.00 within ten (10) business days of the written request. 10. TICKETS: 10.1 TICKET SURCHARGE: USER agrees to pay to the TRUST all applicable ticket surcharges as stated in Section 53-1, of the Code of the City of Miami and ordinance 10509 of the City of Miami, as may be amended. The amount of the ticket surcharge shall be paid, separate and apart from the USE FEE, pursuant to Section 8 herein, or as agreed to by the TRUST. 10.2 COMPLIMENTARY TICKETS: USER shall have right to distribute up to 1,000 complimentary tickets per each EVENT day for promotional use without payment of a ticket surcharge Complimentary tickets distributed by the USER in excess of 1,000 per each EVENT day shall have a face value of not less than the highest priced general admission ticket of each EVENT year, and will be subject to payment of the ticket surcharge on that face value. 10.3 TICKET POLICY: 10.3.1 USER agrees that all ticketed events in the PARK, to include the EVENT will be audited by the TRUST'S Box Office Auditor and/or Manager. There will be no exceptions. 10.3.2 USER agrees to submit a valid ticket manifest prior to the opening of the gates. There will be no exceptions. The TRUST'S Box Office Manager and/or Auditor will report compliance or lack of compliance to the executive staff prior to the gates being opened on day of the EVENT. 10.3.3 Failure to provide a valid ticket manifest may result in a non-compliance fee as outlined below. The fee will be assessed on all tickets counted by the TRUST, including complimentary tickets. 1,000 to 9,999 tickets - $1,000.00 non-compliance fee 10,000 to 19,999 tickets - $2,000.00 non-compliance fee 20,000 + tickets - $3,000.00 non-compliance fee 10.4 In the event that USER employs a ticket scanning method (including barcode, RFID and other scanning technologies): 10.4.1 TRUST ticket scanning personnel will not tear tickets in half and a drop count will not be used. 10.4.2 USER shall provide sufficient back-up scanners in the event of any scanner malfunction. In the event of a complete scanner failure, the TRUST may use alternative methods to maintain accurate counts of patrons attending the EVENT. 10.4.3 USER will provide the TRUST with a laptop loaded with a ticketing program that will track the scanned tickets making it possible to know how many patrons are in the facility DRAFT at any time. Such method will apply to Section 10.5 below. 10.5 TRUST and USER agree to the following: 10.5.2 Ticket counting staff will not be required; and 10.5.3 USER will pay the TRUST the ticket surcharge as provided in Section 10.1. 10.6 USER agrees to pay all applicable taxes and service charges related to tickets. 10.7 The current maximum capacity for the Event is 55,000 persons. 11. ADVERTISING: All advertising for EVENT must state Bayfront Park, 301 N. Biscayne Boulevard, Miami, Florida 33132. 12. FOOD & ARTS & MERCHANDISE LOCATIONS: The TRUST and the Fire Marshall of the City of Miami reserve the right to designate the location of all food and craft booths for the EVENT with proper and advance notification to USER. 13. SECURITY: USER shall provide, at cost, all necessary perimeter/t-shirt event security and police officers to be determined by the City of Miami Police Department and the TRUST. In addition, the TRUST may require extra fencing or security if it deems it necessary. 14. CATERING: USER, at its own cost, shall provide catering, food and beverages and the cleanup of the designated food area during the EVENT. The TRUST retains the right to hire, at cost and expense, a Concession Coordinator, whose responsibility will be to oversee and approve the coordination of all concession operators, and to report to the TRUST and require immediate correction of any acts that do not conform to this Agreement, including, but not limited to, the adherence of all State, County, Municipal and TRUST health codes, rules and regulations. 15. INSURANCE; USER shall obtain and maintain in force for the USE PERIOD, insurance policies and coverages deemed acceptable by the City of Miami Director of Risk Management or designee Administrator for bodily injury and property damage liability, as set forth on Exhibits A and A-2 ( A is for the USER; A-2 is for the caterer), which is attached hereto and made a part of this AGREEMENT. The CITY, the TRUST, and the Army Corps of Engineers shall be named "Additional Insured" on all policies. Any questions regarding insurance should be directed to the TRUST. The TRUST will liaise between the City of Miami Risk Administrator and USER concerning questions regarding insurance. USER shall furnish all insurance certificates required by the City of Miami Insurance Administrator no later than ten (10) days prior to the commencement of the USE PERIOD. 16. INDEMNIFICATION: USER agrees to indemnify, defend (at its own cost and expense), covenant not to sue, and hold harmless the TRUST, the City, their respective officers, officials, employees, volunteers, agents, assigns, representatives, DRAFT and successors, and the U.S. Army Corps of Engineers (hereinafter collectively referred to as the I) from and against all Liabilities arising out of, resulting from, or in connection with (i) the EVENT, the use of the PREMISES and/or performance of any renovation to the PREMISES, (ii) the performance or non-performance of this Agreement, whether it is, or is alleged to be, directly or indirectly caused, in whole or in part, by any act, omission, default or negligence (whether active or passive) of the Indemnitees, or any of them (except for the intentional, criminal or wrongful acts, or gross negligence or willful misconduct committed by such Indemnitees), or (iii) the failure of USER to comply with any of the provisions contained herein, or to conform to statutes, ordinances, or other rules, conditions of approval, permits or regulations or requirements of any governmental authority, federal or state, in connection with the performance of this Agreement, including, without limitation all actions and omissions by the USER taken as a result of or in connection with this Agreement. This Indemnification shall cover liabilities in tort, liabilities in contract, liabilities alleging statutory or regulatory violations including, but not limited to claims resulting from noise, light, nuisance, traffic, and/or liabilities derived from any other actions or omissions alleged to impact the quiet enjoyment of residents, tenants, or commercial entities in the Downtown Business District, surrounding neighborhood, or otherwise who reside within 1 mile of the Park. USER expressly agrees that this indemnification shall include all personnel of the TRUST and CITY, on and off-duty police officers, and fire personnel rendering services in connection with the EVENT. In addition, USER expressly agrees to indemnify, covenant not to sue, and hold harmless the Indemnitees, or any of them, from and against all Liabilities which may be asserted by an employee or former employee of USER, or any of its subcontractors, agents, representatives, or consultants as provided above, for which USER liability to such employee or This Indemnification provision shall survive the expiration, termination, or cancellation of this Agreement and shall continue in effect until the expiration of the corresponding statute of limitations or the tolling thereof. The word Liabilities used in this Section includes claims and actions relative to the Liabilities. 17. RISK OF LOSS: Except as set forth in the following sentence, the CITY, the TRUST, the U.S. Army Corps of Engineers, and the Indemnitees as described above, assume no responsibility whatsoever for any person or property that enters the PREMISES as a result of, or in connection with, the EVENT. In consideration of the execution of this Agreement by the TRUST, USER releases the CITY, the U.S. Army Corps of Engineers, the TRUST, and the Indemnitees from any and all liability for any loss, injury, death, theft, damage or destruction to any persons or property to include, without limitation, those described above in Section 16 Indemnification which may occur in or about the PREMISES. To the extent allowed by Florida Statute 768.28, USER does not agree to release the CITY or the TRUST for any and all liability to the extent such liability is determined to be due to the intentional or willful misconduct or gross negligence of the CITY or the TRUST, or their respective employees or agents. 18. DEFAULT PROVISION: In the event USER shall fail to comply with any material term and condition of this Agreement or shall fail to perform any of the material terms and conditions contained herein, then the TRUST, at its sole option and in addition to all other rights and legal remedies available to it by law, upon written notice to USER, may cancel and terminate this Agreement (after providing USER with written notice of any material breach by USER and after allowing USER an opportunity of thirty (30) days to cure such material breach or default), and all payments, advances, or other compensation paid by USER pursuant to this Agreement, shall be forthwith retained by the TRUST. 19. AWARD OF AGREEMENT: USER represents and warrants to the TRUST that it has not employed or retained any person or company employed by the TRUST to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon the award of this Agreement. 20. PUBLIC RECORDS: DRAFT USER understands that the public shall have access, at all reasonable times, to all documents and information pertaining to TRUST contracts, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the TRUST and the public to all documents subject to disclosure under applicable laws. USER failure or refusal to comply with the provisions of this section shall result in the immediate cancelation of this Agreement. USER acknowledges that this termination is not subject to cure provisions contained elsewhere in this Agreement. 21. NONDISCRIMINATION: USER shall not discriminate against any persons on account of race, color, sex, gender, religion, creed, ancestry, national origin, age, disability, or marital status in the use of the PREMISES. 22. AUTHORIZED PERSONNEL: The TRUST shall have authorized representatives with decision making authority, reasonably available at all reasonable times throughout the Use Period for consultation with USER, as requested. 23. AUTHORITY TO EXECUTE AGREEMENT: Each party represents to the other that it has the power to enter into this Agreement and that the consent of no other person or entity is required in connection therewith, except as otherwise provided, and this Agreement constitutes a valid and binding obligation of each party in accordance with the terms hereof. This Agreement is subject to the separate review and approval of the Miami City Commission as an express condition precedent to its validity. 24. RELATIONSHIP OF PARTIES: This Agreement shall not be deemed or construed to create any agency relationship, partnership, or joint venture between the CITY, the TRUST and USER. 25. NOTICES: Notices required under this Agreement shall be deemed to be given when hand-delivered (with receipt therefore) or mailed by registered or certified mail, postage prepaid, return receipt requested. AS TO USER: AS TO THE CITY: General Counsel City Manager Event Entertainment Group, Inc. City of Miami 201 S. Biscayne Blvd., #800 3500 Pan American Drive Miami, Florida 33131 Miami, Florida 33133 AS TO THE TRUST: Executive Director Bayfront Park Management Trust . 301 N. Biscayne Blvd. Miami, Florida 33132 WITH A COPY TO: City Attorney City of Miami 444 SW 2nd Avenue, Suite 945 DRAFT Miami, Florida 33130 26. GOVERNING LAW/VENUE: This Agreement shall be construed according to the laws of the State of Florida and venue for any and all claims or controversies that may arise as a result of this Agreement shall be heard in a court of competent jurisdiction in Miami-Dade County, Florida. 27. CONFLICT OF INTEREST: USER is aware of the conflict of interest laws of the City of Miami (Code of the City of Miami, Florida, Chapter 2, Article V), of Miami-Dade County, Florida (Code of Miami-Dade County, Florida, Section 2-11.1) and of the State of Florida (as set forth in Florida Statutes) and agrees it will fully comply in all respects with the terms of said laws and any future amendments. 28. FORCE MAJEURE: The parties shall not be liable to the other for any failure to perform their respective obligations where such failure is caused by conditions beyond their respective control, including, but not limited to, Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, events in foreign countries that affect the parties, its citizens, hostilities (whether war is declared or not), civil war, rebellion, revolution, insurrection, riots, street celebrations or protests, military or usurped power or confiscation, terrorists activities, nationalization, government sanctions or restrictions, blockage, embargo, labor dispute, strike, lockout or interruption, or the failure of services such as electricity or telephone. 29. ASSIGNMENT: Except as otherwise specifically provided, USER may not voluntarily or by operation of law, assign, encumber, pledge or otherwise transfer all or any part of USERAgreement. Any attempt by USER to Assign all or any part of its interest and any attempt to subcontract its management duties hereunder (except as otherwise specifically provided and allowed in this section) shall be void and of no force or effect (and the parties acknowledge that the foregoing is not intended, and shall not apply, to the delegation of those usual and customary production duties of USER as an event organizer). In the event of any assignment, transfer, encumbrance or subcontract, USER shall remain liable for all obligations hereunder and the transferee shall be jointly and severally liable for all obligations thereafter arising under this Agreement. Any transfer of a controlling interest in USER (whether in a single transaction or multiple transactions) shall be considered an assignment of this Agreement. USER recognizes that the CITY and/or the TRUST identified USER to be the contracted entity in this Agreement based on experience and specific qualifications in operating this EVENT. 29.1 Notwithstanding the foregoing, USER shall have the right to assign or transfer this Agreement to any 29.1.1 a successor entity arising from the purchase of, or merger or consolidation; or 29.1.2 an entity that purchases substantially all of the assets of USER, provided in either case all of the following conditions are met: 29.1.2.1 The Transferee has a Tangible Net Worth in excess of $5,000,000; 29.1.2.2 similar live entertainment events internationally, nationally or regionally (meaning operating not less than five (5) live entertainment events in multiple states or countries during such five (5) year period); DRAFT 29.1.2.3 USER and the Transferee shall execute an instrument pursuant to which the Transferee assumes all obligations thereafter arising and USER acknowledges its joint and several liability for all such obligations; 29.1.2.4 written determination, the Transferee has a good reputation for producing events similar in nature and is an appropriate manager for the EVENT. Executive Director shall advise USER in writing whether or not this condition 29.1.2.4 has been met within sixty (60) days after having received such information as Executive Director shall reasonably request to make the determination. If Executive Director does not advise USER that the Transferee is unacceptable within such sixty (60) day period, this condition 29.1.2.4 shall be deemed satisfied. In the event Executive Director advises USER 29.1.2.4 has not been met and, if conditions 29.1.2.1, 29.1.2.2 and 29.1.2.3 have been met, then and in that event, USER shall have the right to terminate this Agreement by written USERs failure to deliver the Terminat irrevocably constitute USERs waiver of its right to terminate. Upon termination of this Agreement under this section, USER shall be entitled to the return of its Security Deposit within ten (10) days of s request therefor. The Transferee shall have to sign an Assignment and Assumption Agreement in a form acceptable to the Trust and the City, which will be subject to the approval of the Trust and the City Commission. The provisions above shall not prevent USER in the performance of its business to grant licenses and enter into concessions and service agreements for the EVENT. Specifically, USER is authorized to subcontract non- management duties to vendors, so long as such vendors agree to the insurance and indemnification provisions contained herein, or USER agrees to cover any such vendor pursuant to its insurance and indemnification obligations. (SIGNATURE PAGE FOLLOWS) DRAFT IN WITNESS WHEREOF, the parties hereto have individually and through their proper corporate official executed this Agreement, this the day and year first written. ATTEST: BAYFRONT PARK MANAGEMENT TRUST, a limited agency and instrumentality of the City of Miami By: By: Jose Gell \[Administrative Officer\] Interim Executive Director APPROVED AS TO INSURANCE APPROVED AS TO FORM AND REQUIREMENTS: CORRECTNESS: By: By: Ann-Marie Sharpe, Director Victoria Méndez Risk Management City Attorney ATTEST: EVENT ENTERTAINMENT GROUP, INC. By: By: FAIBISCH, RUSSELL C Witness -sign above & print name below Director, President, CEO, Secretary _____________________________ By: Witness, Sign above & print name below EXHIBIT A INSURANCE REQUIREMENTS FOR A CERTIFICATE OF INSURANCE-EVENT ENTERTAINMENT GROUP, INC. ULTRA FEST EVENT I. Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $1,000,000 General Aggregate Limit $2,000,000 Products/Completed Operations $2,000,000 Personal and Advertising Injury $1,000,000 Damage to Rented Premises $1,000,000 B. Endorsements Required City of Miami, The Bayfront Park Trust and each of the respective instrumentalities, Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders, Employees, Volunteers, Agents and Representatives and the Army Corp of Engineers listed as an additional insured Contingent and Contractual Liability Premises and Operations Liability Primary Insurance Clause Endorsement Explosion, Collapse and Underground Hazards Terrorism Coverage Included Liquor Liability Included Waiver of Subrogation II. Business Automobile Liability A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Limit Any Auto, Owned Autos Including Hired, Borrowed or Non-Owned Autos Any One Accident $ 1,000,000 B. Endorsements Required City of Miami, The Bayfront Park Trust and each of the respective instrumentalities, Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders, Employees, Volunteers, Agents and Representatives and the Army Corp of Engineers listed as 14 an additional insured III. Limits of Liability Statutory-State of Florida Waiver of subrogation A. Limits of Liability $1,000,000 for bodily injury caused by an accident, each accident. $1,000,000 for bodily injury caused by disease, each employee $1,000,000 for bodily injury caused by disease, policy limit V. Umbrella Policy/Excess Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $ 10,000,000 Aggregate $ 10,000,000 City of Miami, The Bayfront Park Trust and each of the respective instrumentalities, Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders, Employees, Volunteers, Agents and Representatives and the Army Corp of Engineer listed as an additional insured Coverage is excess over all applicable liability policies contained herein including terrorism and liquor liability. The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer not less than (30) days prior to any such cancellation or material change, or in accordance to policy provisions. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: - or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. 15 EXHIBIT A-2 INSURANCE REQUIREMENTS FOR A CERTIFICATE OF INSURANCE-EVENT ENTERTAINMENT GROUP, INC. ULTRA FEST EVENT (CATERING COMPANY) I. Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $1,000,000 General Aggregate Limit $2,000,000 Products/Completed Operations $2,000,000 Personal and Advertising Injury $1,000,000 Damage to Rented Premises $50,000 B. Endorsements Required City of Miami, The Bayfront Park Trust and each of the respective instrumentalities, Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders, Employees, Volunteers, Agents and Representatives and the Army Corp of Engineers listed as an additional insured Contingent and Contractual Liability Premises and Operations Liability Primary Insurance Clause Endorsement Explosion, Collapse and Underground Hazards Terrorism Coverage Included Waiver of Subrogation IV. Business Automobile Liability A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Limit Any Auto, Owned Autos Including Hired, Borrowed or Non-Owned Autos Any One Accident $ 1,000,000 B. Endorsements Required City of Miami, The Bayfront Park Trust and each of the respective instrumentalities, Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders, Employees, Volunteers, Agents and Representatives and the Army Corp of Engineers listed as an additional insured 16 V. W Limits of Liability Statutory-State of Florida Waiver of subrogation B. Limits of Liability $1,000,000 for bodily injury caused by an accident, each accident. $1,000,000 for bodily injury caused by disease, each employee $1,000,000 for bodily injury caused by disease, policy limit IV. Umbrella Policy/Excess Liability B. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $10,000,000 Aggregate $10,000,000 City of Miami, The Bayfront Park Trust and each of the respective instrumentalities, Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders, Employees, Volunteers, Agents and Representatives and the Army Corp of Engineer listed as an additional insured Coverage is excess over all applicable liability policies contained herein including liquor liability. V. Liquor Liability Limits of Liability Each Occurrence $1,000,000 Policy Aggregate $1,000,000 City of Miami, The Bayfront Park Trust and each of the respective instrumentalities, Members, Partners, Affiliates, each of their respective Officers, Directors, Shareholders, Employees, Volunteers, Agents and Representatives and the Army Corp of Engineer listed as an additional insured The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer not less than (30) days prior to any such cancellation or material change, or in accordance to policy provisions. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rate- or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. 17 EXHIBIT B Fee Schedule INITIAL ( )-YEAR TERM Year - % increase Total Use Fee Year 1 (2019) 0 - $797,030 Year 2 (2020) (__) - $______ RENEWAL (__)-YEAR TERM Year (_) (2___) - $______ - (___%) $_______ 18 EXHIBIT C Additional Charges 1. City of Miami Police 2. City of Miami Fire Rescue 3. Light Pole, Benches, Bike Racks Removal/Reinstall 4. Chain Link Fence Removal 5. Solid Waste Trash Hauling 6. Solid Waste Downtown 7. Overtime Fees 8. Taxes 9. Tents (to the extent provided by the TRUST) 10. Tables (to the extent provided by the TRUST) 11. Chairs (to the extent provided by the TRUST) 12. Electrician(s) 13. Box Office personnel 14. Beer/Alcohol location fees 15. Food/Sosa location fees 16. Arts/merchandise location fees 17. Amphitheater electricity 18. Sound reading personnel 19. Trash bags 20. Cleaning supplies; hand towels and/toilet paper 21. Drums/oil containers and/or disposal fees 19