HomeMy WebLinkAboutBack-Up DocumentU.S. DEPARTMENT of JUSTICE
OFFICE, OF COaiEMUN1TY Or IVATt" I) POLICING SF.R ICes
117 N Scree€. NE, lk_Ajingion, D.C. 20530
November 1, 2017
Chief of Police Rodolfo Llanes
City Manager Daniel Alfonso
Miami, City of
400 Northwest 2nd Avenue
4th floor
Miami, FL 33128
ORI FLO130b
Re: COPS Hiring Program award number 2017ULWX0033
Dear Chief of Police Llanes and City Manager Alfonso:
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Congratulations on your agency's award for 15 officer position(s) and $1,875,000.00 in federal fiends
over a three-year award period under the 2017 COPS Hiring Program (CHP). The local cash match
required for this award will be $2,449,141.00. Your agency may use CHP award funding to (1) hire
new officers, (2) rehire officers who have been laid off, or (3) are scheduled to be laid off on a specific
future date, as a result of local budget reductions, on or after the official award start date. Please note
that any changes to the awarded hiring categories require an official review and approval by the COPS
Office.
A list of conditions that apply to your award is included on your Award Document and Award
Document Supplement, if applicable. A limited number of agencies may be subject to an Additional
Award Notification as a result of an ongoing federal civil rights investigation, other award review, or
audit of your agency by the Department of Justice. If applicable to your agency, the Additional Award
Notification is included at the end of this letter and is incorporated by reference as part of this letter. In
addition, a limited number of agencies may be subject to Special Conditions as a result of high risk
designation or other unique circumstances. If applicable to your agency, these Special Conditions will be
found in an Award Document Supplement in your award package. You should read and familiarize
yourself with these conditions. To officially accept your award, the Award Document (including
the conditions and special conditions, if applicable) must be signed electronically via the
Account Access link on the COPS Office website at www.cops.usdoj.gov within 90 days from
the date of this letter.
The official start date of your award is 11/0 1/2017. Therefore, you can be reimbursed for allowable and
approved expenditures made on or after this date. Please carefully review the Financial Clearance
Memorandum (FCM) included in your award package to determine your approved budget, as some of
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
ORI FLO1306 - Award 2017ULVJX0033 - Award Letter 2017 - CHP - Page 2 of 3
your requested items may not have been approved by the COPS Office during the budget review
process and award funds may only be used for approved items. The FCM will specify the final award
amount and will also identify any disallowed costs.
Supplemental online award information for 2017 COPS CHP recipients can be found on the CHP
Program page at https://www.cops.usdoj.gov/default. asp?Item-2367. We strongly encourage you to
visit this site immediately to access a variety of important and helpful documents that will assist you with
the implementation of your award including the 2017 CHP Award Owner's Manual, which specifies the
programmatic and financial terms, conditions, and requirements of your award. In addition, the above
website link includes the forms and instructions necessary to begin drawing down funds for your award.
Please also ensure that you print out a copy of your application and maintain it with your award file
records.
The FBI is retiring the current Summary Reporting System (SRS) and will transition to an all -National
Incident -Based Reporting System (NIBRS) data collection system within the next 5 years. The
transition to NIBRS will provide a more complete and accurate picture of crime at the national, state,
and local level. Beginning in 2021, the FBI will no longer collect summary crime data and will only
accept data in the NIBRS fon-nat. Consequently, COPS Office awards will be based on submitted
NIBRS data. Transitioning all law enforcement agencies to NIBRS is the first step in gathering more
comprehensive crime data. The COPS Office encourages its award recipients to submit NIBRS data to
the FBI Criminal Justice Information Services Division in a timely manner, thereby ensuring sufficient and
complete crime and arrest data is available for consideration.
Once again, congratulations on your 2017 CHP award. If you have any questions about your award,
please do not hesitate to call your Grant Program Specialist through the COPS Office Response Center
at 800-421-6770.
1 \�
Russell Washington, Date: 11/13/2017
Acting Director
Additional Award Notification
ADVANCENG PUBLIC SAF11Y THROUGH COMMUNITY POLICING
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ADVANCING PUBLIC SAFETY TH ROUGH COMMUNITY POLICING