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HomeMy WebLinkAboutAgenda Item Summary Formjv� RY OFe°"+u AGENDA ITEM SUMMARY FORM File ID: #2880 Date: 08/22/2017 Requesting Department: Department of Procurement Commission Meeting Date: 09/28/2017 District Impacted: All Type: Resolution Subject: IFB - Boat Maintenance Services Purpose of Item: The nature of this item is to establish a term contract for Boat Maintenance, Repairs, Parts and Related Marine Services, with Eric's Outboard Marine Services, Inc. and RMK Merrill Stevens LLC, the lowest responsive and responsible bidders, under IFB No. 693382, on an as needed contractual basis, for a period of three (3) years, with the option to renew for one (1) additional, three (3) year period. Allocating funds from various departments, subject to the availability of funds and budgetary approval, at the time of need. Authorizing additional vendors and facilities to be added to the contract, and further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and modifications to the Contract, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: On May 16, 2017, the Procurement Department ("Procurement") issued IFB No. 693382. As required by the Procurement Code, the IFB was advertised and issued online. On June 1, 2017, at the bid closing, two (2) bids were submitted and have been tabulated. Procurement is recommending award of Groups 1-3 to Eric's Outboard Marine Services, Inc. and Groups 4-5 to RMK Merrill Stevens LLC, the lowest responsive and responsible bidders, per bid specifications. The estimated annual contract amount is $211,000. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $211,000 estimated annually ($1,266,000 in the aggregate) for all years General Account No: As required by Departments Reviewed By Department of Procurement Annie Perez Department Head Review Completed 08/24/2017 3:11 PM Office of Management and Budget Luis Hernandez -Torres Budget Analyst Review Completed 08/30/2017 4:58 PM Office of Management and Budget Christopher M Rose Budget Review Completed 09/12/2017 11:18 AM City Manager's Office Fernando Casamayor Assistant City Manager Review Completed 09/14/2017 11:37 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 09/15/2017 11:41 AM City Manager's Office Daniel J. Alfonso City Manager Review Completed 09/15/2017 8:45 PM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 09/16/2017 9:58 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 09/18/2017 6:53 PM City Commission Maricarmen Lopez Meeting Completed 09/28/2017 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 10/05/2017 4:47 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 10/05/2017 4:58 PM o City of Miami City Hall * IMLALI 81 LIIO '® 9L Legislation 3500 Pan American Drive Miami, FL 33133 It X �� www.miamigov.com Resolution Enactment Number: R-17-0467 File Number: 2880 Final Action Date:9/28/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS RECEIVED JUNE 1, 2017 PURSUANT TO INVITATION FOR BID ("IFB") NO. 693382 FROM ERIC'S OUTBOARD MARINE SERVICES, INC. FOR GROUPS 1-3 AND RMK MERRILL STEVENS LLC FOR GROUPS 4-5, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS, TO PROVIDE BOAT MAINTENANCE, REPAIRS, PARTS, AND RELATED MARINE SERVICES ON AN AS NEEDED CONTRACTUAL BASIS FOR A PERIOD OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD; ALLOCATING FUNDS FROM VARIOUS DEPARTMENTS SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING ADDITIONAL VENDORS AND FACILITIES TO BE ADDED TO THE CONTRACT; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND MODIFICATIONS TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, various City of Miami ("City") departments have a need for the procurement of boat maintenance, repairs, parts, and related marine services; and WHEREAS, the City issued Invitation for Bid ("IFB") No. 693382 to establish a contract for boat maintenance, repairs, parts, and related marine services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received June 1, 2017 pursuant to IFB No. 693382 from Eric's Outboard Marine Services, Inc. for groups 1-3 and RMK Merrill Stevens LLC for groups 4-5, the lowest responsive and responsible bidders, to provide boat maintenance, repairs, parts, and related marine services on an as needed contractual basis for a period of three (3) years with the option to renew for one (1) additional three (3) year period for a total term of six (6) years are accepted. Section 3. Funds are to be allocated from the various departments subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to add additional vendors and facilities to the contract as deemed in the best interest of the City subject to compliance with all applicable regulations. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and modifications to the contract, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i "ndez, Cify Attor iey 9/18/2017 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.