HomeMy WebLinkAboutExhibit BCITY OF MIAMI
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members
Of the City Commission
t
FROM: Emilio T. Gonzale7n•�(�1
City Manager
Submitted into thepublic
record for item(s) 1 - fj
on Oq - Xj — i>_- ' City Clerk
DATE: September 26, 2018
SUBJECT: Information for the Second Budget
Hearing - FY 2018-19 Proposed Budget
On Thursday, September 13, 2018, the City of Miami Commission adopted the Preliminary
Operating Budget for next fiscal year with the recommendations included in the memorandum
titled "Information for the First Budget Hearing - FY 2018-19 Proposed Budget."
The changes recommended in this second memorandum address the priorities expressed by
Commissioners during the First Budget Hearing and additional changes based on new
information. As such, the following amendments to the General Fund Budget are
recommended:
• The Police Department budget is proposed to be increased by $457,000 to fully fund the
nine positions that were frozen in the Proposed Budget. Funding has been made
available for this proposal by reducing support in FY 2018-19 for Formula One in the
Non -Departmental Accounts ($100,000), reducing the District 4 Anti -Poverty Initiative
funding as proposed by Commissioner Reyes at the First Budget Hearing ($100,000),
reducing the City Manager's Reserve ($25,000), reducing one position in
Communications ($58,000), and reducing the Reserve for Uncollectable in the Non -
Departmental Accounts ($174,000).
• The Police Department budget is proposed to be increased to reflect the confirmation of
funding from the OMNI Community Redevelopment Agency for enhanced Police
services ($500,000). This funding had been removed at the First Budget Hearing.
• The Fire -Rescue Department budget is proposed to be increased by $1.033 million to
fully fund the 15 positions that were frozen in the Proposed Budget ($698,000) and
make the appropriate 50 percent payment to the International Association of Fire
4631 Exhibit B
Honorable Mayor and Members of the City Commission
Information for the Second Budget Hearing — FY 2018-19 Proposed Budget Submitted into the public
Page 2 of 4 record for items 1
on _0_�jj City Clerk
Fighters according to the current and tentatively agreed upon collective bargaining
agreements. Funding is available for this proposal due to additional EMS Billing
Revenues in the Fire -Rescue Department ($1.639 million).
• The Labor Negotiations and Mediations Reserve is proposed to increase from $24.349
million to $27.357 million, which represents the recurring costs associated with
negotiations and mediations to date with the International Association of Fire Fighters,
AFL-CIO Local 587, the Miami General Employees American Federation of State, County,
and Municipal Employees Local 1907, AFL-CIO; and the Fraternal Order of Police, Walter
E. Headley, Jr., Miami Lodge No. 20. Additional changes to the budget may be needed
when these negotiations and mediations are completed.
• It is also proposed that an additional $100,000 of revenue per month from the
Rickenbacker Marina Lease be added to the budget ($1.2 million).
• It is proposed that the City participate in the Downtown Employment Program by
providing funding to the Miami Downtown Development Authority for five additional
formerly -homeless persons to provide litter and graffiti removal, weed eradication, and
landscape improvements to public spaces in locations of the City's choosing ($63,000)
budgeted in the Non -Departmental Accounts.
• It is further proposed that the additional revenues from the Miami Parking Authority
(MPA) be reduced from $7.291 million as proposed in the First Budget Hearing to $6.091
million to provide relief for City residents ($1.2 million).
• To respond to recent local water quality issues, a new appropriation in the Non -
Departmental Accounts is recommended ($50,000).
• To allow for all of the above recommended changes, the Reserve for Uncollectable in
the Non -Departmental Accounts will be reduced ($3.052 million).
• One additional, technical change is a recommendation to transfer funding associated
with programs already transferred to the Human Services Department that were
inadvertently continued in the Office of Grants Administration in the proposed budget
with no net change to the City budget ($117,000).
Honorable Mayor and Members of the City Commission
Information for the Second Budget Hearing -- FY 2018-19 Proposed Budgetsubmitted into the public
Page 3 of 4 reco d for itemta}
on City Clerk
In addition to the above changes to the General Fund, the following amendments to the
budgets of Special Revenue Funds and Capital Funds are recommended:
• The Brickell Key Bridge is in need of inspection, repair, and renovation. As such, it is
recommended that funds be transferred from the Fane Closure Fund to a new capital
project (40-8193602) ($160,000).
■ The Southwest Streetscape and Street Tree Masterpian is in need of additional funding
based on the results of the recent request for qualifications. As such, it is recommended
that funds be transferred from the Tree Trust Fund to an existing capital project
(40-13183601) ($111,000).
+ As part of the City's resilience activities, multiple Departments responded to the
September King Tide event and subsequently identified six priority locations to install
tidal valves to prevent seawater from flooding City roads through existing stormwater
outfalls. Funding in the amount of $181,000 was identified in existing capital projects to
accomplish these installations before the October King Tide event with no impact on the
current or proposed budgets. As well, when the Administration brings the vehicle
lease program to the City Commission for approval, hybrid vehicles will be included
when available and appropriate.
• The Proposed Budget includes funding for training for Planning staff and Code
Compliance staff using available funding from the Tree 'Frust Fund ($100,000). It is
recommended that this is an appropriate level of funding for one fiscal year.
• Staff has identified an additional $800,000 of funding from the Tree Trust Fund. It is
recommended that the appropriate changes to the Special Revenue account be made to
accommodate this. These funds can be spent on additional tree plantings as
recommended by one Commissioner or can be exchanged for Lane Closure Funds in the
proposed Beautification Program as recommended by another Commissioner.
■ In the First Change Memo, it was recommended that the budget be increased by
$385,000 to reflect voluntary contributions to District 3. It is recommended that this be
decreased by $320,000 to reflect the $55,000 in actual contributions received by the
District 3 Commission Office pursuant to the City Commission's approval of Ordinance
13780.
Honorable Mayor and Members of the City Commission
Information for the Second Budget Hearing — FY 201.8-19 Proposed BudgetSubmittedinto the public
Page 4 of 4 record for itern(s) W. 10
on City Cletk
• Since the publication of the Proposed Budget in early July 2018, a new American
Community Survey {ACS} is available from the United States Census Bureau. As each
Commissioner knows, the ACS is the basis for distribution of Anti -Poverty Initiative
funding across Commission Districts. There are some districts that have an increased
amount of funding, while others will decrease. It is recommended that the Special
Revenue Accounts pertaining to the new ACS distributions be appropriately updated in
the final budget.
Some of the speakers at the First Budget Hearing had helpful suggestions for future budget
documents such as including a "leaf emoji" next to all projects that have a sustainability
component or organizing the Capital Budget by Commission District. Staff from the Office of
Management and Budget (OMB) will evaluate these suggestions and include there as
appropriate in the future.
City Staff will work with staff from the Virginia Key Beach Park Trust to assist with a Future
Operating Plan utilizing the information from the plan developed by Lord Cultural Resources. In
addition, staff from the Parks and Recreation Department and from OMB will monitor the
operator contract: at the Mel reese Golf Course on a monthly basis during FY 2018-19.
There are three attachments to this memorandum for ease of explanation. Attachment A
illustrates the changes for each Department's General Fund allocation from the Proposed
Budget, to the Preliminary Budget (adopted at the First Budget Hearing), to the
recommendations of this memorandum. Attachment B illustrates the personnel changes by
Department across the same documents. Attachment C lists the new API allocations by office.
Attachments
Attachment A
FGeneral Fund Revenue
Proposed Budget
FY 2018.19
.July 9, 2018
Changes #1 to
Proposed Budget
Preliminary
Budget
FY 2018-19
Changes #2 to
Proposed Budget
Adopted Budget
FY 2018.19
Property Taxes
$359,685,000
$359.685,000
$359.685.000
Franchise Fees and Other Taxes
$115,757,000
$115.757,000
$115,757,000
Interest
$3,623,000
$3.623,000
$0
$3.623,000
Transfers -IN
$5,348.000
-$500,000
$4,848,000
$500,000
$5,348.000
Fines and Forfeitures
$5,460,000
$5,460,000
$5,460.000
Intergovernmental Revenues
$68,102,000
$10,677,000
$78,779,000
-$1,200,000
$77,579.000
Licenses and Permits
$67,037,000
$67,037,000
$67,037,000
Other Revenues (Inflows)
$10,241,000
$10,241,000
$10,241,000
Charges for Services
$115,433,000
$115,433,000
$2,839,000
$118.272,000
TOTAL GENERAL FUND
$750,686,000
$10,177,000
$760,863,000
$2,139,000
$763,002,000
General Fund Expenditures
Mayor
$1.454,000
$1,454,000
$1,454,000
Commissioners
$3,912,000
$3,912,000
$3,912.000
City Manager
$2.920,000
-$70.000
52,850,000
$2,850,000
Agenda Coordination
$402,000
$402,000
$402,000
Auditor General
$1,368,000
$1,368,000
$1,368,000
Building
$13,984,000
$301,000
$14.285,000
$14,285.000
Capital Improvements
$3.658,000
$3,658.000
$3.658,000
City Attorney
$9,356.000
$97356,000
$9,3567000
City Cleric
$1,845,000
$1,845,000
$1,845,000
Civil Services
$425,000
$20,000
$445,000
$445,000
Code Compliance
$6,934,000
$6,934,000
$6,934,000.
Communications
$2.207,000
$2,207,000
-$58,000
$2.149,000
Equal Opportunity and Diversity Programs
$445,000
$19,000
$464,000
$464,000
nance
$9.296,000
$9,296,000
$9,296,000
Fire -Rescue
$141,948,000
$186,000
$142.134,000
$1,033,000
$143,167,000
General Service Administration
$25,147,000
$111,000
$25,258,000
$25,258,000
Grants Administration
$1,829,000
$1,829,000
-$117,000
$1,712,000
Housing and Community [Development
$1,689,000
$1,689,000
$1,689,000
Human Resources
$4.736,000
$4,736,000
$4,736,000
Human Services
$4,264,000
$4,264,000
$117,000
$4,381,000
Innovation and Technology
$13,597,000
$13,597,000
$13,597,000
Management and Budget
$2,499,000
$2,499,000
$2,499,000
Neighborhood Enhancement Team (LVET)
$7,279,000
$103,000
$7,382,000
$7,382,000
Parks and Recreation
$47.754.000
$47,754,000
$47,754,000
Planning
$5.789.000
$5,789,000
$5,789,000
Police
$244.010,000
$225,000
$244,235,000
$957,000
$245,192,000
Procurement
$2,572,000
$2.572,000
$2,572,000
Real Estate and Asset Management
$13,090,000
$13,090,000
$13,090,000
Resilience and Public Works
$22,432,000
$22,432,000
$22,432,000
Resilience and Sustainabitity
$723,000
$723,000
$723,000
Risk Management
$2.952,000
$2,952,000
$2,952,000
Solid Waste
$33,884,000
$33,884,000
$33,884,000
Zoning
$3.089.000
$3,089.000
$3,089,000
Transfers -OUT
$54,700,000
$54,700,000
-$100,000
$54,600,000
Non -Departmental
$58.497,000
$9,282,000
$67.779,000
$307,000
$68,086,000
TOTAL GENERAL FUND
$750,686,000
$10,17-1.0001
$760,863,000
$2,139,0001
$763,002,000
Submitted into the public
record for item(s) 130-:_l �;'
on City Clerk
Attachment B
GENERAL FUND
Departments. Offices $& Boards:
Proposed Budget
FY 2018-19
July 9, 2018
Changes # 1 to
Proposed
Budget
Preliminary
Budget
FY 2018-19
Changes #2 to
Proposed
Budget
Adopted
Budget
FY 2018-19
Mayor
13
0
13
0
13
Commissioners
36
0
36
0
36
City Manager
15
(1)
14
0
14
Agenda Coordination
3
0
3
0
3
Building
99
5
104
0
104
Capital Improvements
52
0
52
0
52
City Attorney
59
t
60
0
60
City Clerk
12
0
12
0
12
Civil Service Board
3
0
3
0
3
Code Compliance
61
0
61
0
61
Communications
18
0
18
(1)
17
Equal Opportunity and Diversity Programs
3
0
3
0
3
Film and Entertainment
0
0
0
0
0
Finance
69
0
69
0
69
Fire -Rescue
863
0
863
0
863
General Services Administration
140
0
140
0
140
Grants Administration
10
0
10
0
10
Housing and Community Devefopment
35
0
35
0
35
Human Resources
38
0
38
0
38
Human Services
64
0
64
0
64
Independent Auditor General
9
0
9
0
9
Innovation and Technology
84
1
85
0
85
Management and Budget
17
0
17
0
17
Neighborhood Enhancement Teams
80
0
80
0
80
Parks and Recreation
294
0
294
0
284
Planning
43
0
48
0
48
Police
1,785
0
1,785
0
1,785
Procurement
20
0
20
0
20
Resilience and Public Works
154
0
154
0
154
Real Estate and Asset Management
59
0
59
0
59
Resilience and Sustainability
4
0
4
0
4
Risk Management
20
0
20
0
20
Solid Waste
237
0
237
0
237
Transportation Management
0
0
0
0
0
Veteran Affairs and Homeless Services
0
0
0
0
0
Zoning
27
0
27
0
27
TOTAL GENERAL FUND
4,431
6
4,437
(1)
4.436
Submitted into theblic
record for item(s)
on f. City Clerk
Submitted into the public
record for iternts} .
on - } —1 City Clerk
Attachment C
Total City Poverty by District
"New" uses the 2012-2016 ACS Poverty Estimates
"Old" used the 20039-2013 ACS Poverty Estimates
District
D1
D2
D3
D4
D5
New
19.1%
13.5%
19.4%
15.3%
31.6%
Old
16.3%
4.7%
15.7%
23.5%
39.8%
+ 1 -
+2.8%
+8.8%
+3.7%
-7.2%
-8.2%
District
D1
D2
D3
D4
DS
New
$430,000
$305,000
$437,000
$368,000
$710,000
Old
$366,000
$105,000
$353,000
$528,000
$898,000
+ / -
+$64,000
+$200,000
+$84,000
-$160,000
-$188,000