HomeMy WebLinkAboutAgenda Item Summary FormDate: 06/27/2018
AGENDA ITEM SUMMARY FORM
File ID: #4336
Commission Meeting Date: 07/26/2018
Requesting Department: Office of Capital
Improvements
Sponsored By:
District Impacted: District 2
Type: Resolution
Subject: Accept Bid - V Engineering and Consulting Corporation
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received May 21, 2018 for a construction contract with V Engineering
& Consulting Corp. (V Engineering), the lowest responsive and responsible bidder,
pursuant to Invitation to Bid ("ITB") No. 17-18-018 for the Mary Brickell Village Drainage
and Roadway Improvements and SW 1 st Avenue Milling and Resurfacing Project No.'s
B-30637 and B-30833, in the amount of $1,163,340.99, plus a ten percent (10%)
Owner's Contingency Allowance in the amount of $116,334.09, for a total contract
amount not -to -exceed $1,279,675.08, allocating funds from Office of Capital
Improvement Project No.'s B-30637 and B-30833.
Background of Item:
On April 27, 2018, the Department of Procurement ("Procurement") issued ITB No. 17-
18-018 - Mary Brickell Village Drainage and Roadway Improvements and SW 1st
Avenue Milling and Resurfacing Project No.'s B-30637 and B-30833 (Project") under full
and open competition to obtain construction services. On May 31, 2018, the ITB closing
date, three (3) bids were received in response to the ITB. V Engineering is the lowest
responsive and responsible bidder for the Project. Procurement hereby recommends
award of the contract to V Engineering, whose total base bid amount is $1,163,340.99,
plus a ten percent (10%) Owner's Contingency Allowance in the amount of
$116,334.09, for a total contract amount not -to -exceed $1,279,675.08.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$1,279,675.08
Project No.: B-30637 and B-30833
Reviewed By
Office of Capital Improvements
Steven Williamson
Department Head Review
Completed
06/29/2018 11:30 AM
Office of Management and Budget
Yvette Smith
Budget Analyst Review
Completed
07/10/2018 12:53 PM
Office of Management and Budget
Christopher M Rose
Budget Review
Completed
07/12/2018 12:10 PM
Department of Procurement
Annie Perez
Procurement Review
Completed
07/13/2018 10:10 AM
City Manager's Office
Nzeribe Ihekwaba
Assistant City Manager Review
Completed
07/13/2018 12:36 PM
City Manager's Office
Nikolas Pascual
City Manager Review
Completed
07/16/2018 11:33 AM
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Valentin J Alvarez
Legislative Division Review
Completed
07/16/2018 1:31 PM
Valentin J Alvarez
Deputy City Attorney Review
Skipped
07/16/2018 1:31 PM
Victoria Mendez
Approved Form and Correctness
Completed
07/16/2018 6:49 PM
Maricarmen Lopez
Meeting
Completed
07/26/2018 9:00 AM
Mayor's Office
Signed by the Mayor
Completed
08/06/2018 4:06 PM
City Clerk's Office
Signed and Attested by the City Clerk
Completed
08/06/2018 4:48 PM
City Clerk's Office
Rendered
Completed
08/06/2018 4:48 PM
File Number: 4336
City of Miami
Legislation
Resolution
Enactment Number: R-18-0336
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:7/26/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE BID RECEIVED, MAY 31, 2018, PURSUANT TO INVITATION TO
BID ("ITB") NO. 17-18-018, FROM V ENGINEERING & CONSULTING CORP., A
FLORIDA PROFIT CORPORATION (W ENGINEERING"), THE LOWEST
RESPONSIVE AND RESPONSIBLE BIDDER; AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AGREEMENT WITH V ENGINEERING, IN SUBSTANTIALLY THE
ATTACHED FORM, CONSISTING OF THE ITB DOCUMENTS AND ATTACHMENTS,
TO PROVIDE CONSTRUCTION SERVICES FOR THE MARY BRICKELL VILLAGE
DRAINAGE AND ROADWAY IMPROVEMENTS AND SOUTHWEST 1 ST AVENUE
MILLING AND RESURFACING, OFFICE OF CAPITAL IMPROVEMENTS ("OCI")
PROJECT NOS. B-30637 AND B-30833, IN THE AMOUNT OF $1,163,340.99 FOR
THE SCOPE OF WORK, PLUS A TEN PERCENT (10%) OWNER'S CONTINGENCY
ALLOWANCE IN THE AMOUNT OF $116,334.09, FOR A TOTAL NOT -TO -EXCEED
AWARD VALUE OF $1,279,675.08; ALLOCATING FUNDS FROM THE OCI PROJECT
NOS. B-30637 AND B-30833; FURTHER AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY
AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS,
APPROPRIATIONS AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY
MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING, THE
CITY OF MIAMI'S ("CITY") PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT,
AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF
THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR
SAID PURPOSE.
WHEREAS, on April 27, 2018, the Department of Procurement ("Procurement") issued
Invitation to Bid ("ITB") No. 17-18-018 for construction services in the Mary Brickell Village
Drainage and Roadway Improvements and Southwest 1St Avenue Milling and Resurfacing,
Office of Capital Improvements ("OCI") Project Nos. B-30637 and B-30833 ("Project"); and
WHEREAS, three (3) bids were received by the Office of the City Clerk on May 31,
2018; and
WHEREAS, Procurement has determined V Engineering & Consulting Corp., a Florida
Profit Corporation ("V Engineering"), to be the lowest responsive and responsible bidder with a
base bid in the amount of $1,163,340.99; and
WHEREAS, the City Manager requests authorization to execute an agreement with V
Engineering in the amount of $1,163,340.99, plus a ten percent (10%) Owner's Contingency
Allowance in the amount of $116,334.09, for a total not -to -exceed award value of
$1,279,675.08; and
WHEREAS, funds in the amount of $1,279,675.08 are to be allocated from OCI Project
Nos. B-30637 and B-30833.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference, and incorporated herein as if fully set forth in this Section.
Section 2. The bid received May 31, 2018, pursuant to ITB No. 17-18-018, from V
Engineering, the lowest responsive and responsible bidder, to provide construction services for
the Mary Brickell Village Drainage and Roadway Improvements and Southwest 1St Avenue
Milling and Resurfacing, OCI Project Nos. B-30637 and B-30833, in the amount of
$1,163,340.99 for the scope of work, plus a ten percent (10%) Owner's contingency in the
amount of $116,334.09, for a total not -to -exceed award value of $1,279,675.08, is accepted.
Section 3. Funds to be allocated from OCI Project Nos. B-30637 and B-30833.
Section 4. The City Manager is authorized' to execute an Agreement with V
Engineering in substantially the attached form, consisting of the ITB documents and
attachments.
Section 5. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code")
including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City
Attorney, and in compliance with applicable regulations, as may be necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i "ndez, ity Attor ey 7/1612018
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.