HomeMy WebLinkAboutInvitation for BidCity
of Miami
Procurement Department
Miami Rverside Cpilpr
444 SW 21d Avenue, &I, Floor
Vami, Ror�da 33130
Web Site Address :ww.v w�amjgcAs
u in I) er:
783382
Title:
Invitation for Bid for Poured-In-I'llace
Rubber Surface Repair Set -vices
Issue Date/Tinie:
16-INIAR-2018
04/10/2018 (ia, 11:001:010
Pre-Bid/1're-Proposal Conference:
Voluntary
N-c-Bid/1"re-Proposal Datc/Time:
March 28, 018 at 10:00 ami.
Ilre-Bid/Pre-Proposal Location:
City of Miami INIRC Building 6th floor
South.
Deadline for Request for Clarification:
Monday, April 2,2018 at 2:00 p.m.
C'ontractin(T Oftleer:
Giraldo, Victoria
Hard Copy Submittal Location:
City, of Miami - City Clerk
3-500 Pan American Drive
Nfiami FL 33133 US
Contractin- Officer E -Mail Address:
VictoriaGiraldo( rniamigov.com
tn
rl
Contractino� Officer Facsimile:
M
305-400-5361
Page I of'35
CertHication Statement
PH, quoin on this nwim if applicable, nest l0ces Ar the itern(s) Md- Return Wgucl ohyril and
main as cyy PH ymm Ms. Nimes should KIM all cost, WcWdQ, transpot-tation to destination, The
City 1aScrvcs thc ri§n to accept or reject Al or any part of tNs submisskm. PHus sWuW be On Ir as
minkinurn, of 180 days Collovin- the tune set for Closing of' the submissions.
5 Te event of croN in cumnion otools, the unit pricers shall gmvm in demmit-Ing Ic quoted
plicev
We 0) cu&Q Ot we have rad your sdichation, cm-nplued the necessary documents, and propose to
furAsh and dchvcq ROM DESTINATION, the iterns or services specified herein,
'I hie� Undcr.si�mcd hereby certifies that neither Ge cmumawd party nor any of its principal owners cir
personnel have been consictaf of an"', of the Violations, or debarred or suspended as set in section
18-107 or Ordinance No. 12271.
All exceptions to Us almission have been documenWd in the sec -tion bdow (mIr m rmimgmph and
section).
F.XCEPTIONS:
kVc (1) certify tha; any and aH in forina6un cman Wed in Us suNn kshn is true, and �,vc (I �) further cert -i Iy
that this submission is made without prim wKerstanding, a(reement, or connection with any
cotTom6mi, finn, or person submitting a subrriksimi Ar VC K11"ne ITIItCriak, SLIPI)IiCS, ftlUiPMCnt, Or
service, and is in all respects Ur and Mow Mlusion or fraud.
W (1) agree to abide by all terms and
conItions of this solicintion and certify that I arn authorized to sign this suNmissbn Or the submhar.
]'lease print the follo%king and sigm your name:
PROPOSER N/V'1,4E:.
ADDRESS: . ..........
PHONE:
E iN/I A I L, �:
SIGNED BY`�
TITLE:
FAX:
CELLQ)p4&naQ
DATE:
FA I LU'RE TCD CW I ILETE. SI (;.N,,,k\D REIVRN IIHS FORM M" IT IMSQUAUFV TUI IS
RESEUNSE-
Page 2 of 35
Line: I
Descriptioti: BIDDEIRS ARE NOTREMARED "1"0 ENTER fit LINITPRICE ovrums LINE.
BIDDERS SHALL SUB.MITTHEIR BID PRICTS LATIZING ATTACHMENT 13 - BID PRICE'
SHEET, LOCATE]) UNDERTHE HEADERAND ATTACHMENT'S SECTIONOF THIS
SOLICITATION IN THE iSUPPLIER SOURCANG SYSTE.M.
Category- 91394-00
Unit of Mcisuro: Dollar
Unit Price: S NUmber of Units: I Tot.fl� $
Patye 3 of 35
783],S2
Tahle*l*0owitcuts
Termsand Cooddion�............. ---------........ --........... ..... ----------........ ..............
—.... ... j
1. General coudiuouu .... ...--------............ ...................................... ......................................
......... —5
L|, GEN[R4LT£D,'YIS ANDC{IND[[IQNS ............ ........... ........ ---- ...... --- .....
............ .......... 5
2. SpeciA,[budddeos ... ... ... --..... .......... ................. —........ .......... —...... --_....... ---...........
........ 5
1LPURPOSE -----.... ........ —............ ----------------------_----.—...
'25
l2.DE&DUKEFOR KECEIP7OFREQUEST FOR AUD[7]ONAL
D�FO��i\�lO�/CL�QJFlC�T]0M ........... ---..... .... ........ ....... .................... --........
............. 25
2,3. M Ell BOD 0FAWA RQ ............... ........ —_....... ............. _--_-----_--.........
_...... --'25
2.4�TERM QFCONTRACT ..... _.......... —_---......................... ---.......... —..........
—..... .... —25
Z.5�CONDITIONS FOR RENE9/1L ...... ................. —........ ...... ....... --..... ... —...............
--.---.25
26.EQUITABLE AC\DJ8TMENT -----------................. ............ --.......... .—......
—... ... ... -2j
2IN0#-APPl0PDlVT�DNQFFUND3 ..... ----_—_—......... —........ -----.........
,—_...... 26
I&BIDDERS &ENDUJIM REQUIREMENTS --------------...... _—..............
..—... -2&
2g,�NSDxANIC£DEQUlRLMENT8 ..... ---------------....... --- ........... ----............
26
2J0, PR£-13[1)[DMFEKBNCE .... ---.............................. —....... —.--- ............... -------........
2v
2iLPROJECT MANAGER --------.................. —.......... ...... .—..... --- .........
—....... ..... -28
2�12. CQ',�'TR, ACT0&TJB£R E PK£S£Nl£D ... -----------.—............... ---------
.... 29
2,118UPERV[S1UN —....... ----... ... .... ... ...... ----------------...............
--...... 29
2.14.KESy0NSE]l.IdE -------...... —.............. ......... —........... ------------..........
.... 29
2J).[O>vfyLETl0NTC�,IE _......... ......... ---....... ----................ .... .... -------.............
29
2,i6SPECIFICATION EXCEPDI}NT .......... .-------_--___—___........
.... ---....... 30
2J7.0O3MPLET£DWORK --- .... ....... —.--....... ...... ---...... ------------..---...
30
2.18.BODKl.yL6BOKK&7E ............ ......... ........... .................. --- ............. .---......
—............ -3D
2.19.&JETlKODOFPA�'gF�NT ............ —.--........... ...... ......... .......... —....... --......
—...---�0
2.2lLK}DJDATED DAVl1AGES —... .............. .............. ..—.... ........... ......... _—..........
----......... 30
22LDiVM&A6ESTOP U13 LIC/PR i\ATE PD0PERTY ......... --_...... .............. .^........
_---... —3O
221 Wl]RKNl4NSB[PAND&1A7ERbA[S ...... .......... —... --.............................. --.........
....... —3O
I23.ilv[A'yFRJ/\[S/0JDOCT()DALQ'Y -.---.--......---........ —............. ......
----..... �3|
2,24, V9ARkANlY ................ --- .............. -----_---_---------_—...........
... —....... ...... 31
2.25USE UFPREMl8ES ------_---............ __--__---------.........
---.... 3i
226, SAFETY MEASURES ... ......... --_.~—................... --........... —_---............
--- .......... 3l
227, FAU-UBGJUP£KfI)R} .................... -------...... --......... -----...... --...................
3|
22&ADDFTl[DNALCON TRACTBR(S}@R SUBCONTRACTOR(S) ------...... ..............
—..... 32
229, A DDIll QN8/DFl. ETIONS 0 17pROD OCT3)ISERVyC
........ -.32
2.30.TE8&1DNAT[0N —....................... ...... .................................... —....... --_—.......
.--...... -]2
2.31.ADD[1D]NALTGR-NIS ANDCOND[[0NS ...... ..-.------------........
.--......... 32
3. Speoi6uu6ouy ---_--_-----......... —...... --_--........... .------------..........
... 34
PuQc4m85
783382
Tern m and Condidons
1. General CundhWns
LL GENERAL TERMS AND CONDEVIONS
Intent: The General Terms and Conditions described haek apply to theacquisition
with an estimated aggmgwe cost of S2530OA0 or more.
Denrildon: A fonval iolicitadon is dwhied as issuance of an Invitation for Bids, Request for Proposals, Request for
Q'r'a1iMCat'0N' or RoWtest for Was of Kamm purmant to the City of Nfiarni Procurenient Code and/or Florida
La"", as amended. I"on-nal Solicitation "ind Soh6takn 151 be defined in the same manner heroin.
Li, ACCEPT�ANCE OF GOODS OR EQUIPMENT - Any gomRQ or equipment deliveral under this hnnal
solicumion, itapplicahlo, shafl roinain the property of the seller undl a plVicil hmpecuion and actual usage ofhe
gmM is madq and Owmaker k acnepted as mAnctory-to to City k rnwt comply with we Wmis hack and be
fondly i ri accordance with s'peci f1cations and of we highest quad y. In the event the goodWequipment supphed to the
Wy an Rmnd to be doluke or does not conform to specifications, To City reserves the right to cwwd to order
upon written notice to to Commax and reown the product W to Cormutor at the Contractm's e"msc-
1,2� ACCEPTANCE OF OFFER - The Aqwd or Wronie mArnissitm ofyour sohicitAon response Add be
cotsidered an ofOr on we pan ortho bidder yroposa; such Air shall be dunwd accepted Upon iSSUHUCC by he
Cly of a purcNme oder.
1.3, ACCEP'l ANCE/REJECTION - The City rnerves to right to accept or Qct any or all rnponses or intris of
An (penin„ `closing date and rcquost roksaunce on the goods/services described in the fonnal solicim6on. In the
event of such mJection, the Mawr of'Purchasim, shall notify all affected biddcrs,`pruposersand, inake avaiIable a
Wr-inon ejarrabon Q le qkcikm Ile City alcor nwaves the 60-a to reject the response of any bidder/proposer
m4ro has prodmilly faded to properly pe*nn urrdwhe terms and conditions ora contract, to deliver on, time
commw W similar nawre, and who is not in a posithn to pubrin le mquirements defined in this formal
soflicuzvion, The City finfor racnes the 6gN to %wke any irtneguladdes or inh-ror hfonnaUrks or tedmicaliAs in
any or all responses and may, at its discretion, re -issue this formal solicitation.
IA. ADDENDA —1t Is the. bARAIroposer's responsibility to ensurc receipt of all Addenda. Addenda are availaHc
at the Chy's webske at; ApAwwwhAdarKTAiMprommment
I.i� ALTERNATE RESPONSES WILL NOT BE CONSIDERED,
11, ASSICANIENT - Conyacw agrees not to subcont-ract, assign, transfer, convey, sable; oar olembe dispose of
to rendAg Cmitrad, or any Oar call of its right, the or hitercM hat, withow City AWW4 prhor written smsernt.
LT ATTORY KY'S FEES - In connection %Oth any Udgation, mediation and arbitration arising out of As Comract,
each party shaH bear UP own ammwjs to thotjh and incWding appellato I itigation and any post -judgment
proceedings.
IX AUDIT RIGUTS AND RECORDS RETENTION - Ile SumessMI Bidder/Proposer agrees to provide access
at A reasonable Onus to the City, or to raW of A duly mahorized repmentatives, W any boAq documenu, pqr-s,
and mcords of Conniaor which are directly per-thient to this formal scticitation, for the purpose ofaudit,
exa,tirination, excerpts, and transcriptions, Ile Succemful Bidder/Proposer shall maintain and retain any andall of
Pne5oN5
783382
the bwkv bxmwnts, papers and reconN pedrimu U) the Contract for three (3) years ager We City nmkes 1W
pqwwm W all other p"dkg matres are. clusal Winractor's failure to or refusal to comply with this condition
shall result in the immediate carwellation of &A contract by the City,
L% AVAIIAMILITY OF CONTRACT STATEAVIDE - Any Govenimental, not-for-prok or
quad -govermserital entity in the Stave OfFlOriLLA, may avail itself of this contract and pLa-chase any alld all
jxWsAen ke% sped nod hadn nvm the awnssH bidder(s) yrOPOSCr(S) at the COntraCt PriCC(S) CStaNiSlIC(l 110rein,
when pernliisifle by rederaL gate, auid local laws, rules, and regulations.
Enh Governmental, not-f7or-pront or quad-govemmental e;Qj "rich uses this tbrinal solicitation and resuluirig bid
contract or agrnmen, will WAS iN o%vri contmeCagreenwrit, place its own orders, Awe its own purchase orders,
be NvAced Ocre Amu and rtmke its own payrns"t dacrinkne shipping terms mW Awe its own exemptAn
ceninewes as required byr the SUCCeSSFUl
I , 10. A NVA RD 0 F (-'0 N TR, k CT:
A. "Che Fornial Solidia6on, rcspcnie, any addenda Asued, and the ptrrchase ordershall
conmiarte the entire conkma unkss nuAined in accordance with any einuing conUmcUrigreement, arnenInent or
addenda.
EL I he award W cora act whav Were mv 'Fie BE W be decided by the Dinaoi-of Pwdmhg or designee in Me
instance that 7W FAds can't be determined by ap§ykg Florkh Sm cute 2VAST Preference to Bu-shnsw wAll
Dru,g,-Frec Wcrrkplace Progranis.
C. The awmd of this contract may be on We mAwTwnt subrudahn ol'otherdommo% as Wecified
in the SpeciA CondhkmA or'I "Vinkal Specilcation, Bidder/Proposer shall be in default, Of ifs contractual
obligation it'sud) cloc"Writs me am snub nitud in a timely manner and in the Ann mqWred by the City, 'Where
Wer Pmpsa A in dehuh or Mae ammicmal WLY&MM, Ae 0johmugh auction Wen by ave Purchasing
EkpanmeM, will vold 6 noqwrice of he Bidder'sAkuposer's Response and in" acey dw Response from he
next lowest rcsponsivc, responsihle Bidder or Proposal most ,adVanta�',ICOUS to dle City Orre-SohCit the City's
requh-enwnts, The Cil, W is We WoNt nay seek moutary restimthn nun BA&PPropser mW its
bAlropmN b"d or guarano, if appkabl, as a rnuh ofdanwps or hwmawd cogs santaked as a msult of Ac
default.
1), rhc tcrill ofthc Contract ihaH be specified in one of,tjjl-c2e cik)CjjjsteijtS %NrljiCh ,hall be issued to the sticcessfill
BiddersProl-,A)ser. These documents may Werbe a puchiase order, notice of award and/or contact award sheet.
E. Ile City rserve ens he Hght to autornatially extend Ok ccnwact for up to one hundred twenty (120) calendar
days beyorid the stated contract tomi in Wor to pmvide Cly depnnimm w9h combud ser he mW s"Oks We
anew conmw; kbeing sWYNTeQuawd, md/orawarded, lfChe right isexerdsed,flue. ClAyshaHiwtiytrue
Bidder'Propo,ser, in writing, ot'its intent to extend the continct at the same price, terms and conditions for a specific
Munber ordays. AddWoria] evanions o%er the Nor one hundred twenty ( 120) day extetkon may occur, V the City
arid the Smcesdd BidderTimpsa are in niumal agreement of such extensions.
F. Where die conno invoins as On& shipment orgmAs to flwe. Cily, Teconvacterm shall conclude upoll
completion of be expressed or iniphied warranty periods.
(I The Cky reserves Me Not W award that contract an a split -order, lump sturr or individtW-itein bads, or such
coinbi nation as shall hem serve be interests Of the City unless odienvise specified.
IL A ContrauAgnmierlt nny be awarded to the Bidder/P)poser by the City Commission based upon the
rninhiuniquaHncadonrequkenwntsrenawdherein. Asa resuh ON UP, RFQ or RFLI, the Chy reserves the
rigM to execuk or not execute, as applickilq an Agreement Ydth the Proposer, whichever is determined to be & the
Page 6 of 35
783382
GtY5 bum Wernsts. Such afireiont Nvill be RmAshed by dw Ciq4 will contain certain tenns as are in the Cly's
bem Arterem and wwill be subject toapptovil as to leg -,,d form by the City Am)rney-
IA 1, 1311) BOND/ BID SECURITY - A cwlier's or certified check, or- a Bid Bond si,,med by a recognized surety
conipany that is hcensed to &I buskess in the Sun otTlorhda, paymbk to the Cly ofMAmi, Nr to mmum daress
i
required from all bidderslpropowrs, ifso indicated under the Spedal Cond4ints, This Wk or bbd guarara"s
that a, biddeC J_ roposer MH accep dw oMer or conovict'agreement, as bi&proposed, if it is awarded to
bWr'p ropmer. l3K&r?mpBer shaH fir hAt bid dep&t to the City should City award contract,,'agrQoment Io
Bidda-.'Prcqioscr end Bidder Nvpowr fails to amept he award. The City reserves the right to reject any and all
sway Windlend WOW,. Bid deliosks are renu-ned to unstwcnsfal biddersipmposem within ten (10) days after
We award and Ricassful l:nddcr'QrcpowQ accepianne ofaward. TsAty (60) days have lvassed after the date orthe
Wral solickition ch&ng dw, and no contract has been awarded, all land deposits will be returned on denrand.
IAA. RESPONSE FORM (H kRDC?OPY FORNIAT) - Ml forms should be amphow? Qwd wd stibrnhwd
uccordwgo
IA3. BID SECURITY FORFEITED IAQUIDATED DAN[AGES - Fadwo to execune an Agreement and,'or file
an accept,able Performance Bond, nwhen rcoluked, as proWnd Wein, shall bejmt came for the annulment of the
awmA and Me forbhuc of be Bid Security to the City, Much forfeiture shall he considered, riot as as penalty, but in
n'-Jtination oCdaniages susmine& Amzwd may dien be made to the next lowest re5purive, responsible Badder or
%posal nhMt U0001tageOM tO the City Or all re ;princes rilay be rejected.
11t BRAND NAMES - Hand whanNer in the iNdfinSms brand riarnes, nMkCS, T110(1w^k, names aA'any
names, or bidder proposer camhg numbers arc specif1ed, it is for the purpose ofesinrWhing
dw typo RM5011, nurnnuin sl,ljldard ofdcnsign, emewn,grade or qusAljty of goods only. When the City docs not
wish to rule out Wen conTskorf bmink or makes, die pdimsu "OR EQUAf,- is added, When bidding1proposim-, arl
ai)PrOV�Ild equal, ffidd,ns,'Prnposers wiN subri-th, "Th their response, complete sets or necessary data (factory
inamniation sheds, speAcations, brodwret on) in order for the City to evalrune and determine the equality of the
Rents) bidproposed. The City Will be the sok#Mge of apmlity and is decision shall be final. Unless otherwise
specified, evidlcnce in Cle Fca-m ofsamples nwy be requened Ida pmpowd brand is other than specified by die
CitySuch samples am W be fumished after fonnal sohcitathn opeAng0loing only tjon rquest of Ke C!, It'
SafflilleS ShOLdd be recluestud, such samples rnun be received by he City no later than seven (7) calendar days after
a Wmal request is made,
LIT CANCELLATU)N - Ile My rewsw Ow right to cancel all fonnal solicitations before its opening1closing.
in the event of bid'proposal carxeHatin, to Director oaf Purchaing shall notify all prospective bidders/proposers
and nuke available a written explanation for the canccilition,
1.16, CAPI I AL EXPENDITURES - Cmnmnu unclowands that any capital expenditures that the fu-ni nial<cs, or
prep,ares to make, in order to deliverjernAmi be gomishemices required by the City, isa business risk wh�ich the
COMM= ri"W assume. The Cky %011 no be oNQamd to reintburse amorthed or unamortized capitia! expenditurn,
azar to mahnmk the approved snafu car any cmtmuron Ycowractor has been LnUlble to recoup Is capital expendkmes
duhng he We it is renclohng such goods/s
,ervices, it shall riot have any claim upon the City,
IJ A CITY NOT IJABLE FOR DELAN S - It is ROW expressly agreed that I no nTrur W he Chy be Idle
R, or responsible tq be BA&HPimpoierlConsu Hann any cath-contract(�:)r,lstit)-coistilt.iiit, or- to any other person for,
00' oil accottnt Of, arty stopp-,nges or delay in We wo& herein proOded for by injunction or t` deer legal or equitable
prcceedin,:,s or on account oFany delay brany cause over kvhich the City has no control.
IA& CC&LUSION -BAler'Propmeb by submitting as aspuse, certifies that in; mTowe is made vhthmt
pru0mrs untlearaWK& agreement or connection 61er vik wV pawn 19m (a corpomdon alt-Ahng a respanse
Page 7 of 35
783382
for the sanw items'serwbes or Aith we City of MAK4 Purclinkg Department or mitianng, departmern. The
Bidder,'Propc)ser ccrtifies that its response is Ur, wilow convol, colh6kn, frabi or other HhgA anion.
Bidder'Proposer certiries that A is in comyAnce with the Umflict of blues and Code of Fibs Laws. Ile City
W! Avedgate aH powntial Atuations where colImbn may have occurmd and to City reservesMe tight W reject
any and all b0fresponsw where concision may have occunwd,
1,19, CO.NIPLIANCE VOTH FEDERAI, STATE AND LOCAL LA"S - (_"ontractor umferstaks that: contracts
between prinito endOes and local governments are m4ect to certain la"s and regulkahns, including laws permining
Lo,pubdic records, conflict ot'intcrest, records keepkg. etc`. Ciry and Contractor igrec to comply with anclobserve all
applicable laws, Codes and ordinances as TW may I miy way affect the goods or eqkpnent ofINd, WeludOg but
not lirnited it):
A. Executive Order 11246, which prohibits diarkination against any emphyee, appkcanq or client because of
rut cmech who national orQin, sox, or age ovkh regard to, but not lin-6ted to, the fi)llowing: eniployniont
pmo I wet trate of pay or other compensation rnethodq and VainIg selection.
K OCCUIX16011al, Sall and 15% Act OWN. as applicable to this Formod Solicitation.
C. Tho Stato of FWa Smues, Swiort 28 T 13 a(314 A) on Public Why C16mes
R Em hamwnt ProtecdonAgency (EPA A as NVI We to this Fomml SAinitatim,
E. Wifoun Commacial Code (' kwida Stawtes, CImpter 672).
F. Ann&wn wit fl abilities An of 199Y as mwerKed,
G Nnional [rislitute ol'Occupatioral sar'ety I lazards (N'�()Sll), asapjllic;ible w this Formal Solicitation.
IL NaGrad Foos; ProduAs Welthn (NFPAY as applicalil, to this Fonn,,fl Soticitmion,
L City Procuronint Onknonce City We Section I I thicle 11
1 Conflict (Zlw.orost, City Code Section 241 W61.
K Cww of &but City Cale Wm NQ4,
L. The Flt; Ada Wuns Scalons 215.73 W 2 114 on Nompt Payment.
lawk of knomdedge by be biddc6proposer WH in no way be a ense R relief born responsiWHy, Non-complimee
with all kxa[ gate, and federal clOwNes, orders, amt la"s nmy be consibrod grounds for twohnation of"
conwacu,4
Copses of dw Cly 041anns nmy be obtained from Iho City Clerk's Office.
Iii CONE OF SUXNCE - Pwsuant W Section i sm or the Chy of Nhami Code, a "Cone ot"Silence" is nriposcul
upon enh RFP, RFQ, RFLL or IFF aher aWdsemoa amd terminates at the tine the City h4anager Wes as writun
recOnInlendation to we Nuarni Coy Chninnissiorn The Cone of Silence W be applicable only to Conuch forthe
prow isi on of goods and services and pu bl ic works or i 111pr"ements Rw amounts grea or than $2 N,NO, TheCare of
Sketwe prohlits any couirnimico0on regarding RF Pt RFQs, RFU or Il Bs MOO betwun ammg olxi�
Potential vendors, serve ce provides -s, bidders, lobby% or cmuultantsand the City's professional staff including, but
not Innited to, the City Manager and the City Adanaget's staff the Adayor, City Commissioners, or their respective
staffs and any memb"hKe respective selectiomlevah,lato)n COMInittot
'rhe provision does ma apply tv wumg ova cmummikscam
Page 8 of 35
783382
Oral Coln In tilt ica l tons, with the City punhasing sttirf, provided the COTIMILMiCaltiOn is Invited strictly to matters of
process or procedure afi-eady ccilitained in the formal solicitation document; the provisions of the Cone ol`Sdence do
not apply to oral COMMUniCations at duly notIced site visils/imspecflons, pre -proposal or pre-bid conferences, oral
presentations before scBeetion,'evalumion committee n, contract lleuOti;MlOFIS (1111-111z"Y' any dLdy noticed pubfic, meetine
or public prcsentatlons made to the Miami City Comn,iission during ,I duly noticed public naeefino; or
communicatioirs in writim, or by email at any time with any City employee, ol7ficial or member of the City
C'orllnlissioll unless spoclficalfy prohibited by the applicable Rl"ll, RR), RFLI or IFF (bid) d0eUr1lent13 (See Section
2.2, of the Speciaf Conditions); or communications in connection with the collection of industry comments or the
perfknnartce oCmarkt research regarding a particular RFP, RFQ, RF -1.1 OR IFB by City PUrchasing staff
Propc�scrs or bidders MUSt File a coj,,)y ofany written commUlliC,'360iIS With the Office of the City Clerk, which shalt
be made Available to ally Person upon request, The iiy shall respond An vvi-iting and rile as copy with the Office of
the City Clerk (cIcrks(�, , Lmiarnio�.corn), which �hall be made available to any person upon request, Written
C0IonILlniCati0nS nilly be ill thefirmaof e-mail, with a copy to the Office of the City Clerk,
In addifical to, any other penalties pros ,,RIed by law, vioLli:Ion of the Cone of Silence by any proposer or bidder shall
render ally a.caarrf voidaNe- A violation by a particular Bidder, proposer, Offcror, Respondent, lobbyist or
c0l[i,ldr"Int shaH subject same to potential penalties pUrSliant to the City Code. Any person having personal
krwwled�ae of a vioiation ofthesee provisions shall report such violation to the State Attorney and/oar may file a
conipkill"t with the [Ahics Cornnairsr,ioua. Proposers or bidders shouh] refcrenco Section 18-74 oftheCityefMiarni
C'od,for furtlier ctarificai:ion.
This kammaae is only a summary of the key provisions of the Cone of Sl fence, Please review City oflMiami Code
18-74 for a complete and (horough description oFthe Cone of'Silence. You may coritact the City Clerk at
30 -250-5360, to obtain as copy (:)fsamc.
L21, CONTIF)F'N"TIALITY - As a pohnical subdivision, the City of Nliami Is subject to the FIcrida Sunshine Act
an'd Public Records Law If this Contra ct,'A2reelllent contains a confidentiality, prowisioll, it shall have 110 application
when disclosure is required by Florida law or upon court order.
1,22, CONFLICT 01"' INTEREST 13iddcrs/Proposers, by respon(firm, to this Formal Solicitation, certify that to
the bost of their knoMcd-e or no, elected.'appointed official or employee oC die City of i'Viami is financially
interested, directly or indirectly, in the purchase of,goods/services specified in this FormA Solicitation. Any SUch
interests on the part of the Biddei"Proposer or its ernployeCS 111LIst be disclosed in writing to the City. FUrthef, YOU
must disclose the name of any City empIoyec who mkns, directly or indirectly, an interest of five percent (5'1,,�) or
more of the total assets of capital stock in your firms.
A. B1dder,1Pr(..)poser further agrees not to use or attempt to use any knowledge, property or resource which may
Ire \vithln his1iorlits trust, or perflarm llis,ller/its duties, to secure a special privilege, benefit, or exemption. for
hims,Af or athei°s, Bidder"Proposer may not disclose 01' use information riot available to members of.
the gmleval fiubhc arld gained by reasori of his,'herlils position, except fi,)r information relating CXC1USiVClY to
00ve:111111clital practices, for his/hcr,iis personal oain or benefit or For the personal gain or benefit oCarly other person
or bLISiTICSS elitity.
B, Bidder'Proposer hereby acknoMod.-es that he/she/tit has not contracted or transacted any business with the
City or any person or agency acting for the City, and has not appeared in representation of any third party before any
board, conal fission Or aagelncy of the City within the past two years Bidder,'Proposer further warrants that he/she/it
is not related, specifically the spouse, son, daLl"hter, parent, brother or sister, to: (i) any member ofthe commissiom
(it) the mayor, (iii') any 61Y employee; or (iv) any member of any board or agency of the City.
(". A vioh0n of this section may subject tho [3 i Lid erl P ro poser k) immediate termination ofany professional
services a"reenlQw with the City, imposition of the IIIIIX1,1111.1111 fine and; or any penalties allowed by law.
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AdMonallywhAnims may be coiniclead by and Qea to adon by the NhamkDade Coting ComMion on
Ethics,
111 COP% RMAll r OR PATENT FUGHTS - BiddemProposers warrant that Mem has been no violation of
mpgriglu or patcm rug hts in nianuMudrip, producing, or Wing the goods AM& or ordered and mAcwhoes
Prow Ad as a result of this flornml solichhation, and bidder0pro�psers agree N) hold Te City hamfess from my and
al I Inability, Ion, or expense occasioned by any such Weldon.
Iii COST INCURRED BY HJDDERJPROPOSER -AH e"etmcs im,olved widi the preparation and submission
of'Responses to the City, or any work pernwriied in connection therewith shall be bome by die
Bidderfs)/Floposeqs).
III DEBARMENTAND SUSPENSIONS (See 18-107)
(a) Authoritt' and rv-cjurernent to debar and smpe& AWT rewowbk notice to an unad or yospeed" Cmracnial
Party, and after reasorabIo oppornlnsty fica, stach party to be heard, the City MarKKjQr, after C011SUliation Witli the
Chief Procuiorrient Meer and the city annw, shH have the Lunhohy to debar as Contractual Party, for the cmises
AM lac low, Mi umsWertition for awaW of city Warm The debannent dull be for a FwAxl of not fewer than
We y"ry I& My Manager shah also have the ata hority to suspend as C.'ontractual Party fi-orii consideration for
mvard ofch Contracts if tliere is probable cause hor debarment, pending the deb annent dwerridnation. The
authority to dcbar and suspend convacmrs shall be exercised in acconlance with regulations which shall be issued
by the Cfucf Procurenmu DOW A= NVrm al by the City Manage; the city attorney, and the My Comnimion.
(b) Climes for debarment or suspenion Causes for debarinent or suspension include die foHowing
(1) CQuiction G corrindsion of a criminal Wnwe incident to olwainhng or auenipfrig tel obtain a
public or pi -i%, at, Contract or subconvaen or inddeiv to Mae paArrimme o"wh Convact a subcontract.
(2) Ans Won Linder state or WderaI statul'."s of ell ibczzlcnlent' il;oft' forgery, bribery, I"'alsification Or
demuction of records, receiving Men property„ or any other offense indicating as Ink of business
irne,",riiry or business honesty.
(3) ConvVion under onto or feral and Uvot switutes arking out of the submisioct of Bids or
Proposals,
(4) Violation of'Contract Provisions, which is aga-rded by the Mer Procurement Meer to be
BMW of nonrcipwmbihy. Sun Odwhri may include Whre without good cause to perform in
accordance witli the romis and condidons of a Conmact or to perforni within the time limits provided in a
Contract, provided that bilure to perform caused by acts beyond the control ofa juity shall not be
considcred a basis for debarment or suspension.
(5) Debarment or suspension of'the Contractud Party by any federal, state or other govermllontal
entity.
(6) False certification pursuMIA0 pamgmph (c) behw.
(7) Found in violathn ora zm6n,,r ordinance or any Wer city Witiance or regulation, and for which
the violation remains noncomphant.
(8) Found in viohition of a zolin*card inmwe or any other city orchriance or reg
�elation and for which a
civil penalty or fine is due and owing to the city.
(9) Any Other CULNCjudged by We Cly Matin-er to be SO, Seri(JUS and cornpefling as to affect the
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insponsibm" of he Wmammilhiny "ANMIg 61 AnsacN,
(c) C'ertifIcabon. AH Contracts for goads and services, sages, and Rues by he city WH contain a cc& HcWkn that
neither d 10 Contnacteal Party nor .arty ot'irs prkictad omwrs or persoaaaael hnv bun convicted of as or the
violations set AS above or dAmnK orsusj:)ended as set forth in paragraph (i))1(5).
(d) Debarment and mapension deckons. SLIbjM to the Pr()VWW Of pMgN* (rI), the �City N'lana,,yer shall render a
"Atan de6shn stadri'a be romms for the debannent or suspcnsion. A copy of the decision shall be provided
pvmptly to to (Intractual Party, alung with as nakc ofsaki panty's tight to seek judicial refiek
L2& D E BARRE D/SUSPENDED VE?O)ORS —An enthy or aMliate who has been placed on the State of lorida
debarred or stispendcd vendor list may nat mihind a response on a contract to provide goods or services to a public
entity, may not subunit a respoine on as contrxi "Ah a public sanity for Q construction or repair of as public buhduig
or pubhc work-' nlay not subnliu roipolls' on leases of'reap properly tab tea public entity, niay W award or perf"cirm
wear(", as a eMractor, m1pHen subconuncNw, or consuhan, under contract %Q any plIc emity, and may not
trans as business with any pdM± entity,
121 DEFAULI'TMLURE TO PERFORM -TK Cly shall be the sol, jud�c oCnoriperforniance, wAuich shall
includ': ally faflw%" 011 we Pam Or to smcemRd BWdcr`Rvpwer M accept be awardtau flurnkh mqWred &cunwras,
and, or to) fiAfll l any Portion of dais ownrad wilin the time stipulated.
Upon chhuN by the succcssruffidd,r?roposer to meet any terms ofthis the City will notify the
(if the denuilt and 01 pmNde the mmoutor tree (3) days (%vekends and holidays excluded) to
remedy To deNAL Wme on Ge contractot's part to correct the default within the required three (3) daysshaH
re5di in the Convad heing tat dmited wW upwn Ke Cly nwHINg in wrhim, the contractor of its irnenluons and the
efl&iive dame of the tarrihmhom The Ezell nving shH constitute defaidt:
A. WWremperfornithe, wo?
rz-quir"'d or f'lilhl�' to use the subcominclors, entities and personnel as identified and set IS, and to the degree
specified in the Contma
B. Fadure to begin the wodc under this Contract within the bine specified.
C. Fad urc to perform the work w ith sAlcient ivxkors and eqK pmem or with WNW mate rials W enswv tinsly
cornpwoon.
D. NegPec(ing, or reFusig to mnwve nmterials orperforni new, wodc where pr5rivork has been rejectsd as
timconInnIng m4l we tmas of we contract,
, ,is
siLmrnent for the bene5t of creditors, I the insolvency, bankniptcy, or assignment renders the successful
BidderTroposer hicapable orperf'orinhig dw work Wn accordmwe wit and as rcqhred by the Contract.
F. FailUrc�, to comply with any of the terms of the Contract in any material respect,
All costs and charges incurred by the City as it resuh of as derault a a dawh incurred beyond the time limits stated,
tageler with Te cast of conjActing Me wmC WWI he deducted frorn any rnwhanhe or which nmy bewnw due on
this Contract.
I!& DEITRMINATION OF RESPOINIVENESS - Each Response will be reviewed to determine if it is
responm ve to to suNriksion rNudernenN otaked W the Formai S(AWhKWL A response is one which
follo%%S t1w requireliverun of to fry mal solichadon, hAudes A dourmenration, is submined in the format Wined in
the Inual solicitaNAL is of thney mtmkhm, rand has appropriate Apawres as rcquked on each docurnam. Failure
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783382
to comply %viifi these naluireawnts may deem a Response non-responsive..
A. Respandble Balder A&I nwn a bidderyropwar who haw submitted a bid/prposal and who has the capability,
, as
, da21-ninled under the City l'I'MIrenleM UK= in all aspects to fully pedbrin the colaract rejrementv and
the imcgrily, and rehability of wluch give reasonable asurarce ofgood falih and performance.
1.291 DISCOUNTS OFFERED DURIM; TERM OF CONTRACT - Discount Prices offered in the resporme
shad he fixed Her the award by the Commision, tntless 0(herwise specified in the Special Ternis and Conditions
PJQe diSCOLlllk OfTthe Origuiai prlce.s quoted in to rupswe %011 be &ccepwd born succeand MddeA0?mpmQs)
dwing the tenn ache conn-acL Such chwmm shall reniani in effoct for -a mininnun of 120 days Trona approval by
We Chy Cormnission Any Twmmts of ki-ed by a m.anuMain "o Bidder/Prtipmer will be passed on to We Crly,
131 DISCREPANUES, ERRORY AND OMISSIONS - Any diseNpancies, errors, oranibignutics in the Formal
Soli itation or addenda Of any) should be Npmwd & whhg) to the C'my's Purchming Department Should A be
Mund necessr-ry, a written a&%dum will be icics-pomad in the Formal Solicit:Hion and wdt become pan of It,
pwohmntag Nement(conn-actdocumnso The City will not be respoisibG formy oral imwuctimm cladanions,
or olher
AOrd,;,r oCllrecedonco —Any inconsistency in this formal solicitation shalt be rcsohred by giving precedence to the
dc"IcuniclIN, the nrsl orsuch Iis( b6ing, the govet-ning 0ocunlents.
1) Addenda (as apphcable)
2) SpQcific,anons
3) Special Conditions
4) General Terms and Conditions
13L EMERGENCY/ DISASI ER PERFORMANCE - In Me everu ofa hurricane or mher emergency or disaster
sitlmLion' thc succesow Vend. MMH prwido to City "it the cornmodide&%enicei detined within the scope of this
fonnal solicitation at Ke price cmmined within vendor's response, Further, successful vendor shall deliverlperforru
Ar Me city on a priority basis during such finies c)f emergy.
enc
132. ENTIRE BID CONTRACT OR AGREEMENT - The Bid Contract or Agreement consists of this City of
NfAmi Fomml Solkhation and specinc,ally this General Conditions Section, Contractor's Response and any. written
aginvueru entered hoo by the 0ty oFMiand and Contractor in cases involOng RFPq RFCj, and RFLI, mul
mprNews the entity; uMewandhW and agreement between he PaMIS With respect to the SLlhJCCt matter hereof and
stpersecles all other nego6ations, understanding and mpresmAhms, if any, made by and bemeen the parties, 'To the
extent that the agnment cm%ts with, nvudi% alters or changes any or we mms and caluiRions cotmizTed in the
Formal Soliciratic'm andbr Respolme, We Formal Solkiwkn and thn to ReVonn shall amsol. Tints Contract may
be modified only by a "Than agreemcnt signed by the City of Munni and Contractor.
1..31 ESTIMATED QUANTnIES —Estimated quantities cc es6wed d4lan are pnovidevi for your prihnce
cmt No plarantee is expressed or hTlied as to quarnities that &H be purchased during the contract period. Ile
City is not obiigntai to place an order Rn any g4en amount subsequent to the award chkis conn -am Said eUrnatos
may be used by the C# for purposes ot7detemiling he low bidder or moo adnntagmus proposer nreethro
specifications. The City reserves the A& to aupke addidonal quanrides at the prices bid proposed or at lo"Tr
prices in this Fornial Soiicitation.
134EVALUATION OF RESPONSES
A.Rejection or Responses
The Chy nmy reject a Response for any ofthe fbHowing, reasons:
Page 13 of` W35
783382
0 Biddel-Troposer fads to acknowledge receipt of addenda;
2) Bidd,,r 'T ropascr nistma or conceak my m a WE I Na A the Response �
3) Responser does not conAmin to the regiii,enwriu of he Fon-nal Sohciuion;
4) Re-,porse royades a conditional award that connicu With the nickod oraward�
Response does not include required samples, certi5cars, licenses as raNkel and,
6) Response %vai not exevuted by the BidCler'S"I'lopoSer(S) authorized avert.
The for,,going is not an All wcum list or wasons Or which a Respotme nmy be Qvwd. The City nay rtect ami
reWerrise Far aH or any pwl ofdw Fomml Soh6ution Wneva A is deemed in Me bat interest of AC
Cy Y.
B, Elimination I'l-olil consideration
1) A n(a be awmdal to mV pawn or firm which is in arrears to the CA, upon any debt or contract, m-
%w,!,Jh as a aS'31l7Ct, i,'iC U 7011 tIlly ObHgation to the CiLy.
2) A cmitma may mH be awinYd W wV pawn or An UK has Ned to perhimi umier Me telms and ccaidibms
orm" provaus antwin "it die Cj—or deliver on We commcs ofa NOW nature.
3) A contract may not be a%varded to any person ov 1 -11 -in which has been debarred by the City in accordance wah
the City's NbarinCtlt and SUSpCuSiOn Ordinance.
C. Determination of Responsibility
1) Rap on WH od; be considnal nun Who W are regunidy engagcd in dic Ni-siness of Rniding he
goANquipmentAcrYces required by We For-riud Sohdwdon. 13idderTrol)OSCr Must be able to denlOnstratc a
salknaory wcord oCperforniance and iracgrity, and, havc suffi6ew financial, rnaterial, equipment, facility,
and expertise to me, aH con mettad req uiNnwnts. The tonns "equipment and orgalzahod' as
used horehi NiAl be conmined a) rnevin a hAy vytped mid wal estabhshed entity & We wit they best industry
rwactices in the indnoxy as determined by the City.
2) The City amy emsidu any eviderve available mgxdkg he financial, technical and other qualifications and
ahihtics oder Biddoi,10poser, inch.ding past perAnnmnee (experience) with tho City or any other governmentfl
and in mahng he award.
3) The City ma.v %,quke the f3iddeWhIloposels) to slow proofthat they have been designated as an mahodzed
representaw,i of a manufacmur or sttf)p!Iier %VhiCh is he achW source ofmipply, TraphY by he Fornial
Solichalion.
135. EXCEPTU)NS TO GENEUL AND/OR SPECIAL U)NDITIONS OR SPECIFICA'I IONS -
Excep6ons to die 5pedfialtiols AW be listed on the Response and shaH refercrice the section, Any excepbons u)
we dicneml m Spedd CmWoim shA be mum Rn he bid OFW to be wnsidered non4uponsive. k No may be
mme Q a RF& RFQ or RFTT to be smNidend non4esponsivt amb if exceptions are taken to the tents and
condi6ons of the res0hig agurnmH A may lead to terininating negodatiorls.
131 FX111 DESTINVTION- I,Jrfless otherwise Specified in the formal Solicitation, all prices quolcd,`proposcd by
dw bW&MAMmer num be %.R, DESTINAT10N, inside delivery, with all delivery costs and charges included in
Ow bid jwpmd Q, links whawlse specified in this Fornial Solicitation. Faiture to do so may be cause For
rejection of boll
L31 FIRNI PRICES - The biddeQuoposer wamnts that prices, lenns, and condidow quoted in its response vdll
be fu -1-11 thl-OL11-
��1101,u the dumdon or to contmet unless otherwise specified ill the Forlmfl Solicitation, Such p6ces
wiH reninin firm R)r the period, ofperf'ornvince or ivsWting purchase ortlem or coramcm which .are to be perfornwd
page 13 of 33
783382
or syThed owr a pe&)d of We
IW FLORIDA All IN IN! UNI W% GE -10 coutsm on or we stave of Florida, Artiste X, Sation 2, states that
empluyers shall Imy emplclee waps no We than the nkhmmi wage Q all Imurs worked in Rod& Acavdinzy,
it is the contractor's and V Hubconwacmjs) responsibil4y to uNermand and =10 "Ah this MoNa umARKmal
mirimurn wage reydronant and pay its empkqees he mmun stablWd houdy m0lurn %up two m1kh, is
subject to chrige or Qrsted by the rate ofinMadOn Wing the consumer price index for urban wage earners and
clerical %vrkers, UNK or a 5mccoor index as calculated by Te Wial States Departmern of Labor. [`,ach
adjusted 11ni'linunrl kwlqe raw calmland shall be cletermined and published by the Agency Workforce Innovation on
September 30th ofeach year and We e0ct on the f(Alowing January lst.
At the brive of resptrimling, A is hiddePpropour and hitter subcontractor(s), A'applicable, fall responsibiliiy to
deankne We% any of As emphlees may be impacted by IN Fhrida Law at any ;Yven InAra in time during the
tarn ofthe continct. If impacted, fidder'proposer mum Wish employce nanw(s), job thk(iLjob descriplion(s),
and CUIT011t pay ratotsh f=ailure to subrnk 05 information at the dine oQubmAing a response consduac successful
bidder41mvposer's acknowledgement and Understanding dutt the Florida UnBurn Wage Wx will not inipiat its
pi -Wes Hurughout the wrni orcornniot and w0crofzany contractural price increase requesuo The City resurves the
right to request and imcwsRd Wder,'proposer nnua prcwicle for any and aH infunrindon to make a wage and
conmacimal phe hicrcuoo determination.
1,39. GOVERNING LANN AND VENUE - The valkh, and eff?a orow coisract shall iie� governed hay the laws
(Ate Stan ofWidy The pardes agree War anymalm nadimbn or arbismion arising out of Ath Conuma shall
take place in 114mi-DadQ Gmin*, Flodda In any action or pimcudkg enh pwy sAll harthek own respective
attorney"', foes.
1.40. HEADINGS AND TERMS - The WKn2i to the vadous pmagayis ofthk Contact have been inserted for
£." mw. mdy and shaN not in mW manner be construed as modioing,amnKing m affecky in emy wM/
tho expressed ternisand Provisions hereof,
L41. HEAl-TI-I INSURANCE PORTABHATY AND ArCOUXTABMITY ACT (1WPA) - Any pawn or
entity dua performs m anki, he Cit,,, ofMnuru witha funciion or ac(ivsty invAning the use or Asclusure of
-indwidually identh'inble health innminmion (11111"nW Protected I leahli Information (PIll) shall coinply kkith tile
I 10,11th Insurance llortabilAy and Accourimbid, Aa (11WAA) of N96 and the City of`Nfiami Pdwcy Standards.
1HPAA mandates for privacy, security and electronic transfer stan(Lirds, which include but are not lirnAcd to:
A. Use of inWrinwimi only for performing serAces requhvd by the connect or as requWad by lay
B. Use ol'approprian sarepiards M preworn non-perinitted di,.,,closures;
('. Reposing to rho City ofklianii Ofany 11011-lWrInAted rase or disclosure;
1), Asstmances th.v any agents and subconwactv,rrs azgrec to the stame restriction; and conditions that appy to tile
BiddaWymer and reasonable assurances that 11111,11111 "rill be held
E. Making Protected Ifealth InR)nna6on (A 10 availble to the customcr;
F, Making 1111 avKhWe U3 the cusiomer Rn review acrd arnerAment; and incorpoi-ating, any airrendrilerns requested
by dw cusimm,
G'. Making PI If availaWe to he Chy of 145mi furan amourithag of disclosiures, wd
IL NUMg internal pat uBcs,bodu and records related to Pill av&Wbk to the Cky ofNharid Nr compliance audds'.
PHI shall rimbAn As protected staus reganHess of the Ins and melod of ransvnission (paper records, and,'or
electronic transfer ordara). The kidder.' PmRmer mum dive W custornem written notice ofus privacy inforimition
Page 14 of 35
783382
practices Including spec0lically,a description or Me types of uses am! Inclosuss Wt wo&d be truide wkh pnXected
heakh infbmiaiion,
1,42 INDEMNIFICATION - Contl-2NOr Shall indQrnuify, hoLd"savo hantiles's and defald at its own Costs and
expense the City, us OfEcioN. officens, agents, &,ectors, and crinployees, Win libilikes, darnages, Its= arxd corn
inchidl, ha nw hKod to reasoiable altomey's fie, to the cxwnt caused by the negligenc, recklessness or
inwhonal wrongful misconduct of Contractor and persons employed or WILK by Contractor M to pellwnwnce
orow Contma and will indernnio hAd harmlas and delml We City, As cATichils, ofricem, agents, direct and
enqfloyce" aa3nrlsl' ally civil aai(':)ns' statutory or Annilax Wrns, hijurics or darmq,,os arisin,,g or resulting, firon; to
per nined wak, even 4 A is alleged that he City, As ollcials andJor employe, were negHgent. Iliese
indemmifica0m; shill survive the terns of his Corivact. In the event that any acthn or proce,eding is brought
agahw C)ty by mastm or any such claim or daumd, Comma= shall, upcm wri lien notice froln City, resist and
defend such d0on or proceeding by cmmsd smishwary to C!, The (Am-aracror expressly understands and agrees
that any &mrmxc prWection requked by Tfs Comma or otherivic prowfled by Comracwr shH in no wny Amit the
1-espcnsibdity to n1jeninify, and save harnileis and defend the C'ity or it.i officors. employees, aggerits and
as herein provided.
'The illdeTIWJIitlon prow idol above shall chidgate (:'orrtraaor to defend at W own expense to and through appellate,
supplerna-Iml or banknqwy proceeding, or to provide fOrSUCh def7onSe, at City's option, any and all chdnis of
habilhy and aH suni and aahms of every name and descrJon %hieh nmy be bioughu agrunm City whether
perforniod lay Conlrach.)r, orpersons employed or utilized by Contractor,
I his indsunky will stinive the cancella6an or exphKon of We ConmwL Ilk imInInity will be harprend under
me w" s win smy or R", AwWding Wom Aminuion and wh1h conforms to the Innnationi of'§725A)6
arbor §725 08, FLY Swuw4w amaidal Win We to We as applRable.
Comman 051 require all SW-Contraour as gr to include a prowison div they w4ll indennnify the City.
V w.yThe Connuva agees and recounkcs Ku Ow City W nw be held We or nV
1-0SLlk frCM] actutnls or oniisl"aonss of* the Comractor in vOiich the City participated CALler 1:111`01.1"h reviQvt, or
cooc1lr1%.'nce of -the ("ontractor's actions. III reviewing, approving or rojeahig, any subrilissions by thea Contracfor car
odler ans of to Conewtv. le City in no "ay ass urnes or sl eras any re.spolisibility or liability of the Coraran),r a
Stib-Conuvacwt-, under tills Agreement -
IAA FORMATION AND DESCRIPTIVE LITERATURE —BKcQr&TmqBa Is coat RmAsh all hArmuldon
requested in the spaces pros ided K the Fonud SWWAKII. F'UrthCr, LIS may bespecified elsewhere, each
Bidde0ropmer must itd)i-rlit for evaluation ems, AnOW descriptive literaturn technical specit'icadons, and
Kaerial Safery Data Shn i%-Litnrej conning he products offered. Reference to literature submitted
Mith U F&MS ITMOM 0 On % Will the Bayer Will not satisfy this provision,
L41 INSPECTIONS - Ile City rnay, W roasorrable times dwing be senna herco[ Qwd CoIsuctorl fackiles and
perArm such tests, as the City deenis reasonably necessary, to detennine whether the goods and/or services
wquimd m be Fosided by Me Cmuractor tinder this Comma corthmi to the teams and corWidons cal` the Faniml
SAWh6st Cmmawtor shall make avallable to the City all NmonaWe NOW and assistance to facktate the
per Vbrlliance oftests or inspec6ons by City mprosentatives. All tests and inspections shall be Subject to, and Made Al
accordanco c& i(h, the Provisions of the City of Nlianii Ordinance No 12271 (Section 18-79L as same may be
anlended or supplemented froln tinge to tinge,
1A5. INSPECTION OF RESPONSE - Rosponses received by the City PLH-Sklant to as Fol -mal Solichadon %Q! not
be as rt"M& until such tine as Me Cly provide s notice oC a decision Or intended decision or within 30 days
after bid closing, %Nhichever is earlier. Bilf'roposal mSLIhS will be tabulated and in ay he Pumishd ymn wWwm via
fax ol. e-mail I'o the Sr FlrocuremQrlt SpecWt i5aling the Solan mion, Ibbulatkms also am avAlabli on be City's
Page 15 of 35
783382
Web She Allowinu recommendation Ar award.
1.46. INSURA.'sCE - Within ten 110) days after receipt of NotWe ol'Award, to saccessMI CoWnwto; shall Imish
E%idcrice offnsurarrcc to the Purchasing Depannwrit, it'applicable, SubruNed eviderxe ofememge sMIl
dammmmm Ada cwAdharxe to ,all reydrenronN listed on le SpeciM CmWiticau eAHK Qorarvc,
ReCjui%nwnts". '11w City shall be listed as an "Addifionat Insured."
Inumwe W Purchase (Wer is coUngent upon the ruceQx of pupa Kum= docurnsits. Fthe inswunce
cut Ame k met %ed vvilin the w1wKs! We Name bta not in the mannor presc6bed in thk Solichation the
Coraravor sAH he vatally mHOd of RK doWermy wK shaH We an additional He (5) calendar days to submit
ll'the (Immaxlos m i5mir the,"Y imirrance documents in the inanner
presed bed in dais Sol icklon M? inn Rcen (15) calenchir days aRer recApt 00mbe of Award, We contractor shall be
in dukuh orte conwwmd term; and amdOmm and shall not be a%varded the contract. Under such CirCUrniMnCeS,
To Blda%Nser may be pnWed Rom mhrn&Wg Rwar: regponses to the C'u:y. hifornianon regarding any
AMLIance requirenwin shaH Ix direcred to Risk AdAnkaton Dqm"vent 9 Rrsk Mariagoman Kat 144 W
1W Awwwo, 91 Floor, Miami, Florida 33130, 305-416-1604,
The Bkkkr PmpasnWaH he Ngpmskh Q asswing that the inswunce certinwes required in cumtunction w9h this
SectAn ranin in Oka in the duration of the contructud pabl hucluding any a" all option terms that nny be
granted to he Biddor,Proposer,
I At INVOWES - hadco Arall unitairt purdmw order number Lanai Kai Is ofgoods and,'or services dchvered
0.c. quantdy, unit prW ema&d p4e, etch viand At comoiance "Th CImpter 218 of the Florida Statmes (prompt
Ppment Ad)
IAS. LOCAL PRI.,FERENCE'
A. Ch We Sadon 1815, Wev,hen a raporisive, respnWe non -local bidder submits the, loWvest bid
p6ce, and the bid subm i Red b; one or ruou wqionj ve. respaulk W Wd&rn whir niaWain a Val otfic, as
do Mud in Won I Vi V is " i An n n Devi percent � 15" u,) o C the price subnii nod by the non-hocal bidder, therl drat
non-loc,d biddcrand Ywh of do abranentioned respoW, usponsilVe local Nddas W have the oppornmity to
submit as best and n nal lid eq ual to or loom than he amout of he W" b& predomly RAm Ww"y To mWocal
Ridder. Contract a%vard shah be made to the hmeo bd&r wKINg the West 49 and
Mnal W! In he case of a he in the boo and firral had between a Kcal bidder and a non -local bkkle r. contract award
shrill be made W do kw± WW"
B, Cly Cock KOK 1 &81 swe, 'he Rl't RFU or RFQ as applicable, nmy, in the exercise of the reammmble
pmWoml disamhR of the Cly Mmager, Lin-OC101' OC01C ustng agency, and the ChicrProcurernent Officer,
include a One (W) pencM e"WWWn criterion in fhvor of proposers who niaAgAn a Inal Wcc as dAred in
satort 1841 In SWO cWWM this NVO (5%) pervoy evaluation criterion in Wor oFproposni who inaintain a local
of vvill be specdall.y 62fnc°d in to Ut RFU or RFQ, as apphcalfle, otherxise, it will not apply.
1.49. MANUFACTURERS C. ER -Ile City reserves the right to recluest from bidders proposers a
cerrOcadon rnay rcstdt in the rqQ& orbid'proposal. or terininnahmi orconnaigreenest, for %Ibh the
biddert)rovoser rnust bear full habilim
L50. NIODIFICAVONS OR ("I'lANGES IN PURCHASE ORDERS AND CC. NIWACTS - No mmma or
UnCorStan(hil,LP to tri(BY this Fommil SolidwOon ark ratitant purchase orders or cmUmm, TapplkaW, r»$ N! be
bkd&g upon to City uden mNk in wWKg by he Director of Pumbsin" of dhe City ofWartah Florida Ann1h
to Nownce M4 change order, addendum, arnsidment, a s"Monent W be smat, pvawic mdu o"vvmA door
Page 16 of 3 5
783382
as appropralic
133 NO PARTNERSHIP OR JOINT VENTURE - Noting conadned in this Chnuma vvM be d"nwd or
construed to create a partnenhip orjoki venture between the 0q; of Mind and Corin-,.ictor, or to create any other
50% relmiushy hemeen he parades,
131 NONCONFORMANCE TO CONTRACT CONWTIONS - florns nay be wsted W compliance with
sc. cciricatiow� tuider he diac4dri of the Horida Dqmnmem orAgdculwre and Consumer SaWas or by oller
'appropridate testing, I-abonan)rie�i nsdelormhwd by he CAI. Ile daiadaNwd from rmyt"t for complArricewith
spcificahms k public record ah open to exanimmion thereto in accorchince with C"Quor 119, Wida StaWtes,
hLrm dehve%d not conY 'onning to, spetincations may be roJected and reaurned at Bidder's,'Proposer's expcnse.
['hese non-conOWng items not dehc''rcd as pa cokuy date in he ropwoe Wor Purchase DRY nlay rauh W
being fk:mnd ill d'�'fndl ill %hich event any mA aH re-proomentow coos may be cArged agima the
deraNted convactor, Any Wolatkn or We QWWWN nlay also resuh in the suppher's narne being rernoved from
An City 005=04 syphys, W.
113, N ONIASCRIM KATION —BidderTroposer agrees that it shall not discriniuratt as to race, sex, color, age,
gion, natk"nal origin, niarit,,rds(atus, oar disability in conliection wifli its pied-corn"'Ince un&r this C("Irn)"d
sdicitation. Furtherivarc BkWaTrapva ages dw no okem*e Wiahkd individual ALI! solely by mason or
h1lin rue, w, colon go rAyon national oidgk nmdud Watus or disbTly be exch&d Amu the pmkipation
0, be denied bmAW ot or be sQwtod to, discrimhuhn under any ()ractiVjty.
In connection with the conduct ora budriessn includhy pahmmue ofarvices and emphyment of perswuld
Bidd,-,r Proposer shall mm di: mimilmn qnKY aq peram on to Lai ohm, An relQn, dAbdityago sex,
marital, st"rtu" or rational ori'gin. All persons having appropriate qualirications sliall be affcrcfed equal opportunity
Q emmay nmn.
114. NON -EX CLUMVE CONTITACT/ MGGYBACK PROVBION - At such thnes as may sent As best
imereq, to city orkliord resavos the rQh; to Wake foc Nc6vq and award addirional contracts for these herein
L'ouds, and, oriez-vices, and to make use ail dler compelveo bid (governrnenta11) contru'Js' agreemQnls' or other
Siodhl- SCLII'C,,'.S tar the pWWhWC oCKesegoods andor str%ices as inay be a%ailible.
It is herch anved and undersawd that dis tKnal solickatOn does 1101 cCfrlstdl4rtc (Ile eXCIU'Sive riglits orthe
smccss d bidelst proposed A to raekc aH onlem that nay be gencratod by ?e Cly in cNjuntion sit OAS
Fouad Soh6mckii.
In adllhom any and ah cmnmoditie, &Qmmt, ami senikes requicd by he CAI in cQumdon wit conmmchon
pry I ects are S(+CA,.'d Urrda as Wmak dMiam VOChatiOn PMCWS and Sllal'l llt)( Ile PLH-clnLsod under Oic tcrn-is,
COMlitions arld awo- lrd:"" mrdOrOd HnIeSS'ISLICII pffl-Chascscare (Ictmidied lobe in the best
interest of the City
IW OCCUIXATICTAL LICENSE - Any pawn fin, coryWon of "K ventun. vv -Ah a business KcaAn in
the ("it'v OCNhami and is stommog a Response under this Form& WkWurion shH nint to City's Ocalpationad
f-ic,ensc Tax rea_pauiren ewd in accordance with Chapter 3 1. 1, Article I oftho City of Mianit ("harter. Others vvith a
ImmAn ot"We to C of %I And AwH nwet their MY Occupatknal Licenw Tax requixernerlty A copy of Ge
license must be sWmAVd w1h Me mqmnw lwwnm% Me Clay ray at its sole opthn nd Ora ts best intareo AWvv
the Biddcr'Proposcr W supoy Me home U) the City during he emiumion Nrimh but prior to award,
IW ONE PROPOSAL - Only me f ) Re°;ponso from an individual, firm, partnership, corporatical or -joint venture
will be considered in response to this Formal Solicitation
Page P or35
783382
137, OWNERSHIP OF DOCUMENTS - h k understood by and between the parties that ally (10CLUM-11T.S, records,
W& or any isher rimner %Wso"er which is gkon by the Chy to the succesOW BWJdaTmMBx pursuant W this
tba-11131 soliciul6on shaH at idl limes rclimill ifle property of the City and W not he and by tic f3idderInVoser Ror
any , y other purposcs whakOeVCr WithOW the Written CouSellt Of tile City.
Q& PART"L INVAIA DITY - lFany provision ofthis Convaot or to apphemion thereafto any person or
chviumsunce shaH to any evan he held WAT then die remainder orthi, Corm -act or the application of such
provision to penkins his ch -curia wnces oker tan those as to Wch A is held Walid shall not be affected lhereby, and
each proKion of Ak Gramo shall be "Id mW enfAced to the fullest extent permiuM by law,
1,59, PFRFOW�l kNCEIPAYMENT BOND -A Cmmmcmr nay be raptired W am as PerAmmincaPpment
Bond as parl or 'hd ofillis Coluram in an amoms equal tat mw hurldral pavent (I 009n) of the contract
price,
L61 PREPARATION OF RESPONSES (HARDCOPY FORMAT) -Bidders/Proposers are expected to
oxaminc the specifimitions, raqhwd delle, drawhgt and all special and general conditions. All bid/proposed
Jfl-MintS, ifrCCjL1ircd, WH be chAr typewritten or entered Wo the sMwe pnwWed w1i idl FMhm to &oo MH be
M he BAdeHmpses 6A
A_ Full BA156% , mucr AmH famish the in Ry-mmion requWd in he Formal Sol icktion. The Bidder Troposs-
Shall sogn he Response and print u,, ink oinnw the narive of the fidde0roposer address, and telephone niumber on
the nice page and on each corninwilimi sheet hereof on which hNshe makes an entry, as required.
B. ICso requWd. the imit prate Q each unit oROW shill be shown, and nwh phcc Aall hxh,de packang,
him"lluig mid shipping, Und Miami dehvery City pi-cmics unNs odwmisc spednal- BWWPnVowr
shall kiclude in the rupswe ald r"cs, inswunce, social sccurfty, workroen's conifiensadon, and any Wer benefits
nornmIly pram! Rtes die Bidder 1Kopoxer tai AsenqAoyee&
Price`" C04inin 1or each hent ."ased upon estimated cluantity, an extended price shall be entered in the
Price" colull,�rl G`or each item, offered. In cue ora disumpancy between the unit p6ce and eaten tial paha, the unit
price Will be pres Lill led correct.
CThe Bidldor]'YoRwa mug man as dank thwjf requVed, in calendar days for delivery ofgoods and.,or
serve Ices..
17„ The Bidder 'Prop user slioUld retain a copy of all response docunwrits Or Ridinv reRvence.
E. AH respomes, as deickbel mint be A.My aimna"I and typed or Qued in ink and MUSt be signed in ink vvith
the finits name mid by an officer or employee having authority to bind the company or flan by his/iter SignMUN.
Bids,'Propasak ha%ing ral erawas m connWons mum be inithtled in ink by person synnig le response or the
response may be rejected
F. Rnpmsn arc to rmnah valid for at Out NO TWs. Qon award of a cmamca, Me cantem of the Successful
RidderfPmposer's respoNe nmy be OchAed as pan of he comma, at the Cityl Kcre6mi,
Q The CA, of MAW RaTonse Forms shall, be Lowd when BiddeWupwr is s&mlhg its respone in
hardcopy fbrn,at. lJse ofan , other forins wiH result in the n,jection of the response. IF SUB.MFFFIN(i
HARDCOPY FOR,,OAT, 714'fl', ORJGNAI_ AND TI [REE (a) COMES OF T WSE SETS CW ]PORMS, UNLESS
06 [ERWISE SPECTIECA AND ANY REQLqRED ATTACHNIENTS MUST BE RETURN`.I) TO HIE CITY
OR YOUR RETUNSI, MAY BE DEEMED NIDN-RI,•SPONSIVE.
1,61, PRICE. ADJUSTMENTS - Any price decrease effectuateS du lg he wrinct pohd Aher by remon of
Page IS of 35
783382
nouket change or on the pan of do contracwo to cahercwtorncrs A A I A pmwd on to the CkAgMknii.
LAI PRODCT S LOST VFUTES- 1r; the event a partic"vrawuded athappaved marmlawer's product:
bec,omws un.,tvailab Ie d uring, tate terns C)Cdie Cwwwq dwContraum a wu&d that ncan irtay arrant' c, with [lie City's
authorized repwseritafivQ(s) t(,) as 51106UN product at the awx&d price or lower, provided that a sample is
approved in advance oNehkery and that the ne%iproducl nwets or exceeds all cltmlity requirements.
III CONFLICT OF INTEREST, AND UNET1ITCAI.., BUSINESS PRAC'110E PwIlIBITIONS -
(,C'rnwanuw represetiu and smunu W Ow Cky thatit hm not errydoyed or retained any person or company en19oyed
by the City in solicit or secure this Comma and that it has not othred tc"my pda:l, of greed to pay a" pawn any
At porcenye, binAeraq fee, or On of any End comthgew up m ohn connect On with, the m"A oC
to Conairact,
I At PROMPT PAYMENT -BAders,Troposers may offer as cash dismunt Rw prompt pyruent3own,
disc runts shall not be considered in deterindbig We love est net cost for response Q%afuation purposes
arc required U) pn); ide their prompt payment ternis in the space provided oil the Furnnfl
SM&WANL 1ho prompt pqmcm Asomml is bclg onbret the BiddaTmNscr must cuter zero (0) for do
porcntug,: discount to imlicabc no discount- If the ElidderTroposer Cads to enter a percentage, it is uridenstood and
agned tat the arms MH be 2% 13 dqv effeckn after mccipt of in voice or final acceptance by the City,
vvhkhever is kiar.
When the is is emitkd to a cah Iscounn Me pakd ofcomputation svill connuence on he date ot'delivery, or
ructr of COTTUdy COMPOWd inwic, "Tichever is lawn [Can adjUSMI'Mr in is necnsar3v due to
dcma=.c, cc."11 dis,'ount period shall conn"Icncc an the dare Ond appavA Q payrinent isauthorized, Ira die, OUnr
is part of Q conn -act, but the hivoke Ows not War the. wkwrice da cash Nwounw the, (Ay is ernkled to as cash
w'it's the per5d "3r1 rtwuh:g on be chase A is deanuked by he CAV that a cash dkowv gThn,
Price disccrunts o"i'the OH&N Inves quood mi Me Price Sheet vAH be accqwd from swushill Nd;kmymN)sas
cluNg the term of the amiract,
I A5. PRO I: Property ;"�med by dw C!, of NEW is the responsIdAy or Me CTy of Xhami. Such property
fumished to a Contractor for repair, 1110dil-lCatiOn, Study, etc'.., shall remain the property of the City of Nfiarni,
%nages to such property eccurring while in the Possession ofthe Cbriantor shall be be respowibHhy of Me
Couravor. Elumages occuning a) mich propeay HHe in mute to the (74yr of Miami shall bQ the of is
Contractor. h the evol Ona nwh prop eny is destroyed or dedamd a ingal hasty, the Cotsmaor AmH be resp orisHo
for roplacenww vaiuc of the pnyly at do curcrit market vah, Ins depreciation of be property, if any.
I A& PROVBIONS BENDIN(; - Except a: othcr%% ise expresd.,v provided in the readting Cmuma aH owetmms
conditions mW provisions of the resdtkng Coritract shall be b0dirig upott; and shaH Kure to the benefit of die pimics
ficrew and G& rospective heirs. legal resenUtives, sucussors and assigns.
1,67, PUBLIC ENTITY CRIMES— A pawn or a=wo Wo has'beers placed on the conviaed verdor list
g a conn ic6oT1 for a public entity crirne may not submit a response err a contract to provide any goods or
wt",iCCS to 11 JIL6hC entity", may riol suhind a rupcume an a corowt wkh a public why No the cunqair
Of'a JlUbhC bLnldir1=1 01- J)Ublic %cork, may n u1mit responses on laws ofired pmyny to a pdAc aitiqamy, not
be a%vardcd jicrforril vkorlas a airitrachn" suppher, Subcontractor, or consultant under as contract "nh any public
entity, "rind inly not wansact business sena mV puWic entity in excess of the thWid annotars pnwkkd in Section
287.W7, t'ot, CATEGORY TWO IN a period 9 36 manTs num the date of bang phced on Me condend vemhr
list,
Pqe 19or35
783382
1.68. PUBIJC RECORDS - Commctor understands alat the pubHe shall have access, at all reasonable 6mos, to ;.ill
documents and Pcitlining, to Cily contracts, su,Ca W W PrOWWOM 01701UNCId It F101101 Statutes,
and CA , v of Nharni Ca
od, Seton I & Ak H& a
rtica" guW wuC
s allontcss by dre ity and le puN& to MI
AWWUents subject to rfisclasure under applicable law. Cornmam- shAl addhiondly conyYy 00 the proviAons of
Section 11910701, floridn Stawt,�s, entitled 'Volvacts: pubIA: records". Contractor's failure or refusal to comply
Wth the prodsion of dds section shall rack in the immediate cancelladon of this Contact by the City.
IA% QUALITY OF GOODY WTERIALS, SUPPLIES, PRODUCTS, AND EQL`,IPNFEN'T - Alt materials
used in the inanuictoHng or cmminuntion of supplies, materials, or equipment covered by this schatation shall be
new. Ile iwms 01 propond vraw be of We Latest make or model, orthe best quAhn and of the highost grade of
w&OrkllldllSlup, as odlor%cise specified in this Solicka6on.
Ill QUALITY OF WORI&SERVICES -'Me wyrWscrv�ccs performed must be at'the higfiest quahj�r carjj
worknlzmslup. %Ia, wlak fbalkhed to amTke the anile AwN be new and of the hWhem qualky enept as
otherwise sficcifi'd in ths Solicitation.
1.71. RI,]MEDLES PRIOR TO A'aVARD (Sea 15-1 OW - If phor to CAmtract award it is determined that a formal
soli,Jtaliorl car proposc'd a"-'ard is, A" Violation ofl= thoi the Wduakn or pmpowd awmA Wall be cmceHed by
the City Colnilissuon. me City Nfatuger or Me ChierPmcuremem 01nur, as nu ty be a"lindd, or mvised to
comply Whh we law.
112. RESOLUTION OF CONTRACT DISPUTES (Sec, 18-105)
(a) Awhorhy to resohe Cmanct disputes. The Chy Mmagen anar obmhling Ow appmval of the cily aawney, dall
We Me awbrity to roadve conlanvirden bewer. the Connewal party amJ the ciry which adwe under or by virtv
of; a Conlact bet" een Tern: pmvWed Wn in cases invohdng an mnowu greator tan S210MI the (Aty
commkion mum apprvwe the Coy Nlemaga's decision Such authority extends, %ithout hnlAatioll, to Controversies
based upon breacl, ofConinict, wktikc, or lack ofemnMen ped)mlance, and Amil be Anoka! 1.)p,
a CQuactual Paq, 1)1, subni.,jsion of protest to the Cn�lanagcr.
(W Comma divute decisions. IA'a dispute is not rcsoN,ed by mutual consent, the City Manager shall pruniptly
render a \vri(tc,11 rcp,:n-t swkg Ke rvmms Aw aw Won nAwn by dw Cky Commksion or the My NLmaVr Vkh
shaft be fliraland conclusive. A copy oftlic decis'ctl shall be irnnie(fiatcI,,,, 1-,)rovided to tile protesting, party, ahill",
Wh a nvotice of such puVV rijit to seekjudkial rehef, INvvided that the protesting party shall not be entitled to
Such judicial rolief,without first having followed the procedure set forth in this section.
113. RESOLUTION OF PROTETLED SOLICITATIONS AND AWARDS (Sec. 18-104)
(I Right to prof wt Ile Waing pmulva Null be used for rcsolarhon of pmusted solichatimls and awards
except for purchases of goo?, mqVIV equ.ipmov and savices, the esilllatcd cost ot'whkh does not exceed
S25000,
Protests Thereon shall he a0vorned by Me AArnhistraHve I'Vides and Proceduro of Purchaina.
I.Protest ol'Solicitation.
L Any prospective proposer who perceives i8 belf aaP tier til in. COMICC6011 With flo soliatatkm of at Contract may
protest to the Chief Procumment (Officer, A w6un notice of Went w 64 a prowo WH be Med t01 do Chief
ProckircrnenOfflicer wAdn We days alter to Roquem Ir proposals, Request Ar Qualincadws or Folven Wr
Letust-s of Interest N pulblAshed in a newspaper ofgencral circulation- A nuke of` ntent W 64 to protest is culdered
died "Ten received by the Chief Procurement Officer or
Page 20 of 3.5
783382
H. Any prmpecthe Whr who WaWs to contest dw Solkinition Speciticahms or a sAW—Wan ntay fircaoM to Me
CW PRntuvrnent War A w Han mAce of dw to nk a protest W1 be 0 led with the CIdef Procurement
0E -icer w ohn't three days after the .solicitation in publishal in a newspaper of,ocneral carculation, "% notice of in(ont
to MR a pmWq W ccaNidewd filed when received by the Cfinet "I'll-ccurernent (AI'lCer.
2. Pruent oward.
L A evrotten notice oWent W nk a protist AM! be Fled with the CAW PrOCLU'QulOnr OffiCetWithin two days al'tcr
ruett by Ow pr"Over ofle notice of the City Nlanager's recommendation Ar award of Contrac; whWh %V be
pomad on Ke City of Nhami FArchasing EkIlanmeaq webs w, in the Supplier Urnek Curren( Solicitations and
Notke afRecortuncndation of ekward Section. Ile note of Me City Adanager's recommendation can be homid by
wleoing Ow details (A the solicitation and is hsWd as Recornn'tendatiort ol',Nward Postnig Date and
ReconHneadalon of Awwd To 505 10vahous- is indkowd it Me Recommendation fleld, thk�
BidkrIQ'-'p'-0I)0SQ'- 11111SI COMO the buyer W that solicitation to obtain the suppliers name, It shall be be
responsibility orthe Bidder Propo;er to chak thk section of be wAMW dairy a5r responses am stArnhaed to
reed ve the notice; or
1 AV actwd Responsive and Responsible Wdcr %Imse Bid is lower Own that car the recornmencled badder mly
pro wst to the Chief Procumment Officer. A when mmice or intent to me a protat shah be Rled W th Chief
officer wool M 0 as ann recett by do bidder of the notice of Me ch:Q deteminatioc of nNi
responshenem or non responsib0ity. The receipt by lidder orsuch natke shall be confintied by the city by facsimile
or olecti-onic snail or US. mail, return reccipt 17 -'quested' A notice or intent to Me a proum Is cwdchemd filed when
rcceaved by the ChiefPrOCUT'CrIlent
ki, A, wntren proscst based on miy of the Amping mug be WmAnd M to Chbf Pnocummera CXhur wilin Eve
(5) days AV the date to rimice apronst was EEL A Wen protest is considaed filed when received by Q
Chief Procuumem Wcx.
The "Titten pnAnt may no cha%g,� the reLitive weight of the c% MumOn cHuda or be Qrnuh Ar msignkg,
pm I nm in making an tam rd detmninmW
Ile "Han pronst shall state xvkh pwticiah6ty the qyd5c WN and kv iTan which the protest of the solickadon
or the a,,.ward is based, and Wall include all peNnam docunwims and e0dowe and W be accompanied by to
rquired I'd ing Fee as provided hi nihsechon (r). Ws shall Amm the bak for review of the v4nitten protest and no
faa, gromid, dWLln%11tati011 Or Cvidmcc not comained in the protew"s submission to the ClAef Procurenim
Officer at the We of fulling to protist shall he permined in the arnsideration olthe w6un protest:,
No We will be addod to the A= Wits for swNice by nmil In compwWg any perfod oNhw prose HAd a allmwcl
by this SeCliL)r, the 6Lly Ofthe act, evmt (,)s dof:wh from " hies h he dKemod period of We beghm to mn shil not
be finchdcd- I"he List tL:iv of tho PQrtod so computed shaH he jncludi2d unless it Js a Swwltn Sunday m legal Way
in which e,,cm the period shall run umd dw end ofthe next ch, whikh Q miter a Sawday, Sunday cc Rgal holiday.
Intemiedian Smo-Q, Sndq5 mid InBaal holidays shall be eukuded in the omVWatton of'the three For t1fing.
(I)) Authork"y to resolve protests, I Ito Chief Procurement Officer shall have the awhority, suQjmt to the appovA of
the City NImotga and dw do aummyAo withe anti Wve any written pmost, The Chief Procummem 'DiTicer
W obtain an recli6she approvak and communkaw said da c6hn W he protesting, party and shall submit said
decision to the City 0mmNshm with 30 d"s after Vkhe receives Ow protea In cases Involving mom Am -1
S25,000, the decision of the Chnel'Procurement taker shall be submitted Ar approval or disapproval thereofto 00
City Cmmnhhn after ahavorable rocormilendkon by the city auorney and the (Jty Nianager,
c) Comphaiwe wkh Wg rqukemout FaHme of a party to timet Q either- Ilia notice of intent to fi8e a protest or
Page 2 1 of 35
783382
to "Hun protal, wgeker vO I h the royANd FONg We as proWled in absect! on (0, v0d, the ClAef flocurement
Of5cer wvithin rhthw provided in subsection (a), above, shill conitittac a BHA= of putyY Hot W nk as
pry ast puramm to this whoIle praw"g Party AMH MX be erithled to wekjudici,al rohefwithout first having
the pr()CedUrO SCI CUrIll ill thiS SeC6011
(d) SWy of Proctwernems during pmew Upm receipt of a wr0tert pros filed purswarit to the reqWrenwents, of this
Wow to 6, W nor proved Wher nOth the solicilairion or with die amix! 9 the Comma until Te pwwst is
roolved by Me CT&F Procwemem Chficer or he City Coninhuiort as pmwided in subse0han (b) above, unless the
City Wmgw rmlos a wlen detmAnation 0mt thc Solicitation process or die Contractaward must be cowinucd
%w ithoul cleptay in order to avoid an Arnedinic and ser 0US danger to the public health, Safety 01�.
(0) COSt"13. A� t Costs aCCrUfng I= a pmwm shad be asSUmed by the protestor.
(T) Filing Ao The m ritan prown nmq be accampalod by a filing Be in the Arm of a money order or caihier's
check jmyaldc to the Q I an wnmnt ecitral to one liercent of the amout of the f1d or proposed Conv,W or
SN)tYaOC whickwhs 0, " hick MINg be And graranwe We p"nawn ofill costs which may be aludged aginst
the protestor in anadnAmsmalivo or COUrt If 0 POW A upheld by Q CIA PTOUnITICK OfFiCer
and or the Wy Cwinndslon, as applwablo dw Wing 10c sh,01 be Winded to the protestor less arly Costs assessed
under subiectin; (e) We, If Ke pmost is dmiel die thirig the shall W forfeited io the city in lieu ot'payrnelit of
cos', W Te AmAsund, proccedir,s as prescribed by subsection (c) above,
W? SANWILES - Smiqlas of item,, when required, must be submitted widdr; the Que specified at no expense to
Khre to remove he nmWhs "ill readt in the samples becoming the 1wopeny of
to City,
1,75. SEL LING,'FRANSFERRING OR %SSI(--;NI.N(; RES PONS! 01 L ITI h:S - Contractor shad not sell, assig,11,
tr:lnit'e: or. SuDconn'Llcka MV We dW±g Ae Wns 01 be COWUL or a" part a As "ambont m anign my portAi
(Wr1w paferniance raphod by this coritwo except wWa and by virtue ofwdun partak5n, granted by the Cky
dwough the proper offid& which omy be witheW or cmiclitioned, in he City's sole discrodmi,
111 SERVICE AND WARRANTY —When specKe? Ow likWipwipour shall define A wwnn, sc;Mcc and
aphwements Out " T be pmvi&d. 13Wrs Pwpwa nwst cWNW on QC Response to wjjat e'« [eel warrallty and
service Awilies are avaiBble. 1, copy of the rnmiukenw-'s warranty, if applicable, should be SUbrnnted with your
response.
E77. S1 LENCE OF SPECIFICATIONS ahe apparent Wence of these spedficailms nand' any s"pWallenU
specincwjon as to any MAI or Q emission from it ol-detailed description coticaming any poll Ail be regard
as mamig that only he best conurewhal pmckes are to prey aril and that only mate Als of qW, ad emact
type, sic mid desQn Aare to be used, Ad woQmWp fowlsci-Aus is to be forst quality.
AH interi')retations Of 01asce speciflcmions sfiaH be made upon the b,isis of this statement.
If your firm has a cunwa comract with the Stzno of Florida, Department ol'General SCI-ViCCS, to SUpply the itCY11S On
this solicit< don. the biddalroymer shad quo no more than the contract p4e; failure to cmnply vAT this request
wdl result in disquahfica(ion, of bid, proposaL
118. SUBNHSSR)N AND RECELPT OF RESPONSES - Responses shH be subtrinad deoronically via die
0mcle Sytern a responses maty be submitted in hardwMy tbmmt to he City Uerk, City liall, 3500 Pan American
DA, NIAK Florida 33133-5504, at or before, the specined claing date and tines as desninated in the Lffl, RFP,
RFJ or RFLL No EXCEPTIT)NS, ffidders,'Proposers are wvlcome to allend the solicitation closing; however, rw
Page 22 of 35
783382
award will he made at that time
A� I hardcopy t.-spowwi AW be eulned & a Settled ynelop'.-, box packagge. Ite Ewe ofle enolop, box or
jlacka�T:: nuasl sho"v the hour and Ke Specified Ar racipt of ropmnes, the sohcRaiion number and title, and the
name and Nim -a aWas of Ke B Wr%Toser. Hardcopy responses not subm itted on the requisite Response
1orms rnay be rejectodI Ln'dcopy %SpwNcs received at any rather &Aonn Gm the six6fied AmN W denwd
non-respondiv.
MI-ections to C"ity 11all:
FROM THE NORTIF 105 SOI JH UNTIL IT TURNS IN'R) US 1. UFA SOUTI I ToT 2710 AVE., TURN LEFT,
PROCEED SOUTI I TO SO. Fi4,AYSHORK W ORD TRAHIC TURN LFFT, I BLOCK TURN fuc-illT
ON PAN AMERICAN DR. (."ITT ILUI IS AT THF END OF PAN AMERWAN FIR. PARMING IS ON RMIG.
FROM 11 M SOUTIR US! NORDI To 27TIl AVENUE TURN RMI IT, PROCF.ED SOUTH TO SO.
BAN'SfIORE DR. ORD TRAFFICWaY TURN LEFT, I BLOCK TURN RICHIT ON PANAMF--,R.IC'AN DR
CITY IL LL B AT TUE END OF PANAMERICA,"� DR, PARKING Is ON RiCil I'"1'.
B, Faciimtle response�-; will not be considered.
C. Failure to tollow these procedurei is came Am rejection of Ndpl%josal-
11 The reqondbihty RH chaining and mAndAng a Nqvnw on mAeRne the close date k solely and strictly' the
roWnwIll; of Biddor'Proposon The City of Nhaluf is not rayonsible Q dclays caused by the tjnit,cd Swos mail
dehveq or caused by any okeroccumonce. Responscs �rccoi w ed aner the soh okation chi ng dam and We "1H H be
rMul ned unoNned, and w% 01 not be con Wred Ar award.
IC Law reqonses %011 be rejected,
F. AH rapo"ns aro suQWct a) the conAKOW Sped Wd hercin.Thoie Yw hich do not comply %vidi rhes, ccaiditions
"Ire Subject two rejection.
G Modi;lcadotl ol, rc'sponscs subuked "M be coliKand wanly ifreceived at the My beArc the 10w and
date so Ar &vlg of sAcKnion ra,msev 10 niodifica6onx nimst be subnAlted via the OWN SYSIOM OT ill
writing.
sukWon which aliss by raTonns.
FL ffhard wpy re.sjNmses are submiacd at do one brae Ar &RIuM adiciluitions, each response nitlst be placed
in a sqmratc anv5pe, box, or package md c=h mwelope, box or package must contain the information previously
staled" in 1 .82,/k.
i oull-AXES - The City of NEW k exenjn from an) taxes knposed by that. Sww md&r Aderal Go"mrnca
Exernpdon certincaws MH be provAed upon request. Notwilsunahng, be aware terse
that that all notte6als and supplies "Wh are plodmwd by the Bidder'Propcser for the completion ofthe contract is
subject to the FlOridd SWIR Ides Tax in accordance with Sontion 2 1101 Florida Starlaw as arnended and all
annendments ll),,reto and shall be paid solely by the Bidder,'Proposer.
L81 TERIHNATION —Tine (My Nhwga on WOW the Chy ot'Mimni rewrves the right to lernibmte this
the date specified in the no6ce should any ofthe fohowin,,,,,
conn -act bywhilen ruKe to the contracwr eff
apply:
A'I"he colltraw:'tor is dccrriuned by the City no be in Weadi orany athe terms and conditions of the connow.
13, City has detolnurod that such lemBatOn %W11 be in the bet wilerem orthe City to lenninate die conUuct Al
Page 23 or35
783382
its ovin convenience,'
C FuRs am rica w6hible N) conr the cost of he gm&s m&or sculcez The City's obligation is contingent upon
the av,,Wabithy orappropriate funds.
IAL TERMS OF PAYMENT - Nymart W be mHe by the City after the good�.,, and,or services wxa rded to a
BkdaTmpisa We been reuiv& irispectod, and round to comply %0th award specificmions, the ofdamage or
defect, and property invAcel No advance payments of any kind mdH be made by he Cly of Nharni.
Paynion Anal be inade afrer delivery, w A& 45 days Aquccip of rata uta rive and authorized inspection and
acccptalice of t1u: good., sera ices Uld JIUMMM to Sect% 2 1 V4, Ho6da Statutes and other apphcabk law,
I W TIMELY DELIVERY - Thu Wil he or me essence An any orders placed x, a result of dais sc,rIicitation. The
Ctry r;servc's the right to cancel such orders, or my put dwreoK w4hout oQAmn Wdd!Nmy is not made Win
the tilne(i) spet:irlcd on tIicir Ddivencs am W be made drat ti rejdm City Wkwe limm unl"s
other -,vise specirled in the Spcca,,d Conditions.
1.83. TITLE -Tifle to the kroo cls or eqiiipmem 5W not pan to he Cry undl after the City has accepted the
Or used the qoods, whiche%'er cosies first,
IATTRADE SECRETS EXLCUI ION TO PUBLIC RECORDS DNCLOSURE- AH Responses submitted to
[he City aarC SUbj1.-Ct to J)LibliC dkClOitlre Pursuant to Chaptor 119, Flodda 54awes. An exception may be made for
.`trade secrets "
li'dic Rospoise cont,'nits, ulf'rontlation t1lat eonitAWCS a "U-3de SeCrCt", all Matorral that qualifies for exeruprr�on from
Clapter 119 trust be almhurd K to separate envelope, clearly identified as -TRADE; SEC RI -,"TS EXCF,,F1 1'10N,"
�kth your Iji-ni's name nd be WAtation, number and tide nmhed on die ouNW,
Pk"e hanue On do desiqmhon of an Amu as a tmdo sure by you may be cliallenged in court by any person.
By yow c4signtion of mandal in your RespoNe as a Irale seaeC you agme to indemnify W hold huniless the
City for any aw"ird to a plaintiff for danlag'S, can o"Unneyl Les and for costs and atwrneyN tees ineuned by
he Chy by reason of any legal wkn chaIlerrong yow-claim.
!A& 1.5AUTHORIZE.1) NN CORK OR DEUVERY OF GOOD& FATin he MoThd BAder(s)/Proposer(s) not -
any offlis"her ernplqnes shall pa-fortu my wwT or deliver any goods to doss a change order or purchase order is
ismiod, and rmch,cd by We Ccauracton The qwMed BWAOTroymer(s) shall not be paid for`Manywork perforined
or goods (16d ,,:recl cutsido the scope of the earn acct or any work perlIirined by an employQc nor: otherwise
previcawy arsvorlind.
I ST USE OF NAME - Ile My is not engaged in ressuch fear ad%enjing, sales promotion, or other pa lflichy
111,11-11oscs. No advertising, SURS pTonxition or cqhcr pubh0ty mawhk containing, irif'orniation 4-)1) t'a. i tied front this
Solicitation an to be mahmW orAmply the name of the City, whhow prior express written lanais on ofthe Cir,;
Maag,cr or the City C'oiuniissicqi,
1.87., VARIATIONS OF SPECUICATIONS - For puposes of solicitation na1urvion, bKdersQropweix must
indicate any varim"s from the m0chation specifications andir cmWidmiq no matter hony slighr- harkdons are
mH smad on Hahr Wpms, A m M he msruned bar the product Rdly comphes with the City's specifications.
Page 31 of 3 5
783382
2. Special Condidons
2..1. FL"I2F'OSE
The ptarpose of his Solicitation is to estaWkh to contract, Kv r°ralafaer gar acing Ktw Ration service, as qwc nen
hercara, from a scao.rra e(O. t'tilly ca:coa oiaaaa: w 4h the terms, condiair. is ;and stipulations of the solicitation.
21. DEADLINE FOR ECIIAPYOF 1tF:QUEWF FOR AF)D1TIO"vAL 1MINIO UFlOW1,ARlhlCA110N
An question; or claarific.aattion s con cent nMl this soIicituation iall lana;' .sulrnaitted by erna0 or t°lwsrnai'lle to the.
PmcmemeM Ciclacannent, Nn: y'ia'bm!aa GUM cldr: t`ata: (M5,) 4100-3361 or emarI w'is,�ucart�tQ"ibrkal<i;�t�r;n�aaIIIII,
and to coo Wd with he Wke o C kc Cl y C°Iak pnr-mont tea Secticai lIt Carne of Wme. The solicitwhon title
aaaci ntwiher shall hQ reGrenced on a cau•respc.dndence. �VlI quesdons naarst he ince Ned no htter thaaa slonclaay, April
22M Ps al 3:110 pm. All reslaonns tdi clues ons avi'li be ,sent to call prospective hiciclers/proposers in the Iriaa of all
addcnt:luna. No Q1.1.:Il ONS 1s,''lLE BE RECEIVED ti NT.13,y1..1:.Y OR AFTpIZ IUD I31::AI;)1.AE,
The Chy res ' w the rigN to rttrtke oarurltiye waits H tt is in the 9aem interestof T CAya, U as nun 6pde aww-d is
givat rec,um 1'd:o Task C)rdc.r .as,ngnamts wM be mMe on the hasis of'the unit lariccs strlanaitted and the mabbiHty
(do, 17rc9ders "WA rrnit to the 5cliud: tiu e »:rat by tine City ok°ithatrMi. The City will hoa+'c+er' bo1'ore selecting die vondior
t'rmn whNn w oMer, utilize the bem @'zeal dcpcsAmt "on w°aril;.tWh y w the time, as rerle.oared dwhig the ctnata wt.
lteHod,
2.4. TER -NI 0Ft::()N'1 R—kC'F
Telae Crarttraet you ca~olnmewe aapc`rrt to dhrxe and`notice of avmt mA shall be ePhdie t'cnr three (3) years WO the
opthn ter rerie+.k-• f"csrc three (3) additiolud one (1) year periods, stiNect to the aavaail.alri'AV of Mas tor strccceelbIg final
yeairs.
Contirunt. on ordie contract beyond the ioaitiaal por'iod is a City prcmyati ,rant a Aght of the Suc:cessH [:tW der(s),
Thais prorogatke will he e e rcked w ly when strcla continuation is Wady iaa the bet rnCvwrrem of keCuCy.
LT CONDIUOIS FOR RENEWL
Each renewl orthis contra, is snlaject to the following:
( I ) Cor imled saabl` Gory+ performance compliance with the specs ic.aations, tents and conditions established
herein.
(2t Availability off'Ades
2.6. EQUITABLE ADJUSTIIE`eiT
The proctar•enaent Department may, in ii, We discre6on, nuke an oc�ltnwbIe ad)nstnaont in (Piet contract terms Land/or
Page 25 or 35
783382
piling if prichig or rh=W of supply W a Moat Y eurenwortinforesecr volatility in the rnarkop lace, that is,
lay' w. racaaannst.rraees that Ws§- WI the A Am WgWad (1) be voNdh I is W to cimurtismnus beyond dic
SwevAd Biddeqfi cmtrol= dre volt udity affects he marketplace or industry, not.just the particular Contract
source or (31 the effect on phing or avadWty ofstippo is n0stanthil, and (4) the volatilitysoaffects the
WMAd BAWS) thn COMWILK paInnance of the contract Would =Uh in a substantial loss, Succzssful!
RiddoNs) nip, have w stypt chwurnywation tojar dy any requested lOer ent rw. increase in cost Io the City
OfNhanu.
2.7. NON-APPIWPRL'4TJON OF FUNDS
In We Malt 110 RHAS or inmiGlcienC ffinds are apprcpriawd aml NAgeted or are Wavvise wavoibble in any 6wal
roriod t'or pmyrncrits du,° under thk Contract, then dw City, upon written notice to the Successful Elidarler(i) or his
anyve of occurunce, shAl have Ow unqwlifled right to armirlate the Contract Without any lwaafty or
expense to the Chy No gmmnwe, wananty or repmsentridwi k nwde Ot any pmjcqO MH be awarded to any
WHO
2,8. BIDDERSNIINJW] 1ZF.QUlRF,,�N[ENTS
BW wM be mmildowd onto As" Sma Owt are regularly engaged W the bushvss oyroOding gowh andOr
services as dowuhhed in this Bidw taiit hawo as ricaRl of perlmiance R)r tree (3) years; and that have
wkWmw fimmdt support. equiMinnt W oyndmin a) innuc Ot ley can sabActoMy provide the goods
mW or serykes if ri"Wed as Coviona Wor Te Wrnw and comlKs licrain guae& Bidde"hAl:
(1) Not hav c any rnenibQr% officer, or stockhc1der that is in aaems or kin debuk of any debtor contract involving
d CRY k as dewher suray snt ervise. a. pm a, oWQmkn to the Chtn andwr has Sled to perforril faithfully Oil
MV pa" . "s coritnwt with the City.
(2) 1 We m) recon! of pent' nyg lawsubs or crWhial WSW and line never been deeSed bankrupt within the Wt
dwee (3) years
2.9. INSURANCE REQUMEN]ENTS
L��jj[,'.NFqjj�QA11\:Tr RCJIN*!
SucesAd BNAr sUH pn on bdWot, indeninify and stut City and its oWih& harinlem, from mid agahist any
and "Se's, and causes of action, whid"nay arke ow of'Saccessful Bidder's pcif
, all claims, habihl�es, to, orniance
under the provilons of to conmwq indudhg all :acts or ornissions to act on the poa of Successful BAda, including
an) qrson pernwming, under this Comm for m on Succ= BOdWs bel calf, provide(] [haat any such clanns,
liabilitics, losos and causes of 5uch action are not Wbumlfle to he neghgence or inbconduct of the By and, koni
and against anorder s,,Odgmenu or decrees which may be entered and wNch may result from AN ContmM Hess
mtribumb1c w Ow negHgcnce or misconduct ofthe City, and tam and against all cow, atwrneyl thes, expenses and
lWi6es incurred in the defeiise ofany such clairri, or the investi.,gation, thereof,
The Successful Bidder shall furnish to City of Iviianii, c/o Procurement Department, 444 SW 2nd Avenue, 6th Foor,
NNW Fhaida 33130, Cerhficaw(s) of Insurance which inclicate that insurance coverage has been obtained which
rueos the requirenients as OUthned below:
Page 26 of 35
Commerchl General lAablHty
A. Linda of UaMy
Bodily Injury and Property Damage Liability
Each Occunvue S 1,000,000
(Wral Aggmgwe UK 5244),000
Prodllca/Colllj�.Iletcd Opermions S 1,000,000
PeNonal and Advenkng QWry S KNOPOO
B. bKowernsm RepANd
City of" Miami li!ilcd as an additional ilISLIT-CCI
[Iriixiary Insuraiice Clause Endorsement
Premises and 0�,.)erations Liability
Coming,mt and COIltl-.ICtHd Exposures
BmWem AuMmoNk LNbMty
A. Unks of LAWAy
Bo ilk' Injury and Property Dama; e
Combined Shgk Limit
Any Aum, Ch aced or MUM Auws
Inctuding I Hred, Borro%ed or Non -Owned Autos
Any Onc Accident S 1,000,000
13. Encloirsoments Roguiied
City Of''Miall1i listod as all additioll�,,Il insured
MOWN Cluipcnsadon
LimiCs offliability
Sumawy: Sue of Mda
Wliwr of SuMgmOn
A. Employer's I.Jability
783382
Page 27 of 35
7S3382
S 100 AIN) Wr bodily io'Jtrv caused by an accident, each a cc iden I.
,S 100,000 for bo(h I y injury c.'rused by discase, each enlpIoycc
S3040m) for bodily iRkvy caused by alasame, Polly omit
B. Umbrella Liability
L ach Occun-ence S 1,000,000
T%licy Aggregme S I 19h0a)
("ity orNflnlni list"'d as Whom! hisured Polky k ewess fbHo" Anne over aR NQcalde Liability pAWWWAted
hemin,
JANDERS ARE LJNACCEM�UME.
The insurance coverage requked shaH hiclude those classincatimm as had in standard liability insurance manuals,
N0ich inost ncatIy rellect the openwicins of the Successful Bidder,
,Ml insurance policies requVed above shall be issued by cmVarhs wKwHzed U) ch business under die laws otAhe
Stan of MarAx "Ah We Alm Vig quzrhficakms�
Ile Company inus be named no less thrum -W as to mmupmeA am! no Ins Wn -Class V' as to finarwhl mrengh,
by throe tog "Wri of Best's hourance GuMe, published by A.M. Beg Conjuny, (Adwick, Nev, Jersey, or its
eyWakim. AH p{ohcios and,or certi(]r.,ares of insw-ance are sul;oct to redew and vedficathn by RAk Maingernalt
prior to insurance approval
CeNnutes will indjewe no nyWhatki orchange in homme WH be made withma dArty Q0) days vVuen
advace notice U) We coWcate LAW.
NO FE, CITY 1.311D NUMBER ANDX)R TITLL'. OF131D 1v1UYF WEAR ON EACH CERTRCATF,..
(WpLimce my h to la ngoing rquirernem sNM not Wave le &wcessna EAdder of his habiJay rawl obLigmion
under Nk sealn or under any cahor section offlirs Ag
,reernent,
—If insurance certificates are schedullml to eWhT Whig the awncMd per ol he B Ida AaH be rvTcarible
Ar m1mKin3 new or renewed instnince cesincaws to We City at as mKimurn of ten (10) cdendar days in advance
of such expinbon.
--hi the event that expirerl certificates are not replaced with new or ronewed corilkatcs, which cover time
contractual period, the City shall:
(4) Suspend the contract un6l such hire as We new or rennved cerikwes are Pnekod by We City in the nnnner
prmaked in Me Indutioti To Bid.
(P The City mmy, at its sole discretAnjemAnwo his connet for cause and suk roprocumment dwnages Man
the [Odder in coTtunkon with the Gear & and Special Terrains and commms ordw BA
The Sumeand BAder AmIl be raporisible Rn aourhng Wt Me Vurance certnficatcs required in conjunc6on, with
this Seahm randn in Corce fl)r the diuntion of die convanwal perbT Whadkig my and all o0mi ternm than imy be
gqrmed to time SmccuRil BidQ%
Page 2S of 35
783382
2.10. PRI., -GID CONFERENCE
A VoWmwTM-ekid wnOwne W be held on March 2&204 at 1100 a,nr, a9 Cityot'Nliarni NIIC 13oikhrig, 6th
GIoor South- During tin conhnmwe, a dismision of the Apirements orme .soli ;its will occun The ptspose of
le p"bid omforowe is to alive, xv pate dal Wdders an oppommij to presni ques6on to Wand obtain
clmi&ahon of the rm;Airemenis of the Wdwrhm d"LUTIOW& Exh pmnOal BW&r as mqWrej prier W sOmYtt-hrig,
a BA, W aqWU WCOmoyht with any and all condboin mWVr mWAsnents Im may inany rnarner aft'ect
be work k) 0 pufornied, No aflowkances W1 be made because onadc of knWedge ofthese condhlom;,
,Ml qusdcay and ansuers adversely affe2tirt;; tho scope oFwca-kjx6&wWn; ddw Nd wHJ be Wduled in an
addenduni and sent hunred-ime1y Ribs hg to onbrome W all Te Mules,
111, PIWJ F.CT MANAGER
U'no,n a%varJ, SLacccwdbl Biddedi) shall report and work direedy W Vhdirrihr hnnot, a dvQwo who Mudibe
I
dcsignared as titin prcrj.'et Managerjs) for the 0 y.
2.11 CONTRACTOR TO BE REPRESENTED
'ne Sucoadd BidderlW at aH Ones must either be persorwlt present at the wonkahe or be represented at the
yor"ke by as rapoulble agent or agents deymW by Be Sucaull Bidderfs) it "Wert notice to the City Qu to
we heynno; of mat, suell MAKWon AaH huhme pertinent dataSUCh as addresses, phone numbers, etc., where
sabd agent or agenvi nuty be coNaand W aq time oCle day or night. The agcm or agenwhil be cWthed "it fUl
aut:,,onty to aver Cor the Swashl BAde") W MI nwc and to carry out any inotructicans relative to the worh may be
givert by to C'Ay
2,11 SUPERVISION
Sticcessf-rd l3iddcr(s) AMN emphy a competent superAsoq at no Whom! cost to Te City, who WH be in chaile
of pndw; and nN)Htor the qualky of the work W pownrawce car the mcend [Idder's pervNind during the
pmgmy Ww proem. Ile sNwWwr shall be Te primary mprewnUK for we Awcessful Biblels) ak all
communicaWns givon to as aH &6xims ma& by the mMavlor shaH Im Wing to the Succeoful Bidderts).
flie stwaviow AwH be consklered W be, ar all u1mann emooyendthe SmmssRd BWd&s)
umkr As sole dkeohm and neat an einploye'; or ag"Ilt of'City of Nhartli'
2AV RESPONSE 11 NIE'
A line is reWdred, Failure to respond to a service; caU Win the specified time may
resAt in the successIbi vendor paying any and all costs asociawd wit the repairs performed by a secondary ,errdor.
2.15, CONIPLETION TIALF
Substantial conlpPetion Shall be achy eved withrn as rcasonal�)Ie tirne period, weather permitting, Crom Notice to
Proceed,
F%ge 29 of 35
783382
2.16, SPEC11"ICATION EXCEPTION
Any ohp iouierror orornisshn into sped Sations shall run be mwJ W to bertent of the EAdder(i) but shall Put the
BA&HO on notWe to iMJLJr-C 0s I&Mil"Y the Sdale fi-Orll tile Cny
2,17, CONIPLETED NVORK
The City shall be norined by Me Swu= Bidder "on compAhn arwork, Ile City shil inWea and anNove
comp feted work bdbre atabrizing paymal Work not sads%toHly cornpleted shill be rahne by be Succembi
Bid: dot at noadditk-mal ch area to the City.
LI& IMURLY LABOR RATE
The hourly rate qU010d Shall hiClUdC fall conipcnsation t'or, labor, equipment use, travel firno, art(] any other cost to
he Bddm 114 rate k antulned W be N ,tram M title Ar MI labok except as odicr%dse noted.
2.19, NIE'111011) OF"PAVAIENT
Paymov %HMe made upon Final cumplahmi and acceptalwe Of 10 pMdVL The Chy Q1 pay the contract price
nlinus any hqui�!aled or other danurges taw tile. SUCCC�,Srtfl Bidder(,0 U11011 fulai COMI)tClion and
pa4,wwnt ww all ba made on pailial dolveries accepoodby Ito Chy when he amourn: due on snh
detiveries,io w"u'rains "u, the dkrcdou or tile City.
2.20. LIQUIDATED DANTAGES
Failure to compOw to pQow in aundart" n0h to spuf5catioas and to the ;ads Netion or we ca vowl, to
time stored, shMI rosidl in liquidated damages being assessed. The Smussfid BAder AMI be subject to art
aSSCSSn10Vlt cul" hair rciucce, l dmuagoi in die aniount of S100,00 for eadi and e"ry cMertAm clay le words InernOrls
WcomMen (not N) exceed the tow! amount of the contractL as compensation due (0 tile City for IOSS Or USC uald for
addkional conts incurred by the City due M such nonumTkdwi or we worts. The City shH have to dght to
deduct said IWAdmod dartmgm Ems my arnoum due or that may bec,orne due to the Successhl Ehdder under dis
agreanent or to imaAce the Succes&d Bdtkr for Such danlages if the Costs incurred exceed the an-munt due to the
SuccessU Bidder.
12L DANLAGES TO PUBLIC/PRIVATE PROPERTY
The Stucoessful Bidder shk cm, out We wok with stash cue and methods as not to result in darnage to public or
pivne pnTerty aclacent to the work. Stn uld wV puNk or pHns property A damaged or domquL the
Succewhd BAhn at h0her expense, shall repair or make rcswrativi as is practical and icceptaHo to the City
antler owners of destroyed or datuaged property-Tramptly within a reasonabie length of time. (Not to exceed one
I-nonth 1'rorn date dare age was done).
2.22. NVOR101ANSHIP AND INIATERIALS
Page 30 of 35
783382
AH pia u hwalkd mid mawhk uwd & paGnmance of thins Comma shall be new mid unused (of cun-ent deNQn or
mamMuNh Wage nianAls will not be allowed withota the express caw uent of die City 101 niawdak and
w-orkmanship shaH he ofthe hQNst qwhy W sAH smAnn to all aplicaMe lawt suoutes, cmks and Man=
so as to cn�,,;ure saf,, and functionni operathm"le Cky shall he thestalk ,judg,,,., as to
2.23. TY
ne McMd WeNA he by ackno"Iedges and agrees than aH materh6"wdua, ex"pt when r"yckd comeni,
is specificnlly requoned, SURM by we Swaand BWhqs) in cmjwxtion wAh As BA MmH 4 nex warranted
nn wed Madwituablij, and, fn f'or as particular purpose. In the even; ; a" oft o namerhaktimAwn mIlAid to the
City by, the Succcssnd BA&WO am Aund M be detective Wo no cortfor-rn to speAtIcadom, the City resewes he
dght to cmxd the orho amhown W mmahlOpmAuls to the SUCCOSMI Fidder(s) to replace the
manhAs"aducts aaa the Successful Bidder's expense.
2.24, NVARRANT�
The SucceshO BMWs) will be ivqtvired to prow lea warr,,,inry in Wch the Mcesiful Budder(s) agrees to repair or
replace compollonis orWpTDurtd pser 11at III in niatchak or woknmnsho MOW the WeMd warranty
period. Wanunty WN not be comMmed an Ow Ch y Rovidirig per�uo(fic appication orsealer's or other coatulgs, or
any Mer n0mcnaric, M the wear cou5e dukg he %auamy per od- If such coaOngs are requiad chiring the
wv1111711111ty peiioL they Mmll be pmn Mocky to Sm"ohd BMW, at no AdOwN cwt to dw City.
2.2-5, USE OF PREMISES
The Succes6d HU410 ,shall am1w hdkr aWipmenk a"watus, the swmgo of materialt and dw opemdori of
his workmen to the links WNW by W ondinanneq penri%, or dindw"Ahe pMect rnuagen W sMII
M)t eticumber th, pt .iiii.ses with hk1wr maRALs. The Su"eand BAWQa WEI We A nwavres
necessary to protect hk/hcr own niateriaIs
216. SAFETY MEASURES
The SuccoM 13kideds) VA take A neceawy precautions tor' the safety of empk)yees, and shaH can wend
pmperly malvin at all Knici A necessatj Mguzirds W the pmwetion ofthe entployccs and the public, Dam,
gel
same wamhg agahw InnaMs creawd by his/lwr operation and work in progress must be posted.
AH emphyns AN Sm"M BRIdeNo AaH be equad to Nvear safety glasses or go-,gles, appropriate clothing,
and hatAng prowthri, "hen am! %lierever appliably The SLICUSS&I 13idder(s) S11,3111 LISe only equipment that is
fully operational and in safe operwing orderMw SucumRd Mao) Nall be es"WHy cmvRd when wrVicing
property %N11cil pedos(6ans, ind,or weIJcks am in We pinxinhy - WM* SMH CeaSa` until it is S2F,e 10 proceed.
127, FAILURE TO PERFORM
Should h nM be passible to reach the Sm"M Bidder(s) or Rlpel-Viscn� and('cr should rernedial action tie,)( be taken
Win 48 hours ofany fabure to rwrOnn acairding to specificaLions, the City reser,ves the right to
Page 31 of 3-5
783382
dechro SwussRd Biddens) in dohdi of the contma or make appropriate reductions in the contract payment.
2.28, ADDIT'IONAL CONTRACTOR(S) OR SL'BCONTRACTOR(S)
There are no Aphad or express guarantee that A Sucmuftil Bidders under this c(I will receive woiI
awignnienk duHng any given cmastmphic events such as tornadoes, hurAcane% severe wrins or any mher public
enwrgency. I lo"vocn the Cy reserves die Hot to anQn woth M nwhiple SuccemRd BkWers at any given point in
tillic, add Conlractood "to Were not pu-t of the inhi.d award to the connuct or dima Successib! Bidde0s) to Ke,
Subcontraclook %% hich may or nmy nm be part of this bid contract, to expedite Me clean-up efforts of debris to
restore rornialcy and order to the liwes okity residws, businesses, mQ general public in an expeditious rammer.
12% ADDHIONTDELETI(7NS ()F PIZOI)LCI-S,�SERv'ICES/I..(�)CkTIONS
Ahhmwh this Solickabon idewifies specific locationdsenknQmbicts to be serviced, it is hereby agreed and
Adersta)d that any nay be al1eddelend tolhom Tis commm zu the iVtOn of he City.
%I= an whirion W dw cmunt Is reqWrej the Successful bidderfs) Linder this contract shall Lie invitod to submit
pKe qmws near Owe ne%v If these qmvi are corrI wit nmrkt pins onOmd A.
shrAhr serviceQro&xK they Awill be ad&d to the contract whichever is in the best overcm orme City and an
a&kndwn add as squMe pvchnse oMer shall be Amecky Q City,
231 TERMINADON
A. FOR, DEFA(�'LT
if Succes;Rd 13M&r der& In V pu1nmme unda the Cblumct mid does not cure the delhiuk KiNn 30 days
rafter v"Von noWe of dobulq the City Manager ntay Wnismy cis Contract, in whole or in Part' upon written limico
whhout peniq to the Cil of Nhwnk 4 mph event to SuccessIll Fidder shall bei hbk for Amaus Odmhg the
excess cosi ofiprocizing Amilar supplies or serAces: provided that (Ij A A dwermined for any reason that
Me SuuwRd BAK was lim in debult or (2) the Successful BW&I's fadure to perforin is %vidlout his or his
Subcontiucw's conte h nw A a neghgence, the tenninalion will be deemed to be a termination for the convertince
of he My of Nhanni,
B. FOR CONVENIENCE
The By Nlanagx inq wribrime Vs Cmaran in Vole or in pan, irpoli 30 days prior wrincri rimice %Jwn A is in
he bet ituawn of to City of NAK dthk Colmna is An supplies, products, eqWpmem, or soRwaw, and so
WmAmad Am be co"YAn" by the City or Nliarn! the SuI Bkkkr = be compainand In ancorduce with
an agnod uNn aQwmicnt ofaw To the exam that this Contract k for services and so teri-nVand, he By of
Miami shrill be UAW only AT PITyMMt in a"ONAMCe With the payment provisions of the Ccintract for Those services
rendered prior to termination.
23L ADDUDOX%L TERMS AND CONDnIONS
No additkul wN and coriditkms hicludod as part of your solicitation response shall be evahatted or considered,
,in(] anyand all such additional 1crins and conditions KH by no force or effect and are inapplicable to this
solicnation. IE sirb, cIII it tK d either pu rpose I, th Rw gh Kom or deskgl i, or, i nddv ertentl y, appearlt n,g, ieparato ly in
trunsnOwl JOU011, speciosaWns, hursnurq pdce lasts or %valmaket 1 is undeinstwd and agreed dim the Genwnl
14ge 32 or35
70]JA2
Conditiuns and Speciu} Conditions ill Oils s�icitatioll the only Conditions apphCable to this sokitmion and Out
Page 33 of 35
MDR
3. SpeciAcadons
3.1, SPECIFICATIONSISCOPE OF "ORK
Background
There are approUrnmely 131 pwh NOW located in the City of NAW This sedicitahal k designed to acph-e
n1ber surfacing sen ices necoNary to repad le City's Playgrourid areas, in timely, effliciont, and safe manner. This
ccnJrad w% W incltlde� A cuacra am! nowe paAs of le Cry of NIM! as M as use by any oha user QarMxM of
we Coy,
The Successful Bidder shall:
L Furnish ail labor, n"'aleriaBi' slljlphes' tools" cquil)rnew, and hea',-y eLjUfijNl',Cllt nOCeSS31-Y tO ilerfol-Ill vvOrk "Is
weded mW as wWreW by to Pots and Recreation ApmVnent (Pals)
I Pro',-nJe and Pay for all nl"IL,rials, labor, lod, eqWlim.ent, safety'jirorccbcn barners, transprtalron, taves,
insurance, etc. and x111 dAngs necesery to execum corujAen, and deliver Te work reqmsted by Park,,
3. VIA the deignurcd dos at to direahn of Pals to idcndQr and cortfirin the repairs requested by Nrks Inc to
pmvidc as quote Rwsaid mph p&r w sakdhg wail,
A PmvAo and we only nwu- repair paws ard nmarials on any project, Factory "seconds", re farb i shed, defects,
discontinued. anc['or swphs 11,tIlli tIrld siqtjihes shall not be used.
I Be respondble Ar the ummal ofall debdi from the site. All "ork ar^e'Is S'nall be left in Clean and safe
condlon.
6Not LIS4�, i,110 City facility's dumpster to dNww of my Mris rola rod to the pMeal work.
T (only proceed w4h repininmQuion Nen existKe and Secasted weather conditions pennh: phyground surface
system Ksmlladon to be perfonned accorchrig to manWhaurer's vvi-Iton instruoions and warranty requirernows,
8. RoAde to manany in A& the Sww"Ad Mdder agrees to repair or replace cornponem of Mayground system
that Rdl in nlaterials cir worlklllanshu�, Mthhi Oic specified %varranty period,
lkddldonaHyo
1. The Playground safey surf.we system W pro Ade Ir Whont, searifless rubber surface instatled meeting, the
foliowing requircnicnts:
A. AN prowdon as raydred by Federal and Irate StaMes, Standards, RegniLitions and any reference
rnmedl nowd heroin.
13. Accesibiby as required 1p AM and SWW Srames, Standards and Reguhairns,
f1ge 34 of 35
783382
C. SurIces DoWed to some as acceadble paths oftnivel shdl be first, stable and slip -resistant aild as,
required by Fedeml wd SWe Shallots, SWMM,and ReguKdom,
2 Ordy installers approved by the sats y sAking mmulan,cr MH be consWered for quah5cadon
3. "Imam, sha rva be coRkhmed mi d, CIV prm iding perAdic appkcahmo of scalers or other comings. or an.y
Mer mainmunwe, to die wow cotne durhg he wurarity paWd Irouch comings are requked chwing the warrarity
Period, they sh'all be providcd by the installer at noadditional cost to the City.
Largiv Scale Projects and Other Nlatirials
L. AH hislaHation prcj,:cts larger lhan 5,500 scj ft will he quoted on an as needed basis.
2, All patch ropir roqwns ova 350 sq fl MH be quoted on an as needed bask.
3. AH Imchy tht may be ricaled to prow he area Amm he p5lic dall be quMed by Succe"M Wler on a
sepwme line Mu.
Note;
Anv obviouerror or ontksioll, in Sol no! be used to the benefit of die Succesdhl Biddels) but
SO PW OW BA&IM on Moce to inquR (W Andfy the sante Pruni Parks.
The 0, reseresthe right to punhase puts too, to compke My III-QjeCtS [`CalLlired under this contract.
Page 5 of 35