HomeMy WebLinkAboutO-13790City of Miami
1 i.RR cl
Legislation
�a�lldl 1 l +
try Ordinance: 13790
File Number: 4631
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 9/27/2018
AN ORDINANCE OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING TO
OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30,2019;
RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY
ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS
IN ORDER TO UPDATE THE RELEVANT DEPARTMENTS, FINANCIAL
CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND
COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN
PROGRESS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, pursuant to Sections 200.065(2)(a)(4) and (2)(c), Florida Statutes
(2018), the City Manager has prepared and submitted to the City Commission a proposed
budget of the expenditures and revenues of all City of Miami ("City") Departments, Offices,
and Boards for the Fiscal Year beginning October 1, 2018 and ending September 30, 2019
("Fiscal Year 2018-19"); and
WHEREAS, a copy of the proposed budget has been posted on the City's website
and has been on file in the Office of the City Clerk since July 9, 2018; and
WHEREAS, the General Fund Budget for Fiscal Year 2018-19 is
$763,002,000.00 and the total Budget for all non -capital funds is $1,098,979,000.00;
and
WHEREAS, the City's final general operating ad valorem millage rate is 7.5865; and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $359,685,000.00; and
WHEREAS, this proposed budget recommends the transfer of $3.751 million
from the Transportation Trust Fund for the expansion of the Trolley Program ($1.2
million to Capital Project Fund and $2.551 million to General Special Revenue
Fund); and
WHEREAS, expenditures from the Transportation Trust Fund will require
authorization by a supermajority of the City Commission, ensuring the money
collected will be spent in the best interest of all the residents of and visitors to the
City; and
WHEREAS, this proposed budget recommends the creation of a new
department to be named Human Services which will perform the administrative
functions as required to direct and manage the Citywide Initiatives, Workforce
Initiatives, Childcare, Health Initiatives and Live Healthy Little Havana, and Veterans
Affairs and Homeless Services; and
City of Miami Page 1 of 8 File ID: 4631 (Revision: 8) Printed On: 12/6/2018
File ID: 4631
Enactment Number: 13790
WHEREAS, as part of this proposed budget, the Office of Film and
Entertainment, Office of Transportation Management, and Office of Veterans Affairs
and Homeless Services are removed from the City's Table of Organization; and
WHEREAS, it is in the best interests of the City to authorize the City Manager to
make any necessary changes to adjust, amend, and appropriate the City's Operating
Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan, all for the
purposes set forth in this Ordinance; and
WHEREAS, it is in the best interests of the City to ratify, approve, and confirm
certain necessary actions of the City Manager and designated City Departments in order
to update the relevant financial controls, project close-outs, accounting entries, and
computer systems in connection therewith and for grants in progress; and
WHEREAS, provisions have been duly made by the City Commission for
Public Hearings on the proposed budget before the City Commission as a Committee of the
Whole and Public Hearings thereon have been held as required pursuant to Section 200.065,
Florida Statutes (2018);
NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Ordinance are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The Proposed Budget, as submitted to the City Commission on July 9,
2018, is incorporated herein by reference and is amended to include all of the applicable
changes contained in the memorandum titled "Information for First Budget Hearing — Fiscal
Year 2018-19 Proposed Budget," attached and incorporated herein as Exhibit "A," was
previously adopted as the tentative budget on first reading.
Section 3. The Proposed Budget, as submitted to the City Commission on
September 27, 2018, is incorporated herein by reference and is amended to include all of
the applicable changes contained in the memorandum titled "Information for Second Budget
Hearing — Fiscal Year 2018-19 Proposed Budget," attached and incorporated herein as
Exhibit "B," and is hereby adopted.
Section 4. The following appropriations are made for the municipal operations of the
General Fund for the Fiscal Year 2018-19:
City of Miami Page 2 of 8 File ID: 4631 (Revision: B) Printed on: 12/6/2018
File ID: 4631 Enactment Number: 13790
GENERAL FUND
APPROPRIATIONS
Departments, Boards and Offices:
Mayor
$ 1,454,000
Commissioners
3,912,000
City Manager
2,850,000
Agenda Coordination
402,000
Auditor General
1,368,000
Building
14,285,000
Capital Improvements
3,658,000
City Attorney
9,356,000
City Clerk
1,845,000
Civil Services
445,000
Code Compliance
6,934,000
Communications
2,149,000
Equal Opportunity and Diversity Programs
464,000
Finance
9,296,000
Fire -Rescue
143,167,000
General Service Administration
25,258,000
Grants Administration
1,712,000
Housing and Community Development
1,689,000
Human Resources
4,736,000
Human Services
4,381,000
Innovation and Technology
13,597,000
Management and Budget
2,499,000
Neighborhood Enhancement Team (NET)
7,382,000
Parks and Recreation
47,754,000
Planning
5,789,000
Police
245,192,000
Procurement
2,572,000
Real Estate and Asset Management
13,090,000
Resilience and Public Works
22,432,000
Resilience and Sustainability
723,000
Risk Management
2,952,000
Solid Waste
33,884,000
Zoning
3,089,000
Transfers -OUT
54,600,000
Non -Departmental
68,086,000
TOTAL GENERAL FUND
$ 763,002,000
City of Miami Page 3 of 8 File ID: 4631 (Revision: B) Printed on: 12/6/2018
File ID: 4631
Reserves Based on Financial Integrity
Principles: (Included in General Fund — NDA)
Contingency Reserves
Undesignated Reserves
TOTAL RESERVES
Enactment Number: 13790
$ 5,000,000
$ 5,000,000
Section 5. The above appropriations for the municipal operations of the General
Fund are made based on the following sources of revenues for Fiscal Year 2018-19:
GENERAL FUND
Property Taxes
Franchise Fees and Other Taxes
Interest
Transfers -IN
Fines and Forfeitures
Intergovernmental Revenues
Licenses and Permits
Other Revenues (Inflows)
Charges for Services
TOTAL GENERAL FUND
REVENUES
$ 359,685,000
115,757,000
3,623,000
5,348,000
5,460,000
77, 579, 000
67, 037, 000
10,241,000
118,272,000
$ 763, 002, 000
Section 6. The following appropriations are made for the municipal operations of
Debt Service Funds for Fiscal Year 2018-19:
DEBT SERVICE FUNDS
General Obligation Bonds
Special Obligation Bonds
TOTAL DEBT SERVICE FUNDS
APPROPRIATONS
22,520,000
51,303,000
$ 73, 823, 000
Section 7. The above appropriations for the municipal operations of Debt Service
Funds are made based on the following sources of revenues for Fiscal Year 2018-19:
DEBT SERVICE FUNDS
REVENUES
Property Taxes $ 22,843,000
Transfers -In and Other Revenues 50,980,000
TOTAL DEBT SERVICE FUNDS $ 73,823,000
Section 8. The following appropriations are made for the municipal operations of
Special Revenue Funds for Fiscal Year 2018-19:
City of Miami Page 4 of 8 File ID: 4631 (Revision: B) Printed on: 12/6/2018
File ID: 4631
Enactment Number: 13790
SPECIAL REVENUE FUNDS APPROPRIATIONS
General Special Revenue $
3,069,000
Human Services
458,000
Planning Services
12,601,000
Planning and Zoning Tree Trust Fund
3,610,000
Public Art Fund
160,000
Fire Rescue Services
3,283,000
UASI-Fire Rescue
11,644,000
NET Offices and Code Enforcement
1,667,000
Parks and Recreation Services
1,116, 000
Police Services
8,482,000
Police E911 -Wireless
2,048,000
Police E911 -Non Wireless
1,565,000
Police E911 -Prepaid
3,771,000
Law Enforcement Trust Fund
1,911,000
Public Works Services
16,512,000
Solid Waste Recycling Trust
158,000
City Clerk Services
1,180,000
Community Development
51,845,000
Homeless Program
2,735,000
Bayfront/Riverfront Land Acquisition Rouse Trt
1,539,000
Miami Ballpark Parking Facilities
5,329,000
Departmental Improvement Initiative
9,722,000
Transportation and Transit
17,333,000
Emergency Funds
100,000
TOTAL SPECIAL REVENUE FUNDS $
161,838,000
Section 9. The above appropriations for the municipal operations of Special
Revenue Funds are made based on the following sources of revenues for Fiscal Year 2018-
19:
SPECIAL REVENUE FUNDS REVENUES
All Sources $ 161,838,000
TOTAL SPECIAL REVENUE FUNDS $ 161,838,000
Section 10. The following appropriations are made for the municipal operations
of Internal Service Funds for Fiscal Year 2018-19:
INTERNAL SERVICE FUND APPROPRIATIONS
Life and Health Insurance $ 63,261,000
Workers' Compensation 19,204,000
Others 17,851,000
TOTAL INTERNAL SERVICE FUND $ 100,316,000
City of Miami Page 5 of 8 File ID: 4631 (Revision: B) Printed on: 12/6/2018
File ID: 4631
Enactment Number: 13790
Section 11. The above appropriations for the municipal operations of Internal
Service Funds are made based on the following sources of revenues for Fiscal Year 2018-
19:
INTERNAL SERVICE FUND
REVENUES
All Sources $ 100,316,000
TOTAL INTERNAL SERVICE FUND $ 100,316,000
Section 12. This Ordinance is an ordinance of precedent and all other ordinances and
resolutions in conflict with it are held null and void insofar as they pertain to these
appropriations; however, no provision contained in this Ordinance shall be construed to violate
the Anti -Deficiency Act as set forth in Sections 18-500 through Sections 18-503 of the Code of
the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated
expenditure requirements for the City but are not mandatory should efficient administration of
City Departments and Boards or altered economic conditions indicate that a curtailment in
certain expenditures is necessary or desirable for the general welfare of the City. The City
Manager is specifically authorized' to create awards and to transfer funds between accounts
and awards, and to withhold any of these appropriated funds from encumbrance or expenditure
should such action appear advantageous to the economic and efficient operation of the City.
The City Manager is also authorized' to transfer any excess unrestricted moneys from other
funds to the General Fund provided that those are appropriated moneys which are no longer
needed to implement the original purpose of the appropriation, which are legally available at
the time of such transfer, and whose expenditure is not limited to use for any other specified
purpose.
Section 13. The City Manager is authorized' to make any necessary changes to
adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan,
Strategic Plan, and the Multi -Year Capital Plan, with transfers in and/or out, as necessary and
applicable, of legally available funds and to designate projects, services, components, values,
amounts, and uses, as necessary and applicable, for purposes set forth in this Ordinance.
Section 14. All departments and the number of employees designated therein provided
for in this budget either by position summary or by the organizational chart are deemed
approved by the City Commission. Any permanent change regarding same shall require City
Commission approval.
Section 15. The City Manager is authorized' to administer the executive pay plan and
benefit package to disburse the funds appropriated herein for said purpose in a manner he or
she deems appropriate. The City Manager is also authorized' to administer and disburse the
City Commission benefit package. With the exception of those positions in which the salary is
established by City Commission action, the City Manager is further authorized' to establish the
salaries of those employees in executive and staff positions in accordance with the executive
and staff pay plan. These employees may receive any salary increases given in Section 16.
Section 16. The City Manager is authorized' to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil
Service, executive, and staff employees as may be approved by the City Manager.
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 6 of 8 File ID: 4631 (Revision: B) Printed on: 12/6/2018
File ID: 4631
Enactment Number: 13790
Section 17. Nothing contained in this Ordinance shall be construed as to prohibit or
prevent the City Manager, the City's administrative head who is responsible for the efficient
administration of all Departments, from exercising the power granted to and imposed upon
him in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or
lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions
whenever it has been determined by the City Manager to be in the best interest of efficient
and economical administration of the City and all its Departments. The authority contained in
this Section shall also be applicable whenever the City Manager shall cause a Department to
reorganize itself to perform its services more efficiently. Such reorganization may include
reduction of budgeted positions, reclassification of positions, and alteration of the number of
budgeted positions in any given classification.
Section 18. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above sections hereof is approved and authorized when
such transfer shall have been made at the request of the City Manager and when such
transfer shall have been made of any part of an unencumbered balance of an appropriation to
or for a purpose or object for which the appropriation for the herein fiscal year has proved
insufficient.
Section 19. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above sections hereof is approved and authorized when
such transfer of funds is made at the request of the City Manager and when such transfer is to
be made between the detailed accounts appropriated to the same office, department, or
division.
Section 20. To effect salary adjustments, the City Manager is further authorized' to
make departmental and other transfers from any reserve accounts established in the General
Fund and is authorized' to approve transfers for any unforeseen requirements of all
appropriated funds as may be required so long as such transfer is consistent with the provisions
contained in Chapter 18, Article IX of the City Code.
Section 21. To facilitate effective budgetary control and sound fiscal management, the
City Manager is further authorized' to transfer funds from departmental budget reserve accounts
to the Emergency Account of Non -Departmental Accounts to other Funds, and to departmental
budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other
Funds.
Section 22. The Emergency Account is declared to be appropriated to meet
emergency expenses and is subject to expenditure by the City Manager for any
emergency purpose.
Section 23. Except as herein provided, transfers between items appropriated shall be
authorized by resolution(s) or ordinance(s) amendatory hereto, except that (a) transfers from the
Non -Departmental Accounts may be made by resolution and (b) any mid -year budget
amendment(s) that do not involve any changes of City Departments may be made by
resolution.
Section 24. The City Manager is authorized' to invite or advertise for bids for the
purchase of any material, equipment, physical improvement, or service provided by the
aforementioned appropriations or which may be provided for in accordance with the authority of
Chapter 18 of the City Code for which formal bidding is required, such bids to be returnable to
City of Miami Page 7 of 8 File ID: 4631 (Revision: B) Printed on: 12/6/2018
File ID: 4631
Enactment Number: 13790
the City Commission or City Manager in accordance with Charter or Code provisions.
Section 25. Expenditure of the herein appropriated funds is authorized in the
procurement of goods and services by award or contract for the same by the City Commission
following the use, if applicable, of competitive negotiations unless the award of such contract by
the City Manager is expressly allowed under City Code provisions.
Section 26. Certain necessary actions by the City Manager and the designated City
Departments in order to update the relevant Departments, financial controls, project close-
outs, accounting entries, and computer systems in connection therewith and for grants in
progress, are hereby ratified, approved, and confirmed.
Section 27. This Ordinance shall become effective immediately upon its second
reading, adoption, and signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
Una nde�z ity Attor iey 1011/2018
2 This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten (10)
days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become
effective immediately upon override of the veto by the City Commission or upon the effective date stated
herein, whichever is later.
City of Miami Page 8 of 8 File ID: 4631 (Revision: B) Printed on: 121612018