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AGENDA ITEM SUMMARY FORM
File ID: #4299
Date: 06/22/2018 Requesting Department: Department of Real
Estate and Asset Management
Commission Meeting Date: 07/26/2018 Sponsored By:
District Impacted:
Type: Resolution
Subject: Lease Agreement - AVS International Group, Inc.
Purpose of Item:
The administration recommends that the Miami City Commission adopt the attached
Resolution authorizing the City Manager to execute a Lease Agreement, in substantially
the attached form, between the City of Miami, Florida ("City") and AVS International
Group, Inc. ("Lessor") for the City's use of approximately 2,200 square feet of space
located at (the "Premises) for the purpose of providing
warehouse space for the Special Investigations Section of the Miami Police Department
with a monthly rent of $2,200.00 ($13.20 per square foot), allocating funds from the
Miami Police Department's Budget, with terms and conditions as more specifically set
forth in said lease.
Background of Item:
The City of Miami Commission adopted Resolution R-06-0700 on December 14, 2006
authorizing the City Manager to execute a lease agreement (the "Lease") between the
City of Miami (the "City") and AVS International Group, Inc. (the "Lessor") for the City's
use of 2,000 square feet of warehouse space (the "Premises"). The Lease included an
initial term of one-year with five additional one-year options, and with any rent increases
during the remaining three option years subject to City Commission approval.
The City of Miami Commission adopted Resolution R-10-0052 on February 11, 2010
authorizing the City Manager to execute Amendment No.1 to the Lease at a mutually
agreed upon rate of $11.00 per square foot effective January 1, 2010 through
December 31, 2010. The City entered into a new one-year Lease which also provided
for five (5) one-year additional renewal options with the first two options (2008, 2009)
locked in at the same rental rate of ($11.00 per square foot); the base rent for the 2010,
2011, 2012 option periods where mutually agreed to by the parties.
The Lessee has continued to use the property on a month-to-month basis. The Lessee
wishes to enter into a lease to continue to use the Premises. The Lease is for a three-
year term commencing on June 1, 2018 and ending May 31, 2021 at a rental rate of
$2,200.00 per month ($13.20 per square foot).
Budget Impact Analysis
Total Fiscal Impact:
$26,400.00
General Account No: 00001.191001.544000.0000.00000
Reviewed By
Real Estate and Asset Management Aldo Bustamante
Office of Management and Budget Everton Garvis
Office of Management and Budget Christopher M Rose
City Manager's Office
Fernando Casamayor
City Manager's Office
Nikolas Pascual
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Daniel Diaz
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
City Commission
Nicole Ewan
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Department Head Review
Completed
Budget Analyst Review
Completed
Budget Review
Completed
Assistant City Manager Review
Completed
City Manager Review
Completed
Legislative Division Review
Completed
ACA Review
Completed
Deputy City Attorney Review
Completed
Approved Form and Correctness
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk Completed
Rendered
Completed
07/10/2018 2:43 PM
07/11/2018 4:35 PM
07/12/2018 11:54 AM
07/16/2018 11:29 AM
07/16/2018 11:34 AM
07/16/2018 1:27 PM
07/16/2018 2:29 PM
07/16/2018 2:42 PM
07/16/2018 6:33 PM
07/26/2018 9:00 AM
08/06/2018 10:28 AM
08/06/2018 5:03 PM
08/06/2018 5:03 PM
File Number: 4299
City of Miami
Legislation
Resolution
Enactment Number: R-18-0321
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:7/26/2018
A RESOLUTION OF THE CITY OF MIAMI COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE A NEW LEASE AGREEMENT
("NEW LEASE"), IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CITY
OF MIAMI ("CITY") AND AVS INTERNATIONAL GROUP, INC., A FLORIDA
CORPORATION ("LESSOR"), FOR THE CITY'S USE OF APPROXIMATELY TWO
THOUSAND (2,000) SQUARE FEET OF WAREHOUSE SPACE ("PREMISES") FOR
AN INITIAL PERIOD OF THREE (3) YEARS WITH ONE (1) THREE (3) YEAR OPTION
TO RENEW FOR THE PURPOSE OF PROVIDING SPACE FOR THE SPECIAL
INVESTIGATIONS SECTION OF THE MIAMI POLICE DEPARTMENT WITH A
MONTHLY RENT OF TWO THOUSAND TWO HUNDRED DOLLARS ($2,200.00)
($13.20 PER SQUARE FOOT); ALLOCATING FUNDS FROM THE MIAMI POLICE
DEPARTMENT'S BUDGET WITH TERMS AND CONDITIONS AS MORE
SPECIFICALLY SET FORTH IN SAID NEW LEASE.
WHEREAS, pursuant to Resolution No. 06-0700 adopted on December 14, 2006, the
City Commission authorized the City Manager to execute a lease agreement ("Lease") between
the City of Miami ("City") and AVS International Group, Inc., a Florida Corporation ("Lessor"), for
the City's use of two thousand (2,000) square feet of warehouse space ("Premises"); and
WHEREAS, the Lease included an initial term of one (1) year commencing January 1,
2007 and ending December 31, 2007 and provided for five (5) additional one (1) year options to
renew, said options providing for the same base rent for the first two (2) renewal periods and
providing that the base rent during renewal years 2010, 2011, and 2012 would be subject to City
Commission approval; and
WHEREAS, pursuant to Resolution No. 10-0052 adopted on February 11, 2010, the City
Commission authorized the City Manager to execute Amendment No. 1 to the Lease at a
mutually agreed upon rate of eleven dollars ($11.00) per square foot effective from January 1,
2010 through December 31, 2010; and
WHEREAS, pursuant to Resolution No. 11-0353 adopted on September 15, 2011, the
City Commission authorized the City Manager to execute Amendment No. 2 to the Lease at a
mutually agreed upon rate of ten dollars ($10.00) per square foot effective from January 1, 2011
through December 31, 2011; and
WHEREAS, since the expiration of Amendment No. 2 to the Lease, the City has
continued to use the Premises on a month-to-month basis pursuant to the terms of the Lease;
and
WHEREAS, the City wishes to enter into a new lease agreement ("New Lease") for the
continued use of the Premises; and
WHEREAS, the proposed New Lease is for a three (3) year term commencing on June
1, 2018 and ending May 31, 2021 with one (1) three (3) year option to renew at a rental rate of
thirteen dollars and twenty cents ($13.20) per square foot for a total monthly amount of two
thousand two hundred dollars ($2,200.00);
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. The City Manager is hereby authorized' to execute the New Lease, in
substantially the attached form, between the City and the Lessor for a period of three (3) years
with one (1) three (3) year option to renew for the City's use of the Premises for the purpose of
the Special Investigations Section of the Miami Police Department ("MPD") at a rental rate of
thirteen dollars and twenty cents ($13.20) per square foot for a total monthly amount of two
thousand two hundred dollars ($2,200.00).
Section 3. Funds are to be allocated from the MPD's budget with terms and conditions
as more specifically set forth in said New Lease.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
"na dez, City At#or iey
7/16/2018
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.