HomeMy WebLinkAboutBack-Up DocumentsCITE- OF NIIANII, FLORIDA
INTER -OFFICE NI IENIORANDIAL I
TO: Emilio T. Gonzalez, Ph. D.
City Manager
FROM: Annie Perez, CPPO
Director, Procurement -
RECOMMENDATION:
DATE: July 24, 2048 FILE:
SUBJECT: Recommendation for Approval to
Award Contract for Bulk CO2 Gas on a Stay Fill
Program
REFERENCES: Invitation for Bid 862381
ENCLOSURES: IFB Bid Tabulation/Award Sheet
and Survey Results
Based on the findings below, the Procurement Department ("Procurement") hereby recommends award
of a contract for the Parks and Recreation Department ("Parks"), with Broward Nelson Fountain Service
("Broward Nelson") the sole responsive and responsible bidder for Bulk CO2 Gas on a Stay Fill
Program which has met the requirements, per bid specifications.
Contract Number/Title: IFB No.862381, Bulk CO2 Gas on a Stay Fill Program
Contract Amount: $26,000 annually ($156,000 for six (6) years in the aggregate).
Contract Term: Initial term of three (3) years, with the option to renew for one (1)
additional three (3) year period.
Recommended Vendors: Broward Nelson Fountain Service
BACKGROUND:
On May 31, 2018 Procurement issued IFB No. 862381, under full and open competition. As required
by the Procurement Code, the IFB was advertised and issued online. At bid closing on June 25, 2018
one (1) bid was received. The bid was evaluated and tabulated.
Consequently, approval of this recommendation to award is requested, Your signature below will
indicate approval of this rec9mmendation %%
Approved: r /� ('� r Date: C_
Emilio T. Gonzalez, Ph.D., City Manager
cc: Nzeribe Ihekwaba, Assistant City Manager/Chief of Operations
Kevin Kirwin, Director, Parks and Recreation
Yadissa A. Calderon, CPPB, Assistant Director, Procurement
Award/Tabulation Sheet for
Invitation for Sid 862381 for
Buhr CO2 on a Stay Fill Program for 7 Pools at City Parks
Created by Richard McLaren 7/25/18 Approved by department director or designee i
� �
Broward Nelson Fountain
Broward Nelson Fountain Service
Line Number
Description Category
Unit
Quote Quantity
5ervice Unit Price
Extended Price
I IA,llc% Pal 1, Pool -.00 I"ItIfi €. of lit}Il, Cl )„ 1 i:1s I1cl
M01101 - I LK.ni,nl: 1311) !f,14' ;il tineas. 411:u11i. 11
68052.79
Each
12
:3iS.00
S3,7KD.013
3114'. Io Illi hid,:all icival, 11RLlll.nion, 61e11\el _. allll
IIA/ 41A 1 Svc,
1
.1,me Marti Path Pool - 351 Potents „ Y Ii%LI1. t'i I' (fa,
Iter 11101tlh-1 IlVatit,ll �; l � \4 4 sue.•[. Miami. 1-1
Gsos2-79
Each
12
51x5.00
$2,220.00
131311, 10 n:IJULIe;dl r�alal, in,0:111ali1111, l I,•11%l•Ev :,111,1
II tl:41A I leen.
2
Alhalie Barn_) I'a1 A Pool - 400 I'uuslll, Ii Bulk ('( l2
(I:1X 11ef Ills ll4119-1 ,1,41 u,•n• i?i r4 W. fi_' till e. [. \lialui,'
63052.79
Each
12
- 5315.00
$3,7SQ04
11 331 3(1I n Include all trnlal- ulstallalion. dchill.-r}
and I I A/M. ,l l?,•..
3
(irtla•hmd 1'xui, I',kd - 2.200 J',1un,Ix L.r Bull, ('t $2
i
(fax ller 12tlmtrl•1 xa',ni„tl: I iSll ti.1Y. 37 A%,ylue'
M tdnn, 11. 33 134. 10 1iWILldl::111 rental. lllst:llt:dttlll,
68052.79
Each
12
$o5t).00
$7,B17U.0if
,l di«Iv and I Ir\Y\t.A I
a
(;+M'11 i'31"1, POOL 0,1611 ai%YI .112000 I"WMIV (11 11011: 1
1112 t iae pet numthxl4_I.alinn: 41 t N WV 13 St. 1
�
-. 4il:ntll. I 1 ?31311. It, include all rental. in,milation.
68052 79
Each
12
5315.00
' $3,780.00
de11%,•iv anal I I:4/%IA I lel•.
5
1'tianli koi% in--, (1uh fi 44•ater, l7, (enter Kli,i -
]tutu 14uInds of Bulk t t Q ( .Il: Per Inunlh-I ,w<.11i,m
3(1111 Ki,:l,enhacker (':1r1 e1%as'. k1tanli. 11 33 141). Ci,
6805279
Each
12
$185,00
$2,220.00
III,:ILIUI° all I'e11131, 111, 611:1i%L•I'% ,Ln,1 I l:\/.:\'IA I
ise,
U
tihenanduah I':a'l. I'un9-ION) 1'1x01,11 ill' NA ('( )2
(ias pL:r mottill-I 1,:01,01 181#1 S 21st Awnnr,
68052.79
Each
12
5185,00
52,220.00
NI1ann. 1 1 33 1.15. 111 ulclu,le all M11.11. inslallalian.
deli%el) and IIA/\t:\ 1
7
Created by Richard McLaren 7/25/18 Approved by department director or designee i
� �
IFB No. 862381
Invitation for Bid for Bulk CO2 on a Stay Fill Program for Pools at City Parks
Survey
The above referenced solicitation was advertised on May 31, 2018. The due date was June 25, 2018. The
solicitation requested minimum qualifications, in business for at least three (3) years as well as insurance
requirements; however, this should not have precluded firms from responding..
Due to lack of participation, Procurement would like to know the answers to the following questions to
determine whether barriers existed in your decision not to compete. For example:
1. My firm was unable to meet the timeline for proposal due date.
2. My firm did not have enough time to ask the City questions necessary to complete the IFB.
3. Not enough information in the Scope of Services.
4. If the City of Miami decided to re -solicit these services will you be responding?
5. Not interested.
Please respond: Send responses to rmclaren@miami2ov.com
Firm
Response
1
Matheson Tri Gas, Inc
No Response
2
Safety Products, Inc
No Response
3
Aquatic Technology, Inc
No Response
4
BC Scientific
_ '---- -
No Response
5
Certified Pool Mechanics, Inc
No Response
6
Cronatron Welding
No Response
7
Ecolab, Inc
Kath .varble!aecolab.eom
Email address invalid, Ecolab -corn no longer exists
8
Leslie's Poolmart, Inc
No Response
9
Recreonics, Inc
No Response
10
W.M. Smith and Associates, Inc
-,
� . S v,.,iII not be �; oil �- t..ys fiat
11
Liquid 02 Transfills, Inc
Email address is invalid
12
Airgas National Carbonation
Could not navigate iMiami
sunbiz.org - Florida Department of State
',or
Page 1 of l
=
Fictitious Name search
Submit
Fici:iiious Ma,-na
BROWARD NELSON FOUNTAIN SERVICE
Hing In imation
Registration Number 602 1 2890001 7
Status ACTIVE
Filed Date 05108/2002
Expiration Date 12/31/2022
Current Owners 1
County BROWARD
Total Pages 4
Events Filed 3
FEI/EIN Number 59-1203680
Pbil:nAdd esa
241 SW 21 TERRACE
FORT LAUDERDALE, FL 33312
01,vr17,D, inforrnu ;on
CARLONINC-
241 SW 21 TERRACE
FT. LAUDERDALE, FL 33312
FEIIEIN Number: 59-1203680
Document Number: 308526
LDocun'lan iin1gaz
View image in PDF format -
_�
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Fictitious Name Search
Submit
http:Hdos.sunbiz.org!scriptslfcidet. exe?action=DETREG&docnum=602128900017&rdocn... 7/2/2018
Quote: ?-150371 (RFQ 86-238 1)
Fe u,isitionz; Negotiations Intelligence
Page I of 3
�i� ..3 ... .. -
Quot=: 2450371 li?FG 862:3131€
Actions
jOnline Discussions v Go
Title
I'i`:'-auk.n t0 Er. f r t i _-' t;.:°.
, a S;a-, Fj` -
Close Date
25 -Jun -2418 14:00:00
Time Left
0 seconds
Ranking
Price Only
Quote Style
Sealed
Supplier
Broward Nelson Fountain Service
Quote Currency
USD
Supplier Site
Contact
Spencer, Bruce
Quote Valid Until
26 -Jul -201a
Suppliers' Quote Number
8506072018
Purchase Order
Shortlist Status
Quote Status
Active
Included
Note to Buyer
NSA
Name
Title Update
Delete
Attachments No results found
Requirements
Details Section
General
Total
Contract Terms
Variables
Details Section Clause
No variables found.
Deliverables
Deliverable Name Due Date
No deliver-3bles found.
Maximum Score Score
0 0
0 0
Variable Description Value
Status Alert Update
Lines
TIP All �,r ces arr in USD.
Quote Total (USD; 25,800.00
Target Quote
Minimum Minirnurn
Start Target Quote Estimated Release Release Line Active
Details Line Ranh Price Price Price Unit Quantity Amount Amount Total Quotes
' I Hadley 1 315 Monthly 12 3,780.00
Park Pool -
http:llimap I .rig- erside.cmuov.net:800310A_HTML/OA.jsp?OAFunc=PONRESENQ_VIE... 6/27/2018
Quote: 2450371 (RFQ 86238 1)
Attachments
800 Pounds
of Bulk CO2
Name Title Update
Delete Gas per
month -
OLocation:
rest lt-i
1300 N.L'•;.
found.
SO Street,
Miami, FL
33142. To
include all
rental,
installation,
delivery and
HAZMAT
fees.
2jJose Marti 1
Park Pool -
Attachments
350 Pounds
of Bulk CO2
Name Title update Delete Gas per
Pio
month -
resuits
Location:
found.
351 SW 4
Street,
Miami, FL
33130. To
include all
rental,
installation,
delivery and
HAZMAT
fees.
3Athalie 1
Range Paris
Attachments
Pool - 804
Pounds of
Name Title Update Delete Bulk CO2
No
Gas per
results
month -
found
Location:
525 N.W. 62
Street,
Miami, FL
33150. To
include all
rental,
installation,
delivery and
HAZMAT
fees.
4Grapeland 1
Part Pool -
Attachments
2,200
Pounds of
Name Title Update Delete Bufk CO2
No
Gas per
results
month -
found.
Location:
1550 NW 37
Avenue,
N-liaani, FL
33134, To
Include all
rental,
installation,
deiivery and
Page 2 of 3
185 Monthly 12 21224.00
315 Monthly 12 3,750 00 i
650 Monthly 12 7,800.00
http:llimap 1.riverside.cmgov ,net:800310A_HTMLlOA.jsp?OAFunc=PONPESENQ_VIE... 6/2712018
Q11Ote: 2450371 (RFQ 86?381)
Page 3 of 3
HAZMAT
fEes.
5Gibson 1
315 Monthly
12
3,7K.00
Park Pool,
Attachments estimated at
2+700 Pounds
Name Title Update Delete of Bulk Cot
;No Gas per
results month 411
found. N','J 13 St,
Miami, FL
33136. To
include all
rental,
installation,
deliverf and
HAZINIAT
fees.
6. Miami 1
135 Plonthiy
12
2,220.00
Rowing Club
Attachments &
Waterspoits
Name Title Update Delete Center Pool -
No 1000 Pounds
results of Bulk CO2
found. Gas per
month —
Location
3601
R''ickenba{cker
Cause,wa/
Kami, FL
33149. To
include all
rental,
installation,
delivery and
HAZMAT
fees.
7. 1
Ig5 i lontl:ly
12
2,220.00
Shenandoah
Attachments Park Pool -
1000 Pounds
Name Title Update Delete of Bulk CO2
NO Gas per
re,uits month —
found. Location
1600 SSV
21st Avenue,
Miami, FL
33145. To
include all
rental,
installation,
delivery and
HAZu'-IAT
fees.
Actions
(online Discussions v G
http://imap l .riverside.cmoov.net:8003/OA_HTML/OA. jsp?OAFunc—PONRESENQ_VIE... 6/27/2018
A'iVE PEREEZ, CPPD
9ro"UrCr:'ent olr�ctc,
"". r; = t
_ f
'y rl..:.. tiZ4•
Brandon Spencer
Brow•ard Nelson Fourmin Service
2z' t S.W. 2 i st Terrace
Ft. Lauderdale, FL 33312
Eit'IMOT. GOM7-4LEZ. ^it.D.
Ca; ttarng9r
ktly 3.2014
SENT vtA ENIAIL
bspenc?I'`l=-.ro%and z:so11.coli3
RE: Best and ;Final Offer (BAFO) - Invitation for Sid (`qcB") 562381, Bill, CO2 on a Stay Fill Progratn
for Seven (7) Pools at City ParJcs
Dear Ma. Spencer,
Th: City of Miami is in receipt of your bid response to IFB No. 562351. Bulk CO2 on a Stxv Fill Program for
Seva:i (7) Poots at City Parks. The IFB closed on Monday. June 25, 2018 and Broward l,,elson Fountain
Service., is the apparent responsive and responsible bidder.
Purslua€ r to Sectloq 18-55 of th-, Ciry of Miami Celli (`-Ci;v"). thr. .z; hastautl orir� to neaotia a for bgtt_r
nricrinor re -bid, ,vhicnever is in the best interest of the City . �j
The City heraby requests thai you carofulil• analyze your bid price for aaly cost savings you can in tuns extend
to the C.it<;•: and provide wi at is considered your firm's ' ccst and final offer" as it pertaials to your coy•- fur
Bull CO2 on a Stay f=ill Program for Seven (7) Pools a_ City Parks. This offer should be fa.�_d or email- cO to
the atr�!nt-sort o Mr. Richalyd McLaren. (305) 400-51041, or at micIarenra:rniamigov.co ill. . by no later tbaa
12:00 P.M., on Morrday. Jaly 4. 2418 - -
Pie-- e_rd c:lte your firm's bps; and Final of F -•r in tl e ;Dacccs proti dad in the las. column of Lh;s rah ,a:
E G nit Price
Line Number (Best and
umber Li::e Description Unit Price of Units Final Qlfer) _
--- Hadley Part Pool -800 Pounds of �
Bulk C;02 Gas per rronin - Locarioa:
1300 NAI?`. 50 Street, kliarni, FL
33142. To inc:ude all rsntal,
I Itrtstallatior., deelivery and I IaZIYlAT i
fees. 1 $315.00 1'_'
Jose Marti Par; Pool - 350 Pounds of
I
Bull: CO2 Gas per month- Location;
351 S.W. 4 Street, ivtiarni, FL 33130. �
i
To include all rental, installation.
2 delivery and HAZNLAT f ts. $1 SS -00
i2
_
Athalie Range Park Pool - 800
Pounds ofBOk CO2 Gas per rnonrn-
j
Location: 5=5 N.W. 62 5t ft-, I
I f
M;anii, FL 33150. To include a'l
rental, ins-al''a_ion, detive-_ an,
3 HAZNIAT fees. _ -13,3,5.00
12
Grapelavd Park Pocl-'-,?L10 Pounds
Of Bulk CO2 Gas per morith-
Locatior._ 1554 N.W. 37 avenue.
N[:a ti, FL 3313.1. To include all
I rental, installation, det:ve_, and
I 4 HAZMAT fees. j
Gibson Park Pccl, esti_ Mixed at 2040
Founds of Bulk CO2 Gasper monlh-
Locaticn. 411 N.W. 13 St, ialiami,
FL 33136. To include al. rental,
0.00
irs[alla u-, , delivery and 11.24,21'YL4T 1
fees. 5315.00 €
Nfiami Rowing Club & N arcrsforls
Pool - 1004 Pounds of Bulk
CO2 Gas per month -Location 3501 (�
Rickenla cker Causeway, Miami, %L t J
33149- To include all rental, i
installation, dehvcry a'd I—Lk -CTAT
6 fees. 5:35.00 12�
SherfanCoa i Paris Pool -1C'00 Pounds
of Bu& CO2 Gas per month- I
[ ocation 1804 S. W. 21 st A -nue, r
INUarni, FL 33145. To _ciude all i
rental, Ltstalladon, deliver;: and
7 HAZMAT fees. `185.00 12
17
I
1�
Pleas: s;,n arta date below to ser=ify your response above:
CL
Print Nan:e SignanTe
Tine
aP.rdzn
Date
5it)cerely:
Annie parez, CPPD
Director of Procurement
City of Miami
Invitation for Bid (1FB)
IFBNumber: 862381
Procurement Department
Miami Riverside Center
444 SW 2111 Avenue, 6" Floor
Miami, Florida 33130
Web Site Address: r_ _ - T__— _-- — -__
Title: Invitation to Bid for Bulk CO2 Gas on a
Stay Fill Program
Issue Date/Time: 31 -MAY -2018
IFBClosiug Date/Time. 25 -JUN -2018 C 14:00:00
Pre-Bid!Pre-Proposal Conference: None
Pre-Bid/Pre-Proposal Date/Time:
Pre-Bid/Pre-Proposal Location:
Deadline for Request for Clarification:.
Contracting Officer:
Hard Copy Submittal Location:
Contracting Officer E -Mail Address:
Contracting Officer Facsimile:
Friday June 8, 2018 2 Pll
NIcLaren, Richard
City of Miami - City Clerk
3500 Pan American Drive
Miami FL 33133 US
1UNIcLarenCmiamigov.com
305-400-5104
Page 1 of 35
Certification Statement
Please quote on this form, if applicable, net prices for the iteni(s) listed. Return signed orizinal and
retain a copy for your files. Prices should include all costs, including transportation to destination. The
City resen-es the richt to accept or reject all or any part of this submission. Prices should be fine for a
minimum of 180 days following the tithe set for closing of the submissions.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted
Itr
prices.
We (I) certify that we have read your solicitation, completed the necessary documents, and propose to
furnish and deliver, F.O.B. DESTINATION, the items or services specified herein.
The undersigned hereby certifies that neither the contractual party- nor any of its principal owners or
personnel have been convicted of any of the violations, or debarred or suspended as set in section
IS - 107 or Ordinance No. 12271.
All exceptions to this submission have been documented in the section below (refer to paragraph and
section).
EXCEPTIONS:
We (I) certify that any and all information contained in this submission is true; and we (I) further certify
that this submission is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting a submission for the same materials, supplies, equipment, or
service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and
conditions of this solicitation and certify that I am authorized to sign this submission for the submitter.
Please print the following and sign your name:
PROPOSER NAME:
ADDRESS:
PRONE:
EMAIL:
SIGNED BY:
TITLE:
FAX:
CELL(Optional):
DATE:
FAILURE TO COMPLETE. SIGN. AND RETURN THIS FORM SHALL DISQUALIFY THIS
RESPONSE.
Pane 2 of 35
Certifications
Lebal Name of Firm:
Entity Type: Partnership, Sole Proprietorship, Corporation, etc.
Year Established:
Office Location: City of Miami, Miami -Dade County, or Other
Occupational License.Tusiness Tax Receipt Number:
Occupational License/Business Tax Receipt Issuing Agency:
Occupational License/Business Tax Receipt Expiration Date:
Will Subcontractor(s) be used? (Yes or No)
If subcontractor(s) will be utilized, provide their naive, address and the the portion of the work they will
be responsible for under this contract (a copy of their license(s) must be submitted with your bid
response):
Please list and acknowledge all addendum,raddenda received. List the addendum/addenda number and
date of receipt (i.e. Addendum No. 1, 7/1107). If no addendum,'addenda was.'were issued, please insert
N; A.
Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services,'goods in the past:
Reference No. 1: Address, City, State, and Zip for above reference companylagency listed:
Page 3 of 35
Reference No. 1: Name of Contact Person and. Telephone Number for above referenced no. E
Reference No. 1: Date of Contract or Sale for above referenced no. L
Reference No. 2: Name of Company Agency for which bidder is currently providing the service& goods
as described in this solicitation, or has provided such services'Qoods in the past:
Reference No. 2: Address, City, State, and Zip for above referenced company agency listed:
Reference No. 2: Name of Contact Person and Telephone Number for above referenced no. 2
Reference No. 2: Date of Contract or Sale for above referenced no. 2
Reference No. 3: Name of Company/Agency for which bidder is currently providing the services'aoods
as described in this solicitation, or has provided such services/goods in the past: v
Reference No. 3: Address, City, State, and Zip for above referenced company!agency listed:
Reference No. 3: Name of Contact Person and Telephone Number for above referenced no. 3
Reference No, 3: Date of Contract or Sale for above referenced no. 3
Pace 4 of 35
Line: 1
Description: Hadley Part: Pool - 800 Pounds of Bulk CO2 Gas per month - Location: 1300 NAV.
50 Street, Miami. FL 33142. To include all rental, installation, delivery and HAZ\IaT fees.
Category: 43042-31
Unit of Measure: Monthly
Unit Price: S Number of Units: 12 Total: S
Line: 2
Description: Jose Marti Park Pool - 350 Pounds of Bulk CO2 Gas per month - Location: 351 SNN' 4
Street, Xliami, FL 33130. To include all rental, installation, delivery and HAZNIAT fees.
Category: 43042-31
Unit of Measure: ]Monthly
Unit Price: S Number of Units: 12 Total: S
Line. 3
Description: Athalie Mange Park Pool - 800 Pounds of Bulk CO2 Gas per month - Location: 525
NAV. 62 Street, Miami, FL 33150. To include all rental, installation, delivery and HAZ`vI AT fees.
Category: 43042-31
Unit of Measure: Monthly
Unit Price: S Number of Units: 12 Total: S
Line: 4
Description: Grapeland Park Pool - 2,200 Pounds of Bulk CO2 Gas per month - Location: 1550
rVV' 37 Avenue, 11liami, FL 33134. To include all rental, installation, delivery and HAZ24I_'►T fees.
Category: 88540-30
Unit of Measure: Monthly
Unit Price: $
Number of Units: 12 Total: S
Pacyc 5 of 35
Line:
Description: Gibson Park Pool, estimated at 2000 Pounds of Bulk CO2 Gas per month 411 N N' 13
St, Miarni, FL 33136. To include all rental, installation, delivery and HAZNIAT fees.
Category: 43042-31
Unit of Measure: Monthly
Unit Price: $ Number of Units: 12 Total: $
Line: 6
Description:. Miami Ro-sving Club & `i'atersports Center Pool - 1000 Pounds of Bulk CO2 Gas
per month — Location 3601 Rickenbacker Causeway, Miarni, FL 33144. To include all rental,
installation, delivery and ILXZINIAT fees.
Category: 43042-31
Unit of Measure: Monthly
Unit Price: $ Number of Units: 12 Total: $
Line: 7
Description:. Shenandoah Park Pool - 1000 Pounds of Bull: CO2 Gas per month — Location 1800
SW 21st Avenue, Miami, FL 33145. To include all rental, installation, delivery and HAZMAT
fees.
Category: 43042-31
Unit of Measure: Monthly
Unit Price: $ Number of Units: 12 Total: $
Page 6 of 35
Invitation for Bid (IFB) 862381
Table of Contents
Termsand Conditions......................................................................................................................................................8
1. General Conditions............................................................................................... ...........
.........8
1.1. GENERAL. TERMS AND CONDITIONS.............................................................................................8
2. Special Conditions..........................................................................................................................................?8
2.1. PURPOSE...........................................................................................................................................?8
2?. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL
INFORIVI.ATIONiCLARIFICATION..........................................................................................................28
2.3. PRE-BID/PRE-PROPOSAL CONFERENCE......................................................................................28
2.4. BIDDERS MI:vIMU vi QUALIFICATIONS.......................................................................................34
2.5. INSURANCE REQUMMENTS...................................................................... ....................................
28
3.6. 1XIETFIOD OF AWARD.......................................................................................................................30
2,7, TERM OF CONTRACT.......................................................................................................................30
2.8. CONDITIONS FOR RENEWAL.........................................................................................................31
19. EQUITABLE ADJUSTMENT.............................................................................................................31
2. 10. NON -APPROPRIATION OF FUNDS...............................................................................................31
2.11. FAILURE TO PERFORM................................................................................._....................-...,.-....31
.........................................
3.12. METHOD OF PAYMENT............................................................... .........31
2.13. PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY ..........31
2.14. PROJECT MANAGER .......................................................................................................................3?
2.15, USE OF PREMISES...........................................................................................................................32
3.16. WARRANTY, FITNESS FOR PURPOSE.........................................................................................32
3.17. PUBLIC CONVENIENCE AND SAFETY.......................................................................................32
3.18. SAFETY MEASURES.......................................................................................................................32
3.19. ADDITIONS,DELETIONS OF F.ACIL.ITIES.ITEMS,TRODUCTS................................................33
3.20. TERMINATION.................................................................................................................................33
2.2 1. ADDITIONAL TERMS AND CONDITIONS..................................................................................33
2.22. PRIMARY CLIENT (FIRST PRIORITY).........................................................................................33
3. Specifications..................................................................................................................................................35
3.1. SPECIFICATIONSiSCOPE OF WORK..............................................................................................35
Page 7 of 35
Invitation for Bid (IFB) 862381
Terms and Conditions
1. General Conditions
LL GENERAL TER -NIS AND CONDITIONS
Intent: The General Terms and Conditions described herein apply to the acquisition of goods equipment services
with an estimated aggregate cost of $25,000.00 or more.
Definition: A formal solicitation is defined as issuance of an Invitation for Bids. Request for Proposals, Request for
Qualifications, or Request for Letters of interest pursuant to the City of Miami Procurement Code and: or Florida
Law, as amended. Formal Solicitation and Solicitation shall be defined in the same manner herein.
I.I. ACCEPTANCE OF GOODS OR EQUIPMENT - Any good{s} or equipment delivered under this formal
solicitation, if applicable, shall remain the property of the seller until a physical inspection and actual usage of the
good is made, and thereafter is accepted as satisfactory to the City. It must comply with the terms herein and be
fully in accordance with specifications and of the highest quality. In the event the goodsfequipment supplied to the
Citv are found to be defective or does not conform to specifications, the City reserves the right to cancel the order
upon written notice to the Contractor and return the product to the Contractor at the Contractor's expense.
1.2. ACCEPTANCE OF OFFER - The signed or electronic submission of your solicitation response shall be
considered an offer on the part of the bidder/proposer, such offer shall be deemed accepted upon issuance by the
City of a purchase order.
1.3. ACCEPTANCEIRE3ECTIOti — The City reserves the right to accept or reject any or all responses or parts of
after opening;'closing date and request re -issuance on the goods;'services described in the formal solicitation. In the
event of such rejection, the Director of Purchasing shall notify all affected biddersiproposers and make available a
written explanation for the rejection. The City also reserves the right to reject the response of any bidder'proposer
who has previously failed to property perform under the terms and conditions of a contract, to deliver on time
contracts of a similar nature, and who is not in a position to perform the requirements defined in this formal
solicitation. The City further reserves the right to waive any irregularities or minor informalities or technicalities in
any or all responses and may, at its discretion, re -issue this formal solicitation.
1.4. ADDENDA — It is the bidder's.'proposer's responsibility to ensure receipt of all Addenda. Addenda are available
at the City's website at: hap:.,'www.ci.miami.fl. usiprocurem ent
1.5. ALTERNATE RESPONSES WILL NOT BE CONSIDERED.
1.6. ASSIGNMENT - Contractor agrees not to subcontract.. assign, transfer, convey, sublet, or otherwise dispose of
the resulting Contract, or any or all of its right, title or interest herein, without City of Miami's prior written consent..
1.7. ATTORNEY'S FEES - In connection with any litigation, mediation and arbitration arising: out of this Contract,
each party shall bear their own attorney's fees through and including appellate litigation and any post-judbmenr
proceedings.
1.8. AUDIT RIGHTS AND RECORDS RETEtiTION - The Successful Bidder/Proposer agrees to provide access
at all reasonable times to the City, or to any of its duly authorized representatives. to any books, documents, papers,
and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit,
examination, excerpts, and transcriptions. The Successful Bidder./Proposer shall maintain and retain any and all of
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Invitation for Bid (IFB) 863381
the books, documents. papers and r, -cords pertinent to the Contract for three (3) years after the City makes final
payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition
shall result in the immediate cancellation of this contract by the City.
1.9. AVAILABILITY OF CONTRACT STATE-WIDE - Any Governmental, not-for-profit or
quasi -governmental entity in the State of Florida, may avail itself of this contract and purchase any and all
goods services, specified herein from the successful bidder(s),proposer(O at the contract price(s) established herein,
when permissible by federal, state, and local laws, rules, and regulations.
Each Governmental, not-for-profit or quasi -governmental entity which uses this formal solicitation and resulting bid
contract or agreement will establish its own contract, agreement. place its own orders, issue its own purchase orders.
be invoiced there from and make its own payments, determine shipping terms and issue its own exemption
certificates as required by the successful bidder(s),proposer(s).
1.10. AN` :-ARD SOF CONTRACT:
A. The Formal Solicitation, Bidder's:Proposer's response, any addenda issued, and the purchase order shall
constitute the entire contract, unless modified in accordance with any ensuing contract. agreement, amendment or
addenda. 4
B. The award of a contract where there are Tie Bids will be decided by the Director of Purchasing or designee in the
instance that Tie Bids can't be determined by applying Florida Statute 287.087, Preference to Businesses with
Drug -Free Workplace Programs.
C. The award of this contract may be preconditioned on the subsequent submission of other documents as specified
in the Special Conditions or Technical Specifications. Bidder/Proposer shall be in default of its contractual
obligation if such documents are not submitted in a timely manner and in the form required by the City. Where
Bidder,Proposer is in default of these contractual requirements, the City, through action taken by the Purchasing
Department, will void its acceptance of the Bidder's,'Proposer's Response and may accept the Response from the
next lowest responsive, responsible Bidder or Proposal most advantageous to the City or re -solicit the City's
requirements. The City, at its sole discretion, may seek monetary restitution from Bidder Proposer and its
bid:proposal bond or guaranty, if applicable, as a result of damages or increased costs sustained as a result of the
Bidder's,Proposer's default.
D. The term of the contract shall be specified in one of three documents which shall be issued to the successful
Bidder.Proposer. These documents may either be a purchase order, notice of award and'or contract award sheet.
E. The City reserves the right to automatically extend this contract for up to one hundred twenty (120) calendar
days beyond the stated contract term in order to provide City departments with continual service and supplies while
a new contract is being solicited, evaluated, and,'or awarded. If the right is exercised, the City shall notify the
BidderiProposer. in writing, of its intent to extend the contract at the same price, terms and conditions for a specific
number of days. Additional extensions over the first one hundred twenty (120) day extension may occur, if, the City
and the Successful BidderTroposer are in mutual agreement of such extensions.
F. Where the contract involves a single shipment of goods to the City, the contract term shall conclude upon
completion of the expressed or implied warranty periods.
G. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis, or such
combination as shall best serve the interests of the City unless otherwise specified.
H. A Contract, Agreement maybe awarded to the Sidder'Proposer by the City Commission based upon the
minimum qualification requirements reflected herein. As a result of a RFP. RFQ, or RFLI, the City reserves the
richt to execute or not execute_ as applicable, an Agreement with the Proposer, whichever is determined to be in the
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Invitation for Bid (IFB) 862331
Cirv's best interest%. Such agreement u ili be furnished by the City. %%ill contain certain terms as are in the City's
best interests, and will be subject to approval as to legal form by the City Attorne-,
I.11. BID BOND/ BID SECURITY - A cashier's or certified check. or a Bid Bond signed by a recognized surety
company that is licensed to do business in the State of Florida. payable to the City of Miami, for the amount bid is
required from all bidders proposers, if so indicated under the Special Conditions. This check or bond guarantees
that a bidder'proposer ,� ill accept the order or corntract. agreement. as bid, proposed, if it is awarded to
bidderproposer. Bidder'Proposer shall forfeit bid deposit to the City should City award contract agreement to
Bidder -Proposer and Bidder' Proposer fails to accept the award. The City reserves the right to reject any and all
surety tendered to the City. Bid deposits are returned to unsuccessful bidders, proposers within ten (10) days after
the award and successful bidder's;`proposer's acceptance of award, If sixty (60) days have passed after the date of the
formal solicitation closing date, and no contract has been awarded, all bid deposits will be returned on demand.
1.12. RESPONSE FORM (HARDCOPY FOR -N AT) - All forma should be completed, signed and submitted
accordingly,
1.13. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute an Agreement and'or file
an acceptable Perfonnance Bond, when required, as provided herein, shall be just cause for the annulment of the
award and the forfeiture of the Bid Security to the City, which forfeiture shall be considered, not as a penalty, but in
mitigation of damages sustained. Award may then be made to the next lowest responsive, responsible Bidder or
Proposal most advantageous to the City or all responses may be rejected.
1.14. BRAND N k.NIES - If and wherever in the speci fications brand names, makes, models. names of any
manufacturers, trade names, or bidder`proposer catalog numbers are specified, it is for the purpose of establishing
the type. function, minimum standard of design, efficiency, grade or quality of goods only. When the City does not
wish to rule out other competitors' brands or makes, the phrase "OR EQUAL" is added. When bidding:`proposing an
approved equal, Bidders,`Proposers will submit, with their response, complete sets of necessary data (factory
information sheets. specifications, brochures, etc.) in order for the City to evaluate and determine the equality of the
item(s) bid.'proposed. The City shall be the sole judge of equality and its decision shall be final. Unless otheru ise
specified.. evidence in the form of samples may be requested if the proposed brand is other than specified by the
City. Such samples are to be furnished after formal solicitation opening. closing only upon request of the City. If
samples should be requested, such samples must be received by the City- no later than seven (7) calendar days after
a formal request is made.
1.15. CANCELLATION - The City reserves the right to cancel all formal solicitations before its opening'closing.
In the event of bi&proposal cancellation, the Director of Purchasing shall notify all prospective bidders,'proposers
and make available a written explanation for the cancellation.
1.16. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm makes, or
prepares to make, in order to deliver,'perform the goods/services required by the City, is a business risk which the
contractor must assume_ The City will not be obligated to reimburse amortized or unamortized capital expenditures.
or to maintain the approved status of any contractor. If contractor has been unable to recoup its capital expenditures
during the time it is rendering such goods/services, it shall not have any claim upon the City,
1.17. CITY NOT LIABLE FOR DELAYS - It is further expressly agreed that in no event shall the City be liable
for, or responsible to, the Bidder`Proposer/Consultant, any sub-contractor'sub-consultant, or to any other person for,
or on account of, any stoppages or delay in the work herein provided for by injunction or other legal or equitable
proceedings or on account of any delay for any cause over which the City has no control.
1. 18. COLLISION —Bidder Proposer, by submitting a response, certifies that its response is made without
previous understanding. agreement or connection either with any person, firm or corporation submitting a response
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Invitation for Bid JFB) 862381
for the same items services or with the City of Miami's Purchasing Department or initiating department. The
Bidder Proposer certifies that its response H fair, without control. collusion, fraud or other illegal action.
Bidder Proposer certifies that it is in compliance with the Conflict of Interest and Code of Ethics Laws. The City
will investigate all potential situations where collusion may have occurred and the City reserves the right to reject
any and all bids,'responses where collusion may have occurred.
1.19. COMPLIA.tiCE WITH FEDERAL, STATE AND LOCAL LANK"S - Contractor understands that contracts
between private entities and local Governments are subject to certain laws and regulations, including laws pertaining
to public records, conflict of interest, records keeping, etc. City and Contractor agree to comply with and observe all
applicable laws, codes and ordinances as that may in any way affect the goods or equipment offered. including but
not limited to:
A. Executive Order 11-246, which prohibits discrimination against any employee, applicant, or client because of
race, creed, color, national origin, sex, or age with regard to, but not limited to, the following: employment
practices, rate of pay or other compensation methods, and training selection.
B. Occupational, Safety and Health Act (OSFL-k), as applicable to this Formal Solicitation.
C. The State of Florida Statutes, Section 287.133(3)(_-0 on Public Entity Crimes.
D. Environment Protection Agency (EPA), as applicable to this Formal Solicitation.
E. Uniform Commercial Code (Florida Statutes, Chapter 672),
F. ,americans with Disabilities Act of 1990, as amended.
G. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this Formal Solicitation.
H. National Forest Products Association (NFP:), as applicable to this Formal Solicitation.
1:. City Procurement Ordinance City Code Section IS, Article III.
J. Conflict of Interest, City Code Section 2-611:61.
K. Cone of Silence. City Code Section 18-74.
L. The Florida Statutes Sections 218.73 and 218.74 on Prompt Payment.
Lack of knowledge by the bidder'proposer will in no way be a cause for relief From responsibility. Non-compliance
with all local. state, and federal directives, orders, and laws may be considered grounds for termination of
contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
1.20. CONE OF SILENCE - Pursuant to Section 18-74 of the City of Miami Code, a "Cone of Silence" is imposed
upon each R.FP, RFQ, RFLL or IFB atter advertisement and terminates at the time the City Manager issues a written
recommendation to the Miami City Commission. The Cone of Silence shall be applicable only to Contracts for the
provision of goads and services and public works or improvements for amounts greater than $200,000. The Cone of
Silence prohibits any communication regarding RFPs, RFQs, RFLI or IFBs (bids) between, among others:
Potential vendors. service providers, bidders, lobbyists or consultants and the City's professional staff including, but
not limited to, the City Manager and the City Manager's staff: the Mayor, City Commissioners. or their respective
staffs and any member of the respective selectionlevaluation committee.
The provision does not apply to, among other communications:
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Invitation for Bid (IFB) 863381
Oral communications with the Cite purchasing staff, provided the communication is limited strictly- to matters of
process or procedure already contained in the formal solicitation document: the provisions of the Cone of Silence do
not apply to oral communications at duly noticed site visits, inspections, pre -proposal or pre-bid conferences. oral
presentations before selection. ek aluation committees, contract negotiations during any duly noticed public meeting,
or public presentations made to the Miami City Commission during a duly noticed public meeting: or
communications in writing or by email at any time with any City employee, official or member of the City
Commission unless specifically prohibited by the applicable RFP, RFQ. RFLI or IFB (bid) documents (See Section
2.3, of the Special Conditions): or communications in connection with the collection of industry comments or the
performance of market research regarding a particular RFP, RFQ, RFLI OR IFB by City Purchasing staff.
Proposers or bidders must file a copy of any written communications with the Office of the City Clerk, which shall
be made available to any person upon request. The City shall respond in writing and File a copy with the Office of
the City Clerk (clerksCamiamigov.com), which shall be made available to any person upon request. Written
communications may be in the form of e-mail, with a copy to the Office of the City Clerk.
In addition to any other penalties provided by law, violation of the Cone of Silence by any proposer or bidder shall
render any award voidable. A violation by a particular Bidder, Proposer, Offeror, Respondent, lobbyist or
consultant shall subject same to potential penalties pursuant to the City Code. Any person haying personal
knowledge of a violation of these provisions shall report such violation to the State Attorney and`or may file a
complaint with the Ethics Commission. Proposers or bidders should reference Section 18-74 of the City of Nfiami
Code for further clarification.
This language is only a summary of the key provisions of the Cone of Silence. Please review City of Miami Code
Section 18-74 for a complete and thorough description of the Cone of Silence. You may contact the City Clerk at
303-250-5360, to obtain a copy of same.
1.21. CO-NiFIDENTIALITY - As a political subdivision, the City of Miami is subject to the Florida Sunshine Act
and Public Records Law. If €his Contract'Agreement contains a confidentiality provision, it shall have no application
when disclosure is required by Florida law or upon court order.
1.22. CONFLICT OF INTEREST -- Bidders`'Proposers, by responding to this Formal Solicitation, certify that to
the best of their knowledge or belief, no electeds'appointed official or employee of the City of Miami is financially
interested, directly or indirectly, in the purchase of goods -'services specified in this Formal Solicitation. Any such
interests an the part of the BidderTroposer or its employees must be disclosed in writing to the City. Further, you
must disclose the name of any City employee who owns, directly or indirectly, an interest of five percent (511a) or
more of the total assets of capital stock in your firm.
A. Bidden`Proposer further agrees not to use or attempt to use any knowledge, property or resource which may
be within his,'her'its trust, or perform hisr'her'its duties, to secure a special privilege, benefit, or exemption for
himself; herself.itself, or others. Bidder. Proposer may not disclose or use information not available to members of
the general public and gained by reason of his`her;'Its position, except for information relating exclusively to
governmental practices, for his; her.'its personal gain or benefit or for the personal gain or benefit of any other person
or business entity.
B. Bidder(Proposer hereby acknowledges that he,'she it has not contracted or transacted any business with the
City or any person or agency acting for the City, and has not appeared in representation of any third party before any
board, commission or agency of the City within the past two years. Bidder,Troposer further warrants that he"she.'it
is not related, specifically the spouse, son, daughter, parent. brother or sister, to: (i) any member of the commission,
(ii) the mayor, (iii) any city employee, or (iv) any member of any board or agency of the City,
C. A violation of this section may subject the Bidder Proposer to immediate termination of any professional
services agreement with the City, imposition of the maximum fine andi'or any penalties allowed by law.
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Invitation for Bid (IFB) 862381
Additionally. violations may be considered by and subject to action by the 4liami-Dade County Commission on
Ethics.
1.23. COPYRIGHT OR PATENT RIGHTS — Bidders,'Proposers warrant that there has been no violation of
copyright or patent rights in manufacturing. producing. or selling the goods shipped or ordered and/or services
provided as a result of this formal solicitation, and bidders'proposers agree to hold the City harmless from any and
all liability, loss, or expense occasioned by any such violation.
1.24. COST INCURRED BY BIDDERJPROPOSER -All expenses involved with the preparation and submission
of Responses to the City. or any work performed in connection therewith shall be borne by the
Bidder( s)rProposer(s).
1.25. DEBAR -\IE• `iT AND SUSPENSIONS (Sec 18-147)
(a) Authority and requirement to debar and suspend. After reasonable notice to an actual or prospective Contractual
Party, and after reasonable opportunity for such party to be heard, the City Manager, after consultation with the
Chief Procurement Officer and the city attorney, shall have the authority to debar a Contractual Party, for the causes
listed below, from consideration for award of city Contracts. The debarment shall be for a period of not fewer than
three years, The City Manager shall also have the authority to suspend a Contractual Party from consideration for
award of city Contracts if there is probable cause for debarment, pending the debarment determination. The
authority to debar and suspend contractors shall be exercised in accordance with regulations which shall be issued
by the Chief Procurement Officer after approval by the City Manager, the city attorney, and the City Commission.
(b) Causes for debarment or suspension. Causes for debanrrent or suspension include the following:
(1) Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a
public or private Contract or subcontract, or incident to the performance of such Contract or subcontract.
(2) Conviction under state or federal statutes of embezzlement, theft, for. -cry, bribery, falsification or
destruction ofrecords. receiving stolen property, or any other offense indicating a lack of business
integrity or business honesty.
(3) Conviction under state or federal antitrust statutes arising out of the submission of Bids or
Proposals.
(4) Violation of Contract provisions, which is regarded by the Chief Procurement Officer to be
indicative of nonresponsibility. Such violation may include failure without good cause to perform in
accordance with the terms and conditions of a Contract or to perform within the time limits provided in a
Contract, provided that failure to perform caused by acts beyond the control of a party shall not be
considered a basis for debarment or suspension.
(5) Debarment or suspension of the Contractual Party by any federal. state or other governmental
entity.
(6) False certification pursuant to paragraph (c) below.
(7) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which
the violation remains noncompliant.
(8) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which a
civil penalty or fine is due and owing to the city.
(9) Any other cause judged by the City Manager to be so serious and compelling as to affect the
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Invitation for Bid (IFB) 862381
responsibility of the Contractual Party performing city Contracts.
(c) Certification. All Contracts for goods and services, sales, and leases by the city shall contain a certification that
neither the Contractual Party nor any of its principal owners or personnel have been convicted of any of the
violations set forth above or debarred or suspended as set forth in paragraph (b)(5).
(d) Debarment and suspension decisions, Subject to the provisions of paragraph (a), the City Manager shall render a
written decision stating the reasons for the debarment or suspension. A copy of the decision shall be provided
promptly to the Contractual Party, along with a notice of said party's right to seek judicial relief.
1.26. DEBARRED/SUSPENDED VENDORS —An entity or affiliate who has been placed on the State of Florida
debarred or suspended vendor list may not submit a response on a contract to provide goods or services to a public
entity, may not submit a response on a contract with a public entity for the construction or repair of a public building
or public work. may not submit response on leases of real property to a public entity, may not award or perform
work as a contractor, supplier, subcontractor, or consultant under contract with any public entity. and may not
transact business with any public entity.
1.27. DEFAULT/F.AILURE TO PERFORM -The City shall be the sole judge of nonperformance, which shall
include any failure on the part of the successful Bidder'Proposer to accept the award, to furnish required documents
and, or to fulfill any portion of this contract within the time stipulated.
Upon default by the successful Bidder-Troposer to meet any terms of this agreement, the City will notify the
BidderTroposer of the default and will provide the contractor three (3) days (weekends and holidays excluded) to
remedy the default. Failure on the contractor's part to correct the default within the required three (3) days shall
result in the Contract being tenninated and upon the City notifying in writing the contractor of its intentions and the
effective date of the termination. The following shall constitute default:
A. Failure to perform the work or deliver the goods,'services required under the Contract and or within the time
required or failing to use the subcontractors, entities and personnel as identified and set forth, and to the degree
specified in the Contract.
B. Failure to begin the work under this Contract within the time specified.
C. Failure to perform the work with sufficient workers and equipment or with sufficient materials to ensure timely
completion.
D. Neglecting or refusing to remove materials or perform new work where prior work has been rejected as
nonconforming with the terns of the Contract.
E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency, or making an
assivnment for the benefit of creditors, if the insolvency, bankruptcy, or assignment renders the successful
Bidder`Proposer incapable of performing the work in accordance with and as required by the Contract.
F. Failure to comply with any of the terms of the Contract in any material respect.
All costs and charges incurred by the City as a result of a default or a default incurred beyond the time limits stated,
together with the cost of completing the work, shall be deducted from any monies due or which may become due on
this Contract.
1.28. DETERMINATION OF RESPONSIVENESS ESS - Each Response will be reviewed to determine if it is
responsive to the submission requirements outlined in the Formal Solicitation. A "responsive" response is one which
follows the requirements of the formal solicitation, includes all documentation, is submitted in the format outlined in
the formal solicitation, is of timely submission, and has appropriate signatures as required on each document. Failure
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Invitation for Bid (IFB) 862381
to comply with these requirements may deem a Response non-responsive.
A. Responsible Bidder shall mean a bidder -proposer who has submitted a bidrprposal and who has the capability.
as determined under the City Procurement Ordinance, in all respects to fully perform the contract requirements, and
the integrity and reliability of which give reasonable assurance of good faith ;and performance.
1.29. DISCOUNTS OFFERED DURING TERM OF CONTRACT - Discount Prices offered in the response
shall be Fixed after the award by the Commission_ unless otherwise specified in the Special Terms and Conditions.
Price discounts off the original prices quoted in the response will be accepted from successful Bidder(s), Prop oser(s)
during the term of the contract. Such discounts shall remain in effect for a minimum of 120 days from approval by
the City Commission Anv discounts offered by a manufacturer to Bidder Proposer will be passed on to the City.
1.30. DISCREPANCIES, ERRORS, ,_ND OMISSIONS - Any discrepancies. errors, or ambiguities in the Formal
Solicitation or addenda (if any) should be reported in writing to the City's Purchasing Department. Should it be
found necessary, a written addendum will be incorporated in the Formal Solicitation and will become part of the
purchase agreement (contract documents). The City will not be responsible for any oral instructions, clarifications,
or other communications.
A. Order of Precedence — Any inconsistency in this formal solicitation shall be resolved by giving precedence to the
following documents, the first of such list being the governing documents.
1) Addenda (as applicable)
2) Specifications
3) Special Conditions
4) General Terms and Conditions
1.31. F.NIERGE\CY / DISASTER PERFORNIANCE - In the event of a hurricane or other emergency or disaster
situation, the successful vendor shall provide the City with the commoditicsrservices defined within the scope of this
formal solicitation at the price contained within vendor's response. Further, successful vendor shall deliver/perform
for the city on a priority basis during such times of emergency.
1.32. ENTIRE BID CONTRACT OR AGREE LENT - The Bid Contract or Agreement consists of this City of
Miami Formal Solicitation and specifically this General Conditions Section, Contractor's Response and any written
agreement entered into by the City of Miami and Contractor in cases involving RFPs, RFQs, and RFLIs, and
represents the entire understanding and agreement between the parties with respect to the subject matter hereof and
supersedes all other negotiations, understandi no and representations, if any, made by and between the pat -ties. To the
extent that the agreement conflicts with, modifies„ alters or changes any of the terms and conditions contained in the
Formal Solicitation and`or Response, the Formal Solicitation and then the Response shall corArol. This Contract may
be modified only by a written agreement signed by the City of Miami and Contractor,
1.33. ESTIMATED QUANTITIES —Estimated quantities or estimated dollars are provided for your guidance
only. No guarantee is expressed or implied as to quantities that will be purchased during the contract period. The
City is not obligated to place an order for any given amount subsequent to the award of this contract. Said estimates
may be used by the City for purposes of determining the low bidder or most advantageous proposer meeting
specifications, The City reserves the right to acquire additional quantities at the prices bid,'proposed or at lower
prices in this Formal Solicitation.
1.34. EVALUATION OF RESPONSES
A.Rejection of Responses
The City may reject a Response for any of the following reasons:
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Imitation for Bid (IFB) 962381
1) Bidder Proposer fails to acknowledge receipt of addenda:
2) Bidder Proposer mutates or conceals any material fact in the Response ;
3) Reh-ponse does not conform to the requirements of the Formal Solicitation;
4) Response requires a conditional award that conflicts with the method of award:
5) Response does not include required samples, certificates, licenses as required; and.
6) Response was not executed by the Bidder's.Proposer(s) authorized agent.
The foregoing is not an all inclusive list of reasons for which a Response may be rejected. The City may reject and
re -advertise for all or any part of the Formal Solicitation whenever it is deemed in the best interest of the
City.
B. Elimination From Consideration
t) A contract shall not be awarded to any person or firm which is in arrears to the City upon any debt or contract, of
which is a defaulter as surety or otherwise upon any obligation to the City.
2) A contract may not be awarded to any person or firm which has failed to perform under the terms and conditions
of any previous contract with the City or deliver on time contracts of a similar nature.
3) A contract may not be awarded to any person or firm which has been debarred by the City in accordance with
the City's Debarment and Suspension Ordinance.
C. Determination of Responsibility
1) Responses will only be considered from entities who are regularly engaged in the business of providing the
goods/equipment. services required by the Formal Solicitation. BidderProposer must be able to demonstrate a
satisfactory record of performance and integrity; and, have sufficient financial, material, equipment, facility,
personnel resources. and expertise to meet all contractual requirements. The terms "equipment and organization" as
used herein shall be construed to mean a fully equipped and well established entity in line with the best industry
practices in the industry as determined by the City.
2) The City may consider any evidence available regarding the financial, technical and other qualifications and
abilities of a Bidder -Proposer, including past performance (experience) with the City or any other governmental
entity in making the award.
3) The City may require the Bidder(s)'Proposer(s) to show proof that they have been designated as an authorized
representative of a manufacturer or supplier which is the actual source of supply, if required by the Formal
Solicitation.
1.35. EXCEPTIONS TO GENERAL .k D/OR SPECIAL CONDITIONS OR SPECIFICATION'S
Exceptions to the specifications shall be listed on the Response and shall reference the section. Any exceptions to
the General or Special Conditions shall be cause for the bid (IFB) to be considered non-responsi%e. It also may be
cause for a RFP, RFQ, or RFLI to be considered non-responsive; and, if exceptions are taken to the terms and
conditions of the resulting agreement it may lead to terminating negotiations.
1.36. F.O.B. DESTINATION - Unless otherwise specified in the Formal Solicitation, all prices quoted,proposed by
the' bidder/proposer must be F.O.B. DESTNATION, inside delivery, with all delivery costs and charges included in
the bid proposal price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for
rejection of bid proposal.
1.37. FIRM PRICES - The bidder proposer warrants that prices, terms, and conditions quoted in its response will
be firm throughout the duration of the contract unless otherwise specified in the Formal Solicitation. Such prices
will remain firm for the period of performance or resulting purchase orders or contracts, which are to be performed
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InL itation for Bid (IFS) 862331
or supplied over a period of time.
1.38. FLORIDA MINIMUM «'AGE - The Constitution of the State of Florida. Article X Section 24, states that
employers shall pay employee wages no less than the minimum wage for all hours worked in Florida. Accordingly.
it is the contractor's and its' subcontractor(s) responsibility to understand and comply with this Florida constitutional
minimum wage requirement and pay its employees the current established hourly minimum wage rate, which is
subject to change or adjusted by the rate of inflation using the consumer price index for urban wage earners and
clerical workers, CPI -W, or a successor index as calculated by the United States Department of Labor. Each
adjusted minimum wage rate calculated shall be determined and published by the Agency Workforce Innovation on
September 30th of each year and take effect on the following January Ist.
At the time of responding., it is bidder,*proposer and his -"her subcontractor(s), if applicable. full responsibility to
determine whether any of its employees may be impacted by this Florida Law at any given point in time during the
term of the contract. If impacted, bidder'proposer must furnish employee name(s), job title(s), job description(s),
and current pay rate(s). Failure to submit this information at the time of submitting a response constitute successful
bidder's, proposer's acknowledgement and understanding that the Florida Minimum Vv'age Law will not impact its
prices throughout the term of contract and waiver of any contractual price increase request(s). The City reserves the
right to request and successful, bidder/proposer must provide for any and all information to make a wage and
contractual price increase(s) determination.
1.39. GOVER-NING LAV A_tiD VE\ LE - The validity and effect of this Contract shall be governed by the laws
of the State of Florida. The parties agree that any action, mediation or arbitration arising out of this Contract shall
take place in Miami -Dade County, Florida, In any action or proceeding each party shall bear their own respective
attorney's fees.
1.40. HEADINGS A_ND TER -NIS - The headincs to the various paragraphs of this Contract have been inserted for
convenient reference only and shall not in any manner be construed as modifying. amending or affecting in any way
the expressed terms and provisions hereof. v
1.41. HEALTH INSUR AC CE PORTABILITY AND ACCOUNTABILITN' ACT (HIPPA) - Any person or
entity that performs or assists the City of Miami with a function or activity in%olving the use or disclosure of
"individually identifiable health information (IIHI) and;or Protected Health Infonnation (PHI) shall comply with the
Health Insurance Portability and Accountability Act (HIPruk) of 1996 and the City of Miami Privacy Standards.
HIPAA mandates for privacy, security and electronic transfer standards, which include but are not limited to:
A. Use of information only for performing services required by the contract or as required by law;
B. Use of appropriate safeguards to prevent non -permitted disclosures;
C. Reporting to the City of Miami of any non -permitted use or disclosure;
D. Assurances that any agents and subcontractors agree to the same restrictions and conditions that apply to the
Bidder Proposer and reasonable assurances that IIHLPHI will be held confidential;
E. Makin-, Protected Health Information (PHI) available to the customer;
F. Nfaking PHI available to the customer for review and amendment; and incorporating any amendments requested
by the customer;
G. Nlaking PHI available to the City of Miami for an accounting of disclosures; and
H. Makin; internal practices, books and records related to PHI available to the City of Miami for compliance audits.
PHI shall maintain its protected status regardless of the form and method of transmission (paper records, and,'or
electronic transfer of data). The Bidder/ Proposer must give its customers written notice of its privacy information
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Invitation for Bid (IFB) 862381
practices including Specifically, a description of the types of uses and disclosures that %;ould be made with protected
health information.
1.42 INDENINIFICaTION - Contractor shall indemnify, hold save harmless and defend at its own costs and
expense the City, its officials, officers, agents, directors, and employees, from liabilities, damages, losses, and costs.
including. but not limited to reasonable attorney's fees, to the extent caused by the negligence, recklessness or
intentional wrongful misconduct of Contractor and persons employed or utilized by Contractor in the performance
of this Contract and will indemnify, hold harmless and defend the City, its officials, officers, agents, directors and
employees against, any civil actions, statutory or similar claims, injuries or damages arising or resulting from the
permitted work, even if it is alleged that the City, its officials and or employees were negligent. These
irndemnitications shall survive the term of this Contract. In the event that anv action or proceeding is brought
against City by reason of any such claim or demand, Contractor shall, upon written notice from City, resist and
defend such action or proceeding by counsel satisfactory to City. The Contractor expressly understands and agrees
that any insurance protection required by this Contract or other%vise provided by Contractor shall in no way limit the
responsibility to indemnify. keep and save harmless and defend the City or its officers, employees, agents and
instrumentalities as herein provided.
The indemnification provided above shall obligate Contractor to defend at its own expense to and through appellate.
supplemental or bankruptcy proceedin;., or to provide for such defense. at City's option, any and all claims of
liability and all suits and actions of every name and description which may be brought against City whether
performed by Contractor, or persons employed or utilized by Contractor. 4
This indemnity will survive the cancellation or expiration of the Contract. This indemnity will be interpreted under
the laws of the State of Florida. including without limitation and which conforms to the Iimitations of §725.06
and,'or ti 775.08, Fla. Statues, as amended from time to time as applicable.
Contractor shall require all Sub -Contractor agreements to include a provision that they will indemnify the City.
The Contractor agrees and recognizes that the City shall not be held liable or responsible for any claims which may
result from any actions or omissions of the Contractor in which the City participated either through review or
concurrence of the Contractor's actions. In reviewing, approving or rejecting any submissions by the Contractor or
other acts of the Contractor, the City in no way assumes or shares any responsibility or liability of the Contractor or
Sub -Contractor, under this Agreement.
1.43, FORMATIONAND DESCRIPTIVE LITERATURE—Bidders:Proposer must furnish all information
requested in the spaces provided in the Formal Solicitation. Further, as may be specified elsewhere, each
Bidder:Proposer must submit for evaluation, cuts, sketches, descriptive literature. technical specifications, and
Material Safety Data Sheets (NISDS)as required, covering the products offered. Reference to literature submitted
with a previous response or on file with the Buyer will not satisfy this provision.
1.44. INSPECTIONS - The City may, at reasonable tithes during the term hereof.. inspect Contractor's facilities and
perforin such tests, as the City deems reasonably necessary, to determine whether the goods and, or services
required to be provided by the Contractor under this Contract conform to the terms and conditions of the Formai
Solicitation. Contractor shall make available to the City all reasonable facilities and assistance to facilitate the
performance of tests or inspections by City representatives. All tests and inspections shall be subject to, and made in
accordance with, the provisions of the City of Miami Ordinance No. 17771 (Section 18-79). as same may be
amended or supplemented from time to time.
1.45. INSPECTION OF RESPONSE - Responses received by the City pursuant to a Formal Solicitation will not
be made available until such time as the City provides notice of decision or intended decision or within 30 days
after bid closing, whichever is earlier. Bid,`Proposal results will be tabulated and may be furnished upon request via
fax or e-mail to the Sr. Procurement Specialist issuing the Solicitation. Tabulations also are available on the City's
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€nvitation for Bid (IFB) 862351
Web Site following recommendation for award
1.46. INSURANCE - Within ten (10) days after receipt of Notice of Award. the successful Contractor, shall furnish
Evidence of Insurance to the Purchasing Department. if applicable. Submitted evidence of coverage shall
demonstrate strict compliance to all requirements listed on the Special Conditions entitled -Insurance
Requirements". The City shall be listed as an "Additional Insured."
Issuance of a Purchase Order is contingent upon the receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this Solicitation the
Contractor shall be verbally notified of such deficiency and shall have an additional Five (5) calendar days to submit
a corrected certificate to the City. If the Contractor fails to submit the required insurance documents in the manner
prescribed in this Solicitation within fifteen (15) calendar days after receipt Notice of Award, the contractor shall be
in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances.
the Bidder Proposer may be prohibited from submitting future responses to the City. Information regarding any
insurance requirements shall be directed to the Risk Administrator, Department of Risk Management, at 444 S«'
2nd Avenue, 9th Floor, Miami, Florida 33130, 305-416-1604.
The Biddet,'Proposer shall be responsible for assuring that the insurance certificates required in conjunction with this
Section remain in effect for the duration of the contractual period; including any and all option terns that may be
granted to the BidderProposer.
1.47. INVOICES - Invoices shall contain purchase order number and details of goods andor services delivered
(i.e. quantity, unit price, extended price, etc); and in compliance with Chapter 218 of the Florida Statutes (Prompt
Payment Act),
1,48. LOCM PREFERENCE
A. City Code Section 18-83, states, "when a responsive, responsible non -local bidder submits the lowest bid
price, and the bid submitted by one or more responsive, responsible local bidders who maintain a local office, as
defined in Section 18-73, is within fifteen percent (15%) of the price submitted by the non -local bidder, then that
non -local bidder and each of the aforementioned responsive, responsible local bidders shall have the opportunity to
submit a best and final bid equal to or lower than the amount of the low bid pretiinusly submitted by the non -local
bidder. Contract award shall be made to the lowest responsive, responsible bidder submitting the lowest best and
final bid. In the case of a tic in the best and final bid between a local bidder and a non -local bidder, contract award
shall be made to the local bidder."
B. City Code Section 18-86, states, -the RFP, RFLI or RFQ, as applicable. may, in the exercise of the reasonable
professional discretion of the City Manager, director of the using agency, and the Chief Procurement Officer,
include a five (5%) percent evaluation criterion in favor of proposers who maintain a local office, as defined in
Section 18-73. In such cases, this five (5%) percent evaluation criterion in favor of proposers who maintain a local
office will be specifically defined in the RFP, RFLI or RFQ. as applicable; otherwise, it will not apply.
1,49. NIAN FACTURER'S CERTIFICATION -The City reserves the right to request from bidders,'proposers a
separate Manufacturer's Certification of all statements made in the bid proposal. Failure to provide such
certification may result in the rejection of bid, proposal or termination of contract;'agreement. for which the
bidder'proposer must bear full liability.
1.50, MODIFICATIONS OR CHANGES IN PURCHASE ORDERS :_ND CONTRACTS - No contract or
understanding to modify this Formal Solicitation and resultant purchase orders or contracts, if applicable, shall be
binding upon the City unless made in writing by the Director of Purchasing of the City of ?Miami. Florida through
the issuance of a change order, addendum, amendment, or supplement to the contract, purchase order or award sheet
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Invitation for Bid (IFB) 36_'331
as appropriate.
1.51. NO PARTNERSHIP OR JOINT VENTURE - Nothing contained in this Contract will be deemed or
construed to create a partnership or joint venture between the City of Miami and Contractor. or to create any other
similar relationship between the parties.
1.53. NOtiCONFOR AL— CE TO CONTRACT CO'`~DITIONS - Items may be tested for compliance with
specifications under the direction of the Florida Department of .Agricuiture and Consumer Services or by other
appropriate testing Laboratories as determined by the City. The data derived from any test for compliance with
specifications is public record and open to examination thereto in accordance with Chapter 119, Florida Statutes.
Items delivered not conforming to specifications may be rejected and retumed at Bidder's,Proposer's expense.
These non -conforming items not delivered as per delivery date in the response and. or Purchase Order may result in
bidder proposer being found in default in which event any and all re -procurement costs may be charged against the
defaulted contractor. Any violation of these stipulations may also result in the supplie'r's name being removed from
the City of Miami's Supplier's list.
1.53. tiOtiDISCRIMINATIOti—Bidder'Proposer agrees that it shall not discriminate as to race, ser, color, age,
religion. national origin. marital status, or disability in connection with its performance under this formal
solicitation. Furthermore, BidderPProposer agrees that no otherwise qualified individual shall solely by reason of
his/her race, ser, color, age. religion. national origin, marital status or disability be excluded from the participation
in, be denied benefits of, or be subjected to, discrimination under any program or activity.
In connection with the conduct of its business, including performance of services and employment of personnel,
Bidder "Proposer shall not discriminate against any person on the basis of race, color, religion, disability, age, sex,
marital status or national origin. All persons having appropriate qualifications shall be afforded equal opportunity
for employment,
1.54. ISOs -EXCLUSIVE CONTRACT/ PIGGYBACK PROF'ISION - At such times as may serve its best
interest, the City of tiiiami reserves the right to advertise for, receive, and award additional contracts for these herein
goods and.'or services. and to make use of other competitively bid (governmental) contracts, agreements, or other
similar sources for the purchase of these goods and.'or services as may be available.
It is hereby agreed and understood that this formal solicitation does not constitute the exclusive rights of the
successful bidder(s)/proposer(s) to receive all orders that may be generated by the City in conjunction with this
Formal Solicitation.
In addition, any and all commodities, equipment, and services required by the City in conjunction with construction
projects are solicited under a distinctly different solicitation process and shall not be purchased under the terms,
conditions and awards rendered under this solicitation, unless such purchases are determined to be in the best
interest of the City.
1.55. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in
the City of Miami and is submitting a Response under this Formal Solicitation shall meet the City's Occupational
License Tax requirements in accordance with Chapter 31.1, Article I of the City of Miatni Charter. Others with a
location outside the City of Miami shall meet their local Occupational License Tax requirements. A copy of the
license must be submitted with [lie response; however, the City may at its sole option and in its best interest allow
the BiddenTroposer to supply the license to the City during the evaluation period, but prior to award_
1.56. ONE PROPOSAL. - Only one (1) Response from an individual, firm, partnership, corporation or joint venture
will be considered in response to this Formal Solicitation.
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Imitation for Bid (IFB) 862381
1.57. ONVNERSHIP OF DOLL-ME`T5 - It is understood by and betty-ezn tate parties that any documents, records,
files, or any other matter whatsoever which is given by the City to the successful Bidder Proposer pursuant to this
formal solicitation shall at all times remain the property of the City and shall not be used by the Bidder Proposer for
any other purposes whatsoever without the written consent of the City.
1,58, PARTIAL INVALIDITY- If any provision of this Contract or the application thereof to any person or
circumstance shall to any extent be held invalid, then the remainder of this Contract or the application of such
provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby, and
each pro,.ision of this Contract shall be valid and enforced to the fullest extent permitted by law,
1.54. PERFORMA,NCE/PAI :HENT BOND —A Contractor may be required to furnish a Perform ance;Payment
Bond as part of the requirements of this Contract, in an amount equal to one hundred percent (100°0) of the contract
price.
1.60. PREP ARaTION OF RESPONSES (IIARDCOPy' FORMAT)—Bidders.Proposers are expected to
examine the specifications, required delivery, drawings. and all special and general conditions. All bid proposed
amounts, if required, shall be either typewritten or entered into the space pro%ided with ink. Failure to do so will be
at the Bidder's, Proposer's risk.
A. Each Bidder Proposer shall furnish the information required in the Formal Solicitation. The Bidder Proposer
shall sign the Response and print in ink or type the name of the Bidder Proposer, address, and telephone number on
the face page and on each continuation sheet thereof on which he.'she makes an entry, as required,.
B. If so required, the unit price for each unit offered shall be shown, and such price shall include packaging,
handling and shipping. and F.O.B. Miami delivery inside City premises unless otherwise specified. BidderProposer
shall include in the response all taxes, insurance, social security, workmen's compensation, and any other benefits
normally paid by the Bidder Proposer to its employees. If applicable, a unit price shall be entered in the "Unit
Price" column for each item. Based upon estimated quantity, an extended price shall be entered in the "Extended
Price" column for each item offered. In case of a discrepancy between the unit price and extended price, the unit
price will be presumed correct.
C. The BidderProposer must state a definite time, if required, in calendar days for delivery of goods and.or
services.
D. The Bidder'Proposer should retain a copy of all response documents for future reference.
E, All responses, as described, must be fully completed and typed or printed in ink and must be signed in ink with
the firm's name and by an officer or employee having authority to bind the company or firm by his/her signature.
Bids.Proposals having any erasures or corrections must be initialed in ink by person signing the response or the
response may be rejected.
F. Responses are to remain valid for at least 180 days. Upon award of a contract, the content of the Successful
Bidder's,'Proposer's response may be included as part of the contract, at the City's discretion.
G. The City of Miami's Response Forms shall be used when Bidder,Proposer is submitting its response in
hardcopy format. Use of any other forms will result in the rejection of the response. IF SUBMITTING
KkR-DCOPY FORNL-kT, THE ORIGENAL AND THREE (3) COPIES OF THESE SETS OF FOR -NIS, UNLESS
OTHERWISE SPECIFIED, AND ANY REQUIRED ATTACHiMENTS NiUST BE RETL`RNED TO THE CITY
OR YOUR RESPONSE NLAY BE DEEMED NON-RESPONSIVE.
1.61, PRICE ADJUSTMENTS -- Any price decrease effectuated during the contract period either by reason of
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Invitaron for Bid (IFB) 863381
market chame or on the part of the contractor to other customers shall be passed on to the City of Miami.
1.62. PRODUCT SUBSTITUTES - In the event a particular awarded and approved manufacturer's product
becomes unavailable during the term of the Contract, the Contractor awarded that item may arrange with the City's
authorized representatives) to supply a substitute product at the awarded price or lower. provided that a sample is
approved in advance of delivery and that the new product meets or exceeds all quality requirements.
1.63. CONFLICT OF INTEREST, AND UNETHICAL BUSINESS PRACTICE PROHIBITIONS -
Contraetor represents and warrants to the City that it has not employed or retained any person or company employed
by the City to solicit or secure this Contract and that it has not offered to pay, paid, or agreed to pay any person any
fee, commission. percentage, brokerage fee. or gift of any kind contingent upon or in connection with, the award of
this Contract.
1.64. PROMPT PAYMENT may offer a cash discount for prompt payment, however,
discounts shall not be considered in determining the lowest net cost for response evaluation purposes.
Bidders:Proposers are required to provide their prompt payment terms in the space provided on the Formal
Solicitation. Ifi no prompt payment discount is being offered, the Bidder'Proposer must enter zero (0) for the
percentage discount to indicate no discount. If the Bidder Proposer fails to enter a percentage, it is understood and
agreed that the terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City,
whichever is later.
When the City is entitled to a cash discount, the period of computation will commence on the date of delivery, or
receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is necessary due to
damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount
is part of the contract, but the invoice does not reflect the existence of a cash discount, the City is entitled to a cash
discount with the period commencing on the date it is determined by the City that a cash discount applies.
Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders:'proposers
during the term of the contract.
1.65. PROPERTY - Property owned by the City of Miami is the responsibility of the City of Miami. Such property
furnished to a Contractor for repair, modification, study, etc., shall remain the property of the City of Miami.
Damages to such property occurring while in the possession of the Contractor shall be the responsibility of the
Contractor. Damages occurring to such property while in route to the City of Miami shall be the responsibility of the
Contractor. in the event that such property is destroyed or declared a total loss, the Contractor shal I be responsible
for replacement value of the property at the current market value, less depreciation of the property, if any,
1.66. PROVISIONS BINDItiG - Except as otherwise expressly provided in the resulting Contract, all covenants,
conditions and provisions of the resulting Contract shall be binding upon and shall inure to the benefit of the parties
hereto and their respective heirs, legal representatives, successors and assigns.
1,67. PUBLIC ENTITY CRIMES - A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a response on a contract to provide any goods or
services to a public entity, may not submit a response on a contract with a public entity for the construction or repair
of a public building or public work, may not submit responses on leases of real property to a public entity, may not
be awarded or perforin work as a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold amount provided in Section
287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor
list.
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Invitation for Bid (IFB) 86238 l
1.68. PUBLIC RECORDS - Contractor understands that the public shall have access. at all reasonable times. to all
documents and information pertaining to City contracts, subject to the provisions of Chapter 119. Florida Statutes,
and City of Miami Code, Section 13, Article III. and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable law. Contractor shall additionally comply with the provisions of
Section 119.0701. Florida Statutes, entitled "Contracts; public records". Contractor's failure or refusal to comply
w ith the provision of this section shall result in the immediate cancellation of this Contract by the City.
1.69. QUALITY OF GOODS, MATERIALS, STJPPLIES, PRODUCTS, A\D EQUIPMENT - Ali materials
used in the manufacturing or construction of supplies, materials. or equipment covered by this solicitation shall be
new. The items bid. proposed must be of the latest make or model, of the best quality, and ofthe highest grade of
workmanship, unless as othenvise specified in this Solicitation. y
1,70. QUALITY OF'VORK/SERVICES - The work.'services performed must be of the highest quality and
workmanship. Materials furnished to complete the service shall be new and of the highest quality except as
otherwise specified in this Solicitation.
1.71. REMEDIES PRIOR TO AWARD (See. 18-106) - If prior to Contract award it is determined that a formal
solicitation or proposed award is in violation of law, then the solicitation or proposed award shall be cancelled by
the City Commission. the City Manager or the Chief Procurement Officer, as may be applicable, or revised to
comply with the law.
1.72. RESOLUTION OF CONTRACT DISPUTES (Sec, 18-105)
(a) Authority to resolve Contract disputes. The City Manager, after obtaining the approval of the city attorney, shall
have the authority to resolve controversies between the Contractual Party and the city which arise under, or by virtue
of, a Contract between there; provided that, in cases involving an amount greater than 525,000, the City
Commission must approve the City Manager's decision. Such authority extends, without limitation, to controversies
based upon breach of Contract, mistake, misrepresentation or lack of complete performance, and shall be invoked by
a Contractual Party by submission of a protest to the City Manager.
(b) Contract dispute decisions. If a dispute is not resolved by mutual consent, the City Manager shall promptly
render a written report stating the reasons for the action taken by the City Commission or the City Manager which
shall be final and conclusive. A copy of the decision shall be immediately provided to the protesting party, along
with a notice of such party's right to seek judicial relief, provided that the protesting party shall not be entitled to
such judicial relief without First having followed the procedure set forth in this section.
1.73. RESOLUTION OF PROTESTED SOLICITATIONS k D AWARDS (Sec. 18-10.1)
(a) Right to protest. The following procedures shall be used for resolution of protested solicitations and awards
except for purchases of goods, supplies, equipment, and services, the estimated cost of which does not exceed
525,000.
Protests thereon shall be governed by the Administrative Policies and Procedures of Purchasing.
I.Protest of Solicitation.
i. Any prospective proposer who perceives itself aggrieved in connection with the solicitation of a Contract may
protest to the Chief Procurement Officer, A written notice of intent to file a protest shall be filed with the Chief
Procurement Officer within three days after the Request for Proposals, Request for Qualifications or Request for
Let€ers of Interest is published in a newspaper of general circulation. A notice of intent to file a protest is considered
filed when received by the Chief Procurement Officer, or
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Invitation for Bid (IFB) 8623-91
ii. Any prospective bidder who intends to conte,t the Solicitation Specifications or a solicitation may protest to rhe
ChiefPr'ocure-went Officer. A written notice of intent to file a protest shall be tiled ttith the Chief Procurement
Officer vv ithin three days after the solicitation is published in a newspaper of general circulation. A notice of intent
to file a protest is considered filed when received by the Chief Procurement Officer.
2. Protest of Award.
i. A written notice of intent to file a protest shall be tiled with the Chief Procurement Officer within two days after
receipt by the proposer of the notice of the City Manager's recommendation for award of Contract, which will be
posted on the City of Miami Purchasing Department website, in the Supplier Cornet-, Current Solicitations and
Notice of Recommendation of Award Section. The notice of the Citv Manager's recommendation can be found by
selecting the details of the solicitation and is listed as Recommendation of Award Posting Date and
Recommendation of -Award To fields. If "various" is indicated in the Recommendation of Award To field. the
Bidder Proposer must contact the buyer for that solicitation to obtain the suppliers name. It shall be the
responsibility of the Bidder'Proposer to check this section of the website daily after responses are submitted to
receive the notice, or
H. Any actual Responsive and Responsible Bidder whose Bid is lower than that of the recommended bidder may
protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief
Procurement Officer within two days after receipt by the bidder of the notice of the city's determination of non
responsiveness or non responsibility. The receipt by bidder- of such notice shall be confirmed by the city by facsimile
or electronic mail or U.S. mail, return receipt requested. A notice of intent to isle a protest is considered filed when
received by the Chief Procurement Officer.
iii. A written protest based on any of the foregoing must be submitted to the Chief Procurement Officer within Five
(5) days atter the date the notice of protest was filed. A written protest is considered filed when received by the
Chief Procurement Officer.
The written protest may not challenge the relative weight of the evaluation criteria or the formula for assigning
points in making an award determination.
The written protest shall state with particularity the specific facts and law upon which the protest of the solicitation
or the award is based, and shall include all pertinent documents and evidence and shall be accompanied by the
required Filing Fee as provided in subsection (f). This shall form the basis for review of the written protest and no
facts, grounds, documentation or evidence not contained in the protester's submission to the Chief Procurement
Officer at the time of filing the protest shall be permitted in the consideration of the written protest.
No time will be added to the above limits for set -vice by mail. In computing any period of time prescribed or allowed
by this section, the day of the act, event or default from which the designated period of time begins to run shall not
be included. The last day of the period so computed shall be included unless it is a Saturday. Sunday or legal holiday
in which event the period shall run until the end of the next day which is neither a Saturday, Sunday or legal holiday.
Intermediate Saturdays, Sundays and le4al holidays shall be excluded in the computation of the time for filing,
(b) Authority to resolve protests. The Chief Procurement Officer shall have the authority, subject to the approval of
the City Manager and the city attorney. to settle and resolve any written protest. The Chief Procurement Officer
shall obtain the requisite approvals and communicate said decision to the protesting party and shall submit said
decision to the City Commission within 30 days after he/she receives the protest. In cases involving more than
S25,000, the decision of the Chief Procurement Officer shat) be submitted for approval or disapproval thereof to the
City Commission after a favorable recommendation by the city attorney and the City Manager.
(c) Compliance with filing requirements. Failure of a party to timely file either the notice of intent to file a protest or
Page 24 of 35
Invitation for Bid (IFB) 86'381
the written protest. together with the required Filing Fee as provided in subsection (f). with the Chief Procurement
Officer within the time provided in subsection (a), above, shall constitute a forfeiture of such party's right to file a
protest pursuant to this section. The protesting party shall not be entitled to seek judicial relief without first having
followed the procedure set forth in this section
(d) Stay of Procurements during protests. Upon receipt of a u ritten protest filed pursuant to the requirements of this
section, the city shall not proceed further with the solicitation or %ith the award of the Contract until the protest is
resolved by the Chief Procurement Officer or the City Commission as provided in subsection (b) above, unless the
City 'Manager makes a Aritten determination that the solicitation process or the Contract award must be continued
without delay in order to avoid an immediate and serious danger to the public health, safety or wel tare.
(e) Costs. All costs accruing froth a protest shall be assumed by the protestor.
(f) Filing Fee. The written protest must be accompanied by a filing fee in the form of a money order or cashier's
check payable to the city in an amount equal to one percent of the amount of the Bid or proposed Contract, or
$5000.00, whichever is less, which filing fee shall guarantee the payment of all costs which may be adjudged against
the protestor in any administrative or court proceeding, If a protest is upheld by the Chief Procurement Officer
and, or the City Commission, as applicable, the filing fee shall be refunded to the protestor less any costs assessed
under subsection (e) above. If the protest is denied, the filing fee shall be forfeited to the city in lieu of payment of
costs for the administrative proceedings as prescribed by subsection (e) above.
1.74. SAMPLES - Samples of items, when required. must be submitted within the time specified at no expense to
the City. If not destroyed by testing, bidder(s),proposer(s) will be notified to remove samples, at their expense,
within 30 days after notification. Failure to remove the samples will result in the samples becoming the property of
the City.
1,75. SELLING, TRANSFERRING OR ASSIGNING G RESPONSIBILITIES - Contractor shall not sell, assign,
transfer or subcontract at any time during the term of the Contract, or any part of its operations, or assign any portion
of the performance required by this contract, except under and by virtue of written permission granted by the City
through the proper officials, which may be withheld or conditioned, in the City's sole discretion.
1.76. SERVICE -AND WARRANTY —When specified, the bidder; proposer shall define all warranty, service and
replacements that will be provided. BiddersTroposer must explain on the Response to what extent warranty and
service facilities are available. A copy of the manufacturer's warranty, if applicable, should be subtnitied with your
response.
1.77. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental
specification as to any detail or the omission from it of detailed description concerning any point shall be regarded
as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct
type, size and design are to be used. All workmanship and services is to be first quality.
All interpretations of these specifications shall be made upon the basis of this statement,
If your firm has a current contract with the State of Florida. Department of General Services, to supply the items on
this solicitation, the bidder,'proposer shall quote not more than the contract price; failure to comply with this request
will result in disqualification of bid/proposal.
1.78. SUBMISSION AiL.VD RECEIPT OF RESPONSES - Responses shall be submitted electronically via the
Oracle System or responses may be submitted in hardcopy format to the City Clerk_ City Hall, 3500 Pan American
Drive, Nfiami, Florida 33133-5504, at or before, the specified closing date and time as designated in the iFB, RFP,
RFQ. or RFLI. NO EXCEPTIONS. Bidders,Proposers are welcome to attend the solicitation closing, however, no
Page 25 of 35
Invitation for Bid (IFB) 863381
award will be made at that time.
A. Hardcopy responses shall be enclosed in a sealed envelope, box package. The face of the envelope, box or
package must show the hour and date specified for receipt of responses, the solicitation number and title, and the
name and return address of the Bidder Proposer. Hardcopy responses not submitted on the requisite Response
Forms may be rejected. Hardcopy responses received at any other location than the specified shall be deemed
non-responsi%e.
Directions to City Hall.
FROM THE NORTH: I-95 SOUTH UNTIL IT TURNS INTO USI. USI SOUTH TO 37TH AVE., TURN LEFT.
PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, I BLOCK TUBI RIGHT
ON PAN2 ANMRICAV DR. CITY" IiYLL 1S AT THE END OF PA —MERIC N, DR. PAU- Ni G 15 ON RIGHT.
FROM THE SOUTH: USI NORTH TO 27TH AVENUE. TURN RIGHT, PROCEED SOUTH TO SO,
BAYSHORE DR. (3RD TR-1TFIC LIGHT), TURN LEFT, I BLOCK TURN RIGHT ON PANL MMERICAN DR.
CITY HALL IS AT THE END OF PAN AMERICAN DR. PARK NG IS ON RIGHT.
B. Facsimile responses will not be considered.
C. Failure to follow these procedures is cause for rejection of bid,proposal_
D. The responsibility for obtaining and submitting a response on or before the close date is solely and strictly the
responsibility of Bidder'Proposer. The City of Miami is not responsible for delays caused by the United States mail
delivery or caused by any other occurrence. Responses received after the solicitation closing date and time will be
returned unopened, and will not be considered for award.
E. Late responses will be rejected.
F. All responses are subject to the conditions specified herein. Those which do not comply with these conditions
are subject to rejection.
G. Modification of responses already submitted will be considered only if received at the City before the time and
date set for closing of solicitation responses. All modifications must be submitted via the Oracle System or in
w°riting. Once a solicitation closes (closed date and or time expires), the City will not consider any subsequent
submission which alters the responses.
H. If hardcopy responses are submitted at the same time for different solicitations, each response must be placed
in a separate envelope, box, or package and each envelope, box or package must contain the information previously
stated in 1.82.A.
1.79. TAXES - The City of Miami is exempt from any taxes imposed by the State and 'or Federal Government.
Exemption certificates will be provided upon request. Notwithstanding. Bidders, Proposers should be aware of the
fact that all materials and supplies which are purchased by the Bidder,Proposer for the completion of the contract is
subject to the Florida State Sales Tax in accordance with Section 312.08, Florida Statutes, as amended and all
amendments thereto and shall be paid solely by the Bidden'Proposer.
1,80. TERtiiINATION --The City Manager on behalf of the City of Miami reserves the right to terminate this
contract by written notice to the contractor effective the date specified in the notice should any of the following
apply;
A. The contractor is determined by the City to be in breach of any of the terms and conditions of the contract.
B. The City has determined that such termination will be in the best interest of the City to terminate the contract for
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Invitation for Bid (IFB) 86?33l
its ou'n coil ventence:
C. Funds are not available to cover- the cost of the Goods and. or services. The City's obligation is contingent upon
the availability of appropriate funds.
1.81. TERMS OF PAYMENT - Payment will be made by the City after the goods and 'or services awarded to a
Bidder?roposer have been received, inspected, and Found to comply with award specifications, free of damage or
defect. and properly invoiccd. No advance payments of any kind will be made by the City of Miami.
Payment shall be made after delivery, within 45 days of receipt of an invoice and authorized inspection and
acceptance of the goods, services and pursuant to Section 218.74. Florida Statutes and other applicable lav .
1.82. TIMELY DELIVERY - Time will be of the essence for any orders placed as a result of this solicitation. The
City reseres the right to cancel such orders, or any part thereof, without obligation, ifdelivery is not made within
the time(s) specified on their Response. Deliveries are to be made during regular City business hours unless
otherwise specified in the Special Conditions. -
1.83. TITLE - Title to the goods or equipment shall not pass to the City until after the City has accepted the
goods.'equipment or used the goods, whichever comes first.
1.84.TRADE SECRETS EXECUTION TO PUBLIC RECORDS DISCLOSCRE- All Responses submitted to
the City are subject to public disclosure pursuant to Chapter 119, Florida Statutes. An exception may be made for
"trade secrets."
If the Response contains information that constitutes a "trade secret". all material that qualifies for exemption from
Chapter 119 must be submitted in a separate envelope, clearly identified as "TRADE SECRETS EXCEPTION,"
with your firm's name and the Solicitation number and title marked on the outside.
Please be aware that the designation of an item as a trade secret by you may be challenged in court by any person.
By your designation of material in your Response as a "trade secret" you agree to indemnify and hold harmless the
Citv for any award to a plaintiff for damages, costs or attorney's fees and for costs and attorney's fees incurred by
the Citv by reason of any legal action challenging your claim.
1.85. U'r aLTHORIZED «'ORK OR DELIVERY OF GOODS- Neither the qualified Bidder(s),Proposer(s) nor
any of his, her employees shall perform any work or deliver any goods unless a change order or purchase order is
issued and received by the Contractor. The qualified Bidder(s)iProposer(s) shall not be paid for any work performed
or foods delivered outside the scope of the contract or any work performed by an employee not otherwise
previously authorized.
1.86. USE OF NAME - The City is not engaged in research for advertising, sales promotion, or other publicity
Purposes. No adverti,ing, sales promotion or other publicity materials containing information obtained from this
Solicitation are to be mentioned_ or imply the name of the City, without prior express written permission of the City
Manager or the City Commission.
1.87. VARIATIONS OF SPECIFICATIONS - For purposes of solicitation evaluation, bidders/proposers must
indicate any variances from the solicitation specifications arrd,'or conditions. no matter how slight. If variations are
not stated on their Response, it will be assumed that the product fully complies with the City's specifications.
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Invitation for Bid (IFB) 862381
2. Special Conditions
2.1. PURPOSE
The purpose of this Solicitation is to establish a contract, for the purchase of bulk CO'- alas on a stay till prograrn for
pools, as specified herein, from a source(s). fully compliant with the terms, conditions and stipulations of the
solicitation.
2.2. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL INFORMATION/CLARIFICATION
Any questions or clarifications concerning this solicitation shall be submitted by email or facsimile to the
Procurement Department. Attn: Richard McLaren, C.P. I.; far: (305) 400-5104 or email: rmclarenCt miamigov.com.
and a copy filed with the Office of the City Clerk, pursuant to Section 1.20. Come of Silence. The solicitation title
and number shall be referenced on all correspondence. All questions must be received no later than Friday June 8,
2018 2 PWI. Al responses to questions will be sent to all prospective bidders, proposers in the form of an
addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE.
2,3. PRE-BID/PRE-PROPOSAL. CONFERENCE
None
2.4. BIDDERS MINI\IUM QUALIFICATIONS
Bids will be considered only from firms that are regularly engaged in the business of providing goods and�or
services as described in this Bid; that have a record of performance for a minimum of a three (3) year period of time;
and that have sufficient financial support, equipment and organization to insure that they can satisfactorily provide
the goods and or services if awarded a Contract under the terms and conditions herein stated. Bidder shall:
(I ) Not have any member, officer, or stockholder that is in arrears or is in default of any debt or contract involving
the City. is a defaulter surety otherwise, upon any obligation to the City. and -or has failed to perform faithfully on 4
any previous contract with the City.
(2) Have no record of pending lawsuits or criminal activities, and have never been declared bankrupt
2.5. INSURANCE REQUIRMENTS
DMEI NIFICATION
Successful Bidder shall indemnify, hoid and save harmless, and defend (at its own cost and expense), the City, its
officers, agents, directors, and,`or employees, from all liabilities, damages, losses,judgements, and costs, including.
but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness. negligent act or
omission, or intentional wrongful misconduct of Successful Bidder and persons empioyed or utilized by Successful
Bidder in the performance of this Contract. Successful Bidder shall further, hold the City, its officials and
employees. indemnify, save and hold harmless for, and defend (at its own cost), the City its officials and'or
employees against any civil actions, statutory or similar claims, injuries or damages arising or resulting from the
permitted Work, even if it is alleged that the City, its officials, and.'or employees were negligent. In the event that
Page 28 of 35
Invitation for Bid (IFB) 8621381
any action or proceeding is brought against the City by reason of any such claim or demand. the Successful Bidder
shall, upon written notice from the Cite. resist and defend such action or proceeding? b} counsel satisfactory to the
City. The Successful Bidder expressly understands and agrees that any insurance protection required by this
Contract or otherwise provided by the Successful Bidder shall in no way limit the responsibility to indemnify, keep
and save harmless and defend the City or its officers, employees, agents and instrumentaiities as herein provided.
The indemnification provided above shall obligate the Successful Bidder to defend. at its o%&n expense. to and
through trial, administrative. appellate, supplemental or bankruptcy proceeding, or to provide for such defense, at
the City's option. any and all claims of liability and all suits and actions of every name and description which may be
brought against the City, whether performed by the Successful Bidder, or persons employed or utilized by
Successful Bidder.
These duties will survive the cancellation or expiration of the Contract. This Section will be interpreted under the
laws of the State of Florida, including without limitation and interpretation. which conforms to the limitations of
Sections 725,06 and or 725.08, Florida Statutes, as applicable and as amended.
Successful Bidder shall require all sub -Vendor agreements to include a provision that each sub -Vendor will
indemnify the City in substantially the same language as this Section. The Successful Bidder agrees and recognizes
that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of
the Successful Bidder in which the City participated either through review or concurrence of the Successful Bidder's
actions. In reviewing, approving or rejecting any submissions by the Successful Bidder or other acts of the
Successful Bidder, the City, in no way, assumes or shares any responsibility or liability of the Successful Bidder or
sub -Vendor under this Contract.
Ten dollars (5 10) of the payments made by the City constitute separate, distinct, and independent consideration for
the arantin; of this Indemnification, the receipt and sufficiency of which is voluntarily and knowingly
acknowledged by the Successful Bidder.
The Successfu! Bidder shall furnish to City of Miami, c/o Procurement Department, 444 SW 2nd Avenue, 6th Floor,
kfiami. Florida 33130. Certificate(s) of insurance which indicate that insurance coverage has been obtained which
meets the requirements as outlined below:
Please see attached Insurance Addendum for insurance definitions, requirements, and conditions.
(1) Worker's Compensation
A. Limits of Liability - Statutory - State of Florida
(2) Commercial General Liability (Primary and Von -Contributory):
A. Limits of Liability
Bodily Injury and Property Damage Liability - Each Occurrence: $1.000.000
General Aggregate Limit: $2,000,000
Personal and Adv. Injury. Products and Completed Operations and Fire Damage: S 1.000,000.
B. Endorsements Required:
City of Miami included as an Additional insured. Employees included as insured. Contractual Liability.
(3) BusinessAutomobile Liability
A. Limits of Liability
Bodily injury and property damage liability combined single limits. Any Auto, including hired. borrowed or owned,
Page 29 of 35
levitation for Bid (IFB) 8623$t
or non-okvned autos used in connection with the work - 31.000.000
B. Endorsements Required:
City of Miami included as an Additional Insured
BINDERS ARE UNACCEPTABLE.
The insurance covera-e required shall include those classifications, as listed in standard Liability insurance manuals,
which most nearly refleet the operations of the Bidder.
All insurance policies required above shall be issued by companies authorized to do business under the laws of the
State of Florida, with the following qualifications
The Company must be rated no less than "A" as to management, and no less than "Class V, as to financial strength,
by the latest edition of Best's Insurance Guide. published by A.M. Best Company, OldkOck. New Jersey, or its
equivalent. All policies and, or certificates of insurarce are subject to review- and verification by Risk ivfanaaement
prior to insurance approval.
Certificates will indicate no modification orchange in insurance shall be made without thirty (30) days written
advance notice to the certificate holder.
MOTE: CITY BID NUMBER AIND.OR TITLE OF BID NfUST APPEAR ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the Bidder of his liability and obligation under this
section or under any other section of this Agreement-
--if insurance certificates are scheduled to expire during the contractual period, the Successful Bidder shall be
responsible for submitting new or renewed insurance certificates to the City at a minimutn of ten (10) calendar days
in advance of such expiration.
--In the event that expired certificates are not replaced with new or renewed certificates which cover the
contractual period, the City shall:
(4) Suspend the contract until such time as the new or renewed certificates are received by the City in the manner
prescribed in the invitation To Bid.
(3) The City may, at its sole discretion, terminate this contract for cause and seek re -procurement damages from
the Successful Bidder in conjunction with the General and Special Terms and Conditions of the Bid.
The Successful Bidder shall be responsible for assuring that the insurance certificates required in conjunction with
this Section remain in force for the duration of the contractual period: including any and all option terms that may be
granted to the Successful Bidder.
2.6. METHOD OF ANVARD
Award of this contract will be made to the lowest responsive and responsible Bidder who meets Specifications.
herein.
2.7. TERM OF CONTRACT
The Contract shall commence upon the date of notice of award and shall be effective for three (3) year with the
option to renew for one (1) additional three (3) year period, subject to the availability of funds for succeeding fiscal
years.
Continuation of the contract beyond the initial period is a City prerogative; not a right of the Bidder. This
prerogative will be exercised only when such continuation is clearly in the best interest of the City.
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Invitation for Bid (IFB) 862381
2.8. CONDITIONS FOR RENENKAL
Each renewal of this contract is subject to the following:
(1) Continued satisfactory performance compliance with the specifications. terms and conditions established
herein.
(2) Availability of funds
2.9. EQUITABLE ADJUSTMENT
The Procurement Department may, in its sole discretion. make an equitable adjustment in the contract terms and or
pricing if pricing or availability of supply is affected by extreme or unforeseen volatility in the marketplace. that is,
by circumstances that satisfy all the following criteria: (1) the volatility is due to circumstances beyond the
Successful Bidder(s) control. (2) the volatility affects the marketplace or industry, not just the particular contract
source of supply, (3) the effect on pricing or availability of supply is substantial, and (4) the volatility so affects the
Successful Bidder(s) that continued performance of the contract would result in a substantial loss. Successful
Bidder(s) might have to supply documentation to justify any requested percentage increase in cost to the City
of Miami.
2.10. NON -APPROPRIATION OF FUNDS
In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable in any fiscal
period for payments due under this contract, then the City, upon written notice to the Successful Bidder(s) or his
assignee of such occurrence, shall have the unqualified right to terminate the contract without any penalty or
expense to the City. No guarantee, warranty or representation is made that any project(s) will be awarded to any
firm(s).
2.11. FAILURE TO PERFORM
Should it not be possible to reach the Successful Bidder or supervisor and. or should remedial action not betaken
within 48 hours of any failure to perform according to specifications, the City reserves the right to declare
Successful Bidder in default of the contract or make appropriate. reductions in the contract payment.
2.12. METHOD OF PAYMENT
Full payment will be made upon receipt and acceptance of a complete unit(s). No down or partial down payments
will be made.
2.13. PACKING SLIPIDELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY
The Successful Bidder shall enclose a complete packing slip or delivery- ticket with any items to be delivered in
conjunction with this bid solicitation. The packing slip shall be attached to the shipping carton(s) which contain the
items and shall be made available to the City's authorized representative during delivery. The packing slip or
delivery ticket shall include, at a minimum, the following information: purchase order number: date of order, a
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Invitation for Bid (IFB) 862381
complete listing of items being delivered: and back -order quantiries and estimated delivery of back -orders if
applicable.
2.14. PROJECT M.k AGER
Upon award, Successful Bidder shall report and raork directly with Daniel Lopez, �vho shall be designated as the
Project Manager(s) for the City.
2.15. USE OF PREMISES
The Successful Bidder shall confine his, her equipment, apparatus. the storage of materials, and the operation of
his, her workmen to the limits indicated by law, ordinances, petznits, or direction of the Project Manager, and shall
not unreasonably encumber the premises with his;her materials. The Successful Bidder shall take all measures
necessary to protect his/her own materials.
2.16. IvVARR.a rTY, FITNESS FOR PURPOSE
The Successful Bidder warrants items supplied under this contract conform to specifications herein, and are fit for
the purpose for which such goods are ordinarily employed. except if stated in a Special Condition, the material must
then Fit that particular purpose. The Successful Bidder and the City agrees that orders under this contract does not
exclude, or in any way limit, other warranties, provided in this agreement or by law,
2.17. PUBLIC CONVENIENCE AND SAFETY
The Successful Bidder shall conduct his work so as to not interfere with private business or public travel.
Successful Bidder shall, at his own expense, whenever necessary or required, maintain barricades, maintain lights,
and take such other precautions as may be necessary to protect life and property, and he shall be liable for all
damages occasioned in any way by his actions or neglect or that of his agents or employees.
The Successful Bidder shall meet the following noise abatement performance standards for all construction
equipment:
Bet -,N cen the hours of 7:00 A.M. and 6:00 P.M. noise levels shall not exceed 80 dBA at the nearest residential or
commercial property line.
Operation of equipment should be avoided between the hours of 6:00 P.M. and 7:00 A.M., but if required. the noise
Icvel shall not exceed 65 dBA.
2.18. SAFETY MEASURES
Successful Bidder shall take all necessary precautions for the safety of employees, and shat I erect and properly
maintain at all times all necessary safeguards for the protection of the employees and the public. Danger signs
warning against hazards created by his.'her operation and work in progress must be posted.
All employees of Successful Bidder shall be expected to wear safety glasses or goggles, appropriate clothing, and
hearing protection when and wherever applicable. The Successful Bidder shall use only equipment that is fully
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Invitation for Bid (IFB) 36238I
operational and in safe operating order. Successful Bidder shall be especially careful when servicing property when
pedestrians and. or vehicles are in close proximity - work shall cease until it is safe to proceed.
2.19, ADDITIO`S/DELETIO.NS OF FACILITIES/ITE_1IS/PRODtiCTS
Although this Solicitation identities specific facilities,'items/products to be ser- iced. it is hereby agreed and
understood that any facility'item.products may be added. deleted to from this Contract at the option of the City.
When an addition to the Contract is required, the Successful Bidder(s) under this Contract shall be invited to submit
price quotes for these netia facilities items'products. If these quotes are comparable with market prices offered for
similar facilities: iterns,'products, they shall be added to the Contract whichever is in the best interest of the City and
an addendum and a separate purchase order shall be issued by the City.
2.20. TERMINATION
A. FOR DEFAULT
If Successful Bidder defaults in its performance under this Contract and does not cure the default within 30 days
after written notice of default, the City Manager may terminate this Contract, in whole or in part, upon written notice
without penalty to the City of Miami. In such event the Successful Bidder shall be liable for damages including the
excess cost of procuring similar supplies or services; provided that if, (1) it is determined for any reason that the
Contractor was not in default or (2) the Successful Bidder's failure to perform is without his or his Subcontractor's
control, fault or negligence,. the termination will be deemed to be a tennination for the convenience of the City of
Miami.
B. FOR COrVENIENCE
The City Manager may terminate this Contract, in whole or in part, upon 30 days prior written notice when it is in
the best interest of the City of Nfiami. If this Contract is for supplies, products, equipment, or software, and so
terminated for the convenience by the City oNIfiami the Successful Bidder will be compensated in accordance with
an agreed upon adjustment of cost. To the extent that this Contract is for services and so terminated, the City of
Miami shall be liable only for payment in accordance with the payment provisions of the Contract for those services
rendered prior to termination.
2.21. ADDITIONAL TER -NIS AND CONDITIONS
No additional terms and conditions included as part of your solicitation response shall be evaluated or considered.
and any and all such additional terms and conditions shall have no force or effect and are inapplicable to this
solicitation. If submitted either purposely, through intent or design. or inadvertently. appearing separately in
transmittal letters, specifications, literature, price lists or warranties, it is understood and agreed that the General
Conditions and Special Conditions in this solicitation are the only conditions applicable to this solicitation and that
the Bidder's authorized signature affixed to the Bidder's acknowledgment form attests to this.
2,22. PRIYI_ARY CLIENT (FIRST PRIORITY)
The Successful Bidder agrees upon award of this contract that the City of ivfiami shall be its primary client and shall
be serviced first during a schedule conflict arising between this contract and any other contract Successful Bidder
may have with any other cities and.'or counties to perform similar services as a result of any catastrophic events such
Page 33 of 35
Invitation for Bid (IFB) 86238I
as tornadoes, hurricanes. se%ere storms or any other public emergency impacting carious areas during or
approximately the same time.
Pace 34 of 35
Imitation for Bid (IFB) 86381
3. Specifications
3.1, SPCCIFICATIO`r'SfSCOPF OF WORK
Successful Bidder shall provide bulk CO2 gas, through a stay till (unlimited refills) program, for pools located at
various City of N iami Parks. Price to include rental, installation, delivery and 1LAZM.AT fees. All quantities are
estimates. Below is a list of the Pool facilities to be provided bulk CO2 gas service as needed:
1. Hadley Park Pool - 800 Pounds of Bulk CO2 Gas per month - Location: 1300 N.W. 50 Street. Miami. FL 33143,
2. Jose Niarti Park Pool - 330 Pounds of Bulk CO2 Gas per month - Location: 331 SW 4 Street, Miami, FL 33130.
3. Athalie Range Park Pool - 800 Pounds of Bulk CO2 Gas per month - Location: 525 N.A'. 62 Street, Miami, FL
33150.
4. Grapeland Park Pool -2,200 Pounds of Bulk CO2 Gas per month - Location: 1.550 W, 37 Avenue, Nliami. FL
33134
5. Gibson Park Pool, estimated at 2000 Pounds of Bulk CO2 Gas per month 411 NW 13 St, Miami, FL 33136
6. Miami Rowing Club & Watersports Center Pool - 1000 Pounds of Bulk CO2 Gas per month— Location 3601
Rickenbacker Causeway, Miami, FL 33149.
7. Shenandoah Park Pool - 1000 Pounds of Bulk CO2 Gas per month _ Location 1800 SW 21st Avenue, Miami, FL
33145.
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