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AGENDA ITEM SUMMARY FORM
File ID: #4685
Date: 08/29/2018 Requesting Department: Department of
Innovation and Technology
Commission Meeting Date: 09/27/2018 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Invitation for Bid - Telecommunication Wiring, Wireless Radio & Antenna
Installation
Purpose of Item:
The nature of this item is to establish a resolution of the Miami City Commission,
pursuant to IFB 823382 to establish a telecommunication wiring, wireless radio and
antenna installation services for the Innovation and Technology Department ("IT"), on
an as needed basis, with Quality Wiring, Inc. for an initial contract term of three (3)
years, with the option to renew for one (1) additional three (3) year period. Allocating
funds from the General Fund and other funding sources, subject to the availability of
funds and budgetary approval at the time of need. Authorizing the City Manager to
negotiate and execute all other documents, including any amendments, renewals, and
extensions, subject to allocations, appropriations and budgetary approval having been
previously made, and in compliance with applicable provisions of the Code of the City of
Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement
Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in
Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in
compliance with applicable regulations, as may be necessary for said purpose.
Background of Item:
On May 1, 2018, the Procurement Department ("Procurement") issued IFB No. 823382.
As required by the Procurement Code, the IFB was advertised and issued online. On
May 23, 2018, at the bid closing, three (3) bids were received. All bids were evaluated;
one (1) was deemed non-responsive for not meeting the minimum requirements.
Procurement is recommending award to Quality Wiring, Inc., which met all
requirements, per bid specifications and is the lowest responsive and responsible
Bidder. The contract amount is approximately $250,000 annually, ($1,500,000 for all six
(6) years in the aggregate based on historical use of the past contract).
Budget Impact Analysis
Item is an Expenditure
Total Fiscal Impact:
Approximately $250,000 annually, ($1,500,000 for six (6) years in the aggregate based on
historical use of the past contract).
General Account No: General Fund and other funding sources
Reviewed By
Department of Innovation and Technology
Review Completed
09/11/2018 4:29 PM
Office of Management and Budget
Donovan Dawson
Office of Management and Budget
Christopher M Rose
City Manager's Office
Fernando Casamayor
City Manager's Office
Nikolas Pascual
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Valentin J Alvarez
Office of the City Attorney
Victoria M6ndez
City Commission
Nicole Ewan
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Michael Sarasti
Department Head
Budget Analyst Review
Completed
Budget Review
Completed
Assistant City Manager Review
Completed
City Manager Review
Completed
Legislative Division Review
Completed
Deputy City Attorney Review
Skipped
Approved Form and Correctness
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk
Completed
Rendered
Completed
09/18/2018 11:47 AM
09/18/2018 4:55 PM
09/18/2018 6:52 PM
09/18/2018 7:12 PM
09/18/2018 7:40 PM
09/18/2018 7:40 PM
09/18/2018 7:44 PM
09/27/2018 9:00 AM
10/09/2018 3:10 PM
10/09/2018 3:52 PM
10/09/2018 3:52 PM
4�CS O/: I!
City of Miami
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Legislation 3500 Pan American Drive
Miami, FL 33133
Resolution www.miamigov.com
Enactment Number: R-18-0428
File Number: 4685 Final Action Date:9/27/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS
RECEIVED MAY 23, 2018, PURSUANT TO INVITATION FOR BID NO. 823382, FOR
TELECOMMUNICATION WIRING, WIRELESS RADIO AND ANTENNA
INSTALLATION SERVICES FROM QUALITY WIRING, INC., THE RESPONSIVE AND
RESPONSIBLE BIDDER, FOR THE INNOVATION AND TECHNOLOGY
DEPARTMENT ("IT"), ON AN AS -NEEDED BASIS, FOR AN INITIAL PERIOD OF
THREE (3) YEARS, WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL
THREE (3) YEAR PERIOD; ALLOCATING FUNDS FROM THE IT GENERAL FUND
AND OTHER FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS
AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING
ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO
ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN
PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF
THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"),
INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI-
DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH
IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE
NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami's ("City") Innovation and Technology Department ("IT")
has a need for telecommunication wiring, wireless radio and antenna installation services; and
WHEREAS, on May 1, 2018, the Department of Procurement issued Invitation for Bid
("IFB") No. 823382 for telecommunication wiring, wireless radio, and antenna installation
services on an as -needed basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received May 23, 2018, pursuant to IFB No. 823382, for
telecommunication wiring, wireless, radio and antenna installation services from Quality Wiring,
Inc., a Florida for profit corporation, the responsive and responsible bidder, for IT, on an as
needed basis, for an initial period of three (3) years, with the option to renew for one (1)
additional three (3) year period, for a total term of six (6) years, is accepted.
Section 3. Funds to be allocated from the IT General Fund, and other funding sources,
subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations, and budgetary approval, and in compliance with applicable provisions of the
Code of the City of Miami, Florida, as amended, ("City Code"), including, the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable
regulations, as may be necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
Una ndeU ez, City Attor ey 9/18/2018
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.