HomeMy WebLinkAboutAgenda Item Summary FormDate: 06/26/2018
AGENDA ITEM SUMMARY FORM
File ID: #4337
Commission Meeting Date: 07/26/2018
Requesting Department: Office of Capital
Improvements
Sponsored By:
District Impacted: District 3
Type: Resolution
Subject: Invitation to Bid - Grove Park Roadway and Water Main Improvements
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received April 11, 2018 for a construction contract with V Engineering
& Consulting Corp. ("V Engineering"), the lowest responsive and responsible bidder,
pursuant to Invitation to Bid ("ITB") No. 17-18-019 for the Grove Park Roadway and
Water Main Improvements — D3 - Project No. B-40347, in the amount of $1,573,500.00,
plus an Owner's contingency of $89,582.82, for a total contract amount not -to -exceed
$1,663,082.82, allocating funds from Office of Capital Improvement Project No. B-
40347.
Background of Item:
On March 8, 2018, the Department of Procurement ("Procurement") issued ITB No. 17-
18-019 - Grove Park Roadway and Water Main Improvements — D3 - Project No. B-
40347 ("Project") under full and open competition to obtain construction services. On
April 11, 2018, the ITB closing date, six (6) bids were received in response to the ITB. V
Engineering is the lowest responsive and responsible bidder for the Project following the
guidelines in the ITB and after completion of the "Best and Final Offer" process required
by the City's Local Preference Ordinance. Procurement hereby recommends award of
the contract to V Engineering, whose total bid amount is $1,573,500.00, plus an
Owner's contingency of $89,582.82, for a total contract amount not -to -exceed
$1,663,082.82.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$1,663,082.82
Project No.: B-40347
Reviewed By
Department of Community and Economic Development
Carolina Bazail
Department Head
Review Skipped
06/28/2018 10:39 AM
Office of Capital Improvements
Steven Williamson
Department Head Review
Completed 07/05/2018 11:29 AM
Office of Management and Budget
Yvette Smith
Budget Analyst Review
Completed 07/10/2018 5:59 PM
Office of Management and Budget
Christopher M Rose
Budget Review
Completed 07/12/2018 12:14 PM
Department of Procurement
Annie Perez
Procurement Review
Completed 07/13/2018 10:24 AM
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Fernando Casamayor
Valentin J Alvarez
Nikolas Pascual
Valentin J Alvarez
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Assistant City Manager Review Completed
Legislative Division Review
Completed
City Manager Review
Completed
Deputy City Attorney Review
Skipped
Approved Form and Correctness
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk Completed
Rendered
Completed
07/16/2018 11:32 AM
07/16/2018 11:52 AM
07/16/2018 1:07 PM
07/16/2018 11:54 AM
07/16/2018 6:50 PM
07/26/2018 9:00 AM
08/06/2018 4:07 PM
08/06/2018 4:47 PM
08/06/2018 4:47 PM
4 r i
City of Miami
City Hall
3500 Pan American Drive
Legislation Miami, FL 33133
Resolution www.miamigov.com
Enactment Number: R-18-0337
File Number: 4337 Final Action Date:7/26/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE BID RECEIVED APRIL 11, 2018, PURSUANT TO INVITATION TO
BID ("ITB") NO. 17-18-019, FROM V ENGINEERING & CONSULTING CORP. ("V
ENGINEERING"), THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER AFTER
A BEST AND FINAL OFFER; AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH V ENGINEERING, IN SUBSTANTIALLY THE ATTACHED FORM,
CONSISTING OF THE ITB DOCUMENTS AND ATTACHMENTS, TO PROVIDE
CONSTRUCTION SERVICES FOR THE GROVE PARK ROADWAY AND WATER
MAIN IMPROVEMENTS — D3 - PROJECT NO. B-40347, IN THE AMOUNT OF
$1,573,500.00 FOR THE SCOPE OF WORK, PLUS AN OWNER'S CONTINGENCY
ALLOWANCE IN THE AMOUNT OF $89,582.82, FOR A TOTAL NOT -TO -EXCEED
AWARD VALUE OF $1,663,082.82; ALLOCATING FUNDS FROM THE OFFICE OF
CAPITAL IMPROVEMENTS ("OCI") PROJECT NO. B-40347; FURTHER
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS,
SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL
HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE
PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED,
("CITY CODE"), INCLUDING, THE CITY OF MIAMI'S ("CITY") PROCUREMENT
ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES,
ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE
REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami's ("Miami") Department of Procurement ("Procurement")
issued Invitation to Bid ("ITB") No. 17-18-019 for construction services in the Grove Park
Roadway and Water Main Improvements — D3 - Project No. B-40347 ("Project"); and
WHEREAS, six (6) bids were received by the Office of the City Clerk on April 11, 2018; and
WHEREAS, Procurement has determined V Engineering & Consulting Corp. ("V
Engineering") to be the lowest responsive and responsible bidder after a Best and Final Offer,
pursuant to Section 18-89(b) of the Code of the City of Miami, Florida, as amended ("City
Code"), with a bid in the amount of $1,573,500.00; and
WHEREAS, the City Manager requests authorization to execute an Agreement with V
Engineering in the amount of $1,573,500.00, plus an Owner's Contingency Allowance in the
amount of $89,582.82, for a total not -to -exceed award value of $1,663,082.82; and
WHEREAS, funds in the amount of $1,663,082.82 are to be allocated from Office of Capital
Improvements ("OCI") Project No. B-40347;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The bid received April 11, 2018, and revised as a Best and Final Offer on May
22, 2018, pursuant to ITB No. 17-18-019, from V Engineering, the lowest responsive and
responsible bidder, to provide construction services for the Project, in the amount of
$1,573,500.00 for the scope of work, plus an Owner's contingency in the amount of $89,582.82,
for a total not -to -exceed award value of $1,633,082.82, is accepted.
Section 3. Funds are to be allocated from OCI Project No. B-40347.
Section 4. The City Manager is authorized' to execute an Agreement with V Engineering, in
substantially the attached form, consisting of the ITB documents and attachments.
Section 5. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations, and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"),
including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City
Attorney, and in compliance with applicable regulations, as may be necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i ndez, City Attor iey 7116/2018
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.