HomeMy WebLinkAboutAgenda Item Summary ItemAGENDA ITEM SUMMARY FORM
File ID: #4425
Date: 08/03/2018 Requesting Department: Department of
Parks and Recreation and Department of Real
Estate and Asset Management
Commission Meeting Date: 09/13/2018 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Invitation for Bid - Roof Cleaning Services
Purpose of Item:
The nature of this item is to establish a resolution of the Miami City Commission,
pursuant to IFB 774382 to establish a contract for Citywide roof cleaning services at
various City of Miami buildings for the Parks and Recreation Department ("Parks"), and
Department of Real Estate and Asset Management ("DREAM") on an as needed basis,
with Inclan Painting and Waterproofing, Corp., for an initial contract term of three (3)
years, with the option to renew for two (2) additional one (1) year periods, allocating
funds from Park's General Fund and Capital Fund and miscellaneous funds from
DREAM. Further authorizing the City Manager to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to
allocations, appropriations and budgetary approval having been previously made, and in
compliance with applicable provisions of the Code of the City of Miami, Florida, as
amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti-
deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City
Code, in a form acceptable to the City Attorney, and in compliance with applicable
regulations, as may be necessary for said purpose.
Background of Item:
The City of Miami ("City") has identified a need for Citywide roof cleaning services at
various City buildings. On April 19, 2018, the Department of Procurement
("Procurement") issued IFB No. 774382 for Citywide Roof Cleaning at Various City of
Miami Buildings. As required by the Procurement Code, the IFB was advertised and
issued online. On May 15, 2018, at the bid closing, one (1) bid was received.
Procurement is recommending award to Inclan Painting and Waterproofing, Corp.,
which met all requirements, per bid specifications. The estimated contract amount is
$70,200 annually, and $351,000 for all five (5) years in the aggregate.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$70.200 Annually (Approximately $351.000 for five (5) years in the aggregate)
General Account No: Park's General Fund and Capital Fund and Miscellaneous Funds from
DREAM.
Reviewed By
Department of Parks and Recreation Kevin M Kirwin
Real Estate and Asset Management Aldo Bustamante
Office of Management and Budget
Everton Garvis
Office of Management and Budget
Christopher M Rose
City Manager's Office
Nzeribe Ihekwaba
City Manager's Office
Fernando Casamayor
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Valentin J Alvarez
Office of the City Attorney
Victoria M6ndez
City Commission
Nicole Ewan
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Parks Department Head Review Completed
DREAM Department Head Review Completed
Budget Analyst Review
Completed
Budget Review
Completed
Assistant City Manager Review
Completed
Assistant City Manager Review
Completed
Legislative Division Review
Completed
Deputy City Attorney Review
Skipped
Approved Form and Correctness
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk
Completed
Rendered
Completed
08/06/2018 6:08 AM
08/06/2018 6:56 AM
08/20/2018 10:35 AM
08/24/2018 10:51 AM
08/24/2018 4:22 PM
08/24/2018 6:39 PM
08/27/2018 10:59 AM
08/17/2018 10:53 AM
08/29/2018 4:12 PM
09/13/2018 9:00 AM
09/24/2018 3:44 PM
09/24/2018 4:31 PM
09/24/2018 10:35 PM
4�CS O/: I!
City of Miami
` City Hall
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Legislation 3500 Pan American Drive
Miami, FL 33133
Resolution www.miamigov.com
Enactment Number: R-18-0363
File Number: 4425 Final Action Date:9/13/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID
RECEIVED MAY 15, 2018, PURSUANT TO INVITATION FOR BID ("IFB") NO. 774382,
FOR CITYWIDE ROOF CLEANING SERVICES AT VARIOUS CITY OF MIAMI ("CITY")
BUILDINGS FROM INCLAN PAINTING AND WATERPROOFING, CORP., A FLORIDA
PROFIT CORPORATION ("INCLAN"), THE SOLE RESPONSIVE AND RESPONSIBLE
BIDDER, FOR THE PARKS AND RECREATION DEPARTMENT ("PARKS") AND THE
DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT ("DREAM") ON AN
AS -NEEDED BASIS, FOR AN INITIAL PERIOD OF THREE (3) YEARS, WITH THE
OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS;
ALLOCATING FUNDS FROM THE PARKS GENERAL FUND AND CAPITAL FUND
AND MISCELLANEOUS FUNDS FROM DREAM, SUBJECT TO THE AVAILABILITY
OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS,
INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO
ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN
PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF
THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"),
INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT,
AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF
THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR
SAID PURPOSE.
WHEREAS, the City of Miami ("City") Parks and Recreation Department ("Parks") and
the Department of Real Estate and Asset Management ("DREAM") have a need for roof
cleaning services; and
WHEREAS, on April 19, 2018, the Department of Procurement ("Procurement") issued
Invitation for Bids ("IFB") No. 774382 to establish a contract for Citywide roof cleaning services
at various City buildings on an as needed basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received May 15, 2018, pursuant to IFB No. 774382, to establish a
contract for Citywide roof cleaning services at various City buildings from Inclan, the sole
responsive and responsible bidder, on an as -needed basis, for an initial period of three (3)
years, with the option to renew for two (2) additional one (1) year period, is accepted.
Section 3. Funds to be allocated from the Parks General Fund, Capital Fund, and
Miscellaneous funds from DREAM, subject to the availability of funds and budgetary approval at
the time of need.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"),
including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the
City Attorney, and in compliance with applicable regulations, as may be necessary for said
purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
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i ria i ndez, CiTy Attor iey 8/2912018
The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code
provisions.
2 This Resolution shall become effective as specified herein unless vetoed by the Mayor does within (10)
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission or upon the effective date stated
herein, whichever is later.